DRAFT SOW TTC FHL Lodging.pdf

STATEMENT OF WORK (SOW)

Lodging Support for 80th Training Command (TC) The Army School System (TASS)

Training Center (TTC) Fort Hunter Liggett, 102d Division

8 June 2020

Hotel accommodations in support of TTC Fort Hunter Liggett Instructor / Support Staff Lodging

Program located at Building 3300 7th Division Road, Jolon, CA 93928.

1.0 INTRODUCTION

TTC FHL provides and carries out Military Occupational Specialty Training (MOS-T) throughout the year for the following courses 31B Military Police, 12N Horizontal Construction

Engineer and 37F Psychological Operations Specialist. TTC FHL provides Non-Commissioned

Officer Professional Development Courses for 31B Military Police, 88M Transportation

Specialist and 37F Psychological Operations Specialist. Personnel to support these courses come from different locations throughout the Continental United States.

2.0 BACKGROUND

TTC Fort Hunter Liggett purpose is to safely and successfully prepare, educate, train and develop students with Training and Doctrine Command (TRADOC), The Army School

System (TASS) procedures, and MSCOE instructional and accreditation standards, and 102d

Training Division requirements.

3.0 OBJECTIVES

3.1. Requirement: This requirement is for Instructor and Support Staff lodging at The Army

School System (TASS) Training Center at Fort Hunter Liggett, CA. To provide safe and clean accommodations for instructors and support staff attending courses at TTC FHL Lodging accommodation service is essential for quality of life for Soldiers and safety of their equipment and gear.

3.2. Period of Performance: 1 September 2020 through 30 August 2021 with two, twelve (12) month option period of 1 September 2021 through 30 August 2022 and 1 September 2022 through 30 August 2023

3.3. Place of Performance: All rooms must within a 10-mile-radius of building 3300 7th

Division Road, Jolon, and CA 93928. The distance will be calculated utilizing Google Maps on the most direct route.

3.4

Table 1: - See table for a breakdown of the nights required and the dates required. This spreadsheet is a calendar of the Period of Performance for both the Base and Option Years. This is broken down by course with the amount of anticipated Soldiers utilizing lodging. The totals for each date is located at the bottom of the date in white numbers with black background for easy deciphering.

CLIN Description START END QTY NIGHTS

CLIN

Single Occupancy Rooms 09/01/2020 09/04/2020 6 3

CLIN

Single Occupancy Rooms 09/01/2020 09/05/2020 4 4

CLIN

Single Occupancy Rooms 09/01/2020 09/13/2020 4 12

CLIN

Single Occupancy Rooms 09/01/2020 09/17/2020 5 16

CLIN

Single Occupancy Rooms 09/02/2020 09/18/2020 6 16

CLIN

Single Occupancy Rooms 09/03/2020 09/16/2020 4 13

CLIN

Single Occupancy Rooms 09/13/2020 09/30/2020 4 17

CLIN

Single Occupancy Rooms 09/15/2020 09/30/2020 5 15

CLIN

Single Occupancy Rooms 10/19/2020 11/02/2020 4 14

CLIN

Single Occupancy Rooms 10/19/2020 11/05/2020 6 17

CLIN

Single Occupancy Rooms 10/30/2020 11/16/2020 4 17

CLIN

Single Occupancy Rooms 11/02/2020 11/19/2020 6 17

CLIN

Single Occupancy Rooms 01/03/2021 01/20/2021 6 17

CLIN

Single Occupancy Rooms 01/07/2021 02/07/2021 15 30

Single Occupancy Rooms 01/12/2021 01/26/2021 4 14

CLIN

Single Occupancy Rooms 01/17/2021 02/03/2021 6 16

CLIN

Single Occupancy Rooms 01/21/2021 02/07/2021 10 16

CLIN

Single Occupancy Rooms 01/23/2021 02/09/2021 6 16

CLIN

Single Occupancy Rooms 02/06/2021 02/23/2021 10 17

CLIN

Single Occupancy Rooms 02/10/2021 02/27/2021 6 17

CLIN

Single Occupancy Rooms 02/15/2021 03/01/2021 4 14

CLIN

Single Occupancy Rooms 02/20/2021 03/08/2021 10 16

CLIN

Single Occupancy Rooms 02/24/2021 03/12/2021 6 16

CLIN

Single Occupancy Rooms 02/24/2021 03/27/2021 15 31

CLIN

Single Occupancy Rooms 03/01/2021 03/15/2021 4 14

CLIN

Single Occupancy Rooms 03/10/2021 03/27/2021 10 17

CLIN

Single Occupancy Rooms 03/14/2021 03/31/2021 6 17

CLIN

Single

Rooms 03/22/2021 04/05/2021 4 13

Single Occupancy Rooms 03/28/2021 04/14/2021 6 16

CLIN

Single Occupancy Rooms 04/02/2021 04/19/2021 4 17

CLIN

Single Occupancy Rooms 04/18/2021 05/05/2021 6 16

CLIN

Single Occupancy Rooms 04/26/2021 05/10/2021 4 14

CLIN

Single Occupancy Rooms 05/02/2021 05/19/2021 6 17

CLIN

Single Occupancy Rooms 05/07/2021 05/24/2021 4 17

CLIN

Single Occupancy Rooms 05/26/2021 06/12/2021 6 20

CLIN

Single Occupancy Rooms 05/27/2021 06/27/2021 15 31

CLIN

Single Occupancy Rooms 05/31/2021 06/14/2021 4 14

CLIN

Single Occupancy Rooms 06/01/2021 06/19/2021 6 18

CLIN

Single Occupancy Rooms 06/09/2021 06/26/2021 6 17

CLIN

Single Occupancy Rooms 06/10/2021 06/27/2021 10 17

CLIN

Single Occupancy Rooms 06/11/2021 06/28/2021 4 17

CLIN

Single

Rooms 07/05/2021 07/22/2021 10 17

Single Occupancy Rooms 07/09/2021 07/23/2021 4 14

CLIN

Single Occupancy Rooms 07/19/2021 08/05/2021 10 17

CLIN

Single Occupancy Rooms 07/20/2021 08/06/2021 4 17

CLIN

Single Occupancy Rooms 07/22/2021 08/22/2021 15 31

CLIN

Single Occupancy Rooms 07/22/2021 08/08/2021 10 17

CLIN

Single Occupancy Rooms 08/05/2021 08/22/2021 10 17

CLIN

Single Occupancy Rooms 08/06/2021 08/23/2021 6 17

CLIN

Single Occupancy Rooms 08/09/2021 08/23/2021 4 14

CLIN

Single Occupancy Rooms 08/20/2021 09/06/2021 4 17

CLIN

Single

Rooms 08/20/2021 09/11/2021 6 21

Single Occupancy Rooms 09/08/2021 09/25/2021 6 17

CLIN

Single Occupancy Rooms 10/06/2021 11/06/2021 15 31

CLIN

Single Occupancy Rooms 10/18/2021 11/01/2021 4 14

CLIN

Single

Rooms 10/21/2021 11/07/2021 6 17

Single Occupancy Rooms 10/23/2021 11/06/2021 10 14

CLIN

Single Occupancy Rooms 10/29/2021 11/15/2021 4 17

CLIN

Single Occupancy Rooms 11/04/2021 11/21/2021 6 17

CLIN

Single Occupancy Rooms 12/31/2021 01/17/2022 6 17

CLIN

Single Occupancy Rooms 01/11/2022 01/25/2022 4 14

CLIN

Single Occupancy Rooms 01/14/2022 01/31/2022 6 17

CLIN

Single Occupancy Rooms 01/19/2022 02/19/2022 15 30

CLIN

Single Occupancy Rooms 01/22/2022 02/08/2022 4 16

CLIN

Single Occupancy Rooms 02/03/2022 02/20/2022 6 17

CLIN

Single Occupancy Rooms 02/05/2022 02/19/2022 10 14

CLIN

Single Occupancy Rooms 02/13/2022 02/27/2022 4 14

CLIN

Single Occupancy Rooms 02/17/2022 03/06/2022 6 17

CLIN

Single Occupancy Rooms 02/17/2022 03/06/2022 10 17

CLIN

Single

Rooms 02/24/2022 03/13/2022 4 17

Single Occupancy Rooms 03/02/2022 04/02/2022 15 30

CLIN

Single Occupancy Rooms 03/03/2022 03/20/2022 10 17

CLIN

Single Occupancy Rooms 03/09/2022 03/26/2022 6 17

CLIN

Single Occupancy Rooms 03/16/2022 04/02/2022 10 16

CLIN

Single Occupancy Rooms 03/17/2022 03/31/2022 4 14

CLIN

Single Occupancy Rooms 03/23/2022 04/09/2022 6 16

CLIN

Single Occupancy Rooms 03/28/2022 04/15/2022 6 17

CLIN

Single Occupancy Rooms 04/15/2022 05/02/2022 6 16

CLIN

Single Occupancy Rooms 04/18/2022 05/02/2022 4 13

CLIN

Single Occupancy Rooms 04/29/2022 05/16/2022 6 16

CLIN

Single Occupancy Rooms 04/29/2022 05/16/2022 4 16

CLIN

Single Occupancy Rooms 05/19/2022 06/02/2022 4 14

CLIN

Single Occupancy Rooms 05/19/2022 06/05/2022 6 16

CLIN

Single

Rooms 06/01/2022 07/02/2022 15 29

Single Occupancy Rooms 06/02/2022 06/16/2022 4 14

CLIN

Single Occupancy Rooms 06/02/2022 06/19/2022 6 17

CLIN

Single Occupancy Rooms 06/15/2022 07/02/2022 10 15

CLIN

Single Occupancy Rooms 06/22/2022 07/09/2022 6 15

CLIN

Single Occupancy Rooms 07/05/2022 07/19/2022 4 14

CLIN

Single Occupancy Rooms 07/06/2022 07/23/2022 6 17

CLIN

Single Occupancy Rooms 07/06/2022 07/23/2022 10 17

CLIN

Single Occupancy Rooms 07/06/2022 08/06/2022 15 31

CLIN

Single Occupancy Rooms 07/16/2022 08/02/2022 4 17

CLIN

Single Occupancy Rooms 07/20/2022 08/06/2022 10 17

CLIN

Single Occupancy Rooms 07/20/2022 08/06/2022 10 17

CLIN

Single Occupancy Rooms 08/06/2022 08/20/2022 4 14

CLIN

Single Occupancy Rooms 08/10/2022 08/27/2022 6 17

CLIN

Single

Rooms 08/17/2022 09/03/2022 4 17

Single Occupancy Rooms 09/02/2022 09/16/2022 6 14

CLIN

Single Occupancy Rooms 09/16/2022 09/30/2022 6 14

CLIN

Single Occupancy Rooms 10/19/2022 11/02/2022 4 14

CLIN

Single Occupancy Rooms 10/19/2022 11/05/2022 6 17

CLIN

Single Occupancy Rooms 10/30/2022 11/16/2022 4 17

CLIN

Single Occupancy Rooms 11/02/2022 11/19/2022 6 17

CLIN

Single Occupancy Rooms 01/03/2023 01/20/2023 6 17

CLIN

Single Occupancy Rooms 01/12/2023 01/26/2023 4 14

CLIN

Single Occupancy Rooms 01/17/2023 02/03/2023 6 16

CLIN

Single Occupancy Rooms 01/23/2023 02/09/2023 4 16

CLIN

Single Occupancy Rooms 02/06/2023 02/23/2023 10 17

CLIN

Single Occupancy Rooms 02/10/2023 02/27/2023 6 17

CLIN

Single Occupancy Rooms 02/15/2023 03/01/2023 4 14

CLIN

Single

Rooms 02/20/2023 03/08/2023 10 17

Single Occupancy Rooms 02/24/2023 03/12/2023 6 16

CLIN

Single Occupancy Rooms 03/01/2023 03/15/2023 4 14

CLIN

Single Occupancy Rooms 03/14/2023 03/31/2023 6 17

CLIN

Single Occupancy Rooms 03/22/2023 04/05/2023 4 14

CLIN

Single Occupancy Rooms 03/28/2023 04/14/2023 6 16

CLIN

Single Occupancy Rooms 04/02/2023 04/19/2023 4 17

CLIN

Single Occupancy Rooms 04/03/2023 04/21/2023 6 18

CLIN

Single Occupancy Rooms 04/18/2023 05/05/2023 6 17

CLIN

Single Occupancy Rooms 04/26/2023 05/10/2023 4 13

CLIN

Single Occupancy Rooms 05/02/2023 05/19/2023 6 17

CLIN

Single Occupancy Rooms 05/07/2023 05/24/2023 4 17

CLIN

Single Occupancy Rooms 05/26/2023 06/12/2023 6 17

CLIN

Single Occupancy Rooms 05/31/2023 06/14/2023 4 14

CLIN

Single

Rooms 06/09/2023 06/26/2023 6 17

Single Occupancy Rooms 06/11/2023 06/28/2023 4 17

CLIN

Single Occupancy Rooms 07/05/2023 07/22/2023 10 17

CLIN

Single Occupancy Rooms 07/09/2023 07/23/2023 4 14

CLIN

Single Occupancy Rooms 07/19/2023 08/05/2023 10 17

CLIN

Single Occupancy Rooms 07/20/2023 08/06/2023 4 17

CLIN

Single Occupancy Rooms 08/06/2023 08/23/2023 6 17

CLIN

Single Occupancy Rooms 08/09/2023 08/23/2023 4 14

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Single Occupancy Rooms 08/20/2023 08/31/2023 6 11

CLIN

Single

Rooms 08/20/2023 08/31/2023 4 11

3.5. Room roster: A roster will be provided to the contractor by the Government Point of

Contact at least 30 days prior to utilization with a confirmed list 72 hours prior to scheduled check in.

3.6. Advance Notification Period: The Government reserves the right to cancel any or all portions of a reservation 72 hours to the scheduled start date. The cancellation notice will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the

Government due to the cancellation and release it from all obligations under the contract if the

Government meets the deadline above.

4.0 SCOPE OF WORK

4.1. The location of the selected hotel shall be within a 10-mile-radius of building 3300 7th

Division Road, Jolon, and CA 93928. The distance will be calculated utilizing Google Maps on the most direct route.

4.2. The contractor (hotel facility) must be able to accommodate the requested and forecasted single occupancy rooms for each contracted period of performance.

4.3. The Army Standard for Housing for this request is one Soldier per room with a private bathroom. This is based off of AR 420-1 Table 3-7 utilizing Unaccompanied Personnel Housing space requirements for Senior Non-Commissioned Officers.

4.4. Rooms shall be constructed and finished to provide good light and sound attenuation.

4.5. All rooms will be non-smoking, have sufficient electrical outlets in good working conditions, and be free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

4.6. All rooms shall have the following amenities included in the price of the room:

Wi- Fi internet access, television with cable access, a refrigerator, a microwave, a coffee maker, Iron and iron board (readily available), alarm.

4.7. Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. All electrical outlets must be in good working condition and meet State Code.

4.8. All entrance doors to rooms shall have interior security locks. Each room occupant shall be provided with a room key.

4.9. The hotel shall have onsite laundry capabilities.

4.10. Vendor’s location must have accessible parking area and be a low crime area.

4.11. The contracted hotel shall have the personnel, equipment, tools, materials, supervision, and other items necessary to perform and provide the serviced described on this Statement of Work

(SOW).

4.12. The contractor will only be paid for used /occupied rooms at the negotiated and contracted rate for the period of performance. On the morning following the check in date, any rooms not filled will be released for sale to the general public and will not be chargeable as “No Shows” under the contract.

4.13. All items in the room must be in operable working condition at all times. (Washers, dryers, Televisions, internet, lamps, phones, faucet, bath, toilet, lights, etc.) If items become nonfunctioning during the time of stay they will be repaired or replaced within 8 hours of notification.

4.14. All rooms will be cleaned by housekeeping on a daily basis. Tenants of the rooms may elect to not have housekeeping perform the daily cleaning by signing a memorandum upon check-in, up to maximum of 3 calendar days (every room must be cleaned on the 3rd calendar day; regardless of tenant’s preferences). Daily housekeeping checks are required to help maintain the cleanliness and functionality of the facility as well as to ensure the safety of the

Service Member residing in the room.

5.0. Personal Expenses

Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals will be paid by the guest and shall not be billed under the resultant contract.

6.0. Security:

The Sleeping rooms shall provide sufficient security to the tenants such as double bolt doors, and lock windows to protect the tenants and government supplies, equipment and properties. Parking

Area shall be within the Hotel property at no cost to the Soldier. Parking areas shall be well illuminated for the safety of the lodging tenants and vehicles.

7.0. Invoicing:

The room and night quantities are a forecast and estimate to the best knowledge of the serviced agency. Therefore, the contractor shall only invoice used and occupied rooms at the end of each performance period. The contractor shall only invoice for actual room used. A copy of each occupied and invoiced room must be furnished to the service agency by the end of each performance period. Actual lodging provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Invoices shall be submitted and accepted by the Agency Representative using the Wide Area Work Flow (WAWF) system using

DODDAC W90GK9.

8.0. Contractor:

The Contractor shall immediately familiarize him/herself with the invoice procedures in the

Wide Area Work Flow (WAWF). The contractor shall immediately communicate and coordinate all requirements with the Serviced Agency Representative annotated in the contract agreement.

9.0. Other:

9.1. All sleeping rooms must be at or below the Government’s per diem rate.

9.2. The Federal Government is tax exempt, therefore all rates will be without taxes.

9.3. Employee Roster. Prior to the contract start date, the Service Provider shall provide a roster of Service Provider personnel employed under this contract, to the TTC FHL Contracting Officer

Representative (COR), SFC Eric Butler @ eric.r.butler6.mil@mail.mil. This roster shall show employee name, and position title. The company name, Service Provider or sub-Service

Provider shall also be identified on the employee listing and this contract number. The roster shall also show telephone or pager numbers of the Primary and Alternate Supervisory personnel.

Subsequent changes to these rosters shall be forwarded to the TTC FHL Contracting Officer

Representative (COR) by the 5th workday of the month, if there were any changes in the previous month.

10.0 Definitions:

10.1. Contractor: The term as used on this requirement refers to the primary (prime) contractor or vendor with whom the contracted agreements and terms are set forth.

10.2. Contracting Officer (KO): The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the

Government.

10.3. Contracting Agency: Organization receiving the goods or service described on the contract agreement.