Draft SOW TMS Support.doc

Performance Work Statement (PWS) for Hull and Deck Machinery System Support

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 433, which is responsible for Launch and Recovery Handling Systems and Crane Systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Launch, Recovery, Handling and Hydraulics Branch (Code 433), Hull & Deck Machinery Systems Division (Code 43) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provides various services to support in service launch and recovery, stern ramp, stern door, anchor windlass, and topside crane systems. Launch and recovery systems include mission boat davits, rescue boat davits, stern vehicle launch and recovery systems, and top side cranes. Deck machinery systems in support or in conjunction with these launch and recovery systems include stern doors, stern ramps and anchor windlass systems. Trident Maritime Systems (TMS) is the original designer, developer and manufacturer of many of these Hull and Deck Machinery Systems. These systems frequently require Original Engineering Manufacturer (OEM) support and knowledge to assist with fleet upgrades, modifications, technology improvement related tasks, repairs, and maintenance.

1.2 SCOPE OF WORK

The Contractor shall provide engineering and technical services required for the support of hull and deck machinery on U.S. Navy ships. Hull and Deck machinery systems include vehicle launch and recovery systems, specifically for rescue boats, mission boats, and unmanned underwater and surface vehicles. Additional machinery systems in support of the fleet mission capabilities include stern ramps, stern doors and gates, anchoring, mooring, towing systems, cranes, lift platforms, and platform lifts. TMS shall support these systems in a variety of in-service tasks including shipboard system assessments, troubleshooting and repairs, corrective and preventative maintenance, training, installation, engineering modifications and upgrades, and improvement of system reliability.

Work will include travel to various CONUS and OCONUS locations to assess, repair, and participate in work at the contractor’s facilities and in collaboration with the engineering NAVSEA community to provide engineering technical assistance and feedback on TMS proprietary systems. As the original equipment manufacturer, TMS possesses proprietary system engineering knowledge that will play a key role in repairing, upgrading, maintaining, and understanding all aspects of these hull and deck machinery systems.

2.0 APPLICABLE DOCUMENTS

· Navy Issuances https://www.secnav.navy.mil/doni/default.aspx

· DOD Issuances https://www.defense.gov/Resources/Forms-Directives-Instructions/

· NAVSEAINST Library https://www.navsea.navy.mil/Resources/Instructions/ 2.1 Technical Manual – SG811-CU-MMC-010, Twin Boom Extensible Crane (TBEC); For LCS-6 and Follow

2.2 Technical Manual – SG812-BR-MMC-010, Launch Recovery Handling and Stowage (LRHS) System, Overhead Bridge Crane, Oldenburg Model F124083; Operation, Maintenance, and Parts Manual

2.3 Technical Manual - S9583-DB-MMA-010, Slewing Arm Davit for LSD 41 Class and LSD 49 Class; Operation, Maintenance and Repair Manual

2.4 Technical Manual - S9583-AM-MMA-010, Type III, Gravity Boat Davit

2.5 Technical Manual - S9583-AN-MMA-010, Boat Handling System Starboard – with Constant Tension Winch for RIB

2.6 Technical Manual - S9583-A3-MMA-010, TM for Installation, Operation, Maintenance, and Repair Instructions with Parts List for Slewing Arm Davit

2.7 Technical Manual - S9583-BC-MMA-010, TM for Installation, Operation, Maintenance, and Repair Instructions with Parts List for Slewing Arm Davit

2.8 Technical Manual - S9583-A5-MMA-010, Boat Handling and Stowage System

2.9 Technical Manual - S9583-B5-MMA-010, Boat Davit System with Constant Tension Winch

2.10 Technical Manual - SG813-B7-MMA-010, Boat Fall Handling Winch and Shock Absorber

2.11 Technical Manual - SG811-AV-MMA-010, 60 Ton Boat and Cargo Crane

2.12 Technical Manual - SG811-BT-MMA-010, 30 Ton Boat and Cargo Crane

2.13 Technical Manual - SG811-AU-MMA-010, 20 Ton Boat and Cargo Crane

2.14 Technical Manual - SG812-AG-MMA-010, 15 Ton Travelling Bridge Crane

2.15 Technical Manual - 0920-LP-101-1010, 3.35 Ton Sideport Cargo Crane

2.16 Technical Manual - S9169-BG-MMC-010, Oldenburg Launch Recovery Handling and Stowage (LRHS) System, Stern Door and Stern Ramp; LCS 1 Variant, LCS 5AF

2.17 NAVSEA Test Procedure 78221-2-002; LCS-2 Variant Cargo/Weapons Platform Lift System Operability Test, Level III

These documents will be provided by the government upon request.

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0. REQUIREMENTS

3.1 Surface Ship Design Improvement, Engineering, Logistics, Testing and Installation support

3.1.1 The contractor shall provide technical assistance in support of hull and deck machinery system installations. This includes the accomplishment of light off and check off duties associated with system start up. Technical guidance shall also be required for proper component installation and alignment. This also shall require inspection and inventory of delivered systems.

3.1.2 The contractor shall provide classroom and/or onboard operational and maintenance training. Training may be required onsite or at Contractor facilities. Training requirements shall require contractor to provide training materials including, but not limited to; training handbooks in paper or digital format, presentations suitable for use with classroom viewing equipment, applicable technical documents, special tools, and student test/evaluation documents (CDRL A004).

3.1.3 Provide technical documentation, such as drawings, test and inspection procedures, technical manuals, as well as revisions/changes to technical documentation as required to support repair tasks, design changes, equipment installations, obsolete component replacement, and other changes to system configurations. (CDRL A005 or B001)

3.1.4 The contractor shall provide engineering, design and technical support for upgrades, identification of replacement for obsolete components, and system certifications (CDRL A005 or B001). System certifications may include operational and weight testing.

3.1.5 The contractor shall perform repairs to and/or overhauls on shipboard installed hull and deck machinery systems. Repairs shall be of an emergent nature and shall require dispatch of a technical representative on short notice. This will require a confidential clearance to gain access to the ship in the event the ship is underway. Overhauls may be onsite and require the assistance of local labor not contracted by TMS. Overhauls shall also be required on equipment shipped to contractor facilities for refurbishment (CDRL A006).

3.1.6 The contractor shall perform corrective or preventative maintenance and system material condition assessments. This will require a confidential clearance to gain access to the ship in the event the ship is underway. Maintenance evolutions may be conducted by the contractor representative or include assistance from local labor under contractor guidance. Material condition assessments shall consist of static assessment as well as operational assessment of the hull or deck machinery system (CDRL A006).

3.1.7 The contractor shall perform troubleshooting to diagnose, isolate and correct problems and provide recommendations on problem resolution and prevention. This will require a confidential clearance to gain access to the ship in the event the ship is underway. This requirement may require onsite assistance or if possible, distance support may suffice for this effort depending on the problem and depth of complexity (CDRL A006).

3.1.8 The contractor shall provide repair parts as required to support repair and technical efforts. Repair parts may include but not be limited to; wear parts (filters, brakes, etc), replacements for failed components, hardware, parts for preventative maintenance, broken parts, system fluids, and replacements for obsolete components.

3.1.9 The contractor shall provide support for hull and deck machinery system subcomponents including subcontracting such as Baldor, Stearns, Cutler-Hammer, Cone Drive, and Rockwell Automation for various subcomponents of the system such as Programmable Logic Controllers (PLCs), Motors, Drives, etc. The contractor should include the subcomponent/ part OEMs as necessary to support engineering efforts related to this contract work.

3.1.10 The contractor shall provide up to two (2) Lead Screw Assemblies, in accordance with Lake Shore Systems Drawing F059063 (latest revision), as needed to support repair/replacement of the Platform Lift’s drive system.

3.1.10.1 The contractor shall support Lead Screw Assembly installation and validation testing in support of drive system repairs. Validation testing shall be in accordance with Ref 2.17.

3.1.10.2 Spare Parts: Vendor shall provide installation check out replacement spares and on board spare parts as necessary.

3.1.10.3 Special Tools: Specialized tooling and measurement equipment may be required for Platform Lift drive system alignment. The contractor shall provide special tools and equipment as necessary to support repairs.

3.1.10.4 Repair/replacement components shall be packaged to prevent damage and exposure to outside weather elements during shipment. Preservation, packing, labeling, and marking shall be as specified in the contract or order.

3.1.10.5 The contractor will be responsible for shipping Platform Lift components to one of the following locations:

i.

San Diego, CA ii.

Singapore, SG

3.2 Slewing Arm Davit Manufacturing, Testing, and Installation

3.2.1 The contractor shall provide up to one (1) Slewing Arm Davits in accordance with Lake Shore Systems Drawing P000499 F. Davits shall be subject to testing at the vendor facility to demonstrate its ability to meet the design performance requirements.

3.2.1.2. The davit shall be operated at a maximum operation speed with no load through complete cycles for a period of 30 minutes. No malfunctions or abnormal heating of any components shall occur. If the test is interrupted by a malfunction, testing shall restart and be conducted for the full 30 minute period.

3.2.1.3. The davit, including hoist hook, wire rope, and winch system, shall withstand a static load test of 200 percent of the rated load for a period of 10 minutes. No permanent deformation shall occur.

3.2.1.4. The davit shall be dynamically tested with 125 percent of rated load at no rated speeds through 4 complete cycles to and from stowage. No adjustments to system overloads or relief valves are permitted to pass the dynamic load tests.

3.2.1.5. The davit shall be tested with the rated load through 24 complete cycles at max operating speeds to and from the stowage. This test shall be separated into segments of 2 continuous launch and recovery cycles with adequate time in between segments for system cooling. If the test is interrupted by a malfunction, testing shall restart and continue for 4 full cycles.

3.2.1.6. The davit shall be subjected to a horizontal test load of 10% of the davit’s rated load. Test load shall be applied to the extreme outboard end of the davit arm and at a right angle to the davit arm. The load shall be held for 10 minutes. During this period the davit arm shall remain stationary and no permanent deformation shall occur.

3.2.1.7. Safety interlocks shall all be demonstrated during factory testing.

3.2.1.8. Emergency operational modes of the davit shall be demonstrated during factory testing. Switching from normal mode to emergency mode and back to normal mode with suspended load shall be demonstrated. No situation shall be allowed that would cause load to drop.

3.2.1.9. Pass/Fail Criteria - During FAT, if any section of the test plan does not meet the specified requirements of this specification, the Government will determine that the unit failed to meet FAT criteria.

3.2.2. Spare Parts: Vendor shall provide installation check out replacement spares and on board spare parts listed in Reference 2.17. These items shall be provided and shipped with each unit purchased.

3.2.3. Special tools, computer software and cables. Any special tools, computer diagnostic software and interface connecting cables shall be provided with each unit purchased. Special tools may include gauges for sensor installation and adjustment, brake adjustment etc.

3.2.4. Davit and other equipment will be packaged to prevent damage and exposure to outside weather elements during shipment. Preservation, packing, labeling, and marking shall be as specified in the contract or order.

3.2.5. Shipping of davit unit and spares. Contractor will be responsible for shipping of material to one of the following locations:

1. Norfolk, VA

2. San Diego, CA

3.2.5. Davit unit installation and setup. Contractor representatives will provide support to the davit installing activity for each davit unit. Support will include, but may not be limited to:

3.2.5.1. On-site verification of davit installation (structural, electrical, and hydraulic) prior to initial energizing of the davit system.

3.2.5.2 On-site assistance of any required start-up procedures or tests (i.e. filling gear cases and HPU sumps, set-up/calibration of davit controls, settings and limits.

3.2.6. Contractor Training: Contractor representative present for initial davit shipboard testing and subsequent crew operational and maintenance training. Testing and subsequent crew training will be approximately 5 days and the contractor representative will perform the crew training.

3.2.7 The Contractor shall provide labor for removal and crating of specific components from the SLADs currently in storage and no longer slated for installation. Work will include disposal of the leftover material (ie. Davit arm, pedestal, gear cases, etc). Contractor shall provide crates/shipping containers and shipment of parts to NAVSUP, specific address to be provided by TPOC. VFDs will be shipped to alternate government site to be provided by TPOC.

3.3 Twin Boom Extensible Crane(TBEC) Strength/OP-4 Upgrades Manufacturing, Testing, and Installation

3.3.1 The contractor shall provide up to two (2) LCS Watercraft Launch & Recovery System (WLRS) General Arrangement (LCS 14 & UP) in accordance with Trident Maritime Systems (formerly Oldenburg Group Inc.) Drawing P0004587 Rev C and with the inclusion of upgrades to the system for higher rated load, 26,000 pounds and increased dynamic load factor of 1.7. Additionally, the upgrades include necessary design improvements to the system to meet OP-4. Overall system functionality (line speed, geometry, line maps) will not be affected by these strength upgrades.

3.3.1.1 Provide all engineering products such as analysis, drawings, updated parts lists, technical manual changes, and maintenance. (B001)

3.3.1.2 Perform necessary software updates based on system changes such as hydraulic components upgrades.

3.3.1.3 The contractor shall submit a Production Report (CDRL A007) detailing the execution and quality of production prior to unit delivery and thereafter as may be otherwise provided for under the provisions of the contract.

3.3.1.4 The contractor shall submit a Monthly Production Report (CDRL A007). Report shall include hardware, tolerance, and calibration checks as well as material inspection of parts ordered.

3.3.1.5 Perform environmental testing on the upgrades to the system including Shock, Vibration, and EMI testing, as necessary. (A005)

3.3.1.6 System shall be subject to factory testing at the vendor facility to demonstrate its ability to meet the design performance requirements. Scope of factory testing required will be determined upon completion of strength analysis and required design changes. (A005)

3.3.1.7 The contractor shall support WLRS installation and validation testing, including weight testing, stage 2, and stage 4 pier side testing for certification of operational readiness, in support of upgrade validation as necessary. (A005)

3.3.2 Spare Parts: Vendor shall provide installation check out replacement spares and on board spare parts.

3.3.2. Special tools, computer software and cables. Any special tools, computer diagnostic software and interface connecting cables shall be provided with each unit purchased. Special tools may include gauges for sensor installation and adjustment, brake adjustment etc.

3.3.3. System and other equipment will be packaged to prevent damage and exposure to outside weather elements during shipment. Preservation, packing, labeling, and marking shall be as specified in the contract or order.

3.3.4. Shipping of each unit (2 units). Contractor will be responsible for shipping of material to either of the following locations:

1. San Diego, CA

2. Singapore, SG

3.3.5. WLRS unit installation and setup. Contractor representatives will provide support to the davit installing activity for each unit. Support will include, but may not be limited to:

3.3.5.1. On-site verification of WLRS installation (structural, electrical, and hydraulic) prior to initial energizing of the WLRS.

3.3.5.2 On-site assistance of any required start-up procedures or tests (i.e. filling gear cases and HPU sumps, set-up/calibration of controls, settings and limits.

3.3.6. Contractor Training: Contractor representative present for initial WLRS shipboard testing and subsequent crew operational and maintenance training. Testing and subsequent crew training will be approximately 5 days and the contractor representative will perform the crew training. (A004)

3.4 TBEC Strength/OP-4 upgrades on existing systems installed on LCS INDEPENDENCE Variant ships.

3.4.1 Provide up to two (2) upgraded LCS Watercraft Launch & Recovery System (WLRS) General Arrangements by removing an existing WLRS system from one of the active INDEPENDENCE variant ships, incorporating upgrades to the system for higher rated load, 26,000 pounds and increased dynamic load factor of 1.7, and reinstalling the WLRS System on an LCS ship. Overall system functionality (line speed, geometry, line maps) will not be affected by these strength upgrades.

3.4.1.1 Provide all engineering products such as analysis, drawings, updated parts lists, technical manual changes, and maintenance. (CDRL B001)

3.4.1.2 Perform necessary software updates based on system changes such as hydraulic components upgrades.

3.4.1.3 The contractor shall submit a Production Report (CDRL A007) detailing the execution and quality of production prior to unit delivery and thereafter as may be otherwise provided for under the provisions of the contract.

3.4.1.4 The contractor shall submit a Monthly Production Report (CDRL A007). Report shall include hardware, tolerance, and calibration checks as well as material inspection of parts ordered.

3.4.1.5 Perform environmental testing on the upgrades to the system including Shock, Vibration, and EMI testing, as necessary. (A005)

3.4.1.6 System shall be subject to factory testing at the vendor facility to demonstrate its ability to meet the design performance requirements. Scope of factory testing required will be determined upon completion of strength analysis and required design changes. (A005)

3.4.1.7 The contractor shall support WLRS installation and validation testing, including weight testing, stage 2, and stage 4 pier side testing for certification of operational readiness, in support of upgrade validation as necessary. (A005)

3.4.2 Include shipping, labor, and contractor support for removal of the WLRS from the ship, shipment the WLRS to a warehouse facility, and return shipment of WLRS to installation activity.

3.4.3 Spare Parts: Vendor shall provide installation check out replacement spares and on board spare parts.

3.4.4. Special tools, computer software and cables. Any special tools, computer diagnostic software and interface connecting cables shall be provided with each unit purchased. Special tools may include gauges for sensor installation and adjustment, brake adjustment etc.

3.4.5. System and other equipment will be packaged to prevent damage and exposure to outside weather elements during shipment. Preservation, packing, labeling, and marking shall be as specified in the contract or order.

3.4.6. WLRS unit installation and setup. Contractor representatives will provide support to the davit installing activity for each unit. Support will include, but may not be limited to:

3.4.6.1. On-site verification of WLRS installation (structural, electrical, and hydraulic) prior to initial energizing of the WLRS.

3.4.6.2 On-site assistance of any required start-up procedures or tests (i.e. filling gear cases and HPU sumps, set-up/calibration of controls, settings and limits.

3.4.7. Contractor Training: Contractor representative present for initial WLRS shipboard testing and subsequent crew operational and maintenance training. Testing and subsequent crew training will be approximately 5 days and the contractor representative will perform the crew training. (A004)

3.2 Commonality of Systems, Subsystems, and Components

3.2.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.3 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.3.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.4 Not Used

4.0 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.1.1 This report shall reflect both prime and Subcontractor data if applicable at the same level of detail.

4.1.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.2 Travel Report (CDRL A002)

4.3.1 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.2 Government’s approval is required from the Government Technical Point of Contact.

4.3.3 For paragraphs 3.1.1, 3.1.2, 3.1.5, 3.1.6, and 3.1.7 above, provide a report for each task accomplished within 14 days of completion. The report should include; ship name, dates of task, persons contacted, nature of task or problem, actions taken to accomplish task or solve problem, and list of recommendations for follow up work or solutions.

4.3 Contractor Personnel Roster (CDRL A003)

4.3.1 The CDRL shall be delivered electronically, Government’s approval is required from the COR.

4.3.2 Labor Rate Tripwire Justification

4.3.2.1 The Contractor shall advise the COR and the Contract Specialist, by email, if the pending addition of any individual (Key or non-Key) will be at fully burdened average labor rate (including pass-through and/or target fee) that exceeds the labor tripwire amount. The Contractor shall not proceed with the addition until the Contractor is advised by the Contract Specialist that the request has been approved by the Contracting Officer.

4.3.2.2 The Contractor’s request shall include, the proposed individual’s resume, labor hourly rate build-up, labor hours per work year, detailed justification for the addition of the particular individual based on his/her technical expertise and projected technical impact on the Task Order. If the individual is a Subcontractor or consultant, the rate build-up shall include the prime contractor’s pass through rate.

4.3.2.3 Currently, the fully burdened average labor rate of $156/hour or greater, regardless of the number of labor hours the proposed individual (prime, subcontractor, or consultant) will work. The Contractor will be advised of any changes to this tripwire level that occur during performance. All Fully Burdened Labor rates of $156/hour or greater shall require the COR and the PCO’s review and written approval.

4.4 Training Materials (CDRL A004)

4.4.1 For paragraph 3.1.2 provide system training materials.

4.5 Scientific, Engineering and Technical Report (CDRL A005)

4.5.1 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.5.2 For Paragraphs 3.1.4 above, provide a report of findings, design alternatives, design documentation, and recommendations for path forward as a result of the system engineering improvement tasks.

4.6 Condition Found Report (CDRL A006)

4.6.2 For Paragraph 3.1.5, 3.1.6, 3.1.7, and 3.1.9 above, Equipment Condition Report shall be submitted to NSWCPD On-Site personnel for review/concurrence.

4.7 Monthly Production Report (CDRL A007)

4.7.1 Contractor shall provide a monthly production report that includes information on quality of materials received and produced. Report should also include any areas of production concern.

4.8 Technical Data Package (CDRL B001)

4.8.1 For Paragraph 3.1.3 above, as applicable based on changes, provide ship installation drawings, unit assembly drawings (AutoCAD & PDF versions), technical manual revisions, updated parts lists, post installation test procedures, and updated preventative and corrective maintenance procedures.

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (DoDM 5220.22), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.3 DD254 REQUIREMENT. This effort may require access to classified information up to the Confidential level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a Confidential clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 120 after award. Otherwise the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (DoDM 5220.22), and (3) assure compliance with any written instructions from the NSWCPD, Security Office, Code 105.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 Planning, Programming, Budgeting and Execution (PPBE) Data.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

6.0 PLACE OF PERFORMANCE

6.1 Performance will occur primarily at the contractor’s facility or at specific government sites listed below.

6.1.1 Performance will occur at the following government sites:

Philadelphia Naval Shipyard

Navy Base San Diego

Naval Station Mayport

Norfolk Naval Shipyard

Naval Amphibious Base Little Creek

Naval Support Activity Bahrain

U.S. Fleet Activities Sasebo, Japan

Changi Navy Base, Singapore

Pearl Harbor Naval Base

Naval Surface Warefare Center Panama City 6.1.5

Due to COVID-19, Contractors are encouraged to evaluate and establish performance of its contract at alternate work locations such as the expanded use of teleworking when feasible to successfully perform the contract requirements. This is in effect until there is resolution of the pandemic or as directed by the Contracting Officer.

7.0 TRAVEL

7.1 The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is 215 for the entire period of performance.

The contractor shall be required to travel CONUS (any state in USA) and OCONUS (primarily Japan, Singapore, or Guam) to accomplish the tasks contained in this contract. Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations:

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO) or the fully executed Technical Instruction (TI) signed by the Contracting Officer.

7.2.1 In accordance with the TI instructions, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

7.5 OCONUS Contractor Personnel Travel During COVID-19

In consideration of personnel movement during the COVID-19 pandemic, Force Health Protection (FHP) guidance has been issued for contractor personnel who travel OCONUS for deployment and for conducting official travel OCONUS as well. Entry requirements are communicated to traveling personnel, including contractor personnel, through the Electronic Foreign Clearance Guide (EFCG). Contractor personnel must adhere to current country entry requirements of the respective geographic combatant command (GCC) (which may include screening, ROM, and testing) and all applicable host nation procedures. All contracts including performance outside the United States require DoD contractor personnel to complete a risk assessment of health status.

8.0 GOVERNMENT FURNISHED PROPERTY

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

GFP consists of one (1) Slewing Arm Davit (P000499F) that will be provided at the time of contract award.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the

Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST

5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS

252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing.

Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization

Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions

N/A

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” N/A

8.7 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained.

Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

Government Furnished information include the above referenced Technical Manuals and specifications. Any additional Government Furnished Information will be outlined in an individual Task Order.

9.1 GFI is for informational purposes and that use by the Contractor is optional.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Performance Work Statement, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $10,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 Counterfeit Material Prevention

11.1 Electronic End-Items

11.1.1 Counterfeit Parts and Materials Planning

The contractor planning shall document procedures and processes to…