DRAFT SOW - Sunshades at KAA.pdf

GOVERNMENT STATEMENT OF

WORK FOR

SUNSHADE STRUCTURES

20 JANUARY 2024

Table of Contents

SECTION A: DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK

2.0 BID OPTIONS

3.0 CONTRACTOR DESIGN REQUIREMENTS

4.0 CONTRACTOR CONSTRUCTION REQUIREMENTS

5.0 CONTRACTOR CLOSEOUT REQUIREMENTS

6.0 WARRANTIES

7.0 PROJECT PHASING

8.0 SUNSHADE REQUIREMENTS

9.0 SUBMITTALS

10.0 COORDINATING & SCHEDULING

11.0 SAFETY

12.0 WEATHER

13.0 SECURITY

SECTION B: GENERAL INFORMATION

14.0 TRANSITION

15.0 CONTRACTOR PERSONNEL

16.0 BASE ENTRY, REGULATIONS, & RESTRICTIONS

17.0 HOURS OF OPERATION

18.0 AIRFIELD CONTROLLED AREA RESTRICTIONS

19.0 HAUL ROUTE

20.0 MATERIAL STORAGE

21.0 PERFORMANCE PERIOD

SECTION A: DESCRIPTION OF SERVICES

1. SCOPE:

1.1 Background. Khashm Al Ann Airfield (KAA) requires additional shade structures, mooring eyes, and airfield markings for parking of the UH60 Blackhawk Aircraft. The Contractor shall design, provide for and construct the following shade structures on the airfield’s aircraft parking apron:

1.1.1 Construct twelve (12) mooring eyes per sunshade bay for a total of one-hundred and forty four (144) mooring eyes for 2 complete sunshades.

1.1.2 Construct 2 (6) bay sunshades at HAWK & EAGLE parking pads

1.1.3 Paint airfield markings and remove old as needed

2. Bid Options:

2.1 The Government shall require Contractor quotes for the following bid options:

2.1.1 Column concrete footings

2.1.2 Lightning Protection, two (2) 6 Bay Sunshade Structures

3. CONTRACTOR DESIGN REQUIREMENTS:

3.1 The Government will provide the Contractor electronic or hard copies of its Aircraft Shade Structure as-built drawings for reference purposes only.

3.2 The Contractor shall design two (2) six (6) bay shade structure. The Contractor shall refer to the Government provide SunShade structure as-built drawings for typical required aircraft bay dimensions and framing member sizes.

3.3 The Contractor shall prepare and submit a proposed Progress Schedule at the 35% design level for Contracting Officer review and approval.

3.4 The Contractor shall prepare and submit a Schedule of Materials and Values at the 35% design level that provides the Government a line item breakout of the shade structure’s material costs for Contracting Officer review and approval.

3.5 The Contractor will be given site access to the historical SunShade structures to help evaluate their dimensions and existing components.

3.6 The Contractor shall field verify the shade structure dimensions after contract award and bring any dimension discrepancies noted to the Contracting Officer’s attention before starting any design work.

3.7 The Government will organize a site survey with the Contractor in order to take official measurements and fulfill any other design requirements.

3.8 The Contractor shall provide field surveying services to ensure each shade structure’s columns are installed in the correct locations and the distance between the shade structures complies with current aircraft taxi and clearance requirements.

3.9 The Contractor shall coordinate with the OPM-SANG Project Coordinator and

Airfield Base Operations Manager to obtain the correct shade structure separation distance and arrange for site access to conduct the field survey. The Contractor (or his surveyor subcontractor) shall capture and include the latitude / longitude (lat/long) locations for both shade structures’ individual columns and include that information on the Contractor’s construction plans and As-built drawings. Lat/Long will be of sufficient detail for proper survey: anticipate +/- 1 CM sq error in location

3.10 The Contractor shall field core the existing concrete apron slab at each shade structure’s proposed location to determine if the existing slab has adequate thickness to support the columns or if new concrete footing(s) shall be required. In the event a column requires a new footing, the Contracting Officer shall make the final decision. The Contractor shall submit the core sample(s) to the Contracting Officer’s civil engineering technical representative for review and approval purposes.

3.11 The Contractor shall submit a 35%, 65%, 95% and 100% set of construction drawings and specifications for each shade structure for Government review and approval purposes. Once approved by the Government, both the 100% drawings and specifications shall be stamped “Approved for Construction”, be sealed and signed by the Contractor’s Civil or Structural Engineer of Record and a copy submitted for Contracting Officer review and approval.

3.12 All shop drawings shall be reviewed and approved in writing by the Engineer of

Record before the Contractor submits the drawings to the Contracting Officer for review and approval.

3.13 The Contractor’s 100% design shall conform to the following specifications and requirements:

3.13.1 The specifications and design to remove and paint airfield markings shall be executed IAW Applicable Manufacture’s Instructions and TM 1-500-260-23

3.13.2 The specifications for mooring eye spacing and tie down hardware shall be executed IAW Applicable Manufacture’s Instructions and TM 1-1500-250-

3.13.3 Provide a gabled Standing Seam Metal Roof (SSMR) system with a roof slope that matches the existing aircraft shade structures on the airfield. The (SSMR) system shall be designed to withstand 166 KPH sustained wind loads and gust loads per IBC requirements for the Riyadh area.

3.13.4 The roof panels shall be factory fabricated, galvanized steel panels with a minimum thickness of 22 gauge, not less than 24 inches in width and include two (2) inch high standing seams. The contractor shall submit a small cross section sample of the metal roof panel for Contracting Officer review & approval.

3.13.5 The metal roof panel seams shall include a factory pre-applied bead of elastomeric caulking.

3.13.6 The roof panels shall have a factory applied Rustoleum or Marine (or a

Government approved equal) metal paint finish, rated for long exposure life to heat and the elements of a desert climate. The Contractor shall match existing structures and submit the manufacturer’s paint specifications and a color swatch for Contracting Officer review & approval.

3.13.7 The roof panels shall be continuous from roof ridge line to drip edge and be supported by steel roof girders, purlins and bridging as designed. The roof panels shall extend two (2) feet beyond the ends of the roof girders to provide an overhanging eve.

3.13.8 The roof panels shall be secured to the purlins and roof beams with metal floating clips that allow for panel expansion & contraction with seasonal temperature changes.

3.13.9 The shade structure design shall include tapered I-beam roof girders as shown on the Government’s included as-built drawings to match the appearance of the existing shade structures on the airfield. Prismatic or symmetrically shaped I-beams shall not be allowed for the structure’s girder design.

3.13.10 For redundancy and structural safety purposes, the sunshade structure designs shall include double bolted connections for all structural members and use either ASTM A325 or ASTM A490 high strength steel bolts with self-locking nuts as determined by the Contractor’s Civil or Structural Engineer of Record.

3.13.11 The sunshade gutters located between each bay shall be properly secured and tapered to direct flow away from the structure. Gutters only at the ends of the shade structures are not wanted.

3.13.12 The sunshade structure design shall include one (1) each hardwired 120v

Obstruction Light with battery power backup capability in the event of a base power loss. The light shall be mounted on the roof at the east end of the shade structure. The obstruction light, its orientation and its location shall match the existing obstruction lights found on the other sunshade structures. The Contractor shall test and make the lights functional.

3.13.13 The sunshade structure design must include led lighting to meet or exceed current as-builts plans. Lighting must have optical sensor to automatically activate lighting. Lighting shall include disconnects for any future maintenance.

3.13.14 All sunshade structure outer perimeter columns shall be grounded as shown on the Government’s sunshade structure as-built plans. The grounding cables shall be exothermically welded to the columns and to a 10 foot copper grounding rod buried in the ground alongside the columns. The grounding rod shall include a cast iron can and cover plate, installed in the concrete apron alongside the column. The Contractor shall test each grounding rod to ensure its resistance does not exceed 25 ohms and submit a letter and report certifying the test results to the Contracting Officer for review and approval. Refer to AFI 32-1065 Grounding Systems and UFC 3-575-01 Lightning and Static Electricity Protection Systems included with this Government SOW for design and testing guidance.

4. CONTRACTOR CONSTRUCTION REQUIREMENTS:

4.1 The Contractor shall provide for and erect two (2) six (6) bay SunShade Structures on KAA along Hawk and Eagle parking pads. All Contractor work and materials provided shall conform to the Government approved 100% construction plans and specifications.

4.2 SunShade structure construction shall not begin until the Government approves the

Contractor’s 100% drawings and specifications, the structural calculations, and required submittals and the Contractor receives a Notice to Proceed (NTP) to begin construction from the Contracting Officer.

4.3 Prior to construction, all Contractor personnel shall obtain a driver briefing and training from Airfield Management before they will be allowed to drive on Flight Line road and the aircraft parking apron.

4.4 The Contractor shall brief onsite employees about Foreign Object Debris (FOD) and emphasize the serious damage it can cause to aircraft jet engines. The Contractor shall conduct frequent daily sweeps and a final sweep of his construction site(s) at the end of each work day to help ensure that no FOD remains at the jobsite. The Contractor shall be held accountable in the event he fails to comply with this requirement.

4.5 The Contractor shall provide for and install low profile water filled bright orange colored construction barriers at each shade structure to cordon off and delineate the construction site. The Contractor shall coordinate with Airfield Manager to determine where the barriers shall be located.

4.6 The Contractor shall provide for and construct the new SunShade structure per the

Contractor’s 100% Government approved plans and specifications. All structural member connections, their gusset plates and welds shall be shop fabricated when possible to save time and eliminate the IBC requirement for special field weld inspections. Whenever field welds are required, the Contractor shall comply with the IBC special weld inspection requirements. The Contractor shall submit the third party special weld inspector’s certifications and the inspector’s field inspection report(s) for Contracting Officer review and approval. A weld procedure specification (WPS) will be submitted.

4.7 All bolts and their self-locking nuts installed at the member connections and torqued to specifications, shall be painted with a bright red or bright yellow slippage mark for future inspection purposes. The paint used by the Contractor for the slippage marks shall offer durability and long life.

4.8 Contractor will furnish all necessary supplies, fuels, parts, paints, equipment, and all services and or items required to perform this SOW and as set forth by the manufactures of installed equipment.

4.9 The Contractor shall request an NTP from the Contracting Officer to order long lead requisition items such as steel girders, columns, etc., when necessary.

4.10 The Contractor shall obtain Engineer of Record and Contracting Officer approval in writing prior to making any field changes to the shade structures that differ from the Government approved 100% shade structure construction plans and for any material variance substituted for the material submittals approved earlier by the Government.

4.11 Whenever work is underway, the Contractor shall have a field supervisor or foreman present at the jobsite to supervise the company’s employees and to oversee the work.

4.12 The Contractor shall maintain a set of Red Line construction drawings at the jobsite at all times and capture any field change and or modification authorized by the Engineer of Record and the Government in a timely manner. The Contractor’s Red Line drawings shall be subject to Government inspection at any time.

4.13 The Contractor shall coordinate all work on the airfield and material deliveries with Airfield Management. The Contractor shall anticipate that airfield emergencies and other base airfield operations may require his crew to cease work for several hours or possibly several days. Therefore, for project bid purposes, the Contractor shall include an estimated two (2) day delay in his cost proposal.

4.14 Once a shade structure’s construction nears completion, the Contractor shall notify the Contracting Officer in writing a minimum of two (2) weeks in advance when he/she wishes to hold a final inspection. The Government requires adequate time to schedule the requirement.

5. CONTRACTOR CLOSE OUT REQUIREMENTS:

5.1 The Contractor shall prepare and submit both electronic AutoCAD and PDF files on four (4) CDs and four (4) 11” x 17” hard copies of the As-built drawings, sealed and signed by the Contractor’s Civil or Structural Engineer of Record to the Contracting Officer for review and approval. Contractor As-built drawings shall comply with the requirements in the As-built Deliverables document included with this SOW. The electronic AutoCAD and PDF files shall include the individual drawing sheets and a comprehensive file that captures all the drawing sheets on one file. The as-built drawings shall be stamped “Record Drawings” or “As-Built Drawings”. The Government shall have ownership and proprietary rights to the shade structure as-built drawings.

5.2 The Contractor’s as-built submittal shall include the Red Line drawings.

5.3 The Contractor shall submit both Contractor Construction, Material and Appearance

Warranties for Contracting Officer review and approval in English and Arabic.

5.4 The Contractor shall submit an Operations & Maintenance (O&M) Manual for Contracting Officer review and approval. The O&M manual shall include at a minimum but not limited to: the shade structure’s different ASTM framing and anchor bolt types used, their size(s) and required tightening torque settings.

6. Warranties: The Contractor shall provide a five (5) year construction warranty at no added cost to the Government. The Contractor or his roof panel manufacturer shall provide a 40 year material warranty and 25 year appearance warranty for the SSMR panels at no added cost to the Government.

7. Project Phasing:

7.1 Phases for two (2) Sunshades The project shall be broken into two phases: design and construction. Each phase shall have its own period of performance and notice to proceed /execute. Due to airfield operations, all phases of this project may not be able to be performed concurrently and remobilization may be required.

7.2 Design. The contractor shall have 180 calendar days to design install of mooring eyes, airfield markings, and two (2) shade structures after the Notice to Proceed (NTP) has been issued. The first NTP, issued by the Contracting Officer, will allow the Contractor to perform design, initial material tests, and obtain submittal approvals. The contractor shall provide 35%, 65%, 95%, and 100% design drawings.

Upon receipt of the design drawings and plans the Government will have 20 calendar days to review and return comments to the Contractor. The contractor shall then have 20 calendar days to complete & resubmit the design drawings in accordance with 99 CES comments. All days/dates mentioned above are irrespective of any holiday- US or KSA.

7.3 Construction. Contractor is to install 144 mooring eyes at KAA airfield underneath to allow for tandem parking spaces per bay. Each parking space has 6 mooring eyes (tandem is 12 mooring eye per bay) will have grounding rod totaling 12 per sunshade.

Construct two (2) six (6) bay SunShades and all related pavement markings, and include tiedown chains and shackles to accommodate two (2) UH60 size aircraft per bay. The Contractor shall maintain a set of Red Line drawings at the jobsite and capture all field changes and modifications made to the shade structures required during construction. The Contractor shall make the Red Line drawings readily available to the Contracting Officer and his technical representatives for inspection at any time.

7.4 OPM-SANG has a licensed and approved Mooring Eye Pattern and Mold at Saudi

Cast Iron Foundry in Riyadh. Contractor will procure all mooring eyes from existing approved molds and patterns. Contractor will not charge more than 10% of already agreed upon pricing.

8. Sunshade Requirements:

8.1 Seismic Design. Sunshade design and construction shall comply with seismic provisions of Unified Facilities Criteria (UFC) 3-301-01, and IBC 2009, American National Standards Institute/American Institute of Steel Construction (ANSI/AISC) 441, using the design procedures and loads in American Society of Civil Engineers (ASCE) 7 as prescribed in UFC 3-301-01. The contractor shall indicate on the drawings all locations and features for which special inspection and testing is required. Contractor shall also follow all Federal, state, county and city codes.

8.2 Thermal Movements. Sunshades must be designed to accommodate thermal stresses according to provisions in AISC 360 and AISC Code of Standard Practice and any other Federal, state, county and city codes.

8.3 Wind Loads. Wind pressures shall be computed and applied in accordance with the latest version of the International Building Code (IBC), the Metal Building Systems Manual and 2010 supplement, as well as ASCE 7 and Federal, state, county and city codes. The structure must be capable of withstanding 166 KPH sustained wind loads and gust loads per IBC requirements for the Riyadh area.

8.4 Fasteners. All fasteners, washers, and nuts shall be corrosion resistant, have self-locking nuts, and be of a type and size to meet the performance requirements and design loads.

8.5 Lateral Bracing, Knee Braces or X Braces. Lateral bracing, knee bracing or X braces shall meet the requirements identified in the IBC, the Metal Building Manufacturer’s Association (MBMA) systems manuals, ASCE Standard 19-10 and UFC 3-301-01. Lateral bracing, knee bracing or X braces shall have a minimum clearance of at least 3 meter from top of pavement, per Air Combat Command requirement.

8.6 Color. The Contractor shall obtain Contracting Officer approval for the type and color of paint proposed before applying any paint to the structure’s members.

New steel structural members shall receive one prime coat of zinc chromate anti-corrosion paint, followed by two coats of an exterior color matching Frazee Paint #213 Travatan or government approved equal. The exterior paint used on the new structural members shall be manufactured for outdoor metal surfaces, long lasting and capable of weathering the elements. Typical paints that meet these requirements are Marine and Rustoleum paints.

In all cases, the Contractor shall submit a color swatch, the manufacturer’s catalog cut information, paint specifications and Material Safety Data Sheet (MSDS) for Contracting Officer review and approval purposes to match current onsite structures.

8.7 Dead Load. Design in accordance with the IBC and ASCE 7-2010.

8.8 Roof. Roof shall be designed for a minimum live load in accordance with the IBC, ASCE 7, local state, county and city codes, but under no circumstances less than 20 pounds per square foot in addition to calculated dead loads. Roof areas shall also be designed with both positive and negative wind loads in accordance with IBC, ASCE 7 and local state, county and city codes. The roof system shall be designed and constructed in a manner to shed water away from the area under the sunshade.

8.9 Jet Blast. Sunshade roof systems shall meet the requirements of UFC 3-260-01.

8.10 Discarded Roof Structure Components: N/A

9. Submittals:

9.1 Schedule of Material Submittals: The contractor shall develop and provide the

Schedule of Material within the timeframes specified. Required submission of the material items listed shall be identified as NTP + 30 calendar days. Contractor shall ensure the specified dates provide adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date.

9.1.1 Variance from contract requirements: Whenever materials or drawings are required to be submitted by the Contractor for approval, and the material or drawings submitted are at variance with the specifications or Government drawings, but are approved by the Contracting Officer inadvertently and without consciousness of the variance, then the approval shall not be final unless the Contractor expressly noted on the submittal that "This material or drawing varies from specifications in the following aspects."

10. COORDINATING AND SCHEDULING

10.1 Work Coordination: In order for the work to progress smoothly and cause minimal difficulties, it will be necessary for the contractor, construction inspector, project engineer, and Contracting Officer to maintain close and active coordination.

This will be accomplished by a weekly meeting. Meeting may be via telephone, in person, or other web basedmeans as needed. At all times, the Contractor shall keep the Government informed of when and what work will be accomplished. All work schedules will be coordinated with the appropriate representatives of the Contracting and Technical offices.

10.2 At least two (2) calendar days prior to testing or closing hidden work, the

Contractor shall identify such work and notify the Contracting Officer and Contracting Officer’s Representative when it will be accomplished. If proper inspections are not accomplished as a result of such lack of notification, the Contractor bears the risk of possibly removing completed work and accomplishing such uninspected work at no cost to the government.

11. SAFETY

11.1 Contractor Liability. The contractor shall submit a list of all MSDS products to be used for this project for government approval. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

11.2 Spill Notification. Notify OPM-SANG immediately of any pollution incident, as per base requirements.

11.3 Safety Notification and Reporting. Notify OPM-SANG of any mishap involving contractor personnel, aviation assets, or aviation operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures.

Provide a copy of all mishap reports to the Contracting Officer and COR.

11.4 Contractor shall take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing on, or in any way coming in contact with the performance of this contract. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, may be grounds for termination of this contract.

11.5 The Contractor shall comply with all applicable OSHA and airfield safety requirements, to include providing hearing protection for his employees. Aircraft jet engine noise on the flight line is serious and often exceeds safe noise levels. The engine noise will hurt an individual’s hearing when noise levels reach 90 decibels

(db) and can cause permanent hearing loss when noise levels exceed 120 db.

Hearing protection for all personnel on the flight line is required.

12. WEATHER CONDITIONS

11.4 Weather Hazards: The Contractor shall familiarize himself/herself as to the hazards likely to arise from weather conditions.

11.5 High Winds/Sand: When warnings of high winds and/or decreased visibility are issued, the Contractor shall take every practicable precaution to minimize damage to persons, work, and adjacent property. These precautions may include removing all stored materials, tools, and/or equipment from exposed locations and removing or securing any temporary structures. There will be no painting or lifting operations performed on the flight line on days during which the wind speed meets or exceeds 56 kph. There will be no painting or lifting operations performed on the flight line during reduced visibility of 50 meters.

11.6 Time Extension Due to Weather: Only unusually severe weather will be considered by the Contracting Officer in determining if the time for completing the work is excusable as a result of weather and if the performance period should be extended.

13. SECURITY

11.7 Identification and Credentials. All contractor employees shall properly identify themselves as contractors during official communication and possess the appropriate identification for a contractor employee. Employees shall wear reflective vests while operating on the flight line. The contractor shall ensure all employees have the legal right to perform work within the Airfields and can pass appropriate security checks.

11.8 Escorting. Contractor personnel without appropriate security clearance shall be escorted by authorized MNG personnel within controlled areas. The contractor will coordinate with the Contracting Officer’s Representative to schedule these escorts.

11.9 Retrieving Identification Media. Retrieve all identification media, including vehicle pass, from contractor employees upon termination of employment; provide security termination briefings in accordance with Department of Defense (DoD) 5200.1-R.

section C9.5, and AF Form 2587 according to Air Force Instruction (AFI) 31-401, Section 8E.

11.10 Reporting. Report to the Contracting Officer or base Aircraft Sunshade Manager any information or circumstances that may pose a threat to the security of government personnel, contractor personnel, or government resources (format to be determined by the Contracting Officer or Aircraft Sunshade Manager) within 12-hours of the incident.

11.11 Photography. Contractor shall ensure no photographic equipment is permitted on the flight line by their personnel. If needed in the performance of their duties, contractor shall follow local base policies prior to taking photographs. Public Affairs and the Maintenance Control Center can provide base photography policies.

SECTION B: GENERAL INFORMATION

14. TRANSITION.

11.12 Assuming Functional Responsibility. Assume responsibility for all executable functions, identified in the Statement of Work.

11.13 Access to Facilities. The contractor shall be allowed access to government facilities subsequent to transition start date in order to familiarize contractor personnel with aircraft sunshades. The Contracting Officer’s Representative will arrange access to aircraft sunshades.

11.14 Existing Conditions. Identify substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, equipment, and maintenance condition per individual aircraft sunshade. This documentation shall be submitted with the proposal.

15. CONTRACTOR PERSONNEL

11.15 Laws, Directives, and Regulations. Comply with the laws, regulations, and directives of the Aviation Manager and KSA Applicable laws, directives, and regulations will be provided during preconstruction coordination.

11.16 Terminations. Remove employees identified as potential threat to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations, and directives of the appropriate MAJCOM.

11.17 Conflict of Interests. Do not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

11.18 Employee Training. Develop, implement, and maintain procedures for training, qualifying, and certifying employees prior to performance of assigned duties under this contract (i.e., welding, electrical, etc.). Formulate and provide comprehensive training, qualification, and certification procedures for its employees for submission with the Quality Control Plan.

16 BASE ENTRY, REGULATIONS, & RESTRICTIONS

11.19 Conformance with Regulations/Directives: The Contractor shall conform to base regulations and directives pertaining to security, safety, traffic, fire and personnel clearances, insofar as they pertain to the Contractor's activities as directed by the Contracting Officer. Contractor employees and visitors are subject to the same restrictions as government personnel. Some of these are noted in the following paragraphs.

11.20 Smoking: Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility.

11.21 Firearms/Illegal Substances: No firearms or illegal substance are allowed to be brought onto any Airbase. By accepting employment, each person gives their consent to a search of their vehicle while it is entering, while on, or while leaving the Airbase.

11.22 Speed Limit: Unless otherwise posted, the speed limit on base is 25 MPH and in base housing areas and flight line it is 15 MPH.

11.23 Cell Phones: Only hands free cell phone use is authorized on installations while driving.

11.24 Parking: Contractor vehicles and equipment will be parked in common parking areas or as otherwise approved in writing by the Contracting Officer.

11.25 Additional Information: The following procedures and requirements for construction contractors requiring access, if followed, will assist in reducing delays in gaining access to work areas.

11.26 Base access – MNG airbases are military bases and require MNG authorization for access. KTR personnel performing work will be required to request access. Workers may be provided a badge or put on an access roster. Escort of KTR personnel may be required in accordance with MNG AVN TC 3-04.81. Any communication with MNG security will include COR/OPM-SANG.

11.27 KTR will submit the following documents and a consolidated list of all workers and vehicles with access rights requested to COR / OPM-SANG:

11.27.1 All personnel requiring base access will submit copy of Iqamas, Saudi National

ID, or Passport with Saudi Business ViIsa. Personnel who will be driving on base, but not flight line, will submit copy of driver’s license, vehicle registration, and insurance for the vehicle.

11.27.2 Workers from Prohibited Countries (Yemen & Syria) will not be granted base access. This list is subject to change at the discretion of MNG.

11.27.3 Riyadh Chambered Letter – For third party or subcontractor workers, KTR will submit a liability letter attested by the Riyadh Chamber of Commerce assuming liability for personnel and equipment.

11.27.4 Flight Line Drivers and Vehicles – Due to the sensitive nature and dangers of flight line activities, flight line drivers and vehicles will be limited to necessary drivers and vehicles. KTR will identify special equipment, vehicles needed for daily supervision and vehicles for transport of personnel equipment. Only drivers who are approved and complete flight line driver’s training at respective location will be allowed to drive on the flight line. Drivers who do not operate in accordance with local driving rules may be removed from work site.

17 HOURS OF OPERATION

11.28 Duty Hours. Standard working hours are from 7:00 a.m. to 4:00 p.m. Sunday through Thursday excluding Federal Holidays and KSA holidays. Contractor requested deviations to this schedule will be considered if it is in the best interest of the government as determined by the Contracting Officer. If the Contractor desires to work outside of standard duty hours, he must submit to the Contracting Officer a work schedule at least five working days prior. The schedule shall note the activities planned, the planned hours of work, and the reason for the additional hours so that the construction inspectors can plan their work schedule.

18. AIRFIELD CONTROLLED AREA RESTRICTIONS

11.29 The airfield controlled area is defined as all the areas on and adjacent to airfield features, within a flight line perimeter fence, the flight line side of facilities, or as otherwise defined in specific project documents.

11.30 Once access to the base has been granted, each contractor employee will be expected to proceed to the work site and not go to other facilities except in the performance of their work. Access to the flight line can only be allowed through additional authorization.

11.31 Aircraft and emergency fire department vehicles always have the right of way.

Construction personnel, vehicles and equipment must yield to taxiing aircraft at all taxiway crossing points.

11.32 No contractor vehicles, equipment, or personnel shall be on or crossing any active runway.

11.33 Other airfield contracts may be underway at the same time as this contract, and therefore the contractors may have to share haul routes, and work in the proximity of one another.

11.34 The Contractor may be required to cease project operations on the airfield during In

Flight Emergencies (IFEs) or as directed by the Base Commander. These delays typically are for one to two hours at a time. Every effort will be made by Base Operations, Civil Engineering, and the Contracting Office to minimize all potential delays and to inform the Contractor as early as possible of such delays so that critical work can be effectively scheduled around such events.

19. HAUL ROUTE

11.35 Specified Haul Route: The Contractor shall follow specified haul routes, as identified by Contracting Officer’s Representative or Sunshade Manager, for this project, unless otherwise directed. The Contractor may make changes to the route only with the prior approval of the Contracting Officer at no additional cost to the Government. The Contractor shall restore the area to its original condition at the end of the contract period unless specific, written approval has been granted by the Contracting Officer.

11.36 Haul Route Cleanup: In an effort to minimize Foreign Object Damage (FOD) potential to aircraft, all mud, dirt, debris, foreign objects, or spills of any kind from the Contractor’s operations (including subcontractors and suppliers) on taxiways, runways, parking aprons, hard surfaces, streets, and parking lots used as access to the work or staging areas, shall be cleaned immediately after use. Cleanup shall be performed to the satisfaction of the Contracting Officer and the Airfield Manager.

Contractor may be held responsible for FOD to aircraft if the FOD is attributable to the contractor’s negligence or failure to comply with contract requirements.

20. MATERIAL STORAGE

11.37 Storage Area: Unless otherwise indicated, no on-base storage facilities are available for contractor owned supplies, tools, materials or equipment. Buildings and structures which are part of the contract may be used for storage provided the space is not required for government occupancy and the contractor accepts full responsibility for the material stored therein. The Contractor shall be responsible for protecting all construction materials from weather damage. Material storage area requirements and expectations must be communicated within the proposal.

11.38 Contractor Field Site: The Contracting Officer shall designate a storage site for contractor-owned supplies, tools, materials, and/or equipment in close proximity to the jobsite. All job equipment and material not in use, but to be installed in or used on the project by the Contractor may only be stored in this area. If the contractor requires more space, this need will be identified in their proposal. Security for the equipment and material storage shall be provided by the Contractor at his risk. Site shall be returned to its original condition.

12 PERFORMANCE PERIOD:

12.27 Contractor Performance Period: Design - 120 days. Construction - 180 days per shade structure x 2 shade structures = 480 calendar days total.

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