Draft SOW Stockton 5-2-23 Hoop house construction.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

CONSTRUCTION OF TWO HOOP HOUSE

STRUCTURES

USDA-ARS

DKI US Pacific Basin Agricultural Research Center 64 Nowelo Street

Hilo, Hawaii 96720

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number: TBD

b. Project Title: Construction of two (2) hoop house structures

c. Project Location:

USDA-ARS

DKI US Pacific Basin Agricultural Research Center

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

TBD

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Nicholas C. Manoukis Research Leader USDA-Agricultural Research Service Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center Tropical Crop and Commodity Protection Research Unit 64 Nowelo Street, Hilo HI 96720 Phone: (808)895-0686 or (301) 646-8038 E-mail: nicholas.manoukis@usda.gov

c. ADMINISTRATIVE OFFICER (AO):

Carlee Wehrsig Acting Administrative Officer USDA-Agricultural Research Service Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center 64 Nowelo Street, Hilo HI 96720 Phone: (808) 959-4312 or (808) 746-4082 E-mail: amber.leloup@usda.gov

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Pernell Hanoa Facilities Manager USDA-Agricultural Research Service Daniel K Inouye U.S. Pacific Basin Research Center.

Phone: (808) 959-4356 E-mail: Pernell.Hanoa@usda.gov

e. AREA SAFETY AND HEALTH MANAGER (ASHM) Scott Geib, Ph.D.

Research Entomologist USDA-ARS Pacific Basin Agricultural Research Center 64 Nowelo Street, Hilo, Hawaii 96720 Phone: (808) 959-4335 E-mail: scott.geib@usda.gov

f. REAL PROPERTY MANAGEMENT:

Christa Meier Realty Specialist/Lease Contracting Officer USDA-ARS-Pacific West Area Phone: (510) 559-6124 Email: christa.meier@usda.gov

g. ENGINEERING PROJECT MANAGER (EPM)

Carolyn Williams Facilities, Safety and Real Property Branch USDA-ARS-Pacific West Area Phone: (510) 207-2929 Email: carolyn.williams@usda gov

3.0 SCOPE OF SERVICES:

The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required service shall be in accordance with the requirements as described herein and on attached contract documents.

3.1 Background: The USDA-ARS DKI US PBARC Tropical Crop and Commodity

Protection Research Unit requires two cold frame hoop house greenhouses to be assembled. The project will be located at 64 Nowelo Street in Hilo, Hawaii and requires the installation of TWO 24’ W x 36’ L structures. Ground must be leveled with gravel in advance. Additionally, access to water for a hose, must be installed such that a water hose can be placed in the structure for watering plants.

3.2 Phase 1: Site preparation for water supply and electrical lines

3.2.1 Establish proper grading of proposed building site (see photograph of site location below). Contractor shall provide all the necessary excavation/haul/fill and compaction requirement to meet greenhouse construction specification.

1. Remove the grass and debris down to solid soil.

2. Locate the building corners and set the grading stakes 5' beyond the corners.

3.2.2 Trench for water supply line from the closest building and install 3/4 inch

PVC water line and shut off valve.

3.2.3 Run electric to the site for installation of 2 electrical outlets in each of the two hoop house structures.

3.2.4 Site building and mark column locations. A minimum distance of seven feet shall be required between existing and new greenhouse building.

3.2.5 Auger 6 Inch diameter holes and set columns (3/4 inch galvanized pipe for columns) at least 2-1/2 to 3 ft deep in concrete.

3.2.6 All excavated material shall be disposed of by the contractor.

3.2.7 Recommended contractor supplied materials (not an exhaustive list):

Supply gravel, small rocks, piping and valve(s), concrete, 3/4 inch galvanized pipe for columns

3.3 Phase 2: Finish Grade, ground cover mat

3.3.1 Haul in 2 loads (10 cubic yards each) of 3/4 minus base course. Spread base course to create a smooth surface within the greenhouse and 3-4 feet all the way around the greenhouse.

3.3.2 Repeat for each greenhouse structure site.

3.3.2 Install commercial grade ground cover mat extending beyond the edges of the building and tie down the ground cover securely.

3.3.3 Recommended contractor supplied materials (not an exhaustive list): ¾ base course, ground cover mat, tie downs

3.4 Phase 3: Building the hoop house structures

Contractor shall provide the labor and materials to erect a government provided structure with modifications as provided above.

3.4.1 Two cold frame hoop houses at 24’ W x 36’ L. Includes 6 mil greenhouse film for top of structure and two end walls each with one door. Item# 106310

Conely’s Manufacturing and Sales 4344 Mission Blvd.

Montclair, CA 91763 1-909-627-0981 sales@conleys.com

3.4.2 Contractor shall erect structure IAW manufacturer’s specifications on leveled and graded area covered with gravel.

1. Set columns

2. Install arches

3. Install purlins

4. Install X-bracing

5. Install girts

6. Install door end wall with metal girts

7. Install covering trim

8. Attach poly roof covering

9. Attach insect netting on side walls and door end walls

3.4.3 Contractor shall provide any additional hardware or materials needed to complete the installation.

3.4.4 Contractor shall clean up and remove all debris from work site

3.4.5 Contractor shall install a 5’x 5’ gravel landing pad in front of each door way..

3.5 Phase 4: Installation of utility sink, hardware and adjacent hose bibb.

Note: See attachment P4 and P4-A for sink location, and hardware specifications.

3.5.1 Install utility sink drainpipe and supply line:

3.5.1.1 Contractor shall install (2) sinks. One per hoophouse in the designated location with associated hardware. Sinks will be affixed to the building structure.

3.5.1.2 Contractor shall install (2) adjacent hose bibbs. One per hoop house adjacent to sinks and affixed to building structure.

3.5.1.3 Contractor shall install 1-1/2” sink drainpipes and provide drainage to the outside of the structure.

3.5.1.4 Contractor shall install ¾” PVC piping to sinks and hose bibb connections.

3.5.1.5 Contractor shall connect approximately 175’ - ¾” above ground HDPE pipe supply line to PVC sink piping and to the specified water source.

3.5.1.6 Contractor shall install a shut valve to HDPE pipe at the water source connection

SITE LOCATION OF PROPOSED BUILDING

4.0 PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

d. This project falls under the DAVIS BACON Wage Act.

4.1 Background & Site Description:

USDA-ARS Daniel K. Inouye Pacific Basin Agricultural Research Center has an incomplete kit for TWO Conley’s brand Cold Frame Series 1100 hoop style greenhouse system(Greenhouse Specialists Inc. » Coldframes 1100 Series) that we wish to construct on a level site at 64 Nowelo St, Hilo, HI 96720. Each finished greenhouse is to be 24 feet wide by 36 feet long. We would like the structures assembled on site as shown in Figure 1.

Figure 1. Site location of proposed hoop house structures at Nowelo. See red rectangles indicating placement of each 24 x 36 foot structure, placed 10-20 feet apart.

4.2 Bid Schedule:

Item Description

Base Item: Construct 2 hoop house structures

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor per Section

3.0 and properly dispose of all material being replaced.

c. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during installation of the fencing. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

d. The Contractor is responsible for visiting the site prior to submitting a bid to o serve existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. Two cold frame hoop houses at 24’ W x 36’ L.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements.

Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the

Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from Notice to Proceed.

Attachment P4

Water Source

Attachment P4 -A

Sink Specifications and description:

Steelton 36” 16-gauge Stainless Steel One Compartment Commercial Utility Sink. 36” x 24” X 14” Bowl. 2 ea.

Faucet Specifications and descriptions:

Regency Wall Mount Faucet with 12” Swing Spout and Centers. 2 ea.