DRAFT_SOW_-_SOURCES_SOUGHT_1.pdf

DEPARTMENT OF INTERIOR

BUREAU OF LAND MANAGEMENT

HEADQUARTERS OFFICE, ACQUISITIONS BRANCH

VETERINARY SERVICES

WINNEMUCCA WILD HORSE FACILITY

NEVADAWILD HORSE CENTERS

SECTION B: SCHEDULE OF SERVICES/PRICING SCHEDULE

CONTRACT PERIOD START DATE END DATE

BASE PERIOD OCTOBER 1, 2023 SEPTEMBER 30, 2024

OPTION PERIOD ONE OCTOBER 1, 2024 SEPTEMBER 30, 2025

OPTION PERIOD TWO OCTOBER 1, 2025 SEPTEMBER 30, 2026

OPTION PERIOD THREE OCTOBER 1, 2026 SEPTEMBER 30, 2027

OPTION PERIOD FOUR OCTOBER 1, 2027 SEPTEMBER 30, 2028

ITEM

NO.

DESCRIPTION OF

SERVICES

BASE

YEAR

EST.

QTY

UNIT

BASE

YEAR

UNIT

PRICE

OPTION

YEAR

1- 4

EST QTY

OPTION

YEAR 1

UNIT

PRICE

OPTION

YEAR 2

UNIT PRICE

OPTION

YEAR 3

UNIT PRICE

OPTION

YEAR 4

UNIT

PRICE

Veterinarian Services, as set forth in the Statement of Work, 1 through 3. This includes veterinary/ animal health reports

1200 Hours 1200

0002 Fee call, to facility 156 Fee Call 225

A Castrate 1 to 4 year olds 500 Head 1500

B Castrate 5 years and older 500 Head 1500

C Castrate Cryptorchids 75 Head 75

D Colic 50 Head 50

E Hoof Abscesses, Cuts and Wounds 100 Head 100

F Trim Feet (Sedation Only) 20 Head 20

G Euthanasia 200 Head 200

H X-rays 5 Head 5

I Misc. Lameness 10 Head 10

J Misc. Surgeries, Including Hernia Repair

50 Head 50

K Laboratory Tests Fees 25 Head 25

A

Backup Veterinarian Services provided by the primary Veterinarian.

Hours 50

B Fee call of backup Veterinarian. 50 Fee

Call 60

SECTION C: STATEMENT OF WORK

1. BACKGROUND: The Bureau of Land Management (BLM) manages many off-range corral facilities throughout the U.S. The primary mission of the off-range corral facilities is to act as a holding and preparation facility that accepts WH&Bs from gather/removal operations and prepares them for adoption to the public or placement into off-range pastures.

The Wild Horse and Burro program can be subject to national scrutiny from horse advocacy groups and individuals.

The expected number of horses over the next 5 years at Winnemucca facility is between approximately 500 head to a maximum capacity of 4,000 head.

2. OBJECTIVE: The contractor shall provide routine veterinary services on an as needed basis at the Winnemucca Wild Horse Facility located @ 9145 101 Ranch Rd Winnemucca Nv 89445, approximately 28.5 miles North East of Winnemucca in the Paradise Valley area.

The contract veterinarian shall be the primary veterinarian for the facility and shall be responsible to perform veterinary duties associated with the facility. Due to BLM’s Wild Horse and Burro gather schedule which needing to remain flexible in order to accomplish gathers and removals which occur throughout the year. The primary contract veterinarian shall provide a relief/backup veterinarian and/or veterinarians to perform veterinary duties at the facility that the primary contract veterinarian deems necessary during these times. The workload will vary seasonally at the facility with the peak occurring between July and April. At times services will be required seven days a week at the location. Workload can be expected to vary depending on gather activity and the health of the population of animals held at the facility location.

3. QUALIFICATIONS

The minimum qualifications require a veterinarian licensed in the State of Nevada, USDA accredited for issuing interstate health certificates, one year of experience with equines.

All contractor personnel that will perform services under this contract will be required annually to complete the BLM Comprehensive Animal Welfare Program (CAWP) training.

4. COMPREHENSIVE ANIMAL WELFARE PROGRAM (CAWP)

The BLM has developed a Comprehensive Animal Welfare Program (CAWP) that is a requirement of all BLM staff and contractors:

a. The Comprehensive Animal Welfare Program (CAWP) standards address the care, handling, and treatment of wild horses and burros and are included in all wild horse and burro contracts (WH&B website). The CAWP standards are tied closely to the items in the Statement of Work of the contract. The Bureau of Land Management (BLM) is utilizing a CAWP assessment program to ensure that BLM employees and contractors involved in the WH&B program are adhering to the Comprehensive Animal Welfare Program requirements. Scheduling of assessments will be coordinated within the BLM and the COR will notify the contractor and arrange specific dates for the assessment to occur. (See attachment 1)

b. The CAWP assessment program was implemented by Permanent Instruction Memorandum (PIM 2021-002) dated December 2020 (WH&B website). The CAWP assessment program will randomly conduct CAWP assessments during WH&B operations. The BLM CAWP assessment report will be provided to the contractors by the contracting officer representative or contracting officer upon completion as applicable. The BLM will make the CAWP assessment report publicly available on the WH&B website no later than seven business days after completion of the assessment report. The contractor can respond to the report at any time and the responses will be posted on the same WH&B website within seven business days of receipt. Names of contractors, contract numbers or other personal information will not be included in the report or posted.

c. PIM 2021-002 (WH&B website) requires training annually for all personnel, including contractors and partners involved in WH&B operations including but not limited to the care, handling, and transportation of wild horses and burros at off-range corrals/pastures, gathers and adoption/sale events. The free online training typically takes an hour to complete. Once the training is completed, the contractor will provide the certificate of completion to the contracting officer representative and the contract officer. The training is available on DOI Talent for completion at any time and can be accessed through DOI Talent. Instructions to access DOI talent are attached.

5. SCOPE

a. Contactor must be able to provide a veterinarian to the Winnemucca Wild Horse facility within 1 (one) hour of notification.

b. The contractor must provide the following information for the primary and any back-up veterinarians. The contractor must provide updated information to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 24 hours of information change.

• Full name

• Address

• Telephone number

c. The animal preparation for adoption process involves: (Approximately 60% of workload)

Deworming Freeze marking & tagging Microchipping Aging Vaccination Drawing blood samples for equine infection anemia and preparing the documentation for submission to the State Animal Disease Control lab.

Ensuring that blood work and associated paperwork is submitted to the

Nevada State Disease Control Laboratory (available options of how to ensure timely submission to be included in bid)

d. Veterinarian services (approximately 40% of workload) to include, but not limited to, the services identified in the Schedule of Services/Pricing Schedule (Section B).

e. Contractor shall provide reporting on the overall animal health, individual tracking veterinary diagnoses, and treatment.

f. The contractor shall develop and supervise an animal health care program in accordance with established protocols.

g. Individual tasks can be completed by BLM personnel as prescribed and/or in cooperation with the facility veterinarian. The spirit of team cooperation is essential between the veterinarian and BLM personnel in order to accomplish these tasks.

h. The following tasks listed below are to be performed only by the veterinarian on staff as they involve controlled substances only to be handled or administered by a licensed veterinarian and/or are mandated by Federal and State regulations.

• All Castrations

• All Surgeries

• Drawing Blood Samples for equine infection anemia and preparing the documentation for submission to the State Animal Disease Laboratory

• Ensuring that blood work and associated paperwork is submitted to the

Nevada State Disease Control Laboratory (available options of how to ensure timely submission to be included in bid)

• Euthanasia via chemical injection

• X-rays

• Hoof Abscesses, cuts and wounds

• Trim feet (sedation only)

• Misc. lameness

• Laboratory test fees

• Colic

BLM personnel reserve the right to complete the tasks listed below under the direction and cooperation of the facility veterinarian.

• Euthanasia via gun shot

• Deworming

• Vaccinations

• Aging

• Treatment/care of sick or injured animals (i.e. administer antibiotics, pain or inflammatory medicines, vaccinations)

• Microchipping

BLM personnel assists the Contractor by furnishing supplies, (identified on attachment 2) and by performing services to restrain animals for the veterinarian by mutually agreed to procedures, considering BLM policies, as identified by BLM, in order to protect the health and welfare of all associated personnel and the wild equine being treated. BLM may perform services in the care and treatment of equine, under the guidance of the veterinarian, at the COR's discretion. For example, after veterinarian examination, BLM may administer penicillin and/or vaccines.

2. General veterinary services to be performed are as follows:

a. Contractor shall dispose of all infectious waste materials in BLM provided containers according to Humboldt County District Health and OSHA (1910.1030) regulations.

The cost of furnishing the containers and removal/disposal of the containers is covered by BLM.

b. When the use of needles is required (i.e. vaccinating, drawing blood) a sterile needle shall be used for each animal. Disposal of all sharps and syringes in BLM provided containers will be in accordance with Humboldt County District Health and OSHA (1910.1030) regulations.

3.Specific veterinary services to be performed are as follows:

a. Inspect all equines upon their arrival to Winnemucca within the time frame determined by the COR. An inspection report shall be prepared by the veterinarian which shall be proved to the COR at the end of that specific inspection. (See attachment 3 for a copy of the Inspection Report.)

b. Draw, prepare, and ship blood samples to the State Animal Disease Control Lab for testing of equine infectious anemia. Blood to be handled in accordance with Humboldt County District Health and 1910.1030 regulations. The document preparation involves the Coggins Test Record and Inventory Sheet (See attachment 4). The written test results shall be given to the Contracting Officer's Representative (COR).

c. Control internal parasites. Wormer products to be administered by veterinarian or PVC personnel, under advice of veterinarian (Product to be utilized will be mutually agreed upon).

d. Treat sick and injured horses and burros and advise BLM personnel in the administration of continued treatment (eg. administration of penicillin). A record for each injured or sick animal treated shall be prepared and maintained in a BLM provided spiral notebook. This notebook shall be titled "Sick and Injured Horse and Burro Record". The record shall include animal tag number and herd area (if herd area information is available) and any drugs, treatments and/or tests administered.

e. Diagnose sick horses and burros for treatments that can be administered by BLM personnel.

f. Issue health certificates for interstate shipment of horses and burros.

g. Provide in writing on the BLM provided form titled "Death Report", the probable cause of death of horses or burros that die at or in route to the facility. This form shall be provided to the COR upon its completion. See attachment 4 for a copy of the form.

h. Humanely euthanize wild horses and burros when necessary and provide a written report to the COR on the reason. In non-emergency situations, a decision to euthanasia will be made jointly by the COR and veterinarian. In emergency situations, either has the authority to euthanasia.

i. Collect tissue samples for postmortem examination as directed by the COR.

j. Geld stallions by the accepted method prescribed by the American Association of Equine Practitioners (AAEP). Veterinarian shall furnish accepted equipment to complete task. The address and phone number of the AAEP is 4075 Iron Works Parkway, Lexington, KY 40511; (459) 233-0147.

k. Vaccinate against respiratory and other infectious diseases and advise BLM personnel in the inoculation process.

l. The veterinarian shall have access to a portable x-ray machine and perform the services required to obtain x-rays on an as needed basis.

m. The veterinarian shall advise BLM and present to the COR, throughout the life of this contract, a pro-active health care plan for the approach to be used in maintaining good health and containing and preventing the spread of disease in equines.

n. The veterinarian shall perform treatments for miscellaneous lameness on an as needed basis. The Contractor's quote shall specify the types of miscellaneous lameness that shall be covered for the fixed unit price stated in the schedule.

o. The veterinarian shall perform miscellaneous surgeries (including hernia repairs) on an as needed basis. The Contractor's proposal shall specify the types of surgeries that shall be covered for the fixed unit price stated in the schedule.

4. Post-Award Conference:

A post-award conference will be held at the PVC on the first day veterinary services are required after contract award. The primary veterinarian and the backup veterinarian shall attend. This conference may span several working days and is intended to inform the veterinarian of the operation protocol of PVC.

5. Government Furnished Supplies and Labor:

The Government furnishes the supplies as identified in Attachment 1, as well as the personnel to perform treatment on animals as directed by the veterinarian. The Contractor is not authorized to acquire any real or personal property at the Government's expense under this contract.

6. Contractor Furnished Supplies/Equipment

a. X-ray machine will be provided by the veterinarian in the instance that one is necessary for determining the cause of illness and/or lameness of an animal.

7. Scheduling Performance

Performance under this contract shall be subject to the following procedure:

a. The Contractor shall incur costs under this contract only in the performance of services in accordance with the statement of work. No other costs are authorized without the express prior written consent of the Contracting Officer.

b. Services under this contract are a fixed unit price. All service requirements will be scheduled through the Contracting Officer Representative.

c. The Contracting Officer Representative designated for this contract is as follows:

To be determined Winnemucca Wild Horse Facility Paradise Valley, NV

Coffenberry, Theresa M I think we need to add a contractor provided equipment paragraph … I see that they require they have an x-ray machine so was wondering if there is anymore.

8. Key Personnel (To Be Determined during negotiations. Individual names shall be included in the resultant contract)

The contractor identified key personnel, see the table below. The personnel listed below are considered essential to the work being performed hereunder. The contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall submit a written request, to include justification and proposed substitution to the contracting officer 15 working days in advance. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete information as required by the below table, and any additional information requested by the contracting officer. Proposed substitutions should have comparable qualifications to those being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the contracting officer and/or Contracting Officer Representative, a verbal request to substitute key personnel may be approved. The contracting officer will notify the contractor within 10 calendars after receipt of all required information of the decision on substitutions. Upon written or verbal approval, the below table listing key personnel shall only be revised by modification to contract. In the event the proposed substitution of key personnel does not meet or exceed qualifications of the personnel being replaced, the Government reserves the right to disapprove and require another substitution of acceptable replacements for the individuals specified below.

Name Position/Labor Category

License Number

Primary Veterinarian Backup Veterinarian

9. Responsibilities of BLM

a. BLM will provide all equipment (i.e., chute, corrals, whip flags, ropes, etc.) necessary to perform these veterinarian services to ensure safety to the animals and all personnel whether government or contract.

b. BLM representative will provide the following information to the contractor:

1. Number of horses to be prepped, vaccination boostered and/or gelded and scheduled days to perform the work.

2. The need for any vaccines to be provided to the contractor prior to doing any preparation work.

c. BLM will provide for the maintenance and upkeep of BLM provided equipment used by the contractor for use in doing any veterinarian work at the facility. The contractor should notify the PI or COR of any observed equipment problems that need attention.

Coffenberry, Theresa M I think this doesn’t make sense should it state “provided to the contractor”

Coffenberry, Theresa M Government Furnished Equipment? Because I don’t think we want to be responsible for the contractor provide X-ray machine.

Neill, John J BLM wouldn’t be. The x-ray machine is portable. If needed, contractor would bring to the facility when needed and leave with it after use. The machine is very small in size (approx.. size of small lunch bucket)