DRAFT_SOW_SONET Migration.docx

STATEMENT OF WORK (SOW)

Vandenberg SFB, CA SONET to DWDM Migration Part 2

7 March 2024

SOW

VSFB SONET Migration to DWDM

Table of Contents

1. BACKGROUND

Vandenberg Space Force Base (VSFB) current infrastructure is highly dependent on our end-of- life and end-of-support Synchronous Optical Network (SONET). A Ciena-based Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture is now operational and ready for the migration of circuits from SONET. The migration priorities, plan, and template configurations have been developed and tested. It is time to begin the transition of the 1879 circuits from SONET to DWDM. This statement of work accomplishes the migration of up to 500 of those circuits.

2. OBJECTIVES

The SONET to DWDM Migration Part 2 (referred to as Part 2) objectives are to:

a. Migrate up to 500 of the 1879 SONET circuits to DWDM;

b. Provide the necessary fiber or copper cables required to move a connection to DWDM;

c. Acquire a quantity of DWDM hardware that may be needed to accommodate Part 2;

d. Furnish a Project Manager to oversee and coordinate the details of the work that will be done by contractor personnel.

3. REQUIREMENTS

3.1 Period of Performance

The Period of Performance is 15 months from Contract Award. This PoP is intended to account for long equipment lead times for the order and receipt of network equipment. Circuit transitions that do not depend on additional network hardware shall begin in a timely manner after receipt of cables and potential other required and appropriate materials. The Contractor shall schedule project activities to achieve an efficient and timely migration.

3.2 Contract Kick Off

A Contract Kick Off and Migration Survey shall be scheduled and executed within 45 days of Contract Award. The contract Kick Off will be a 2-3 hour meeting at which the contract, requirements and challenges will be reviewed. The Migration Survey involves visiting the sites where migrations will be completed. Enough time will be allocated to each site such that the contractor shall be able to gather all required information to thoroughly propose and price their materials and effort.

3.3 Working Hours

Migration activities shall be accomplished during business day duty hours (0730-1630). Most routine work shall not be accomplished during weekends, after hours, or over Government holidays. The exception may be service interruptions. Any effort that requires a service interruption must be coordinated with the 30 SCS Project Manager (30 SCS PM) a minimum of 10 business days in advance. Work may be required to take place after duty hours (between 2000 hrs and 0600 hrs) unless otherwise agreed to by the 30 SCS PM.

3.4 Schedule

The Contractor shall provide an integrated master schedule and installation work plan to the Government that addresses Part 2 requirements. The installation work plan identifies what the Contractor requires the Government to accomplish that will allow the Contractor to be efficient and successful. The schedule shall include both the Contractor and Government tasks necessary for the timely completion of migration tasks. The Contractor shall provide updates to the schedule as activities are completed or as dates and deliverables shift based on Government driven delays or vendor related issues affecting the timeline. This schedule shall show critical milestones and include procurement, installation, configuration, testing, training and deliverables activities.

The schedule shall incorporate the General Migration Plan as found in Attachment 1, General Migration Plan. The Contractor shall submit a formal draft of the integrated master schedule and installation work plan within 75 days of contract award for Government review and approval.

Schedule updates shall be provided to 30 SCS PM at weekly Integrated Process Team (IPT) meetings.

The Contractor shall track Government holidays and will be provided Launch Framelight planning to schedule around these operations as may be required. See Launch Framelight, Paragraph 5.

3.5 Migration Survey

The Contractor shall perform migration surveys at each site where circuits will be migrated. As necessary, the Contractor shall provide a design and solution (including proposed installation activities) based on the results of the design survey required for this SOW.

Prior to any component requisition, the Contractor shall provide List of Material specifications to 30 SCS for review/approval.

A design solution for each site shall, at a minimum, include, but is not limited to, the List of Materials, and Rack Elevations showing the position of Part 2 added materials (i.e., patch panels). Design Solution acceptance yields the Final Design which shall be in place 15 days before installation begins.

The Integrated Master Schedule and Final Design deliverables require Government concurrence or acceptance. If that acceptance is not received via email within 10 days of submission, then acceptance is implied.

Deliverables Table

VSFB Launch and Test Range Systems (LTRS) changes must follow Engineering Change Proposal (ECP) and Installation Readiness Review (IRR) processes. The contractor shall assume responsibility for or otherwise support Government efforts involved in these processes, including creation of related artifacts.

3.6 Documentation

All documentation (contract deliverables, reports, plans, integrated master schedule, etc.) shall be provided electronically in Microsoft Office 2016 editable formats (Word, Excel, Visio, PowerPoint, Microsoft Project) or pdf when final. Additionally, provide Redline Floor Diagram, and Rack-Elevations in .pdf format. Photographs shall be in .jpg format. In addition to other contract deliverables listed herein, the Contractor shall provide As-Builts as outlined in paragraph 10, Deliverables.

3.7 Project Management

Contractor shall provide one full-time on-site Contractor Project Manager (CPM) to coordinate all aspects of the site survey, engineering solution, installation, testing, and acceptance certification. CPM shall be responsible for all supervision and labor/resource management activities. The Contractor shall identify by name in the Contractor’s proposal a CPM responsible as the single POC for the duration of this task order. The CPM must be a prime contractor employee, have authority to make decisions, signatory authority, and ability to commit the firm. The CPM shall be on site (VSFB) for any on-base project activity. The CPM shall be responsible for scheduling, organizing, and leading weekly meetings to track planning and progress of the project from planning stages through completion and Government acceptance.

The CPM shall be responsible for providing a weekly status report or IPT meeting minutes deliverable in Contractor format. The CPM shall be responsible for performance of all Contractor-related functions.

The CPM shall coordinate the timing of all contract and subcontract activities to ensure smooth synchronized installation by all contractor team members. The effect of the CPM effort shall minimize Government involvement. (For example: timing the rack installation, fiber connections, and node configuration). This coordination includes, but is not limited to, coordinating with Government offices for site access, coordinating Government provided escorts as appropriate, electronic laptop access, Inside Plant fiber connections, and final quality assurance inspections.

CPM shall consolidate and present design, floor diagrams rack elevations for approvals. CPM shall be able to brief project details and answer detailed questions about all facets of the project that might affect each site. CPM shall attend range approval and range scheduling meetings to deconflict against critical launch activities and schedules. During these meetings, CPM shall brief project status when requested.

The CPM shall assist the Government with completing any site approval forms with design specific information to garner final approval for installation. Such forms may require, but are not limited to: site component make, model, rack elevation, floor diagram.

3.8 Personnel Identification

Contractor personnel shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence, including individual email signature lines.

3.9 Additional Allied Support

When existing racks or cabinets are available, and approved by 30 SCS, the contractor shall install equipment in existing rack/cabinet. The Migration Survey, paragraph 3.5, may reveal a need for additional rack space. If so, the Contractor shall procure/install new equipment seismic zone-4 rated rack for new DWDM/OTN equipment if and as required. Secure racks as required to retain or obtain seismic zone 4 rating. Exact rack placement shall be coordinated with and approved by 30 SCS Project Manager before mounting.

3.10 Ciena Equipment

Installed components shall be fully compatible with the Vandenberg DWDM and fiber optic infrastructure.

3.11 CLINs

Acquisition activities for Part 2.

CLIN 0001 Materials CLIN 0002 Labor, Design, Migration, Test, Re-work, Travel, Per Diem CLIN 0003 Deliverables CLIN 0002 may be billed for each 20% of migrated and Government accepted circuits.

4. SECURITY REQUIREMENTS

At all times while on VSFB premises, Contractor representatives shall comply with VSFB security requirements imposed by the Installation Commander. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at VSFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and cell phone, electronic device and photography prohibitions.

Contractor representatives are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior Government authorization.

Contractor personnel working on-base shall hold a DoD Secret clearance or higher or shall provide personnel to perform escort responsibilities for uncleared staff that will work on- base.

4.1 Electronic, Bluetooth, WiFi Devices

No Electronic, Bluetooth or WiFi devices are authorized in Restricted Areas. Those areas will be identified during the bidders site visit. If a computer/laptop is required to configure the installed equipment, the Contractor shall develop and process necessary approval documents for authorizing laptops into the communication room. At a minimum, laptop operators must provide make, model, serial number of the laptop and have access to the BIOS such that authorization officials can validate that WiFi, Bluetooth, video/audio recording, and external ports are disabled (with the exception of the port needed to connect to the newly installed equipment for configuration).

Contractor shall hand carry approval documents throughout required Government approval offices prior to the issuing of the approval of the electronic device to enter a communication room.

4.2 Compliance

The Contractor shall comply with Air Force Instruction (AFI) 31-101, DoDM5220.22v2_AFMAN16-1406v2, Space Launch Delta 30 Integrated Defense Plan (IDP), local security requirements, and shall possess a valid facility clearance at the Secret or higher level issued by the Defense Security Service (DSS). Personnel will have to complete Physical Security Training per AFI 31-101 and IDP before being processed for an Automated Entry Control Card (AECC) by the Unit Security Manager (USM). If necessary, the security escort provider will enter into an appropriate Visitor Group Security Agreement (VGSA) with VSFB IAW DoDM5220.22v2_AFMAN16-1406v2 requirements. The Contractor is responsible for ensuring all Contractor employees performing work on VSFB possess and maintain applicable/ current certification(s), license(s), and permit(s) to perform required services on VSFB.

4.3 Base Access

Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate. The Contractor will be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays due to in-place security procedures.

4.3.1 Base Access Letter

To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, and names of the escorts requiring access to VSFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with 30 SFS at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

4.4 Facility Access Requirements

After processing the Base Access Letter, to be able to perform SOW defined responsibilities, Contractor personnel, to include subcontractors and OEM representatives, shall be U.S. Citizens. As feasible, Subcontract representatives should hold an active DoD Secret clearance. Subcontractor representatives without an active DoD Secret clearance will, while on base to perform required installation activities, be escorted by a cleared and escort trained contractor representative.

4.4.1 Key Control

The Contractor shall establish and implement methods of making sure all keys, key cards and key fobs issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All references to keys herein include key cards and key fobs. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

In the event keys are lost or duplicated, the Contractor shall re-key or replace the affected lock/locks only at the direction of the CO. However, the Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re- keying because of Contractor key loss or duplication, the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from a payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s representatives. The Contractor shall prohibit the opening of locked areas by Contractor representatives to permit entrance of persons other than Contractor representatives engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.2 Lock Combinations

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

4.5 Contractor Personnel

Upon employment, and after the Contractor’s base access letter is on file with the 30 SFS, all Contractor representatives shall apply for vehicle passes and individual identification badges at the VSFB 30 SFS, Visitor's Control Center, Building 17596. The PjM will assist, as required.

Passes may be picked up Monday through Friday 6:00am – 6:00pm Pacific Time. No appointment is necessary. The Contractor shall surrender all passes and identification badges to the 30 SFS on the first workday following completion or termination of the contract or termination of a Contractor representative’s employment.

4.5.1 Language

Due to safety and security, all Contractor personnel shall be able to fluently speak, read, and write English.

4.5.2 Identification of Contractor Personnel

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

4.5.3 Facility Security Officer

Upon contract award, the Contractor shall, in writing to the Contracting Officer, identify the Contractor or subcontractor(s) Facility Security Officers (FSO). The on-site Contractor Project Manager shall be the Contractor or subcontractor(s) point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s PM and FSO(s) shall meet with the 30 SCS PM and/or Unit Security Manager for assistance in satisfying Contractor personnel security requirements.

4.5.4 Security Briefings

Contractor personnel shall attend a security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30 SCS PM.

All Contractor personnel shall be thoroughly briefed by the PjM on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer Representative (COR) constituted authority, or the 30 SFS, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

4.6 Physical Security

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

5. LAUNCH FRAMELIGHT

The Contractor shall be prepared to stop all work when directed by the Government during launch operations per current base “FRAMELIGHT” policy. A notice of NO Digging and NO Communications Room work will be issued during these times. This includes work in communication rooms. The Contractor shall plan for approximately six (6) full duty days of down time per month. The 30 SCS Project Manager will advise Contractor of upcoming FRAMELIGHT activity.

The base Framelight policy is currently being evaluated in a case-by-case basis. If the work being accomplished is considered minimal risk, a waiver request completed by and approved by the government may preclude work stoppage during the Framelight. The 30 SCS PM will provide a minimum of two weeks’ notice such that the contractor can plan accordingly to perform work when the government has authorized an approved Framelight waiver for the contractor work.

6. INSTALLER QUALIFICATIONS

The Contractor shall be Ciena 3926, 5142, 6500 certified and have a minimum of five (5) years verifiable experience successfully installing and working with network systems. Installers must have certification to ensure warranty continues for covered existing and newly installed DWDM/OTN components.

All contractor personnel shall be US Citizens and possess a REAL ID Driver’s License (or equivalent).

Contractor personnel shall be able to communicate solutions to customers and coordinate communication with internal Ciena organizations to resolve issues in the field, within the limitations of Government security policies. Contractor shall possess expertise in Carrier Ethernet, fiber optic transport and switching protocols.

Ciena personnel shall, on-site or as appropriate to meet security requirements, perform testing, integration, installation, configuration, repair and troubleshooting of installed Ciena products.

7. TESTING AND ACCEPTANCE

Following the migration of a circuit or circuits migration, the Contractor shall use Ciena’s Monitor Control Plan (MCP) network management to confirm that the circuit(s) are operational.

In the event test results are unacceptable, the Contractor shall perform necessary repair actions until test results are satisfactory. After the Contractor has taken appropriate corrective action, all tests, including those previously completed and related to the failed test/corrective action, shall be repeated until successfully completed.

Final Acceptance of a migrated circuit will be by the Government Project Manager or assigned representative using MCP to confirm circuit performance.

8. INDUSTRY STANDARDS IMPLEMENTATION

The Contractor is expected to perform all work using industry standards, to include ANSI, TIA/EIA, NEC, MIL-HDBKS, STDS, Unified Facility Guide Specifications (UFGS), Unified Facilities Criteria (UFC), Caltrans Standard Specifications and Caltrans Standard Drawings.

9. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government will create and collaborate with the Contractor to create a Quality Assurance Surveillance Plan (QASP). The plan involves monthly performance reporting against four (4) elements: Quality of Service, Schedule, Business Relations, and Management of Key Personnel. The measured areas of performance include Submitted Documents; Performance to Schedule; Reports/IPT Minutes Submission timeliness; Leave a clean work area each day; Installation efforts display professional appearance; Little or no rework for completed installations; Quality Product(s); and Quality Interactions. The monthly performance reports are the basis of the Contractor Performance Assessment Rating (CPAR).

10. AS-BUILT DOCUMENTATION/ DELIVERABLES

For the DWDM/OTN and its Network Management System, provide three (3) soft copies in either Microsoft Word, Excel, or Adobe Acrobat form.

10.1 Detailed Implementation Schedule and Installation Work Plan.

10.2 Detailed Engineering Solution.

10.2.1 The design solution for each site shall, at a minimum, include but is not limited to the List of Materials, floor diagrams, rack elevation drawings and power single line drawings.

10.3 As Built Drawings

10.3.1 The Contractor shall provide Redline drawings showing the “as built” configuration. The drawings shall show the location of all network components. Drawings shall be in PDF and Visio format.

10.4 List of Materials

10.4.1 List of Materials with make, model, part number, version, serial number, and the building in which it was installed for Equipment Inventory Tracking

10.5 Test Plans and Results

10.5.1 Test plans and results including Bit Error Rate Test (BERT) data for each active channel.

10.6 Cybersecurity Artifacts

10.6.1 Cybersecurity artifacts demonstrating compliance with existing DWDM/OTN system accreditation and IA controls (para 11). The Contractor shall Provide an update to the most recent version of the Vandenberg DWDM AF- DoD_PPS_Worksheet_V12.2

11. WARRANTY

New equipment shall come with a minimum 1-year full warranty, not prorated, including labor and shipping costs for replacement. The warranty period begins upon Final Acceptance. For equipment with a manufacturer’s warranty exceeding 1-year, warranty shall be passed on to VSFB.

Installation Labor for services provided shall come with a minimum 1-year warranty. All DWDM/OTN components shall require the manufacturer to keep the Government updated on changes, new software versions, life cycle and issues during system warranty.

12. CYBERSECURITY ACCREDITATION

The entire DWDM/OTN configuration shall be Defense Information Systems Agency-Joint Interoperable Test Center (DISA-JITC) certified and/or on the DISA-JITC Approved Products Listing (APL). This certification does not extend outside the scope of the DWDM/OTN project (ie. the HD video feeds, telemetry, frequency monitoring system identified in Table 1 to be certified separately from this SOW). The Contractor shall comply with AFI 17-101 Air Force Certification and Accreditation Process (AFCAP), DoDI 8500.01Cybersecurity, DoDI 8510.01 Risk Management Framework (RMF) for DoD Information Technology (IT). The contractor shall process a System Categorization document and forward to the 30 SCS Wing Cybersecurity Office. The contractor shall select, implement, and assess Security Controls IAW the above DoDIs; evaluate and comply with all applicable DISA Security Technical Implementation Guides (STIGs). Provide all necessary IT artifacts, but not limited to: hardware/software listings, topology/configuration diagrams, IP network interface module specifications to include National Institute of Standards and Technology (NIST) testing documentation (and accreditation review if available), and an updated VSFB AF-DoD PPS Worksheet. The result of these artifacts and actions should result in a No Security Impact (NSI) issuance by the Information

System (IS) appointed Authorizing Official (AO). Software shall be current and approved IAW DISA-JITC APL. The DWDM/OTN System shall meet all required Information Assurance Controls. Ensure adequate IT Cyber Security efforts are programmed for the project to meet successful NSI criteria. Final payment will be made upon completion of the DWDM/OTN installation and submission of all necessary Cyber Security artifacts.

13. ENVIRONMENTAL MANAGEMENT

The Contractor and their subcontractors, if any, shall comply with all environmental federal, state, and local laws and regulations, and Air Force policies, instructions, and plans. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Vandenberg Space Force Base. The Prime Contractor shall ensure their subcontractors comply with these specifications.

Project Residue & Disposition: The Contractor shall properly disposition all unneeded materials and soils IAW Defense Logistics Agency Disposition Services guidance http://www.dispositionservices.dla.mil/drmo/vandenberg.shtml and with the Environmental Protection Agency guidance http://www.epa.gov/cpg/products.htm. If required, Contractor shall complete and process the Recovered Materials Determination Form (RMDF) to be provided at initial site survey.

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

Do NOT use Class 1 Ozone-Depleting Chemicals in performance of the entire work effort. This is IAW AF Acquisition Circular 92-29.

At the end of each workday, the Contractor shall leave the work environment clean and in good order.

14. ATTACHMENT 1, GENERAL MIGRATION PLAN

Attachment 1, General Migration Plan Part 2

NTP = Award ER = Equip Rcpt

CE = Ciena Consulting Engineer SCXP = 30 SCS Project Management CO = 30 SCS Central Office & Cyber Transport

NTP + 2 mo

ID ALL Materials Req'd to complete a Migration

CE, SCXP, CO

site survey ea top 10 for rack space and DC power capacity reserve rack space

or-on-hand Materials

SCXP, CO

for Top 10

SCXP, CO

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