DRAFT SOW_ SLE_SOFTWARE _ JUNE 2024.pdf

STATEMENT OF WORK

Software licenses for Michoacan State

General Attorney

1. BACKGROUND

The State of Michoacan currently confronts a significant variety of public security issues, related to high impact crimes tied to Transnational Organization Crimes (TOC), including homicides, persons disappearances, illicit firearms, and drugs trafficking. INL aims to improve the Forensic capacities of the Mexican State Attorney General Offices (AGOs); through the accreditation of its forensic labs, providing assessment, training, technology, and professionalization; and the delivery of courtroom expert witness testimony training; this time collaborating with the State of Michoacan. INL has historically supported Mexico’s efforts to resolve criminal cases through expanding law enforcement capacities and strengthening the Mexican judicial system, addressing, and combating the criminal organizations and networks in accordance with the Bicentennial Framework goals.

2. OBJECTIVE

The Michoacan AGO genetics laboratory requires specialized software to effectively utilize and manage DNA forensic analysis on crime scene and missing persons cases. These software tools are essential for data analysis, evidence processing, equipment calibration, and ensuring the accuracy and reliability of genetic testing results.

3. SCOPE

3.1. The Contractor shall provide the latest and current software licenses for use and operation of the

Attorney General's Office of the State of Michoacán - General Coordination of Forensic Services.

Under this requirement, the contractor shall provide the delivery, installation, testing, associated deliverables, and training of the requirement herein.

3.2. The contractor shall provide all labor and materials to deliver and install the software licenses.

The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation.

4. TECHNICAL REQUIREMENTS

Line # Description QTY Technical Specs

1 PlexorR Analysis Software

- Forensics v1.6.0 (updated version)

1 Plexor™ technology employs fluorescently labeled amplification primers for multicolor multiplexing. Simultaneous quantitation of autosomal, Y-chromosomal and internal positive control targets necessitates detection of at least three colors, with one target per color. Development of multicolor chemistry dictates the use of compatible real-time PCR instruments.

To best integrate this chemistry with the needs of forensic laboratories, we have limited analysis to instruments that are four-color-capable, use a 96-well plate format and produce quality data, such as those from Applied Biosystems and Stratagene. Data from these instruments can be exported for analysis in the Plexor™ Analysis Software. The Plexor™ System analysis software package, allows users of different real time PCR instruments to analyze, produce and share data in a common format. This software is available at no charge to customers using the Plexor™ System. Data are exported from the instrument software as a *.txt or *.tab file or a file with a similar format. The Plexor™ Analysis Software includes a simple Importer, which allows the user to define the run and analysis details, then select the raw data file(s) to be imported. The Importer includes optional template functions for customizing the plate layout for routine assays and plate layouts.

System Requirements Operating System: PC running Windows® 98 or higher -Tested on: Windows® 7 (32-bit and 64-bit) -RAM: 2 GB or higher -Hard Drive: 80 GB or higher -Monitor: 1024 (width) x 900 (height) or higher resolution (pixels);

color -The included installers provide support for the following operating systems (Operating systems not listed are not supported):

Windows® 98 Windows® ME Windows® 2000 Windows NT® 4 Windows® XP Windows Vista® Windows® 7

2 GeneMarker®HID V3.0.0 Software for Spectrum CE Systems

1 Software for analysis of short tandem repeat (STR) data generated by capillary electrophoresis (CE) systems, including Spectrum CE* systems.

Genotyping using an allelic ladder and for human identification applications Software should include a set of integrated post-genotyping applications: expert system review, database creation and profile searching, contamination control, parentage analysis, calculation of population statistics and STR 4, 5, 6 chemical analysis and 8 colors.

Compatible with commercial STR chemistries, with instrument data files from numerous platforms including Promega (.promega, .fsa) and Applied Biosystems (.fsa, .hid).

Should support analysis of STR data from Applied Biosystems 3130, 3130xl, 3500, and 3500xL Genetic Analyzers.

The software must run on a computer with the following features:

Windows® 10 Operating System, dual-core processor, ≥4 GB of RAM and 256 GB of available disk storage.

Should include applications for 2-contributor mixture analysis, relationship testing, database searching for matching or near-matching profiles, family search capabilities, missing person identification, and paternity testing.

Software should include automated contamination checking, which reduces case delays and analyst fatigue.

Software should be intuitive and easy to access.

3 Gene MapperTM ID-X v1.6 1 GeneMapper ID-X Software v1.6 features include:

• Supported operating systems: Windows™ 7 Professional, 64-bit (Service Pack 1); Windows 10 Enterprise, 64-bit; Windows 10 Enterprise 2016 LTSB, 2019 LTSC

• Support for Java version 8

• Latest oracle security patches

• Support for CODIS 3.2 Revision 16 and CODIS 3.3 specifications

• Internationalized with local language support for English, Russian, and Chinese

• Enhanced command line interface functionality

• Enhanced user interfaces for better usability

• Enhanced printing

• View Table by Marker functionality in Report Manager and export as PDF

• Enhanced profile comparison

• Enhanced Security and Audit Module

Overview of GeneMapper ID-X Software:

• Powerful, easy-to-use data analysis tool designed to increase lab productivity

• Comprehensive Expert System capability enables analysis of forensic databasing samples delivered by automated data assessment functionality and efficient manual review tools

• Complete Expert Assistant solution for analysis of forensic casework samples combines an efficient suite of manual review features with an integrated mixture analysis tool

• Quality control functionality allows rapid allele match comparisons and concordance searches within a data set

• Extensive security, auditing, and e-signature capabilities help protect data integrity and control technical records

• Multi-user database configuration stores your projects in a central location and facilitates information exchange

• Command Line Interface—offers the ability to access GeneMapper ID-X Software automatically (without human intervention) and helps streamline its integration with LIMS installations and other applications in an existing laboratory infrastructure.

4 Library of mass spectra 1 Library of mass spectra for the Gas Chromatograph equipment coupled with the Mass Spectrometer Digital library with 34,209 mass spectra and 26,195 unique compounds classified predominantly as new psychoactive substances

(NPS).

More than 1,300 new mass spectra and more than 800 new unique compounds in more than 30 different classification groups, such as fentanyls, synthetic cannabinoids and opiates. With an average quality index per spectrum of 964 and retention indexes of 21,923

Kovats, this spectral library provides comprehensive data on the most up-to-date list of new psychoactive substances.

5 Software update to the VSC 8000 system brand Foster and Freeman

Software update must include:

• Perform ‘Quick Check’ automated examinations

• 3D document imaging

• Hyperspectral Imaging

• 1D and 2D barcode analysis

• Optical Character Recognition (OCR)

• Live Facial Identification System (powered by Gemalto)

• Image enhancement functions

• Casework management

4.1. SPECIAL REQUIREMENTS

4.1.1. Contractor shall be required to send a Technical Engineer to install, verify and configure the software licenses to each equipment at the Attorney General's Office of the State of

Michoacán - General Coordination of Expert Services. Contractor shall be required to provide a

Technical Engineer proficient in the software to install, connect and train in the use of the licenses.

4.1.2. All licenses must be legally obtained and used in accordance with the End User License

Agreements provided by the software vendors.

4.1.3. Compliance with data protection regulations, must be ensured, particularly for software handling sensitive genetic data.

4.1.4. The Attorney's office must review and approve all software license agreements to ensure they meet institutional and legal standards.

4.1.5. License Type: Annual subscription

4.1.6. Patches and Updates: Regular patches and updates included in the subscription. Critical updates are released quarterly, and patches are provided as needed.

5. DELIVERABLES

5.1. Purchase and acquisition of the required software licenses.

5.2. Installation and configuration of the software on the designated laboratory equipment.

5.3. Knowledge transfer for laboratory personnel on the use of the new software.

5.4. Regular patches and updates as specified in the software requirements section.

6. PLACE OF PERFORMANCE

All activities related to this project, including installation, configuration, and knowledge transfer, will be performed at the following location:

FGE Michoacán - Coordinación General De Servicios Periciales Calle Colegio de Bachilleres #91, Colonia Sentimientos de la Nación, 58178, Morelia, Michoacán, México.

7. PERIOD OF PERFORMANCE

The delivery date for the licenses software contained in this request and inherent services, is seventy-five (75) business days after contract award or earlier if feasible with previous coordination with INL Mexico.

8. VAT

Value Added Tax (VAT) is 16% for payments associated with the in-country purchases of goods, materials or services required to perform this contract (https://www.sat.gob.mx/ordenamiento/37585/ley-del-impuesto-al-valor-agregado)

The vendor shall follow the invoicing procedures established by INL to allow the U.S. Embassy Mexico to reclaim the IVA/VAT taxes charged. VAT, or “IVA” as it is known in Mexico, shall be itemized in all invoices. Before the vendor may impose and collect VAT on its “tax-relief invoices,” the vendor is required to obtain a VAT Registration Identification Number from the Secretaría de Hacienda y Crédito Público (aka Hacienda). VAT issued under the name and Federal Fiscal Mexican Register of a Mexican Company is excluded from reimbursement.

The vendor shall provide the necessary invoicing to enable the USG to obtain reimbursement for VAT. This tax relief benefit is extended only to the U.S. Government – not the vendor – as a diplomatic privilege. The current tax-relief invoicing requirements are outlined in the paragraphs below.

The vendor is responsible for providing the following list of items on every “tax-relief” invoice presented to the U.S. Government. Every invoice the vendor delivers to the U.S. Government shall be in accordance with VAT Mexican Tax regulations (VAT: http://www.diputados.gob.mx/LeyesBiblio/ref/liva.htm) (Invoice requirements, article 29 A of the Fiscal Mexican Code: http://www.diputados.gob.mx/LeyesBiblio/ref/cff.htm).

The failure of the vendor to follow these procedures shall result in the U.S. Government’s inability to secure tax relief on this project, resulting in reimbursement being denied to the vendor. Invoices for the in-country purchases described above shall not include other charges, such as “work completed” or design costs. Such invoices shall list separately or collectively the pre-tax price of any supplies or services provided in country.

As is required by local authorities, the vendor shall impose the appropriate tax rate against the pre-tax total of the purchases represented on the tax-relief invoice. The vendor shall submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The USG shall only compensate the vendor for the tax amount provided on such invoices, after the completion of the contract. VAT on items such as vendor personnel housing, personal vehicles, utilities, phone charges, per diem, etc. are excluded from reimbursement.

The vendor’s tax-relief invoices shall provide at least the following in accordance with article 29 A of the Fiscal Mexican Code:

• Vendor’s name and address

• Vendor’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification)

• Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice

• Invoice number and complete transaction date (month, day, and year). Also needed is the date and place of issue (lugar y fecha de expedición). The two dates shall be the same

• Required legal wording that addresses the illegal reproduction of the document. The printing company information shall annex the date of printing and official authorization number

• Customer name - “Embajada de Estados Unidos de Norteamérica”

• U.S. Embassy R.F.C. Number: EEU930201289

• Quantity and description of acquired services or merchandise

• (If applicable) The number and date of customs import documents associated with all sales of imported merchandise

• Invoice shall say “FACTURA.” All invoices (“FACTURAS”) shall be presented to the Embassy.

The tax-relief invoice shall be written in Spanish and all pricing shall be in Mexican Pesos solely for the purpose of tax relief.

9. NON-PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services nor for any unauthorized changes to the work specified herein. This includes any services performed by the Vendor of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only a dully appointed Department of State (DOS) Contracting Officer is authorized to change the specifications, terms and/or conditions of this contract.