Draft SOW Science Translation IITF.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

Project Science Translation

General Information

1.0 Scope of Work

The purpose of this project is to provide services in all aspects of graphic design to support the development of outreach and education material for the USDA Forest Service ITF R&D unit.

The contractor will work on:

1) Developing concepts, graphics and layout for product illustrations, reports, and general outreach products

2) Provide advice with regards to design style, format, print production and timescales

3) Delivering videos that translate scientific finding to a general audience

Period of Performance:

The period of performance of this contract is:

Base Period 10/01/2021 to 09/30/2022

Option One 10/01/2022 to 09/30/2023

Option Two 10/01/2023 to 09/30/2024

2.0 Background

The Institute is a unit of the Forest Service within the US Department of Agriculture. The Institute includes representation and functions within the Forest Service Deputy Areas of Research and Development, State and Private Forestry, International Cooperation and Administration. Institute personnel include scientists, technicians, program managers, and administrative personnel. Members of the broader Institute community span a wide range of knowledge and skills, including natural and social scientists, natural resource managers, education outreach and technology transfer specialists, technicians, as well as contracted professionals, students, and volunteers. Together these people engage with an equally diverse network of external collaborators from the public, private, and non-profit sectors, in order to implement programs and carry out the Institute mission.

The influence of the Institute stretches throughout Puerto Rico and the Caribbean, to people and organizations across the United States, and internationally to people and organizations in Latin America and around the globe.

Institute science integrates long-term scientific studies with applied investigation, quantitative modeling, and landscape analysis to better understand tropical forest systems and the effects of human-induced pressures, predict future scenarios, devise effective management and governance strategies, and promote sustainable natural resources stewardship.

The Institute Headquarters has 50,000 square feet of modern, state-of-the-art facilities that are secure, functional, accessible, and that service the scientific community of the Institute and its collaborators. The Headquarters complex houses the Institute’s Headquarters building, a Forest Service National Library, a chemistry laboratory, a Geographic Information Systems and Remote Sensing Laboratory, a technology transfer conference center, and a multipurpose building that houses a dormitory, a gym, general storage area, office space, and lunch area.

Contractor Requirements

3.0 Technical Requirements / Tasks

Specific tasks for the contractor include:

1. Layout development, adaptation, and graphic design of the annual accomplishment report for the R&D unit.

2. Layout development, and graphic design of factsheets for 10 IITF R&D Projects.

3. Design of one brochure for IITF research work unit.

4. Development and layout of 10 2-minute videos of IITF scientists highlighting recent scientific work and findings.

5. Regular meeting to discuss progress and editions of the tasks

4.0 Government Furnished

The Contractor will work directly with the Institute staff headquartered at the US Forest Service International Institute of Tropical Forestry. Products and information generated will be products of the USFS International Institute of Tropical Forestry and recognize the support of all partners that contribute to the tasks. Products will be developed by the contractor working in collaboration with Dr. Grizelle González (US Forest Service) and the research team in the IITF R&D Unit. All products will be delivered to Dr. González at IITF. The Institute will provide the contractor as needed office space, technical training, access to drive (with appropriate training), official Forest Service vehicles, and any supplies needed to complete the project. The contractor will provide quarterly progress reports.

5.0 Deliverables / Schedule

All written deliverables shall be phrased in layperson language.

• Quarterly progress report: The contractor is required to provide written progress reports quarterly for the base contract period and all option period exercised by the Government. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Quarterly progress report

Quarterly report documenting tasks and issues identified

Every 3 months

Contractor requirements

Via email to COR

The 5th day of each quarter after contract award

6.0 Travel

There are no authorized travel requirements related to this contract.

7.0 Contractor’s Key Personnel

The contractor will have specialized skills in graphic design, digital media, communications, and branding. The contractor will have fluency in English and Spanish, excellent writing skills, and at least 5 years of experience working with graphic design knowledge, and advertising. The contractor will have experience working successfully in a team environment. The contractor will have at least 2 years’ experience with public relations and outreach campaigns. The contractor will have a Masters’ degree or equivalent educational experience.

8.0 Security Requirements

None

9.0 Data Rights

Products and information generated will be products of the USFS International Institute of Tropical Forestry and recognize the support of all partners that contribute to the tasks. Products will be developed by the contractor working in collaboration with Dr. Grizelle González (US Forest Service) and the research team in the IITF R&D Unit. All products will be delivered to Dr. González at IITF.