DRAFT - SOW SAM Consulting.doc

STATEMENT OF WORK (SOW)

as of 06/02/2025

1. Contract Title.

Surgical Asset Management (SAM) Consulting Services

2. Background.

The Rocky Mountain Regional (RMR) VA Medical Center wants to improve operational and financial performance of the Sterile Processing Department and Operating Rooms by implementing surgical instrument reprocessing improvement. Surgical Asset Management (SAM) consulting services will provide a quick scan analysis, asset analysis, asset optimization, process optimization and an on-going training/partnership in accordance with the specifications and requirements contained herein.

3. Scope.

The SAM consulting services that RMRVAMC is requesting consists of Asset Optimization and Implementation. This includes Asset Optimization AO Planning Visits and Workshops, and Asset Optimization Implementation Services. The total amount of time needed to complete the work is twelve (12) months.

4. Specific Tasks.

An assessment of the work area will be performed including the following components:

Surgical Set Optimization

The Surgical Set Optimization program is a turn-key solution to streamline existing surgical set contents and instruments per procedure through a data-driven, consultative relationship with key clinical users to eliminate waste and improve efficiency. Estimated Project Duration: 10 months

Key Activities

· Perform advanced analytics on instrument tracking and electronic medical record data

· Review insights and analysis with clinical staff to identify target sets for onsite workshop

· Identify surgeons required for consultation and develop a suitable workshop schedule

· Lead data-driven on-site workshop with targeted sets and respective clinical staff

· Quantify the impact of implementing proposed changes on SPD and OR operations

· Identify assets that require procurement to complete optimization changes

· Facilitate physical and electronic set changes Deliverables

· Targeted set titles and workshop schedule by service line and surgeon

· On-site workshop

· Electronic copy of Surgical Set Optimization Post-Workshop Presentation (PDF) which includes:

· Annual dollar and time savings for Operating Room and Sterile Processing

· Workshop participation and change summary statistics

· High impact tray details

· Repurposed inventory and procurement need

· Electronic copies of signed Change Count Sheets

· Facilitation of approved set changes for each set index

Asset Optimization Implementation Services

· Requirements for Implementation

· Purchase of all recommended assets captured during the Aesculap Asset Optimization of Surgical

· Instrument Sets:

· Changes per clinical staff

· New sets per clinical staff recommendations

· Augmentation of set quantities to meet surgical demand

5. Performance Monitoring The Sterile Processing Services (SPS) Chief and/or Assistant Chief will be the on-site point of contact for contracted services and will monitor performance. The COR will confirm completion of required work with the SPS Chief and/or Assistant Chief.

6. Security Requirements The contractor employees shall not have access to VA sensitive or computer information. The contractor will require access to VA Facilities.

Government to notify contractor if any Vendor Credentialing Services are required for personnel such as Vendor mate, Reptrax, VCS, or Onsite.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

The contractor will analysis the current equipment in place and take water or steam samples as needed. No VA sensitive information containing PPI will be accessed or transmitted.

Sterile processing will provide a room for contractor use within proximity to sterile processing for accessibility to instrument sets and personnel.

8. Other Pertinent Information or Special Considerations.

Contractor will consult on site with various members of the RMRVAMC Sterile Processing team including its leadership and technicians to gain their input on current processes. If needed, consultation with OR leadership may also be requested by the contractor.

a. Identification of Possible Follow-on Work.

If further consulting is needed to assess how recommended changes are working RMR VA will follow up with contractor to request another service.

b. Identification of Potential Conflicts of Interest (COI).

Not applicable.

c. Identification of Non-Disclosure Requirements.

Not applicable.

d. Packaging, Packing and Shipping Instructions.

Not applicable.

e. Inspection and Acceptance Criteria.

The Contracting Officer Representative (COR) will confirm the commencement of the required work with the SPS Chief and/or Assistant Chief.

9. Place of Performance.

Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling St

Aurora, CO 80045

10. Period of Performance.

The work can be completed in one (1) year.

Base Year: 9/9/2025 – 9/8/2026