Draft SOW_Safety Shoes.pdf

DRAFT STATEMENT OF WORK

Annual Safety Shoe Issue

1. GENERAL REQUIREMENTS

a. Contractor shall provide safety shoes appropriate to the requirements of employees at the Michael E. DeBakey VA Medical Center (MEDVAMC).

Contractor shall provide a mobile shoe truck that has a large variety of styles and sizes so that the majority of employees may be fitted and receive shoes the same day at MEDVAMC during duty hours. To accommodate all employees, contractor may have to come to MEDVAMC on several different days.

2. SPECIFIC CONTRACT WORK REQUIREMENTS

a. Once contract is awarded EMS staff will contact contractor to schedule dates and times for shoe fitting and distribution. There will most likely be two to three days, each eight to ten hours in duration. Contractor shall arrive at MEDVAMC promptly at the agreed-upon times and at the agreed-upon location. Prior to the truck’s arrival, EMS will give the contractor a list of all employees authorized to receive shoes and only those employees may receive shoes. All employees must show picture identification to receive shoes. If there are any questions about who is authorized to receive shoes the contractor will contact the COR. No shoes will be issued to those without ID or those not on the list unless approved by the COR.

This SOW sets forth requirements in accordance with Occupational Safety and

Health Administration (OSHA) 29 CFR 1910.136, Foot Protection. Safety Shoes that meet ASTM 2413-18 requirements: Protective toe caps (Steel, Alloy, Nano, Composite), Oil & Slip-Resistant outsoles, and Non-Porous/All-Leather upper.

3. INVOICE AND PAYMENT

a. Notwithstanding FAR 52.212-4, invoice shall be billed in arrears, and payment shall be processed upon the receipt of a properly prepared invoice. Payments will be made via EFT (Electronic Fund Transfer) from the VA Financial Service

Center. All invoices shall reference both the contract number and the IFCAP purchase order number. The Contractor is responsible to have the correct IFCAP purchase order number on the invoices. Invoices without a IFCAP purchase order number or with an incorrect IFCAP purchase order number will be rejected.

4. DEFINITIONS

a. Personal protective equipment (PPE) - Personal protective equipment, commonly referred to as "PPE", is equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses. These injuries and illnesses may result from contact with chemical, radiological, physical, electrical, mechanical, or other workplace hazards.

b. ASTM – American Society for Testing and Materials

c. EH – Electrical Shock Resistant

d. PPE – Personal Protective Equipment

e. PR – Puncture Resistant

5. PROCEDURES

a. Applicability

i. Employees requiring foot protection from electrical hazards, hot, corrosive, or poisonous substances, falling objects, crushing or penetrating actions, which may cause foot injuries will have an option to obtain footwear through a contracted vendor.

6. Safety Shoe Requirements

a. All safety footwear must meet the ASTM F2413-05 standard and have an impact resistance of 75 foot-pounds, compression resistance rating of 75.

b. Specific Hazards - ASTM Markings

c. At least one shoe of each pair must be clearly and legibly marked (stitched in, stamped on, pressure sensitive label, etc.) on either the surface of the tongue, gusset, shaft or quarter lining to indicate that it meets the ASTM F2413-05 standard and have an impact resistance of 75 foot-pounds, compression resistance rating of 75.

d. Shoes worn by staff who work on or visit construction sites must be designated as puncture resistant (PR).

• Slip Resistance - If the employer is unable to prevent slip hazards, they must supply footwear that will afford protection against slipping.

• Chemical Permeability - The employer must provide footwear that will be impermeable to any chemicals that an employee will come into contact with.

• Biological Agents - This requirement covers shoes that are constructed to be impermeable to biological agents and are also easily disinfected.

7. Reference

a. CEOSH Guidebook, General Safety

b. 29 CFR 1910

c. 29 CFR 1910.132

d. 29 CFR 1910.136

(End of Draft SOW)