Draft - SOW - Repair Cooling Towers - VA Palo Alto.docx
DOCX document 30 KB Posted
- Solicitation number
- 36C26125Q0382
About this file
This document is a Draft Statement of Work (SOW) for Cooling Tower 2 & 3 Repairs at the VA Palo Alto Health Care System. The project involves comprehensive repair and maintenance of cooling towers, including replacing gear boxes, couplings, vibration switches, fan blade bushings, and potentially a 40hp motor. The work must be completed within 15 calendar days from the notice to proceed, with normal work hours from 8:00am to 4:30pm Monday-Friday, excluding government holidays. The contractor must provide all necessary personnel, equipment, tools, and materials, coordinate closely with the Contracting Officer's Representative (COR), and follow all applicable healthcare, safety, and station codes and standards.
The related federal contract opportunity is a Sources Sought notice for the same project, seeking qualified contractors in NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The estimated project magnitude is between $25,000 and $100,000, with a potential Request for Proposal (RFP) to be released on or before April 2025. The VA is particularly interested in Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other small business categories. Interested parties are required to submit detailed capability information by 12:00 PM PDT on March 18, 2025, including business size, socio-economic status, bonding capability, experience, and potential subcontractor arrangements.
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Other files
| File | Type | Posted |
|---|---|---|
| 01 35 26 Safety Requirements.docx | DOCX document | |
| 36C26125Q0382.docx | DOCX document |
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Text version
Palo Alto Campus Cooling Tower 2&3 Repairs Scope of Work
1.0 General Intent
1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to conduct cooling tower 2 & 3 repairs located at VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304.
1.2 The contractor must perform to the standards in this contract. This project shall take no longer than 15 calendar days from the notice to proceed to complete.
1.3 This project shall be coordinated with the appointed COR to insure minimal impact to resident’s day to day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.
2.0 General Information and Requirements
2.1 The objective of this project is to to conduct cooling tower 2 & 3 repairs located at VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304.
2.2 The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.
2.3 The contractor shall provide a one-year full parts and labor warranty on cooling tower parts in addition to the manufacturer’s warranty.
2.4 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.
2.5 The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.
2.6 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.
2.7 All work shall be coordinated with the COR assigned to this project and only commence once approved.
2.8 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.
2.9 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.
2.10 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Government holidays unless otherwise approved by the COR. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 15 calendar days from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.
2.11 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera. If any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the Government.
3.0 Specific Tasks
3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment. The contractor shall plan, schedule, and ensure effective completion the transformer repairs.
3.2 The contractor will make the following repairs:
1. The contractor will conduct shutdown, LOTO circuits feeding cooling tower fans.
2. The contractor will remove and replace gear box and coupling.
3. The contractor will replace vibration switches.
4. The contractor will replace fan blade bushings.
5. The 40hp motor is showing signs of failure. The contractor will be able to confirm the motor operations once the above repairs have been completed. If the motor is deemed functional the motor will be kept onsite for future or emergency use.
6. Due to the weight and access to these parts a crane lift will be required.
7. The contractor will remove LOTO and test cooling tower 2&3 for proper operation.
4.0 Technical Exhibits
4.1 – Specifications (see attached, listed below)
01 35 26 SAFETY REQUIREMENTS
TDM, VAPAHCS M&R
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