Draft SOW Radomes_Post.docx

STATEMENT OF WORK FOR (SOW) FOR

Radome purchase and installation for the 1st Space Brigade Forward located at location TBD, Qatar

Date TBD

1. SCOPE OF WORK/OBJECTIVE. Services, Non-Personal: The contractor shall provide all labor, tools, materials, parts, supplies, components, equipment, transportation, travel, supervision, and management necessary to install radomes for the 1st Space Brigade located at a location TBD.

2. CONTRACTOR PERFORMANCE.

2.1. Applicable documents are referenced in paragraph 5.

2.2. Contractor personnel shall comply with industry standards and extend the courtesies expected in a public relations role. This requirement is for fully trained personnel whose capability and quality are, at a minimum, equal to the qualifications established by industry standards.

2.3. The contractor shall provide installation services as described below in paragraphs 2.3.1 through 2.3.4.

2.3.1. Phase I (Design, fabrication, and delivery services): Contractor shall design, fabricate, deliver all material required for radomes to the 1st Space Brigade Forward located TBD with the agreed upon schedule upon award of contract. Radomes shall be constructed with composite 'C' Sandwich material with a truncation of 50% for operation of IEEE Ka Band with (riser wall, large access door, fall arrest points, APEX maintenance points, and must have a wind rating of at least 155 mph). The radomes must have spare panels for main structure, access hatch, obstruction LED warning light, large access door, and HVAC units IAW attachment 1 (Requirements Documents).

2.3.2. Phase II (Installation Services): With the agreed upon schedule.

2.3.3. Phase III (Quality Control Check to begin upon completion of Phase I): Contractor will conduct joint quality control check with Government Technical Lead (GTL) upon completion of sign installation at a location TBD ensuring all work completion is per attached plan.

2.3.4. Contractor will ensure that all preventative and protective measures are taken during the installation and mounting phases.

2.4. General Requirements.

2.4.1. Contractor installation services personnel qualifications. The contractor shall utilize technical personnel with technical skill sets, experience, and qualifications appropriate to perform the scope of work, in sufficient quantities to accomplish the work required by this SOW.

2.4.2. Contractor Program Manager. All services rendered under the contract shall be under the direction and coordination of a single Project or Program Manager (PM) appointed by the contractor. The PM will provide overall management of the program, project, cost and budget, technical personnel, planning, quality control, coordination, deliverable submissions, and reviews necessary to assure effective performance of work specified by this SOW. The PM will act as the single point of contact for the Government Contracting Officer (KO) and Government Technical Lead (GTL) on these and related issues.

2.4.3. Contractor Identification. Contractor installation services personnel shall wear company-issued identification badges when working at Government facilities to provide personal identification, company affiliation, and to distinguish contractor personnel from Government employees. Company issued badges shall be worn above the waist on the front of the body on the outermost garment worn, and shall be visible at all times while working on the premises of the Government facilities except when their removal is required for safety considerations.

2.4.4. Security Requirements/Security Clearance/Escorts.

2.4.4.1. All contractor personnel performing work under this SOW on-site at Government facilities shall be U.S. citizens.

2.4.4.2. All contractor provided laborers must be able to communicate with escorts by speaking English to comprehend safety and security briefings and to comply with local safety and security instructions, policies and guidelines. The Government reserves the right to exclude any contractor employee from performance of duties under the contract if at any time sufficient information is discovered that would lead to the employee being considered a security risk. The exclusion of an employee for security reasons shall not relieve the contractor from the performance of installation services required under the contract.

2.4.4.3. The Contractor shall ensure that all installation services personnel will be appropriately badged or escorted into secure/controlled facility areas. The Contractor shall comply with all government regulations regarding security procedures to include the removal of all Personal Electronic Devices (PED) to include cell phones, smart watches, and any Wi-Fi utilizing device.

2.5. Normal Business Hours. Normal business hours of operation for all of the facilities referenced in paragraph 1 above are from 8:30 AM to 4:30 PM, Monday through Friday, excluding Federal Holidays. The contractor shall perform all work during normal business hours, Monday through Friday; excluding Federal Holidays except as otherwise authorized in writing by the Government (KO). Government personnel are not available to open or provide the contractor access to facilities outside of normal business hours, on weekends, and federal holidays without prior scheduling coordination between the contractor and the Government (KO) or GTL. Operations in progress at Government facilities may preclude contractor personnel from accessing the facility, so scheduling coordination must be made between the contractor and the GTL before access will be granted.

2.6. Government Information. No information regarding any of the electronic security systems in use at any USASMDC facilities may be released by the contractor except to the Government. This shall include information regarding components and systems used, their locations and placements within or adjacent to the facilities, as well as any as-built and one-line information/drawings/diagrams. This shall also include all information regarding the locations, types and methods of construction and the layout of the facilities themselves.

2.7. Applicable Codes and Standards. All work performed by the contractor shall be in accordance with all applicable national, state, regional and local codes governing the work performed. The contractor shall perform all work in accordance with current industry standards and practices for the work performed.

2.8. Regulatory Compliance If Applicable. The contractor shall comply with all federal, State and local regulations pertaining to the required defined work including, but not limited to, Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and National Electric Code (NEC).

2.9. Contractor completion of installation services project.

2.9.1. Upon completion of the project, the contractor shall clean-up/remove any trash or debris and restore ground coverage to a condition indistinguishable from similar nearby areas.

2.9.2. The contractor shall also provide a written notice of completion to the GTL and the Government (KO) via email confirming the date that the installation services project has been completed.

3. PERFORMANCE REQUIREMENTS SUMMARY.

4. GENERAL INFORMATION.

4.1. Quality Control. The contractor shall develop and maintain a quality program to ensure that the installation services are performed in accordance with the standards referenced in paragraph 2 through 2.10.2 and paragraph 3. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 3, Performance Requirements Summary. The GTL must have a specific quality control inspector to notify in case of customer complaints.

4.2. Quality Assurance. The government (POC) will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3. Government Remedies. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (OCT 2018), and Performance Requirements Summary for nonconforming services.

4.4. Government Technical Lead (GTL).

4.4.1. The GTL for evaluation of contractor’s performance for installation services provided and invoiced for under the contract will be: ).

4.4.2. All communications for installation services details including scheduling, planning, and work changes must be communicated directly between the Government Contracting Officer and the Contractor's Contract Manager, and must be coordinated with the GTL.

4.5. Period of Performance: The contractor shall perform services between 1 XXX 2023 to 30 XXX 2024. The contractor will begin performance on 1 XXX 2023 and will complete services for Phase 1 and Phase II with the agreed upon schedule.

4.6. Place(s) of Performance:

- TBD.

4.7. Escorts. The 1st Space Brigade Forward will provide a sufficient number of escorts to and from location TBD for all phases of the installation services. All contractor installation personnel must be able to communicate with escorts by speaking English to comprehend safety and security briefings and to comply with local safety and security instructions, policies and guidelines. Contractor may be required to have an up to date visit request on file for to prearrange escorts from 1st Space Brigade points of contact.

5. APPLICABLE DOCUMENTS.

5.1. Federal Acquisition Regulations (FAR), as amended

5.2. Department of the Defense FAR Supplement (DFARS), as amended

5.3. Army FAR Supplement (AFARS), as amended

5.4. United States Army Space Missile Defense Command (USASMDC) Acquisition Instruction (AI), as amended.

6. GOVERNMENT FURNISHED PROPERTY/RESOURCES. None.

7. DATA DELIVERABLES. None.

8. CONTRACTOR MANPOWER REPORTING.

8.1. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of installation services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

8.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

9. General Security Requirements and Training.

9.1. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

9.2. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the GTL or COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the GTL or COR NLT 30 calendar days after contract award.

9.3. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

QUALITY ASSURANCE SURVEILLANCE PLAN FOR

Radome purchase and installation for the 1st Space Brigade Forward located at a location TBD

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Statement of Work (SOW). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Performance Requirements Summary (PRS) in the contract SOW.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in operating, maintaining, and repairing facilities and that a service contract to provide the services is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

QUALITY ASSURANCE SURVEILLANCE PLAN

Radome purchase and installation for the 1st Space Brigade located at a location TBD

SURVEILLANCE: The GTL will evaluate the performance objectives through periodic inspections during and upon completion of the service performed.

STANDARD: The contractor shall perform all work required in a satisfactory manner in accordance with the appropriate SOW paragraph.

PROCEDURES: The GTL will inspect the performance objectives during or at completion of the services performed to ensure contractor compliance with the appropriate paragraphs of the SOW. The GTL will record results of inspection, noting the date and time of inspection. If inspection indicates unacceptable performance, notify the contract manager or the contractor's Quality Control Inspector (QCI) of the deficiencies for correction. The contractor shall be given 24 hours after notification to correct the unacceptable performance or the GTL may approve additional time if the GTL considers additional time appropriate. If deficiencies are not corrected within the required time frame the GTL shall notify the Contracting Officer for action.