DRAFT SOW - NARA Renovation.pdf

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DRAFT Construction Scope of Work For

The National Archives and Records Administration (NARA) 4TH FLOOR Renovation Project

Facilities Management / Engineering Division

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I. Background:

The National Archives and Records Administration (NARA) provides essential services for the preservation and dissemination of official government records. The current 4th-floor facility requires significant construction and renovation to align with modern Architectural and Engineering (A&E) Design Specifications. This project includes demolition, structural modifications, and the installation of comprehensive MEP and fire protection systems to enhance functionality and ensure compliance with federal standards.

II. Objectives:

The 4th floor at NARA requires full renovation per the Leo A Daly A&E construction Phase 1 and Phase 2 documents (Section J: J.1 and J.3). After the renovation is fully implemented, the floor will encompass modern structural framing, updated mechanical and electrical systems, and improved architectural finishes free of existing safety hazards.

III. The scope of work:

The contractor shall perform the following tasks in strict accordance with the A&E Design Specifications:

1. Site Preparation: Conduct demolition and clearing activities per A&E drawings and instructions.

2. Structural Work: Implement reinforcements, framing, and modifications using materials and load criteria identified in the A&E documents.

3. Mechanical, Electrical & Plumbing (MEP): Install HVAC systems, lighting, electrical wiring, plumbing, and fire suppression systems per A&E engineered layouts and performance requirements.

4. Fire Protection & Communication Systems: Integrate and test fire alarms, suppression systems, and communication infrastructure to meet NFPA standards and A&E guidance.

5. Architectural Finishes: Complete ceiling, flooring, walls, doors, windows, and other finish elements as specified in A&E material schedules and guidelines.

6. Compliance & Inspections: Ensure adherence to all relevant codes, safety, and environmental regulations as detailed in A&E documentation.

All work will be done in an order that will leave the existing building systems as protected as possible during construction.

IV. Tasks:

A. Remove existing interior structures, designated blocking, and all interference debris to the floor deck.

1. Completely demolish all designated walls and related materials.

2. Debris, including metals, wood, and similar materials, shall become the property of the

Contractor and shall be disposed of daily in compliance with applicable federal and local regulations.

3. Before beginning any demolition, the Contractor shall survey the site to determine the extent of work and take precautions to avoid damage to items to remain.

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4. The Contractor shall coordinate with all other work and maintain shoring, bracing, and supports as required.

B. All hazardous materials, including ACM and traces of asbestos, must be abated and disposed of as specified in the A&E documents.

C. Installation of MEP Systems:

1. Install high-efficiency HVAC units and distribution ductwork.

2. Execute electrical wiring and lighting installation according to NFPA 70 (NEC).

3. Seal all penetrations through floors and walls with fire-rated materials to prevent smoke and moisture entry.

D. Quality Control and Cleanup:

1. On completion of work and after removal of debris, leave the site in a clean condition satisfactory to the COR.

2. Cleanup shall include off-facility disposal of all rubbish resulting from demolition and construction operations.

E. Deliverables:

1. Site preparation and demolition report.

2. Structural framework certification based on A&E calculations.

3. MEP system installation and testing documentation.

4. Fire protection system testing reports.

5. Final architectural and finishing verification.

6. All required permits, approvals, and compliance documentation.

V. Timeline of Events and Milestones:

A. The work is predicted to take approximately eighteen (18) months to complete. The exact dates of performance will be determined after award.

B. The period of performance is estimated based on the distribution of labor needed to perform tasks.

C. The CO and COR will conduct periodic reviews with the Contractor to review progress. The Contractor must perform the work required within the limits of the following schedule:

Task Order Milestones Days Comments Pre-Construction Meeting (Contractor to bring an initial price-loaded progress schedule)

10 Business Days after Task Order Award

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Task Order Milestones Days Comments Contractor Final Progress Schedule 5 Business Days after Notice to

Proceed Construction Plans and Specifications 60 Business Days after Notice to

Proceed Preconstruction Submittal Package 10 Business Days after Notice to

Proceed

Request for Final Inspection 10

Business Days Prior to Contractor’s Requested Date for Final Inspection

Post Construction Submittal Package 5

Business Days Prior to the Contractor’s Requested Date for Final Inspection

As-built Record Drawings 5 Business Days Prior to Final

Inspection Final Government Inspection 5 Business Days (minimum) from

Task Order Completion Date Acceptance and Final Punch List Inspection 5 Must be Completed Prior to the task order completion date.

Task Order Completion 540 Calendar Days from Notice to Proceed

D. Any material delivered to the property by the Contractor shall be shipped to the designated loading dock.

1. Contractor is responsible for moving all shipments to the worksite upon delivery.

2. Any damaged material at delivery is the responsibility of the Contractor.

E. The Contractor must deliver product data and drawings for all materials to be installed.

F. Contractor is responsible for the custom fabrication and delivery of all specialized project components.

G. Contractor must deliver an executed twenty-year NDL system warranty and a two-year executed Contractor's workmanship warranty after construction completion.

VI. General Contractor Requirements:

1. The Contractor will perform all work and provide all the labor, materials, and equipment needed to meet this statement of work. The government shall not loan or provide any labor or equipment.

2. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

3. The Contractor shall provide a certified Construction/Project Manager as outlined in the specifications to oversee and provide Quality Control during the construction period.

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4. Personnel assigned to perform services under this contract shall always be under the direction and control of the Contractor. The Contractor shall monitor the performance of its employees to ensure all aspects of this scope are properly fulfilled.

5. If the Contractor finds clarification necessary with respect to the scope of the services to be performed hereunder, he/she shall request, in writing, such clarification from the CO or COR.

6. The Contractor shall provide a minimum notice of 72 hours to the COR for any work that is required to be done by others so the COR can schedule the work in advance.

A. Quality Assurance/ Quality Control (QA/QC)

The Contractor must develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

The COR, GPO, AHJ, or other Safety Personnel may conduct inspections of work or working environment at any time; full cooperation with reviewing personnel is mandatory. The

Contractor shall accomplish corrective work required prior to performing further construction

B. Code Compliance

1. All NEC/NFPA and other applicable healthcare facility codes referred to in specification Any deviations or work that is non-conformant to standards, regulations, or specification shall be removed and corrected at no cost to the Government. The GPO adopts the most current versions of the NFPA and other applicable publications.

2. Installation of electrical systems shall be performed by licensed or journeymen electrician;

provide documentation via submittal. Installation of communications systems shall meet the applicable codes. The Contractor shall coordinate with GPO with all aspects to revised Physical Security requirements. These requirements may be revised and modified in the construction phase with evolving requirements and constraints applicable to a 100% fully functioning GPO Security System.

3. NFPA Codes including, but not limited to: NFPA 101, Life Safety Code; NFPA 99, Healthcare Facilities; NFPA 70, National Electrical Code (NEC).

4. The Facilities Guidelines Institute (FGI) 2022 Guidelines.

5. Compliance with all known applicable codes must be reflected in the completed design and construction contract documents.

C. General Requirements

1. The Contractor will make any required modifications to the space site as indicated by the Construction Documents.

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2. The Contractor shall give the COR advance notice of any demolition in the work schedule, whether it be for investigation or construction.

3. The Contractor shall ensure all nearby adjacent surfaces and areas are protected from damage during the period of construction and should any damage occur, it will be the responsibility of the Contractor to repair before the end of the contract period.

4. In the event of accidents of any kind, the Contractor shall furnish GPO with copies of all accident reports at the same time they are forwarded to any other parties, without delay, for review.

5. The Contractor must maintain all construction permits visible and updated as required.

6. The Contractor shall prohibit smoking in and adjacent to construction areas.

7. The Contractor will prevent accidental smoke detector operation.

D. Fire and Safety

1. Develop a plan detailing project specific, fire-safety measures. Conduct meetings with the building’s facilities management to determine the type and capabilities of the fire-suppression systems on site.

2. Maintain site and building access free and unobstructed facility emergency services.

3. All temporary construction partitions must meet fire-safety requirements.

4. Temporary heating and electrical installations must comply with OSHA 1926, NFPA 241 and

NFPA 70.

5. Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas. Extinguishers must be raised two feet off the floor.

6. Flammable and combustible liquids must be stored, disposed, and used in accordance with OSHA 1926, NFPA 241 and NFPA 30.

7. Existing fire protection must not be impaired, and a fire watch must be provided should protection become impaired. Notify the COR and Fire Inspector if these conditions are expected or occur.

8. Perform Hot Work in accordance with NFPA 241 and NFPA 51B. The Contractor must obtain and fill out a GPO Hot work permit from the COR prior to the start of Hot Work.

E. Site Protection

1. No dust and debris should get into any production area in the building.

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2. The Contractor shall provide, erect, and maintain catch platforms, lights, barriers/walls, weather protection, warning signs and other items as required for proper protection of the public, occupants of the building and workmen engaged in work and adjacent construction.

3. The Contractor shall not close or obstruct walkways, passageways, or stairways. The Contractor shall also not store or place materials in passageways, stairs or other means of egress and shall conduct operations with minimum traffic interference.

F. Cleanup and Restoration

1. The Contractor shall remove waste generated from the worksite on a scheduled basis. Waste shall be deposited in an appropriate dumpster provided by the Contractor, located in an area approved by the COR and removed from the grounds weekly or when full. The Contractor is responsible for the procurement of waste services, and no government leased or owned dumpster shall be used to dispose of construction waste.

2. Damage of interior and exterior items such as walls, ceiling tiles, and any other Government owned equipment shall be repaired/replaced at no cost to the Government.

3. Should the Lead-containing material outlined in the supporting documents be disturbed, the following regulations apply:

(i) The Contractor is totally responsible for all the cost for the abatement work if they would fail to find the hazardous materials during the site visit and would not include the cost in the bid price.

(ii) The Contractor will abate and remediate areas containing asbestos materials, lead based paint, rectify any code deficiencies including gaps in the Conceptual design and as required by GPO.

Even though GPO tried to find all the hazardous materials in the area, there might still be some which were not discovered in the survey. If the Contractor suspects new ACM or lead-based paint, the COR shall be contacted immediately.

(iii) The removal and disposal of any hazardous material shall be in accordance with EPA Regulations, and the Contractor shall submit the related documents to the COR. The Primary Contractor shall be responsible for submitting any documents that are required by EPA Regulations.

4. Upon completion of work, the Contractor is responsible for any punch-list items accrued during the final walkthrough with the COR. This contract will not be physically completed until all items are addressed in a timely manner, inspected by the COR, and have written approval.

G. Privacy Statement

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

H. Post Construction Quality Validation and Contract Close-out

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1. FAR 52.246‐21 Warranty of Construction, the Contractor is to provide a one (1) year warranty period, from the date of final acceptance of the work, covering defects related to all work performed and any materials/equipment included in the project.

2. Closeout – The Contractor shall provide a two week notice to the COR for the onsite Final Walkthrough and Punch List for Acceptance as well as other planned milestones.

VII. Security:

A. Contractor’s vehicles, work bags, toolboxes, material, etc. will be inspected upon arrival and checked when leaving the premises of the building.

B. The COR will be the Point of Contacts and escort the Contractors to the location when they arrive.

1. Contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s Badge for entry.

2. Expired identification shall not be acceptable forms of ID.

3. Under no circumstances shall a visitor be granted access to GPO without proper identification.

4. The Visitor’s Badge shall be visible at all times as safety allows.

5. Contractors shall be escorted at all times and/or in line of sight of the escort in the construction area.

C. The Contractor shall safeguard all Government Property in the work area. At the close of each work period, equipment shall be secured and/or taken away from the work site daily.

VIII. Government Furnishings:

A. Services:

1. GPO will provide housing services, such as 120V house Electrical, water, etc.

2. GPO will oversee all matters relating to facilities equipment and systems such as HVAC, electricity, plumbing, etc. Any adjustments to these utilities will be handled internally by the Facilities Management or by others.

B. Loading Dock:

1. Loading Dock hours of operations are from 7:00 AM to 2:30 PM, Monday through Friday.

Coordinate with the COR for usage.

2. The address of loading dock is 44 H Street, NW, Washington, DC 20401.

3. Loading dock phone number is primary 202-297-2956; secondary 202-512-1392.

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4. Equipment or materials shall not exceed what can be handled by GPO’s elevators as listed below.

5. Oversized payloads will require special handling by the Contractor. If any part or equipment exceeds 20,000 lbs., it shall be delivered through the wall or windows. If the wall or window is demolished for the work, the Contractor restores the wall and window to the original condition.

C. Elevators

Use of freight elevators for the transportation of materials and equipment is provided. The max specifications of the freight elevators are as follows:

1) Height - 7' 6" 2) Width - 7' 0" 3) Length - 10' 0" 4) Weight - 20,000 lbs.

D. Material Storage:

1. The Contractor shall confine storage of materials on the job site to areas approved by the COR and shall not unnecessarily encumber the premises or overload any portion with materials to a greater extent than the structure design load.

2. Verify available storage space at the job site with COR prior to bid opening. Any additional off-site space required is the responsibility of the Contractor. Allocate the available storage areas and coordinate their use with the other trades on the job.

IX. Parking:

Contractor personnel can utilize the GPO Parking Program if parking spaces are available. If they decide to participate in the parking program, the Contractor shall adhere to the GPO Policy and pay the required fee of $9.00 per day. Fees must be paid before the issuance of a permit and are non-refundable.

X. Place of Performance:

A. The work will be done at the following address: 732 North Capital St. NW, Washington DC 20401

B. All materials shall be shipped to the following address:

United States Government Publishing Office (GPO) Central Receiving Unit (Loading Dock): 44 H Street NW. Washington DC 20401

Attention: Henry Vo, Tel. 202-279-0889, Email: hvo@gpo.gov

XI. Key Personnel:

The Government has designated the Project Manager, Superintendent, Quality Control Lead, and Safety Lead positions as key personnel. Each position shall be filled with one full-time equivalent (FTE) for the total duration of this project. The key personnel specified below are essential to the work being performed under this contract. All personnel shall possess the minimum education and

10 | P a g e NARA 4TH FLOOR PROJECT _ CONSTRUCTION SOW experience identified on the table below. The Contractor shall follow the guidance outlined in Section H of this contract for the substitution of key personnel for the duration of this contract.

All proposed personnel must meet or exceed the following minimum education and experience requirements:

Position Responsibilities Minimum Experience

Minimum Education

Project Manager

Manages the planning, direction, and coordination of the overall project. Monitors progress, deadlines, budget, and the project team.

Ten (10) Years Bachelor’s degree in construction, Electrical Engineering, Project Management, or a related field.

(Waived for 15 years' experience in a similar role).

Quality Control Lead

Works with COR and subcontractors to ensure all work conforms to contract requirements (workmanship, materials, equipment).

Manages inspections and ensures appropriate team presence on-site.

Five (5) Years Bachelor’s degree in electrical engineering or a related field.

(Waived for 10 years' experience in a similar role).

Safety Lead Performs safety inspections of subcontractor construction activities. Documents and reviews compliance with safety standards and ensures safe work practices.

Five (5) Years Bachelor’s degree in occupational health or a related field. (Waived for 10 years' experience in the Construction Safety field).

Master Electrician

Performs installation, maintenance, and repair of electrical wiring, equipment, and fixtures. Ensure all work meets National Electrical Codes.

Five (5) Years Valid Master Electrician License and High School Degree or GED.

(End of SoW)