Draft SOW -MMSC.pdf

STATEMENT OF WORK

MATERIAL MANGEMENT SERVICE CENTER

ON DEMAND SHIPPING SUPPLIES – FY 2024

1. BACKGROUND

The Departmental of Administration Material Management Center (MMSC) Consolidated Forms and Publications Distribution Center (CFPDC), an agency within the United States Department of Agriculture, administers a comprehensive web-based ordering system for their regulatory agencies within USDA and their inspection laws under the Federal Meat Inspection Act, the Poultry Products Inspection Act, and the Egg Products Inspection Act. More than 9,600 FSIS employees carry out the inspection laws in more than 6,000 meat, poultry, egg, and other slaughtering or processing plants.

In fiscal year 2020, the CFPDC shipped out more than 50,000 specialized equipment and person protective equipment (PPE) orders. Each order is filled using the Willard shipping containers which are shipped from CPDC to various establishments throughout the United States, to the regulatory agencies so that agencies can continue to support their missions. Shipping orders are shipped to the establishments in specialized autoblock containers containing (PPE) and specialize equipment (i.e. masks, face shields, tanker seals, lock out tag out seals, cut resistant gloves freezer jackets, thermometers etc.) by CFPDC personnel to inspectors in the slaughter and processing plants so they can maintain their daily duties.

2. OBJECTIVES

TBD

3. SPECIFIC REQUIREMENTS

A. Overall Minimum Specifications:

1. Vendor must be able to ship/deliver goods within 24 hours for Critical Supply replacement

2. Vendors must have warehousing supplies

3. Vendor must provide Packing supplies (ie boxes, tape, shipping labels and etc.

4. The shipping containers must have the auto lock component to allow efficient and streamline packing and shipping meeting the daily delivery requirements (Optional)

5. The component parts must be recyclable.

6. The containers must be durable, and reusable if necessary.

7. Containers shall be self-locking on one side. (optional)

8. Must meet all U.S. Department of Transportation (DOT) and International Air Transport

Association (IATA) Shipping Requirements as well as those of the Federal Government contractor for overnight package deliveries.

B. Box Dimension Requirements (LxWxD):

1. Extra Small- The container must provide 11¾"x8¾"x6" space for specialty supplies.

2. Small- The container must provide an 11¾ "x8 ¾ "x8" space for specialty supplies.

3. Large- The container must provide an11 ¾ "x8 ¾ "x12" space for specialty material.

4. Extra Large- The container must provide a 17½”x11 ¼ x 6” space for specialty material.

C. Exterior Surface Requirements: The outside of the container must contain the following:

1. The capability to affix a self-adhesive shipping label that is 4½W”x7H”.

2. The outside of the container must not be waxed or otherwise have a slick texture that would allow our security seals or signage to be removed without evidence of tampering

D. Components of the Shipping Container must consist of the following:

The materials cannot contain polybrominated diphenyl ethers or other fire-retardant materials in any of the components of the container. All components must be made of recyclable materials.

The containers must be relatively easy to pack and unpack by CFPDC employees with minimal time and effort.

1. Outer layer (Overwrap): Minimum Requirement: This is an outer shell used to protect the inner components and should be replaceable. The outer layer cannot be made of Styrofoam.

Containers purchased as a complete unit must have the auto lock feature.

E. Warehouse Supplies Warehouse specific supplies to support MMSC’s many warehousing functions including storage, shipping, receiving, packaging and transport, the specified vendor shall provide warehouse supplies and boxes for shipping that other vendors cannot with a short turn around time. These supplies are critical in MMSC performing our mission, lack or shortages of supplies constitutes a work stoppage as we are unable to perform our mission critical tasks with the necessary supplies.

Any shortages or supplies would severely impact MMSC, FSIS and the OCIO Depot