(Draft) SOW LTUY232037 Repair Walk-In Freezer.docx

STATEMENT OF WORK

Project LTUY232037 Repair Walk-in Freezer

Date: 05 April 2023

PURPOSE

The contractor shall furnish all labor, tools, materials, equipment, and supplies necessary to perform the work as stated herein. The purpose of this project is to obtain the repair services needed to restore walk-in freezer function at building 37, Dining Facility, by removing the internals in the freezer and replace with new components that use an EPA approved refrigerant at Jefferson Barracks Air National Guard Station.

General Requirements

1. All work to be accomplished during regularly established Air National Guard duty hours, 7:00 AM to 4:00 PM. Work will not be performed on federally recognized holidays.

2. All work shall be coordinated with the Civil Engineering Office’s Project Managers, John Matthews, (314) 527-8226 or TSgt Wesley Shults, (314) 527- 8373; or Deputy Base Civil Engineer, Major Drew Gallucci (314) 527-8360.

3. Hot work permits will be coordinated through Base Civil Engineering prior to such work being performed. Provide as much advance notice as possible.

4. All Hazardous Waste Manifests must be signed by a Base Environmental Office representative before leaving the Installation. The environmental office can be reached at 314-527-8355 or 8369. Coordinate with the base Environmental Office as early as possible.

5. A site visit will be scheduled by the Contracting Officer to assure the specifics of this project have been witnessed firsthand by all interested contractors. Subsequent visits may be set up through the Civil Engineering (CE) Office. The Contractor shall become familiar with all details of the work, verify all dimensions in the field and specifications stated herein and shall advise the Contracting Officer of any discrepancy before performing the work.

6. In addition to manufacturer’s warranties on equipment and supplies used in this project, all work shall be covered by a one year warranty on materials and workmanship.

7. Contractor must comply with all OPSEC (Operational Security) and AT (Anti-Terrorism) Requirements as stipulated by the project solicitation and during construction conferences.

8. Contractor shall deliver a schedule in a GANTT format within 7 days of contract award.

9. Contractor shall deliver or create a complete and useable product to the government. This shall include necessary refrigerant and programming to achieve operation at the facility. The Contractor shall assist the project manager in providing information to complete the DD Form 1354, Transfer and Acceptance of Real Property, to capture cost of new equipment or capital improvements.

Scope of Work Refer to Figure 1: Base Overview for the location of the freezer in Building 37. Figure 2 shows the entrance to the walk-in cooler and freezer unit. Access to the freezer is obtained through the cooler.

1. Remove Walk-In Freezer Internal Components

a. Remove existing refrigerant from system and turn it in to the government. Contractor is responsible for providing the refrigerant container.

b. Coordinate with Base Environmental Officer for any additional hazardous waste disposal.

c. Remove old freezer’s evaporator, defrost unit, condenser, associated line set and other supporting components.

2. Install New Freezer Components and Bring Back to Operation

a. Install new condensing unit, evaporator, electric defrost unit, line set, and other required supporting temperature controls and components not otherwise listed herein for a proper working condition. Note: This building is on the National Historic Register. If any new connections must be made through the exterior brick wall, use existing wall penetrations, or obtain approval well beforehand from the Base Environmental Officer.

b. Test new system for leaks and install with new EPA compliant refrigerant. Provide documentation of the amount of refrigerant supplied in the new equipment to Base Civil Engineering for Refrigeration Management Program records.

c. Ensure that the temperature monitoring displays at the cooler/freezer entrance door are properly functioning and record the correct temperature. Ensure that all internal and external alarms which indicate an abnormal high temperature condition within the freezer are properly functioning.

d. Bring freezer back to operation. Freezer must meet and hold temperatures required by food industry standards to preserve food in a safe condition.

e. Deliver installation manuals, operations and maintenance manuals, and written warranty records to Base Civil Engineering project manager. Assist with setting up warranty documentation with the manufacturer if necessary. Provide a training and familiarization session to Base Civil Engineering maintenance personnel prior to final walk-through inspection.

APPLICABLE CODES. Major design codes and standards, which are applicable to Air National Guard (ANG) construction & repairs, are indicated below. This listing is not intended to be all-inclusive. It is the Contractor’s responsibility to refer to applicable codes, and to procure other applicable codes and standards if needed.

1. Air National Guard Engineering Technical Letters (ANGETL’s): http://www.wbdg.org/ffc/ang/engineering-technical-letters-angetl

2. Air Force Regulations – Apply as directed and when the ANG is a tenant on an Air Force or Reserve Host Base.

3. National Fire Code – Fire Protection

4. Standards established by the public utility having jurisdiction – Water, Sewer, Storm Drainage, Electrical furnished by Public Utilities

5. Code of Federal Regulations, State Regulations where State has jurisdiction – Energy, Environmental Protection, Safety

6. OSHA; AFOSH – Safety

7. NFPA 70, National Electric Code (NEC), latest edition – Electrical Design

8. Unified Facility Criteria- UFC 1-300-02

9. Unified Facilities Guide Specifications- UFGS-08 51 13

SPECIAL REQUIREMENTS

1. Contractor shall submit information on all proposed hazardous materials utilizing the Contractor Hazardous Materials Usage Tracking Form provided by 131 CES Environmental Office. Form submissions must be made at least three (3) business days prior to expected use and must include a current Safety Data Sheet (SDS) for each material. For the purposes of this project, hazardous materials are paints, solvents, aerosols, cleaners, oils, sealants, mortar, concrete, and other such materials used in the course of this project. Safety Data Sheets for all approved materials must be kept at the job site at all times. If a material is not approved for use on the installation, the environmental office will work with the Project Manager to identify a suitable substitute. A final Tracking Form must be submitted at the conclusion of the project. If the project is scheduled to last more than 180 days, the Tracking Form must be submitted at the end of each month with the updated material usage information, and at the conclusion of the project. Contractor must furnish all MSDS/SDS listings for all cleaners being used on project.

2. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Project Manager. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

3. Only those persons approved by the base Security office shall enter the Jefferson Barracks Air National Guard Base. Contractor access to Jefferson Barracks Missouri Air National Guard Base shall be restricted to the location of project. All general and sub-contractor employees (referred to as contract personnel) are required to show a valid photo identification to enter the installation. If driving, a valid state driver’s license must be in their possession. Contract personnel are advised that they are subject to random search while on government premises. Contract personnel will sign in daily at the Main Gate.

4. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5. Contractors will adhere to security protocol and procedures as stipulated by the Base Security Forces, which will be briefed at the Pre-Construction conference.

6. Normal Government activities in the vicinity of this project may be kept in full or partial operation during construction. In these cases, ensure that government employees are allowed to safely enter and exit the building being worked on. The Contractor shall coordinate with government representatives and schedule construction activities so as to allow the safe and efficient operation of these activities.

7. All parking of vehicles and equipment shall be in area provided at job site.

8. Contractor shall keep construction area(s) neat and orderly on a daily basis and will be responsible for clean-up upon project completion.

9. All contractor vehicles, trucks, dumpsters, and similar vehicles and equipment, shall be checked before travelling on base roads so as not to leave behind debris, dirt, rock and mud. Contractor will immediately take actions to remove any of this material.

10. Contractor will be responsible for the storage, transportation, and disposal of all demolition and waste materials. Accumulations of refuse on the site will not be permitted. Government dumpsters will not be used. All refuse, debris, and construction waste shall be legally disposed of off base at a licensed landfill or approved recycling facility. Contractor will furnish weight tickets to the base Environmental Office for construction waste and recycled materials, or an estimate of weight if weight tickets are not provided.

11. The Government will not be responsible for property belonging to, or under the control of the Contractor and no secure storage will be provided.

Figure 1: Base Overview

Figure 2: Bldg 37 Entrance to Walk-In Cooler and Freezer

Figure 3: Freezer Tag

Figure 4: Freezer

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