Draft SOW Lodging 10-23 July Owings Mills MD.pdf

443rd Military Police Company

Statement of Work (SOW) For

Lodging In Kind ISO AT

Owings Mills, MD 21117

1. GENERAL: The Army Contracting Command – New Jersey, in support of the

United States Army Reserves Lodging in Kind (LIK) program in support of annual training for the 443rd Military Police Company at Owings Mills, Maryland.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to perform lodging starting on 10 July 2020 and ending 23 July 2020 as defined in this Statement of

Work (SOW).

2. REFERENCES: a) Army Training and Doctrine Command Housing

Standards (TRADOC)

b) Army Regulation (AR) 30-22

3. PURPOSE: Lodging is required to support Soldiers attending Battle Assembly training at Owings Mills, Maryland. The lodging facility shall adhere to TRADOC and AR 30-22, section 3-24. Soldiers shall be housed at a maximum of two Soldiers of the same gender per room.

The lodging facility shall support the following service members in their respective locations that will be checking in on the start of the day of training as indicated in the description table.

24 Double Occupancy rooms for 48 Service Members in Owings Mills, Maryland.

Hotel shall be within a 25-mile radius of the 443rd MP CO location at

12100 Greenspring Ave, Owings Mills, MD 21117. The distance will be calculated by using Google Maps.

The Period of Performance is from 10 July 2020 through 23 July 2020.

4. DESCRIPTION:

443rd MP CO

Unit

BA Dates

(Hotel Dates) Nights Rooms Per Night

Total Rooms

10-23 July

2020 13 4

12-23 July

2020 11 20

All rooms shall be located in the same facility.

Sleeping rooms shall be provided at or below the prevailing per diem rates in accordance with the per diem thresholds found at:

https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup

Rooms shall be constructed and finished to provide good light and sound attenuation. Access to individual rooms should have interior access.

Sufficient electrical outlets shall be available and in good working condition. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

Access to sleeping rooms shall be via interior corridors.

Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

Rooms shall have adequate heating and cooling capabilities.

All rooms will be non-smoking and free of bed bugs, lice rodents or anything that will make the living conditions unsafe and/or unhealthy.

The contractor’s facility shall comply with all applicable fire and safety codes and regulations.

The hotel presented to the Government shall be Federal Emergency Management

Agency (FEMA) approved.

Each room shall contain at a minimum; television with cable access, internet access, iron and iron board, and alarm clock. A refrigerator and a microwave are also preferred, but not required.

Double occupancy room shall have two standalone beds (a pullout sofa does not constitute a bed).

Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

Vendor’s location shall have accessible parking area and the hotel location shall be in a low crime area, free of drugs and prostitution.

5. SECURITY: The approved facility shall be secured enough for Government’s information, supplies, equipment and other properties. Entry access to sleeping areas shall be through hotel interior corridors/main lobby. Additionally, the approved facility shall be located in a low crime area of category “B” or better as indicated on www.areavibes.com, free of drugs and prostitution with security cameras or a security guard on property for after hour protection. All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy. The lodging POC (provided at contract award) will conduct a site visit prior to award of contract to ensure that the facility meets the criteria listed herewith in this SOW such as safety/security etc.

6. ROOMING LIST: A complete berthing list will be forwarded to the Lodging

Facility 72 hours before check in by the HQ, 290th MP BDE lodging POC. The list will include each Soldiers’ name, rank, gender, check-in and check-out dates, and total number of days authorized.

7. INVOICING/BILLING: The Government will only pay for actual rooms used

(once advance notification period is met in below paragraph 8). Occupied rooms will be accepted and invoiced as appropriate utilizing Wide Area Work Flow

(WAWF). The contracted cost shall not exceed the local authorized Per Diem rate for lodging. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service will be paid by the guest. The Federal

Government is tax exempt. The Government will provide the hotel with the appropriate sale tax exemption forms for their records.

8. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 72 hours prior to the start date. The cancellation notice will be issued by the Contracting Officer (KO). The

Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the

Government meets the deadline above.