DRAFT-SOW IITF_lab_Equipment_storage v.1.pdf

US Department of Agriculture (USDA)

Statement of Work

09 Feb 2024

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

7.0 Contractor’s Key Personnel

Attachment

Project Insert Project Title Here Chemical Lab Storage General Information

1.0 Scope of Work

The USDA FS International Institute of Tropical Forestry in Puerto Rico is seeking rental of storage space of two (2) 20X20 Storage Units - Non climate Controlled to house laboratory equipment, cabinets, laboratory benches, and shelf units needed to meet our demolish and new chemistry rebuild requirement. The warehouse needs to be within 10 miles of the Jardin Botanico Sur in San Juan, Puerto Rico. The contractor would be responsible for relocating all contents from the International Institute of Tropical Forestry (1201 Calle Ceiba, Jardín Botánico Sur, San Juan, PR 00926-1119) storage facility to the warehouse storage rental facility within 30 calendar days of contract award.

We anticipate awarding a firm-fixed-price Full-Service contract for the Rental of a warehouse/storage space to supplement the Chemistry Laboratory's existing storage capacity. The space will be used to warehousing sophisticated analytical instruments, balances, ovens, new instruments/ovens inside boxes and crates, lab equipment, and other miscellaneous items.

The awardee will be responsible for having the requested storage space within 30 calendar days of the contract award.

The Contractor shall administer, manage, and execute the work necessary to provide the specified services. The Contractor shall comply with applicable Federal, State, and local laws, regulations, and directives. The Contractor shall perform all work by the terms and conditions of the contract. This is for a Base year plus four one-year option lease contract

2.0 Background

The International Institute of Tropical Forestry has had a Chemical Laboratory since 1980. After Hurricane Maria hit the island in 2017, our laboratory suffered structural damages that have been worse over time. A safety inspection concluded that the laboratory must be demolished as soon as possible, and a new chemistry laboratory should be rebuilt. The laboratory equipment, cabinets, laboratory benches, and shelf units in the Chemistry Laboratory need to be relocated to demolish and rebuild our new building in storage.

The principal objective of this task is to acquire warehousing services at a dedicated warehouse facility in the metropolitan area of Puerto Rico. These warehousing services must include cleaning services to maintain the property in good condition. The contractor shall maintain and keep in good repair and condition the exterior, common areas, roof, foundation, and all structural repairs, as well as all damages caused by the elements, fire, and vandalism. The contractor is entirely liable for safeguarding all the property stored during this contract's entire period of performance.

Contractor Requirements

3.0 Technical Requirements / Tasks

Requirements for storage unit:

1. The Warehouse must be near the metropolitan area of Puerto Rico within a 10-mile radius from the

International Institute of Tropical Forestry in San Juan, Puerto Rico

2. Free of pests and insects.

3. Minimum square footage Area two (20X20 Rental Space). climate control.

4. Must be SAMS registered.

5. We will not be required to relocate during the contract.

6. The location cannot be in a flood zone.

7. The space shall be in a sprinklered free building with access to a loading dock entrance.

8. The dedicated space should be able to store sophisticated analytical instruments, balances, ovens, new instruments/ovens inside boxes and crates, lab equipment and other miscellaneous items

9. The anticipated hours of operation for the IITF personnel’s intended use of space are between the hours of

7:00am – 4:30pm, Mon – Friday, excluding Federal Holidays.

10. The government anticipates awarding a contract for one (1) year with up to one (4) option year period.

11. The Government shall have exclusive access to the rental space proposed.

12. There shall be visitor parking and parking accessibility at the loading dock to load/unload inventory.

In case the two 20X20 rental spaces are not available, we may accept other rental space sizes that meet the requirements and total area.

Highly desired features:

1. Monday through Friday from 7:00a.m. to 4:30 p.m access to the storage unit

2. Video Surveillance

3. On Site Staffing

4. Fenced Perimeter

4.0 Government Furnished

Apart from the items being stored there is no other Government furnished property for this contract. There will be a COR and Government Technical Monitor onsite during the move.

5.0 Deliverables / Schedule

The contractor will be responsible to be onsite and prepared the storage area to accept all contents from the International Institute of Tropical Forestry storage facility to the warehouse facility within 30 calendar days of contract award. All associated costs must be included in quoted price.

7.0 Contractor’s Key Personnel

The Contractor and employees shall be capable of performing warehousing services and finding storage that satisfied all stated in the SOW.

Attachment International Institute of Tropical Forestry Chemistry Laboratory Equipment and furniture

Equipment, furniture of IITF Chem Lab Inventory : The following is a summary breakdown of items to be stored:

IITF Chem Lab Inventory

Location: IITF Water Laboratory Item Quantity Comments Cabinet 1 84"H x 36"W x 16"D Wall cabinet 1 30" H x 48"W x 16"D Bench work area 1

Location: ICP Room Item Quantity Comments Cabinet 1 84"H x 36"W x 16"D Wall cabinets 2 30"H x 48"W x 16"D ICP computer work area 1 57.5"W x 32"D x 31"H Location: CNS Laboratory Item Quantity Comments Wall cabinet 1 30"H x 48"W x 16"D Location: Photosyntesis Laboratory Item Quantity Comments Wall cabinet 1 30"H x 48"W x 16"D Wall cabinets 3 36"W x 30"H x 12"D Work area module 1 67"W x 31.5"D x 31.5H Module in "L" form 1 (needs to be cut) 70"W x 35"D x 37"H Cabinet 1 48"W x 84"H x 16"D Hood 50"H x 49"W x 27.5"D Location: Sorting Laboratory Item Quantity Comments Wall cabinets 2 30"H x 48"W x 16"D Module in "L" form 1 37"H x 31.5"D x 179"W Module 128" 1 (needs to be cut) 128"W x 31.5"D x 31.5"H

Location: Reagent Room

Wall cabinet 1 30"H x 13"D x 48"W Hydroclave machine 1 18"H x 15.5"W x 24.5"D Drying machine 1 57.5"H x 26.5"D x 26"W Area meter equipment 1 29"W x 24"D x 9"H Doble wall cabinet 1 13"D x 68"W x 30"H pH mixer 1 28"W x 26"H x 16.25"D

Location: Basement Hallway

GC Machine 1 multiple parts

Location: Weighing Room

Thermo scientific (negative temperature freezer) 1 35"H x 23"W x 25.5"D Module for scales and weighing "L" 1 111"W x 25.5"D x 37"H (75"W)

Location: Multipurpose Laboratory

Incubator (Precision) 1 (Moves along with the table) 69"H x 21.5"D x 24"W Oxymax equipment 1 39"H x 12.5"W x 20"D

Location: Global

LECO CN machine 1 38"H x 29"D x 30"W LECO battery 1 7.5"W x 17.5"H x 21"D Small cabinet 1 42.5"H x 18"W x 18"D

Location: Office cubicle area

Location: Oven room

Storage area 1 60"W x 76"H x 24"D Soil Oven 79.5"H x 36"W x 29.5"D Location: Lunch room

Location: Hallway

Box with Crate(oven) 1 55.5"H x 48"W x 42"D

Location: Storage IITF

Box with Crate (oven) 2 Maintenance Storage Area

Location: Conference Room Chem Lab

Box with Crate (TOC machine), Leco and Dionex 6 Laboratory Conference Room

• Cabinet