DRAFT SOW GENERAL WASTE CONTRACT.pdf

General Waste Disposal Contract (PWS)

Part I: General Information

A. Introduction The Richard L. Roudebush VAMC (Veterans Health Indiana) has a requirement for waste and the collection and disposal of recycled aluminum, glass and plastic and cardboard located at 1481 W. 10th Street, Indianapolis IN, 2601 Cold Spring Road, Indianapolis IN 46222 and 1201 W. 16th Street, Indianapolis, IN 46202.

B. Scope Contractors shall provide all material, labor, transportation, equipment, service compactors and supervision for waste collection and disposal. Contractor shall provide all material, labor transportation, equipment, service compactors and supervision for recycling of aluminum, glass, plastic, and cardboard. The Contractor shall provide maintenance and repair on containers and compactors.

C. Applicable Documents Hospital and Safety Regulations and the Occupational Safety and Health Act of 1970.

http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=98e00d83384cb4cdb8cccb8ab00876b3&rgn=div5&view=text&node=29:5.1.1.1 .4&idno=29

Part II: Work Requirements

A. Technical Requirements

1. General Collection and Disposal

a. Contractor shall provide containers and compactors as designated in the container requirements table.

b. Contractor shall provide all maintenance and all repair to the containers and compactors.

c. The Chief, Environment Management Service (EMS), or designated Contracting

Officer Representative (COR), shall notify the contractor when the load is ready to be moved. The contractor shall pick up the full container within two (2) hours of notification. The contractor shall leave cleaned and sanitized empty container at time of pick-up.

d. The contractor shall be responsible for removing all debris, fluids and other materials from the inside and outside of the containers to prevent the breeding of flies, insects and other vermin, this shall include any spillage from compactor as it is removed for dumping.

e. The Government shall be responsible for maintaining the compactor sites; this includes the pickup of all trash and debris not placed in the compactors.

Contractor shall notify Environmental Management Office (EMS) upon arrival for compactor exchange and allow approximately 15 minutes for Veterans Affairs employees to clean, by high-pressure steam the area under the compactor.

f. The contractor should refuse to landfill or to be incinerated at a location of his/her choice from all locations. The contractor shall provide the COR with the address of the location of the landfill and/or the incinerator location upon award.

g. The contractor shall provide documentation on the weight of any refuse being removed from the facility and documentation of the equivalent weight of refuse delivered to the landfill and/or incinerator.

h. The contractor shall provide documentation of receipt of the equivalent weight of refuse and landfill/incinerator.

i. Contractor’s personnel shall discontinue their work at any time (unless it is a danger to the Veterans and/or VA personnel) to avoid interference with patient care procedures and the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

2. Compactor Requirements The contractor shall provide stationary compactors with lock installation with steel shroud over compactors meeting the following specifications:

a. General Waste Compactor Operating Pressure – Normal = 1950 PSI, Maximum – 2250 PSI Full container light Motor Size = 15 HP Key start Oil heater Cylinder Bore = 7” Cylinder Stroke = 90” Ram Face Height = 28” Ram Face Width = 60” ¾ Full Light (1550 PSI)

b. Cardboard Compactor for Cardboard Recycling Operating pressure - Normal – 1950 PSI, Maximum – 2250 PSI Full Container Light Motor Size = 15 HP Key Start (must not be able to pull key out while in the on position) Cylinder Bore = 6” Cylinder Stroke = 90” Ram Face Height= 28” Ram Face Width = 60” ¾ Full Light (1550 PSI)

3. Collection and Disposal of Recyclables

a. Quoter shall supply the COR or designated personnel with a weight ticket for cardboard recycling. This amount shall be reflected as credit on monthly invoices. This credit shall be based on the Chicago Yellow Sheet High Side. The Chicago Yellow Sheet is the fair market value used for paper recycling prices.

b. Quoter shall supply the COR or designated personnel with a weight ticket for the recycling of aluminum.

c. Quoter shall supply the COR or designated personnel with a weight ticket for the recycling of glass and plastic.

d. Quoter shall supply the COR or designated personnel with a weight ticket for the recycling of scrap metal.

e. Quoter has 24 hours within a notification from the COR or designee to arrive at the RLRVAMC and Cold Springs Road and remove and dispose of recyclables items listed within the PWS

4. Safety In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

a. The contractor shall provide copies of all MSDS Forms to EMS for all chemical products used on-site by the contractor.

b. While on-site all contractors, supervisors and their employees shall comply with the Hospital and Safety Regulations and with the Occupational Safety and Health Act of 1970. http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=98e00d83384cb4cdb8cccb8ab00876b3&rgn=div5&view=text&n ode=29:5.1.1.1.4&idno=29

c. Tools and/or equipment shall not be left unattended. Ladders shall not be left unattended in an upright position.

d. All debris created by the contractor’s work shall not be left in such a manner as to cause any safety hazard, such as slipping or tripping to patients and employees.

Equipment for cleaning up debris shall always be maintained in the work area.

e. The contractor shall remove all residue dirt and soil, or other substances which shall be left over or caused by the contractor’s work.

B. Deliverables

1. The contractor shall provide invoices with weight slips for all recyclable items and the credit received.

2. Contractor shall weigh and provide certification of the weight for all general waste along with the monthly invoice.

Part III: Supporting Information

A. Place of Performance 1481 W. 10th Street, Indianapolis, IN 46202 2601 Cold Spring Road, Indianapolis, IN 46222 1201 W. 16th Street, Indianapolis, IN 46202

B. Period of Performance Period of Performance is Date of Award with four (4) additional option years to be exercised at the discretion of the Government.

C. Supervision by Contractor

1. The contractor shall appoint a project manager or designee who shall have responsibility for the performance of waste removal services. The project manager or designee shall be competent to supervise all aspects of waste removal services and shall be available on-site within 3 hours after notification when problems arise with the contractor’s work or if emergencies arise at this facility which pertains to the contractor’s responsibilities or duties. The project manager or designee shall, in the absence of the contractor, act for the contractor as contractor’s representative.

2. Contractor employee(s) identification: All of the contractor’s personnel assigned to the performance of this contract are to be clearly distinguishable from VA employees. A name badge is required to clearly identify company name and employee name.

D. Payment

1. Payment shall be made MONTHLY in arrears upon receipt of a properly prepared invoice.

All invoices should have service tickets attached verifying the receipt of services signed by the COR or designated personnel. Invoices shall include the date of each pick-up being billed, weight of waste per pick-up recorded by pounds and cost per pick-up.

Invoices that are improperly prepared shall be rejected and returned to the contractor.

One invoice shall be sent monthly containing the regular hauling charge.

The percentage of credit offers should be included in the contractors’ quote and should be evaluated under cost.

2. Contractors shall weigh and provide certification of the weights for each recyclable category along with the monthly invoice. Invoices shall include:

a. The regular hauling charges

b. Date of each pick-up being billed

c. Weight of material per pick-up recorded by tons and cost per pick-up.

Failure to provide this information will result in invoice rejection and delayed payment.

3. All invoices and payments shall also be in accordance with paragraphs (g) and (i) of FAR 52.212-4

F. Smoking Smoking is prohibited in buildings and only allowed in designated outside smoking areas.

G. The QASP shall not become part of the contract awarded due to the evolving nature of the document, but it is in full effect pertaining to the contractor’s performance.