Draft-SOW_ FSH Fire Panel.pdf

STATEMENT OF WORK

To Replace Fire Alarm Control Panel Bldg. 613 JBSA FSH

April 01, 2026

WT 17945524 FDUI

E1UL38

1. GENERAL DESCRIPTION: Contractor will purchase and install new fire alarm panel, building 613 is located at JBSA FSH, San Antonio TX, 78236. If the contractor is unable to provide any of the items listed in this document, these deficiencies must be identified clearly in offer. All work shall be in conformance with the specifications for installation of the recommended manufacturing specifications.

a. The Vendor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DOD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work

(SOW).

b. The Vendor should ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and Installation policies and procedures.

c. All Vendors shall submit a complete list of personnel who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state identification, to meet local Air Force security requirements. The Vendor shall coordinate with the government Point of Contact (POC) to gain access to facility.

d. The Vendor shall not employ people for work on this contract if such employee is identified to the Vendor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Vendor personnel shall present a neat appearance and be easily recognized as Vendor employees (i.e., name tags, badges, uniforms).

e. The Vendor shall manage ordering, shipment, delivery and installation of all new parts to final acceptance by the designated Government Acceptor. In no case is the Government responsible for storing the product required during installation, or to accept direct delivery of freight for the Vendor.

f. The Vendor should provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed (Refer to Section 7 for government holidays).

DRAFT

g. Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

h. The Vendor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

i. Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

j. The Vendor shall be responsible for any storage of all new components, parts and assemblies prior to and during installation

k. The Vendor shall provide the necessary resources to manage and administer the purchase and installation. The Vendor shall, as a minimum, maintain a single point of contact for this effort.

l. Vendor shall notify the government POC in writing of any conditions which shall prevent satisfactory start and completion of installation work.

m. Vendor is responsible for daily cleanup of the project area. At no time will the Vendor leave the work area in a manner that will hinder the normal operation of the existing systems.

Statement of Work: Fire Alarm Control Panel Replacement This document outlines the requirements for the replacement of the existing Fire Alarm Control Panel (FACP) and associated components to ensure compliance with current life safety codes and standards.

1.0 Project Description & Objective

1.1 Project Goal: The primary goal is the complete replacement of the existing, outdated, or faulty Fire Alarm Control Panel (FACP) with a new, fully functional, and code-compliant system.

1.2 Location: [BL 613 FSH JBSA]

1.3 Scope: The contractor shall provide all necessary labor, materials, equipment, transportation, and supervision required to safely remove the old panel, and install, program, and commission the new panel and associated devices.

2.0 Contractor Requirements

2.1 Site Survey: The contractor must conduct a thorough on-site survey of the existing system to identify and document all components, wiring paths, and specific site requirements before commencing work.

2.2 Certified Shop Drawings: Prior to procurement or installation, the contractor shall submit detailed shop drawings for approval. These must include manufacturer specification sheets ("cut sheets") for all proposed equipment and shop drawings stamped by a certified professional (e.g., NICET Level III/IV or a licensed Fire Protection Engineer).

2.3 Compatibility: The contractor shall verify and ensure that the new FACP is fully compatible with all existing initiating devices (e.g., smoke detectors, heat detectors, pull stations) and notification appliances that are to remain. Any devices that are not compatible must be identified and included in the replacement scope.

3.0 Execution of Work

3.1 Removal of Existing System:

Safely disconnect and remove the old FACP and any other components designated for replacement, ensuring no damage to the building structure or surrounding finishes.

All removed materials must be disposed of in accordance with local, state, and federal environmental regulations.

3.2 Installation of New System:

Install the new FACP and program it to meet the specific operational and zoning requirements of the building.

Ensure all new devices (e.g., detectors, notification appliances) are properly installed, securely fastened, and wired in metallic raceway (conduit) as required by code.

Connect and integrate the new system with existing building systems as required, such as sprinkler monitoring systems and elevator recall functions.

Install a new, dedicated 120VAC circuit for the FACP, clearly labeled at the electrical breaker panel.

The breaker must be secured with a lock.

4.0 System Requirements & Standards

4.1 Code Compliance: All work, materials, and installation methods must strictly conform to the latest adopted editions of NFPA 72 (National Fire Alarm and Signaling Code), NFPA 70 (National Electrical Code), and all applicable state and local fire codes.

4.2 Monitoring: The system must be successfully connected to and transmit all alarm, supervisory, and trouble signals to an approved 24/7 third-party monitoring station.

4.3 System Type: The new system shall be of an Addressable type.

5.0 Testing, Commissioning & Closeout

5.1 System Testing: Upon completion of installation, the contractor shall conduct a 100% functional test of all system components. This includes testing every initiating device, notification appliance, and control function as outlined in the Sequence of Operations.

5.2 Final Inspection: The contractor is responsible for scheduling and performing a final acceptance test and inspection with the Authority Having Jurisdiction (AHJ) and/or the owner’s representative.

5.3 Deliverables: Upon successful final inspection, the contractor shall provide the following closeout documents:

A completed Record of Completion form as required by NFPA 72.

One set of "as-built" drawings accurately reflecting the final installation.

Comprehensive training for facility staff on the operation, basic maintenance, and silencing/resetting procedures for the new system.

6.0 Safety & Project Management

6.1 Minimal Disruption: The contractor shall schedule work to minimize disruption to building occupants and normal business operations. Any required system outages must be coordinated and approved in advance.

6.2 Site Safety: All contractor personnel must comply with all OSHA and site-specific safety regulations. Workers must be equipped with the appropriate Personal Protective Equipment (PPE).

Note: Once the contract has been awarded, it becomes the responsibility of the Vendor to validate the actual site conditions as well as any specific programming needs of the customer.

2. ACCESSORIES AND INCIDENTALS: Vendor shall provide all incidentals necessary and parts to properly install the new FIRE ALARM PANEL. All accessories shall be installed in accordance with the manufacturer’s recommendation.

3. WARRANTIES: Vendor shall provide a 5-year parts and labor warranty to cover unit and installation. Equipment manufacture shall cover units for 5 years against defect.

4. LOCATION: Project work is to be performed on FSH . Project area is in Building 613,

5. SITE VISIT: A site visit is highly recommended. If a site visit is requested, Vendors must make request. The site visit shall address any existing conditions, verification of dimensions, questions and concerns. The Vendor shall be required to make his/her own field investigations to verify SYSTEM. Vendor is responsible for compliance with fire codes and ADA compliance within the areas relevant to this project.

6. HOURS OF OPERATION: The normal working hours are between 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. Project work is required during normal duty hours. No non-duty hours are allowed. Access to work sites will be restricted to these hours and days, unless approved otherwise by the 502d Contracting Officer.

a. Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

b. When the Vendor requires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

7. INSTALLATION: All related accessories shall be installed in accordance with industry standards, manufacturer’s recommendations, and call order requirements and per the approved design. Vendor shall coordinate installation start date no less than one calendar week prior to start of installation. Vendor shall protect newly delivered product. Vendor shall repair and/or replace any damaged items, at no additional cost to the government, and to the satisfaction of the 502d CE end-user.

8. CLEAN UP: All shipping and packaging materials shall be removed. Vendor shall ensure all leftover wrappings, boxes, paper, and any other related refuse is picked up and properly disposed of off-site daily. All debris, trash and refuse shall be removed from the site. At completion of project, area shall be left clean and in a final professional appearance. All Vendor generated refuse, and waste shall be stored in a waste container provided by the Vendor and hauled from the construction site to a disposal area to be selected by the Vendor and shall be located outside the physical boundaries of the installation. Recycle of construction and packing materials are required. On-site dumpsters shall be furnished by the Vendor and coordinated with the Government inspector if required. The Vendor shall protect adjacent property, offices and their contents from dust, dirt or other materials.

9. DELIVERY/STORAGE: Facility site may not include a loading dock. Vendor storage is at the discretion of the Vendor. Product delivery from manufacturer to Vendor’s site is required and delivery to site place is needed for installation. In no case is the Government responsible to store product above and beyond the product required during installation, or to accept direct delivery of freight for the Vendor. Entrance to facility will be coordinated through the Government representative. The Vendor is responsible for transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite installation.

a. The Vendor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

b. Vendor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the existence loading docks and equipment at any given location.

c. A maximum of 30 days storage for new products shall be included in the Vendor's agreement.

d. Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

e. The Vendor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any Vendor owned tools or equipment, and any on site storage being utilized.

f. The Vendor shall maintain accountability and control of any keys and/or passes provided and shall return them to the Government Acceptor upon completion of work.

g. The Vendor shall prevent its personnel from entering any area other than the designated work area to complete the project herein.

h. The Vendor shall maintain a means of egress within all designated work areas to comply with fire codes.

i. The Vendor shall ensure its personnel eat, drink, or smoke only in designated areas

10. INSPECTION/ACCEPTANCE: The government shall inspect all work performed by the Vendor. Work performance shall be deemed satisfactory and acceptable to the government when the government POC approves and declares the project satisfactory. The government will document all inspections. Validation between the Vendor and the Government Acceptor that all products have been installed according to manufacturer guidelines and customer specifications.

a. A post-installation walkthrough shall be coordinated with the Vendor’s authorized representative and Government Inspector/Acceptor.

b. All areas requiring correction shall be documented by the Vendor and provided to the authorized government representative upon completion of a joint walk through by the Vendor and authorized government representative.

c. A final walk through will be performed with the Vendor and the Government Inspector/Acceptor to ensure all deficiencies have been addressed to the satisfaction of the Government.

END OF STATEMENT OF WORK.