Draft SOW FPS ITMR and IC docx.docx

STATEMENT OF WORK

Fire Protection Systems Inspection, Testing, Maintenance, Repair & Impairment Coordinator (FPS-ITMR & IC) Services

I. BACKGROUND INFORMATION

The Department of Commerce campus is located at 325 Broadway in Boulder, Colorado and is a research & development facility. It consists of the agencies of NIST, NOAA and NTIA. The Office of Facilities and Property Management, OFPM, of the National Institute of Standards and Technology (NIST) is responsible for the maintaining and renovation of spaces consisting of laboratories, office space and facilities maintenance areas, except the David Skaggs Research Center. The requirements as presented in this document, along with any attachments, are intended to describe the minimum Government requirements.

It is the intent of this Scope of Work to provide the requirements for the NIST ITMR Service. This project is to provide fire inspection, testing, maintenance and repairs/impairments for both the Boulder NIST campus and Fort Collins Radio Station.

See Attachment 1 - NIST Boulder General CONTRACTOR Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

II. PURPOSE

The purpose of this contract is for an inspection, testing, maintenance, repair program for the NIST Boulder site, administered by a single individual, now referred to as the “impairment coordinator”. CONTRACTOR is to refer to attached information and the scope below for locations, materials, and project intent.

The CONTRACTOR shall coordinate with the Government Contracting Officer’s Representative (COR) all activities required throughout the duration of this task order. The CONTRACTOR shall communicate with the COR and the CO on all matters pertaining to the task order.

PLACE OF PERFORMANCE

The project is to be performed at the NIST, Boulder campus and the Fort Collins Radio Station.

REGULAR BUSINESS HOURS

See Attachment 1 - NIST Boulder General CONTRACTOR Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

PERIOD OF PERFORMANCE

The Service contract shall be a Base+4 contract. The award is to occur in 2026, with the end of the contract in 2031.

III. SPECIFIC REQUIREMENTS

TASKS

CONTRACTOR is to refer to attached engineered drawings and specifications for locations, materials, and project intent.

Inspection, Testing, and Preventative Maintenance shall be performed as described below for each fire protection system. These services are performed Monthly (CLIN X001AA), Quarterly (CLIN X001AB), Semi-Annually (CLIN X001AC), and Annually (CLIN X001AD).

Each deficiency, repair, or necessary maintenance (beyond preventative maintenance) identified as a result of inspection, testing, or preventative maintenance and not performed by the CONTRACTOR as described within this SCOPE OF WORK shall initiate a proposal to be provided to NIST by the CONTRACTOR addressing necessary action to eliminate the deficiency, make repair, or perform maintenance in accordance with appropriate code and manufacturer requirements. Known preventative maintenance prescribed by code should not warrant a proposal to NIST but should be performed as part of this contract unless noted otherwise in the scope descriptions below.

NOTE: Any references to NFPA code chapters shall be “current edition”.

TASK 1 – FIRE SYSTEMS (CLIN X001AA, X001AB, X001AC, X001AD, X001BA, X001BB, X001CA, X001CB, X001DA, X001DB, X001EA, X001EB, X001FA, X001FB, X001FC)

FIRE ALARM SYSTEMS

Fire alarm systems at these locations must be inspected, tested, and maintained in accordance with NFPA 72, Fire Alarm and Signaling Code, specific requirements. Table 14.3.1 (Visual Inspections) and Table 14.4.3.2 (Testing) periodic frequency and method shall be adhered to in their entirety through the inspection and testing services of this work statement.

Fire alarm system maintenance (preventative maintenance) shall be performed in accordance (frequency and method) with the manufacturer’s published instructions.

Inspection personnel are individuals who conduct a visual examination of a system or portion thereof to verify that it appears to be in operating condition, in proper location, and is free of physical damage or conditions that impair operation (NFPA 72, Section 3.3.213.3).

Testing personnel are individuals who perform procedures used to determine that status of a system as intended by conducting acceptance, reacceptance, or periodic physical checks on systems (NFPA 72, Section 3.3.213.7).

Service personnel are individuals who perform those procedures, adjustments, replacement of components, system programming, and maintenance as described in the manufacturer’s service instructions that can affect any aspect of the performance of the system (NFPA 72, Section 3.3.213.4). The term service personnel indicate that, in addition to providing what some may refer to as “maintenance” on a system, such as changing batteries, a broader meaning of the scope of work is intended.

Inspection, testing and service personnel are required to be competent through training and experience for the specific type and brand of fire alarm system (Notifier®) installed at these locations. Inspection, testing, and service personnel are required to be employed by an organization that is authorized by the manufacturer (Notifier®) to inspect, test and service this specific type and brand of fire alarm system installed at these locations and an organization that is certified to work on dedicated fiber networked systems. Manufacturer requirements of equipment and intended use are critical to successful service and maintaining equipment warranties and guarantees.

Specific requirements are detailed below:

a. Perform inspection and testing of all fire alarm systems in accordance with NFPA 72, National Fire Alarm and Signaling Code, Chapter 14.

b. Records for inspection and testing and maintenance shall be in accordance with Section 14.6.2.4 and Section 7.6.6. Records shall be provided on electronic media in accordance with Section 14.6.2.3.

c. Visual inspections shall be performed in accordance with Table 14.3.1.

d. Testing shall be performed in accordance with Table 14.4.3.2. A test plan shall be developed in accordance with Section 14.2.10 (including A.14.2.10) and submitted to NIST prior to the start of testing with enough advance notice to communicate possible disruptions to the NIST occupants.

e. Some of the known fire alarm system preventative maintenance items are as follows:

1) Fire alarm system batteries shall be replaced during the fourth year from the installation date and prior to the start of the fifth year. Failed batteries on the system and failed batteries, as a result of testing, shall also be replaced. Battery failure shall be determined by NFPA 72 requirements and as recommended by the battery manufacturer, battery testing equipment manufacturer, and their published instructions.

2) Photoelectric smoke detectors reporting 70% compensation shall be cleaned prior to reaching 100% compensation and causing trouble condition maintenance system alert. Cleaning shall be performed in accordance with the manufacturer recommended method.

3) Multi-criteria smoke detectors with carbon monoxide (CO) elements shall be replaced prior to the CO element expiration and prior to or at time of the receipt of trouble alarm 6-month end of life indication.

4) Air-Sampling Smoke Detection filters shall be replaced based on: 5-year filter life for clean environments such as the PML Clean Room or Anechoic Chambers; and 3- year filter life for other business occupancy (office and laboratory) environments. The factory default life of air filters shall be ignored however, manufacturer maximum filter cleanliness count limits shall be observed for environments causing shorter filter life, such as VESDA monitoring outside air that may cause shorter filter life.

5) Cybersecurity Preventative Maintenance shall be performed a minimum of once annually on the Notifier® systems. Cybersecurity maintenance performed more often than the minimum once annually will be requested via separate request and handled as General Repairs (see Section C.).

i. Cybersecurity Preventative Maintenance shall consist of download and installation of all Microsoft operating system patches for the Notifier Workstations at NIST/Boulder. Prior to installation, verification shall be made as to the version of firmware necessary for these Microsoft operating system patches given the preventative maintenance described in b), below.

ii. Cybersecurity Preventative Maintenance shall also consist of installation of the version prior to the most recent available firmware on all nodes (both NIST/Boulder and NIST/Fort Collins).

iii. All Cybersecurity Preventative Maintenance shall be performed just prior to the annual testing of the fire alarm devices so that any code required testing of 10% of the fire alarm systems is captured during the annual testing and is not an additional service.

iv. Record of all Cybersecurity Preventative Maintenance shall be provided via electronic documentation to the TPOC identifying each action performed, prior to the start of annual testing.

f. Fire alarm system preventative maintenance shall not be performed significantly earlier than necessary just to comply with the maintenance frequency criteria. For instance, replacing an air-sampling smoke detector filter after one-year of life just to meet the requirement of once every 5 years, shall be avoided. However, replacing the same filter after four-years of life because the next inspection will occur after the five-year deadline is prudent.

g. The CONTRACTOR shall be responsible for annual testing of WAN doors, located in W3 and W6. Coordination with the WAN door supplier shall be the responsibility of the CONTRACTOR.

h. The CONTRACTOR shall be responsible for contracting and coordinating with an elevator CONTRACTOR to provide a technician for annual fire alarm testing.

WATER BASED FIRE PROTECTION SYSTEMS

Water-based systems at these locations (mainly the Boulder location as the Fort Collins location only has residential hydrants) must be inspected, tested, and maintained in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, specific requirements.

· General requirements shall be met in accordance with Chapter 4.

· Automatic sprinkler system requirements shall be met in accordance with Chapter 5.

· Standpipe system requirements shall be met in accordance with Chapter 6.

· Underground fire service mains and hydrant requirements shall be met in accordance with Chapter 7.

· Fire pump requirements shall be met in accordance with Chapter 8.

· Common components and valves requirements shall be met in accordance with Chapter 13.

Inspection, testing, and maintenance service shall be provided by qualified personnel (NFPA 25, Section 3.3.26, A3.3.26, and 4.1.1.2). Qualified personnel shall be competent and capable persons shown to have met the requirements and training for this field and area of inspection, testing, and maintenance (NFPA 25, Section 3.3.35).

Specific requirements are detailed below:

a. Records for inspection, testing, and preventative maintenance shall be in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 4.3 and Annex B. The Inspection and Testing Form shall be in accordance with Section B.2, format option (4). The Inspection and Testing Report shall include the minimum information provided in Section B.4.

b. Automatic Sprinkler Systems

1) Perform inspection, testing, and preventative maintenance of automatic sprinkler systems in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 5.1 and 5.2 as well as Table 5.1.1.2 for inspection and testing and Section 5.4 (in entirety) for preventative maintenance of each Building and Automatic Sprinkler System at NIST.

2) Perform testing of automatic sprinkler systems in accordance with NFPA 25, Section 5.3 and Table 5.1.1.2.

i. Sprinklers required by Section 5.3.1 to be submitted to a recognized testing laboratory shall initiate a proposal to be provided to NIST by the CONTRACTOR to have a representative number of sprinklers tested as quantified by Section 5.3.1.2 by a testing laboratory acceptable to NIST and the CONTRACTOR.

ii. Perform testing of waterflow alarm devices in accordance with Section 5.3.3.

iii. Perform testing of antifreeze systems in accordance with Section 5.3.4. Antifreeze systems requiring replacement of antifreeze shall initiate a proposal to be provided to NIST by the CONTRACTOR to replace the antifreeze with an acceptable solution.

3) Provide a proposal (post-award) to NIST that supports compliance with the spare sprinkler requirements of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 5.4.1.6 (in entirety), for each Building and Automatic Sprinkler System at NIST.

c. Standpipe Systems

1) Perform inspection of standpipe systems in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 6.1 and 6.2 as well as Table 6.1.1.2.

2) Perform testing of standpipe systems in accordance with NFPA 25, Section 6.3 and Table 6.1.1.2.

3) Perform preventative maintenance in accordance with NFPA 25, Section 6.4 and Table 6.1.1.2.

d. Underground Fire Service Mains and Hydrants

1) Perform inspection of underground fire service mains and hydrants in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 7.1 and 7.2 as well as Table 7.1.1.2.

2) Perform testing of underground fire service mains and hydrants in accordance with NFPA 25, Section 7.3 and Table 7.1.1.2. Approximately 20% of hydrants shall be flow tested each year with verification that each hydrant experiences a full flow test in each 5-year period. Testing shall be performed in accordance with NFPA 291, Recommended Practice for Fire Flow Testing and Marking of Hydrants. Each hydrant test shall be recorded on a data sheet as described in Section 4.11, Figures 4.11.2 and 4.11.4 of NFPA 291. Recorded test information shall be provided to NIST.

3) Perform preventative maintenance of hydrants in accordance with NFPA 25, Section 7.4.2.1.

4) Perform hydrant lubrication preventative maintenance annually. Each NIST hydrant shall be lubricated annually with the hydrant manufacturer’s recommended lubricating oil.

e. Fire Pump

1) Perform inspection of the fire pump in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Section 8.1 and 8.2 as well as Table 8.1.1.2. Weekly frequency items should be performed by the impairment coordinator that is on-site to avoid special trips to NIST/Boulder. Some initial training given by the fire pump technician may be necessary to prepare the impairment coordinator for these weekly frequency items. It should be verified that even weekly frequency items are documented in the deliverable report(s).

2) Perform annual flow testing of the fire pump in accordance with NFPA 25, Section 8.3 and Table 8.1.1.2. A complete written report of the fire pump test results shall be prepared and provided to NIST in accordance with NFPA 25, Section 8.4. A pump test form like the one shown in NFPA 25, Figure A.8.4.1, shall be provided.

3) Establish a written fire pump preventative maintenance program in accordance with NFPA 25, Section 8.5.1. Where manufacturer’s preventative maintenance requirements are unknown, refer to Table A.8.1.1.2 in accordance with Section A.8.5.1.

f. Common Components and Valves

1) Perform inspection and testing of common components and valves in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Chapter 13, and Table 13.1.1.2. Be sure to perform inspection and testing for the following:

i. Main Drain for each water supply lead-in to a building water-based fire protection system.

ii. Waterflow Alarm Devices inspected quarterly to verify they are free of physical damage and tested semiannually.

iii. Gauges inspected monthly to verify gauge is operable and not physically damaged and quarterly to verify normal water supply pressure is being maintained.

iv. Supervisory Signal Devices (except valve supervisory switches) shall be inspected quarterly and tested annually.

v. Control Valves in Water-Based Fire Protection Systems:

a) Shall be inspected monthly unless valves are electronically supervised, in which case they can be inspected quarterly.

b) Valve supervisory switches shall be tested semiannually.

c) Each control valve shall be tested annually by being operated through its full range and returned to its normal position.

vi. System Valves to include:

a) Alarm valves shall be inspected internally every 5 years.

b) Check valves shall be inspected internally every 5 years.

c) Pre-action valves:

1. Shall be externally inspected monthly in accordance with Section 13.4.3.1.1,

2. Shall be internally inspected either annually or every 5 years in accordance with Section 13.4.3.1.2,

3. Shall be trip tested with the control valve fully open every 3 years in accordance with Section 13.4.3.2.2, and annually for the other years with the control valve partially open in accordance with Section 13.4.3.2.3.

4. Records of trip tests shall be in accordance with Section 13.4.3.2.10 and documented in testing forms and report.

5. Shall have low air pressure alarms tested quarterly in accordance with Section 13.4.3.2.11,

6. Shall have automatic air pressure maintenance devices tested annually in accordance with Section 13.4.3.2.13.

d) Dry Pipe Valves:

1. Shall be externally inspected monthly in accordance with Section 13.4.5.1.2,

2. Shall be internally inspected annually in accordance with Section 13.4.5.1.3,

3. Shall internally inspect strainers, filters, and restricted orifices every 5 years in accordance with Section 13.4.5.1.4,

4. Shall test the priming water level quarterly in accordance with Section 13.4.5.2.1,

5. Shall be trip tested annually in accordance with Section 13.4.5.2.2 and every 3 years with the control valve fully open in accordance with Section 13.4.5.2.2.2, and annually with the test valve partially open for the other years in accordance with Section 13.4.5.2.2.3.

6. Records of trip tests shall be in accordance with Section 13.4.5.2.5 and documented in testing forms and report.

7. Where full flow trip testing system arrangements do not accommodate such test, the CONTRACTOR shall submit a proposal to NIST for modification of the system to accommodate the full flow test.

8. Shall have low air pressure alarms tested annually in accordance with Section 13.4.5.2.6.

9. Shall have automatic air pressure maintenance devices tested annually in accordance with Section 13.4.5.2.8.

10. Shall be tested once every 3 years for gas leakage in accordance with Section 13.4.5.2.9.

e) Fire Pump Relief Valves:

1. Circulation relief valves shall be inspected during the no-flow (churn) test in accordance with Section 13.5.6.1.

2. Main relief valves shall be inspected during the annual fire pump flow test in accordance with Section 13.5.6.2.

f) Hose Valves:

1. Hose valves shall be inspected quarterly in accordance with Section 13.6.1.

2. Class I and Class III standpipe system hose valves shall be tested annually by fully opening and closing the valves in accordance with Section 13.6.2.

3. Class II standpipe system hose valves shall be tested every 3 years by fully opening and closing the valves in accordance with Section 13.6.2.

g) Backflow Prevention Assemblies:

1. Shall be internally inspected every 5 years in accordance with Section 13.7.1.3.

2. Shall be exercised annually by conducting a forward flow test at a minimum flow rate of the system demand in accordance with Section 13.7.2.1.

3. Where automatic sprinkler system connections and arrangements do not accommodate testing at minimum flow rate, the CONTRACTOR shall submit a proposal to NIST for modification of the system to accommodate a flow at the minimum flow rate. Review of accommodating solutions with the COR or TPOC prior to proposal creation is recommended.

h) Fire Department Connections:

1. Shall be inspected quarterly in accordance with Section 13.8.1.

2. Shall be internally inspected annually if locking caps or locking plugs are installed, in accordance with Section 13.8.2.

3. Shall hydrostatically test the piping from the fire department connection to the fire department check valve every 5 years in accordance with Section 13.8.5.

i) Air Compressors dedicated to water-based fire protection systems:

1. Shall be inspected monthly in accordance with Section 13.10.2.

2. Shall be tested annually in accordance with Section 13.10.3.

2) Perform preventative maintenance of Common Components and Valves in accordance with NFPA 25, Table 13.1.1.2. Be sure to perform maintenance on the following:

i. Gauges shall be replaced every 5 years or tested every 5 years by comparison with a calibrated gauge. Gauges not accurate to within 3 percent of the full scale shall be recalibrated or replaced. (Sections 13.2.4.2 and 13.2.4.3).

ii. Control Valves: Perform annual maintenance lubrication on Control Valves of the operating stem of all outside screw and yoke type in accordance with Section 13.3.4.

iii. System Valves:

a) Alarm Valve internal components shall be cleaned/repaired as necessary in accordance with Section 13.4.1.3 and manufacturer’s instructions.

b) Check Valves internal components shall be cleaned, repaired, or replaced as necessary in accordance with Section 13.4.2.2 and manufacturer’s instructions.

c) Pre-action Valve interior shall be cleaned thoroughly, and parts repaired or replaced as necessary during the annual trip test or every 5 years for valves that can be reset without faceplate removal, in accordance with Section 13.4.3.3.2.

d) Dry Pipe Valve interior shall be cleaned thoroughly, and parts repaired or replaced as necessary during the annual trip test in accordance with Section 13.4.5.3.1. Repair or replacement costs shall be identified with immediate proposal to NIST of associated costs and handled as a General Repair (see Section C.).

1. Auxiliary drains in dry pipe sprinkler systems shall be drained before the onset of freezing weather conditions in accordance with Section 13.4.5.3.3.

e) Hose Valves that do not operate smoothly or open fully shall be lubricated in accordance with Section 13.6.3.

iv. Backflow Prevention Assemblies shall be maintained in accordance with the manufacturer’s instructions and Section 13.7.3.

v. Compressors dedicated to water-based fire protection systems shall be maintained in accordance with Section 13.10.4.

AUTOMATIC GAS FIRE SUPPRESSION SYSTEMS

Automatic gas suppression systems at each of these locations must be inspected, tested, and maintained in accordance with NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, specific requirements. Chapter 11 of NFPA 2001 addresses the monthly inspection (Section 11.2), semiannual service and inspection (Section 11.3), annual inspection and service (Section 11.4), maintenance (Section 11.5), container test (Section 11.6), and hose test (Section 11.7).

Personnel that inspect, service, test, and maintain clean agent fire extinguishing systems shall have knowledge and experience of the maintenance and servicing requirements in NFPA 2001, of the equipment being serviced or maintained, and of the servicing or maintenance methods and requirements contained in the manufacturer’s design, installation, and maintenance manual and any applicable bulletins (NFPA 2001, Section 11.1.2, Fire Protection Service Technician). All persons who could be expected to inspect, service, test, or maintain automatic gas fire suppression systems shall be trained and kept trained in the functions they are expected to perform (NFPA 2001, Section 11.8, Training).

Specific requirements are detailed below:

a. Perform inspection, testing, and preventative maintenance of automatic gas fire suppression systems in accordance with NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems. Inspection and testing shall be performed monthly per Section 11.2, semiannually per Section 11.3 and annually per Section 11.4. Preventative maintenance shall be performed in accordance with Sections 11.5 and A.11.5. Records of monthly inspection shall be provided in accordance with Section 11.2.5. Records of the semiannual inspection shall be provided in accordance with Section 11.3.6. Records of the annual inspection shall be provided in accordance with Section 11.4.2. A certificate of inspection shall be provided in accordance with Section A.11.5(19). All records shall comply with the deliverables schedule.

b. Perform annual inspection of each protected enclosure in accordance with NFPA 2001, Section 11.4.5. Record of inspection shall be included with the annual inspection report identified in Section 11.4.2. Any identified enclosure change determined to result in the inability of the enclosure to maintain the clean agent concentration shall result in a proposal provided to NIST for correction of the condition, in accordance with Section 11.4.5.2, to be handled as a General Repair (see Section C.). Proposals shall meet the deliverables schedule.

c. Perform testing of clean agent containers to establish the new criteria of NFPA 2001, Section 11.6. Be sure to follow the guidance of Section 11.6.2 and A.11.6.2. Be sure to record the results of these inspections as identified in Section 11.6.2.2 and A.11.6.2 as well as the deliverables schedule.

d. Perform testing of hoses on clean agent systems when due (every 5 years) in accordance with NFPA 2001, Section 11.7. Be sure to mark each hose that passes the test with the date of the test in accordance with Section 11.7.5. When a spare hose is necessary to initiate a rotation of hoses for this test to be performed every 5-years, provide a proposal to NIST for procurement of the hose, to be handled as a repair under Section C. General Repair. Proposal due in accordance with the deliverables schedule.

e. Identified enclosure maintenance as a result of inspection of the enclosure shall initiate a proposal to be provided to NIST by the CONTRACTOR for restoring the enclosure to the original fire resistance rating in accordance with NFPA 2001, Section 11.5.4 and section b. above.

f. Perform inspection, testing, and preventative maintenance of carbon dioxide (CO2) extinguishing systems in accordance with NFPA 12, Standard on Carbon Dioxide Extinguishing Systems. Inspection is performed monthly per Section 4.8.1 and A.4.8.1 and is performed semiannually in accordance with Section 4.8.3.5 for high-pressure cylinders and is performed weekly in accordance with Section 4.8.3.6 for low-pressure cylinders. Hose testing is performed in accordance with Section 4.8.2 and 4.8.2.2 every 5 years as indicated in Section 4.8.2.3. Maintenance shall be performed annually in accordance with Section 4.8.3 and A.4.8.3.

g. Where a manufacturer’s maintenance procedure is not available for CO2 Extinguishing Systems, one should be created following NFPA 12, Section A.4.8.3 and provided to NIST for use throughout this contract. When a discharge test is determined to be necessary in accordance with Section 4.8.3.2.2, a proposal shall be provided to NIST to provide this service. The proposal shall be provided in accordance with the deliverables schedule.

h. Provide a maintenance report to NIST for each CO2 Extinguishing System in accordance with NFPA 12, Section 4.8.3.3 and A.4.8.3.3 as well as the deliverables schedule.

i. The inspection, testing, and preventative maintenance of the automatic gas fire suppression systems protecting the anechoic chambers in Building 24 Lab 1300 and Lab 1500 as well as the three (3) anechoic chambers in Building 3 Room 1A112 are part of this service. Service costs for fire suppression systems protecting anechoic chambers are identified separately as CLIN X001BA (semi-annual) and CLIN X001BB (annually).

j. The inspection, testing, and maintenance of the automatic gas fire suppression systems protecting Building 92 are part of this service. Service costs for fire suppression systems protecting these areas are identified separately as CLIN X001CA (semi-annual) and CLIN X001CB (annual).

k. The inspection, testing, and maintenance of the automatic gas fire suppression systems protecting the Telecommunication Equipment Rooms of Building 1, Room 1001B and 2001 are part of this service. Service costs for fire suppression systems protecting these areas are identified separately as CLIN X001DA (semi-annual) and CLIN X001DB (annual).

l. The inspection, testing, and maintenance of the automatic gas fire suppression systems protecting the Screen Rooms (shielded enclosures) of the Fort Collins WWV and WWVB buildings to include WWV Main Screen Room, WWV Time-Scale Screen Room, WWVB Screen Room Auxiliary 11, and WWVB Screen Room Main 13, are part of this service. Service costs for fire suppression systems protecting these areas are identified separately as CLIN X001EA (semi-annual) and CLIN X001EB (annual).

m. The inspection, testing, and maintenance of the CO2 extinguishing systems protecting the 23 individual wet benches in Building 81 Cleanroom are part of this service. Service costs for fire suppression systems protecting these wet benches including wet bench Protectowire Linear Heat Detection, wet bench Fire Sentry Infrared Flame Detection, wet bench Pull Station, wet bench Notification System, Kidde CO2 Cylinders, and individual wet bench Kidde Aegis Suppression Release Panel, are identified separately as CLIN X001FA (semi-annual) and CLIN X001FB (annual).

Building 81 Cleanroom wet bench CO2 extinguishing system cylinder hoses (23 wet benches with two cylinder/hoses on most – 43 cylinder/hoses total), required to be pressure tested per NFPA 2001, Section 8.7, shall be handled as a rotation of hoses that are tested/rotated every five (5) years. Spare hoses are kept and stored by NIST at the NIST/Boulder site and taken off site for testing and rotated every five (5) years to minimize downtime of the wet benches. Hose manufacturer is Kidde. Hose model is 81262184 and each hose is ¾ - inch size. This service is part of CLIN X001FB (annual) every 5-years.

Building 81 cleanroom CO2 extinguishing system cylinders continuously in service without discharge for 12 years, shall be discharged and hydrostatically tested. Once tested, the cylinders can be returned to service. This is in accordance with NFPA12, Standard on Carbon Dioxide Extinguishing Systems, Section 4.6.5.2.1 and 4.6.5.2.2. This service is part of CLIN X001FC every 12 years and is due in 2027 (Option year 1 Period of Performance).

WET CHEMICAL EXTINGUISHING SYSTEMS

Wet chemical extinguishing systems at these locations must be inspected, tested, and maintained in accordance with the NFPA 17A, Standard for Wet Chemical Extinguishing Systems, specific requirements. Chapter 8 of NFPA 17A addresses the inspection (Section 8.2) and maintenance (Section 8.3) for these systems.

The service technician(s) performing maintenance on wet chemical extinguishing systems shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins in accordance with Section 8.3.2.

Specific requirements are detailed below:

a. Perform inspection of the wet chemical extinguishing systems in accordance with NFPA 17A, Standard for Wet Chemical Extinguishing Systems, monthly per Section 8.2. This monthly inspection should be performed by the impairment coordinator that is on-site to avoid special trips to NIST/Boulder. Some initial training given by the wet chemical extinguishing systems technician may be necessary to prepare the impairment coordinator for the monthly inspections. Records should be kept of the monthly inspections in accordance with Section 8.2.5. It should be verified that the monthly inspection items are documented in the deliverable report(s).

b. Perform maintenance of wet chemical extinguishing systems in accordance with NFPA 17A, Section 8.3.

c. Be sure maintenance includes verification that the agent distribution piping is not obstructed in accordance with Section 8.3.3.1 and a nitrogen or dry air pressure test as described in Section 8.3.3.1.1. Any nozzle cleaning or nozzle replacement or even nozzle relocation or adjustment shall be handled as a separate proposal and addressed as a General Repair item (See Section C.).

d. Maintenance reports of all maintenance shall be provided in accordance with Section 8.3.3.6 and 8.3.3.7 as identified in the deliverables schedule.

PORTABLE FIRE EXTINGUISHERS

Portable fire extinguishers at these locations must be inspected, maintained, and recharged in accordance with NFPA 10, Standard for Portable Fire Extinguishers, specific requirements. Chapter 7 of NFPA 10 addresses the inspection (Section 7.2), maintenance (Section 7.3) including the internal examination and hydrostatic test, carbon dioxide hose assembly conductivity test (Section 7.4), and recharging requirements (Section 7.8) and frequencies of fire extinguisher services.

Specific requirements are detailed below:

a. Perform manual inspection of fire extinguishers in NIST Common Areas (Non-Laboratory Spaces) in accordance with NFPA 10, Standard for Portable Fire Extinguishers, Section 7.2, at intervals not exceeding 31 days (monthly). Inspection records shall be kept on a CONTRACTOR provided tag attached to the fire extinguisher in accordance with Section 7.2.4. Laboratory Space located fire extinguishers are inspected monthly by laboratory personnel with records maintained by the same laboratory personnel.

b. Perform maintenance of all NIST fire extinguishers (Common Areas and Laboratory Spaces) in accordance with NFPA 10, Section 7.3. Fire extinguishers shall be subjected to maintenance at intervals of not more than 1 year, at time of hydrostatic test, or when specifically indicated by an inspection discrepancy; in accordance with Section 7.3.1.1.

c. Perform maintenance involving annual external examination of all NIST fire extinguishers (Common Areas and Laboratory Spaces) in accordance with Section 7.3.2; to include removal of tamper seal by operating pull pin or locking device and providing new tamper seals on rechargeable fire extinguishers (Section 7.3.2.2); and removal of any extinguisher boots, foot rings, and attachments (Section 7.3.2.3). During annual external examination, CONTRACTOR provided tags with completed monthly inspection recordings over the previous year shall be collected and provided to NIST. In addition, a new CONTRACTOR provided tag shall be attached to each fire extinguisher for the next year’s monthly inspection recordings. Annual maintenance record keeping shall consist of a tag or label securely attached to each fire extinguisher in accordance with Section 7.3.4. An annual fire extinguisher report is also provided. Access to laboratory spaces to perform annual external inspection of fire extinguishers requires permission for access provided by laboratory personnel.

d. Perform maintenance involving internal examination of all NIST fire extinguishers (Common Areas and Laboratory Spaces) at intervals not exceeding those specified in Table 7.3.3.1. Each extinguisher that has undergone maintenance that includes internal examination shall have a verification-of-service collar located around the neck of the container in accordance with Section 7.3.4.2.

e. Perform maintenance involving annual conductivity test of all carbon dioxide fire extinguisher hose assemblies in accordance with Section 7.4. The records of conductivity testing on hose assemblies that pass the test shall be affixed to the hose in accordance with Section 7.4.2.

f. Provide extinguisher maintenance involving hydrostatic testing on applicable fire extinguishers in accordance with Chapter 8 at the test intervals identified in Table 8.3.1. The records of hydrostatic test shall be maintained by the organization that performed the test in accordance with Section 8.7.1. Copies of the record of hydrostatic test shall be provided as part of the annual fire extinguisher report.

PORTABLE AUTOMATIC EXTERNAL DEFIBRILLATORS (AEDS)

Portable AEDs at these locations must be inspected and maintained in accordance with the manufacturer requirements as provided in the manufacturer User Manual. All NIST AED are manufactured by Defibtech and are model DDU-2300 Semi-Automatic External Defibrillator. All AEDs are provided in white metal cabinets with glass panel doors with proper labeling of “AED” provided. The cabinets are monitored by the fire alarm system (except three that are either remote or have not been provided with cabinet door contact monitoring equipment). The Defibtech model DDU-2300 User Manual and Operating Guide is available at: http://www.defibtech.com/support/us-support/manuals.

Specific requirements are detailed below:

a. Perform monthly inspection and testing of the NIST AEDs in accordance with the manufacturer requirements. All NIST AEDs are Defibtech DDU-2300 Semi-Automatic External Defibrillators (see User Manual). Daily requirements will be the responsibility of NIST. Inspection and testing records shall be kept on a CONTRACTOR provided tag attached to the AED cabinet.

b. All automated external defibrillator (AED) provided inside cabinets that are monitored (door contact alarm) for access, shall have AED pads (Defibtech model DDT-2001 for adult pads and model DDT-2002 for child pads) replaced and AED batteries (Defibtech model DBP-2003) replaced before their due dates. AED pads last two (2) years from the manufacturer date unless used. AED batteries last four (4) years from the manufacturer date unless used. There are twenty-four (24) Defibtech DDU-2300 Semi-Automatic External Defibrillator units located in wall mounted cabinets that are monitored for access through the Notifier® fire alarm system. There are two (2) AEDs of the same brand located in cabinets that are not monitored for access by the Notifier® fire alarm system. (See Appendix F).

TASK 7 – GENERAL REPAIR (CLIN X002)

General repair shall be performed during normal working hours.

Provide all supervision, labor, material and/or equipment necessary to perform repair and replacement of fire protection system parts as identified in individual task requests for proposals.

Repairs could be a result of the fire protection system inspection, testing, and possibly even preventative maintenance performed as identified above in Section A. Repairs could also be a result of events related to the fire protection system such as extinguishing system discharges, power surges like lightning strikes that cause damage, faulty equipment that needs repaired/replaced, or damage of a fire protection system from exposure to water from roof leaks or humidification systems, etc.

This General Repair will be a Not-To-Exceed (NTE) designated amount.

These repair requests will individually be initiated through a request for proposal by the end user from the CONTRACTOR. Proposals for such repairs should be in coordination with this contract relative to labor pricing. In other words, labor pricing should match the labor pricing used for the determination of inspection, testing, and maintenance services of fire alarm systems, water-based fire protection systems, automatic gas fire suppression systems, and portable fire extinguishers, depending on which fire protection system category the work is associated with.

Each repair task (each request) proposal will be reviewed by the Contracting Officer Representative (COR) or Technical Point of Contract (TPOC) and the request shall be approved by the Contracting Officer (CO). The CONTRACTOR should not proceed with work until they are provided written authorization from the CO. The performance of the repair task is coordinated with the COR.

TASK 8 – EMERGENCY REPAIR (CLIN X003)

Emergency repair services will be performed as an emergency response during emergency hours (to include afterhours) and shall be available on a twenty-four (24) hour, seven (7) days per week basis.

Provide all supervision, labor, material and/or equipment necessary to perform repair and replacement of fire protection system parts as identified in the communication of the necessary emergency repair(s). When necessary, as requested, provide emergency repair fire watch service to effected area caused by each emergency repair condition.

Emergency repair services consist of correcting failures that constitute an immediate danger to personnel, threaten to damage facilities/equipment/environment, and/or threaten to disrupt NIST operations. The CONTRACTOR shall respond within two (2) hours of being notified in case of emergency failure of systems when requested to do so by the Government (NIST).

The CONTRACTOR shall provide emergency hours to include afterhours emergency repair services at any time a call is received from the COR or TPOC, requesting such response. The CONTRACTOR’S qualified technician(s) shall respond on site to the affected area within two (2) hours from such notification and request. The CONTRACTOR’S technician(s) shall remain on site until the emergency has been resolved and the system is back in service, or when advised by the COR or TPOC that emergency service is no longer needed. Technicians in addition to repair technicians shall perform fire watch service to the affected area(s) when requested.

This Emergency repair will be a Not-To-Exceed (NTE) designated amount, one for the repair service(s) (CLIN X003A) and one for the fire watch service(s) (CLIN X003B).

Emergency repair requests will individually be initiated through communication from the COR or TPOC. Proposals for such repairs should be written but may be verbal and written simultaneously or subsequently to the service. Such proposals shall be in coordination with this contract relative to emergency hour or after hour labor pricing for emergency repair. In other words, emergency hour or after hour labor pricing should be identified as part of the contract bid and shall match the emergency hour or after hour labor pricing used in the proposal for the fire protection system category the work is associated with.

Each Emergency repair task (each request) proposal will be reviewed by the Contracting Officer Representative (COR) or Technical Point of Contract (TPOC) and the request shall be approved by the Contracting Officer (CO). The CONTRACTOR should not proceed with work until they are provided written authorization from the CO. The performance of the emergency repair task is coordinated with the COR.

TASK 9 – FIRE PROTECTION SYSTEMS IMPAIRMENT COORDINATOR (CLIN X004)

Fire alarm systems, water-based fire protection systems, automatic gas fire suppression systems, and fire extinguishers, as well as building egress systems, shall be managed as part of the fire protection system impairment program.

Work involving open flames or heat as well as work that creates a dusty environment can cause the fire alarm detection system to initiate detection and subsequent evacuation of the applicable building(s). To avoid unwanted fire alarm system detection and subsequent building evacuation a Fire System Impairment Permit Procedure has been established to disable applicable fire alarm system devices for each activity where the potential exists for unwanted detection and subsequent evacuation. This procedure also expedites getting fire protection systems back in service as soon as the cause for impairing the system is no longer present.

Water-based fire protection system impairments shall comply with NFPA 25, Chapter 15, and the Fire System Impairment Permit Procedure.

Changes to building egress systems that warrant exits to be unavailable or temporarily closed are an impairment to the building egress system which is considered a life safety system necessary during a fire scenario. Building egress system impairments shall comply with NFPA 101, Life Safety Code.

Fire protection system impairment permits are managed by the impairment coordinator. All requests for fire protection system impairment permits are made through the impairment coordinator and the NIST authority having jurisdiction (AHJ). The impairment coordinator investigates each fire system impairment permit request and verifies the magnitude and applicability of each request.

It is the role and purpose of the impairment coordinator to use the fire system impairment permit system to manage necessary fire system impairments to avoid unwanted fire detections and subsequent evacuations and to make sure that fire protection systems are returned to operation as soon as possible after completion of the fire system impairment.

Purpose/Objective

Site construction and renovation activities as well as routine maintenance activities by NIST/Office of Facilities and Property Management (OFPM), NIST/Occupants and other NIST/CONTRACTORs are cause for potential activation of the fire alarm system when there is not a fire scenario present. Work involving open flames or heat as well as work that creates a dusty environment can cause the fire alarm detection system to initiate detection and subsequent evacuation of the applicable building(s). To avoid unwanted fire alarm system detection and subsequent building evacuation a Fire System Impairment Permit Procedure has been established to disable applicable fire alarm system devices for each activity where the potential exists for unwanted detection and subsequent evacuation.

Fire system impairment permits are managed by the IC. All requests for fire system impairment permits are made through the IC. The IC investigates each fire system impairment permit request and verifies the magnitude and applicability of each request by working with the applicable Contract Officer Representative (COR), NIST Occupant, or OFPM personnel for each request as well as the applicable CONTRACTOR(s) for each request.

It is the role and purpose of the IC to use the fire system impairment permit system to manage necessary fire system impairments to avoid unwanted fire detections and subsequent evacuations and to make sure that fire systems are returned to operation as soon as possible after completion of the fire system impairment.

The CONTRACTOR shall complete the following:

1. Provide a resident NIST/Boulder campus IC to manage and perform fire system impairments and restoration of the Notifier® fire alarm system as well as professional level expertise to optimize the system. The following requirements must be fulfilled by the person serving as the IC:

a. The IC is required to have a NIST Information Technology (IT) account to manage and communicate impairment notification and restoration completion to the Fire Impairment electronic mail (e-mail) distribution for each fire impairment system request. To obtain a NIST IT account CONTRACTORs are required to have Personal Identity Verification (PIV) type of badging with NIST (a higher level of NIST badging credentials).

b. The IC must have a good understanding of mechanical and electrical building systems associated with fire system impairment management.

c. The IC shall be qualified at an Occupation Title of Engineering Technician V (Occupation Code 30085) based on the United States Department of Labor Standard Occupational Classification.

d. The IC shall be onsite daily from 7:00am-3:30pm with a 30-minute lunch. The IC is not required to be on site on federal holidays or weekends (except for emergencies and coordinated after hours support). An alternate IC will be necessary to fulfill this requirement. The alternate IC is required to have a dedicated NIST IT account as sharing IT accounts is not acceptable (NIST PIV badging required).

e. The IC must be available to work overtime up to 225 hours per year. This shall support the NIST Boulder semi-annual outage weekend impairments, emergency response support and miscellaneous project support throughout the year.

f. The IC must be able to respond to the facility in cases of alarm emergencies within 45 minutes of being called. A cell phone will be provided to the impairment coordinator for contact and must be carried 24/7. Should the primary impairment coordinator be unavailable, it is the responsibility of the primary to coordinate the transition to the backup.

g. The IC shall coordinate fire system testing, maintenance, etc. with building occupants, as much as practicable to minimize disruption to ongoing research.

2. Provide system level programming to produce a daily fire alarm disregards list, perform real time computer programming to troubleshoot fire alarm system issues and keep the system operable, and coordinate system wide test and functioning of fire activities relating to the Notifier® fire alarm system.

3. Provide support for the other services identified in this contract. IC duties and services take priority for the IC and must be given highest priority over any non-Impairment Coordinator service. However, IC roles and responsibilities ebb and flow with the workload and activities of the NIST/Boulder and NIST/Fort Collins campuses. As such, there is available time in between IC responsibilities to assist with other services required in this scope of work, such as, monthly and annual fire extinguisher inspections, fire alarm system inspections, fire alarm system testing, fire alarm system maintenance, or fire alarm system repairs. It is important that these other services performed by the IC be limited to those services that make up this contract scope of work.