Draft SOW for Misawa Inn Cable TV Service.pdf

STATEMENT OF WORK

FOR

CABLE TELEVISION SERVICES

AT

BLDGS # 118, 662, 669, 670

MISAWA INN, MISAWA AIR BASE, MISAWA, JAPAN

6 Nov 2025

TABLE OF CONTENTS

Paragraph & Title Page

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION 3

1.1 BASIC SERVICES 3

1.1.1. 24/7 Basis Customer Support 3

1.1.2. EF&I (Engineer, Furnish, and Install) 3

1.1.3. Ongoing System Maintenance and Support 3

1.2. GENERAL INFORMATION 3

1.2.1. Responsibility for Damages 3

1.2.2. Government Representatives (GR) 3

1.2.3. Utilities 3

1.2.4. Availability of Facilities 4

2. SCOPE OF WORK 4

2.1. Misawa Inn Internal Broadcast channel 4

2.2. Each Television Set 4

2.3. Video Services Provided (Package) 4

2.4. Exclusions to the Scope of Work 5

3. GENERAL INFORMATION 5

3.1. Special Security Requirements 5

3.2. Base Passes 5

3.3. Random Antiterrorism Measures (RAMs) 6

3.4. Reporting Suspicious Activity 6

3.5 Traffic Regulations 7

3.6. Required Insurance 7

3.7. Performance of Services during crisis declared by the National 7 Command Authority or Overseas Combatant Commander

3.8. Misawa Air Base Fire Prevention 7

3.9. Safety Requirements 8

Appendix A, Required CATV Channels 10

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

This is non-personal service. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide Cable Television (CATV) service at Misawa Inn adhering to the standards specified on this Statement of Work (SOW).

1.1 BASIC SERVICES

The Contractor is required to furnish and maintain Cable Television service for Misawa Inn at Bldg. 118, 662, 669 and 670.

1.1.1 24/7 Basis Customer Support.

The contractor provides 24/7 support to fix any problems that arise with CATV promptly.

1.1.2 EF&I (Engineer, Furnish, and Install).

The contractor will provide all materials and labor required to complete the contract. This includes building the network that runs the CATV and installing the equipment, etc.

1.1.3 Ongoing System Maintenance and Support.

The contractor assumes all responsibility for on-going maintenance and system support. Repairs and moves/adds/changes are conducted on a time and material basis.

1.2 GENERAL INFORMATION

1.2.1 RESPONSIBILITY FOR DAMAGES.

Any damages caused to U.S. Government property during performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.2.2 GOVERNMENT REPRESENTATIVES (GR).

The authorized GR for this contract is Mr. Jordan Sharp, Lodging Manager of Misawa Inn, Misawa AB.

1.2.3 UTILITIES.

Misawa Inn will provide suitable and adequate space for internal channel equipment.

1.2.4 AVAILABILITY OF FACILITIES.

The Misawa Inn Lodging facilities will be made available to the contractor from 0730 to 1630, Monday through Fridays, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

2. SCOPE OF WORK

2.1 Misawa Inn Internal Broadcast channel.

• Convert current fiber optic to data connection

• Activate port on network switch to accommodate appropriate VLAN

• Install and activate video encoding equipment

• Test HDMI input connection from source PC to new HD encoder

2.2 Each Television Set.

• Provide IPTV feed to 192 rooms. Broadcast will be available on all televisions within buildings designated as Misawa Inn lodging facilities.

• Install, configure, and maintain an internal broadcast channel specifically designed to display content executed by Misawa Inn staff. Internal channels will be available on all televisions within buildings designated as a Misawa Inn lodging facility.

• Provide and install required cables to connect the televisions to existing cable TV jacks.

• Configure each television for the appropriate video input and screen resolution.

• Provide and place a channel guide card for each box (initial).

• Signal Level Testing. Contractor will test the video signal levels at appropriate locations to ensure the building systems are operating within normal parameters. Where corrections can be made with minor adjustments, contractor will perform the correction.

2.3 Video Services Provided (Package).

• Basic Package

• PlusTV

• Misawa Inn Channel *See Appendix A for required TV channels.

**If the contractor needs to change the TV channel(s) due to the distributor's needs, the contractor must notify the contracting officer and the Lodging manager 60 days before.

2.4 Exclusions to the Scope of Work.

The following are specific exclusions from the Scope of Work. This is not intended to be an exhaustive or complete list but consists of routinely encountered items. Any tasks beyond those specified on this document is excluded and it will be negotiated outside of this contract.

• Alteration of real property beyond routine installation procedures

• Sealing or fire stopping existing penetrations/pathways not used for new cabling

• Demo of existing cabling

• Wall or ceiling drilling, cutting, patching and/or painting

• New Telecom Room Construction including Building Telecom Grounding

System

• Trenching or conduit installation

• Installation of any required power systems

• Installation or repair/replacement of existing in-building coax cables or jacks

• Installation or repair/replacement of any amplifiers, taps, splitters, or other equipment or facilities related to the Misawa Inn building infrastructure

• Moving furniture

3. GENERAL INFORMATION

3.1 Special Security Requirements.

The contractor shall comply with all Misawa AB security requirements. The Government will provide escorts for the contractor, as required.

3.2 Base Passes.

The contractor shall obtain the following pass and identification items and adhere to the rules regarding the passes set forth:

a. Prior to the start of the on-site work, the contractor shall submit applications for base passes (listed below) to 35 SFS/S-5 via 35 CONS/PKB, for all employees including subcontractor employees requiring access to Misawa Air Base in order to perform services under this purchase order.

(1) 35 SFS Form 5-1, 20250820, Application for DBIDS card.

b. The contractor, in conjunction with sponsoring unit/agency, will periodically cross-reference current employees against the base pass listing maintained by the Visitor Control Section, 35 SFS/S-5, Bldg. 301, to ensure accuracy and to verify employment status of assigned personnel. The contractor will immediately report any changes in employment status such as termination, retirement, or resignation of employed personnel in possession of base passes to the sponsoring unit/agency and/or the base contracting office. The contractor will be responsible for collection of the base pass turn-in to the sponsoring unit/agency within three (3) working days of the employee’s termination.

c. Upon completion of this purchase order, the contractor shall return all employees passes to the Visitor Control Section, 35 SFS/S-5, Bldg. 301, and obtain a Certification of Receipt accomplished required clearances.

3.3. Random Antiterrorism Measures (RAMs).

RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

3.4. Reporting Suspicious Activity.

It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

3.5. Traffic Regulations.

The contractor shall operate vehicles to comply with Japanese and base traffic regulations. All contractor vehicles shall comply with Japan Licensing, Registration, and Vehicle Safety Inspection requirements.

3.6. Required Insurance.

(This paragraph applies only when contractor’s owned vehicles are to be operated on Misawa Air Base.) The contractor shall procure and maintain during the entire period of his/her performance under this contract, the following minimum vehicle insurance:

Property Damage – ¥2,000,000

Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The contractor is required to notify the CO immediately upon cancellation of any material change in the policies adversely affecting the interests of the Government.

3.7. Performance of Services during crisis declared by the National Command Authority or Overseas Combatant Commander.

This services contract is not classified as “mission essential” during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of such a crisis, the contractor shall discontinue the service due to base closure. Until such notification, the contractor is required to continue the performance.

3.8. Misawa Air Base Fire Prevention.

The contractor shall be responsible for fire prevention in all contracted area, and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

Fire Reporting: 1) The primary emergency reporting number on Misawa Air Base is 911 or 0176-53-1911 from off base. Fire Department operations take place out of Bldg. 947 and 3003 for main base, and Bldg. 1940 for the north housing area. 2) On-base telephones, if any, in the on-base warehouse(s) shall have “911” stickers.

3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall put the number “0176-53-1911” into his/her mobile phone.

Vehicles: 1) Access for fire fighting vehicles must be maintained at all working sites. 2) Contractor’s vehicles shall not be parked within 15 feet of any fire hydrant of Fire Department connection. 3) Contractor’s vehicles shall give the right-of-way to responding fire/emergency vehicles.

Electrical Hazards: 1) All of the contractor’s tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance instructions. 2) All extension cords used shall be equipped with circuit breakers and plugged directly in the outlets (not other extension cords). 3) Building utility panels shall not be blocked by contractor tools/supplies.

Storage: 1) Flammable liquids shall not be stored inside the warehouse(s), next to the buildings, or near exit ways. 2) Fire protection systems shall not be obstructed at any time.

3.9. Safety Requirements.

3.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2. Perform work in a safe manner as required by General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by U.S. Forces Japan.

3.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6. Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9. Include a clause in each applicable subcontract requiring the subcontractor’s cooperation and assistance in accident reporting and investigation.

Appendix A, Required CATV Channels

Channel No. Channel 9-1 Misawa Inn Information Channel

10-1 AFN News 10-2 AFN Sports2 10-3 EPG - Program Guide 10-4 AFN Family 10-5 AFN Move 11-6 AFN Sports2 11-7 AFN Atlantic Prime 11-8 AFN Spectrum 11-9 AFN Pacific Prime

12-10 FSS Marketing Channel 12-12 Flight Channel 12-14 Commander’s Access Channel 12-15 Navy Channel 13-16 ABA (Aomori Asahi Housou) 13-17 ATV (Aomori TV) 14-18 RAB (Aomori Broadcasting Corporation) 14-19 Mit (Iwate Menkoi TV)

15-20 NHK G

15-21 NHK E-Television 16-22 TBN Networks 16-23 EWTN Global Catholic Television Network 16-24 BBC News 16-26 BBC America 16-27 Lifetime Real Women 17-28 FXX - Canadian TV channel 17-29 Bigten Network 17-30 Discovery Life 17-31 Fox Sports 2 17-32 Fox Sports 1

17-33 FX

18-34 Paramount Network 18-35 Comedy Central 18-36 A&E Network 18-37 Lifetime 18-38 Lifetime Movie Network 18-39 Fox Movies

19-40 BET

19-41 Animal Planet 19-42 Nick 19-43 Discovery Family 19-44 TV Land 19-45 Discovery Channel 20-46 TLC (The Learning Channel) 20-47 Discovery Science 20-48 OWN (Oprah Winfrey Network) 20-49 Destination America 20-50 ID - Investigation Discovery 20-51 FYI channel

Channel No. Channel 20-52 History 20-53 Vice 21-54 AHC – American Heros Channel 21-55 Travel Channel 21-56 Food Network

21-57 HGTV

23-58 CI – Cinema Investigation Network 23-59 Military History 23-61 National Geographic Channel 23-62 National Geographic Wild

24-63 M-TV

24-64 VH-1

24-65 CMT

24-66 Eagle R 24-67 AFN Country 24-68 AFN JOE Radio

24-69 AFN HOT AC

24-70 Radio Tokyo 24-71 AFN Fans 24-72 AFN Gravity 24-73 AFN Legacy 24-74 NPR Music 24-75 AFN Clutch 24-76 The Voice 24-77 Freedom Radio