Draft SOW FOR LSM20200051.pdf

Draft Statement of Work, LSM20200051

Maintenance Plan for ArriLaser Film Recorder Serial Number AL253

LSM20200051

1. OVERVIEW / BACKGROUND. The Library of Congress (Library) requires contract support to provide access to moving image films in both 16mm and 35mm formats. Increasingly within the past few years the scanning of motion picture images has become an accepted form of preservation --however, for the long, term archival storage of moving images is still preferred to be on film stock, rather than digital files. In order to record digital images back onto film stock for archival storage a film recorder is required. At the Packard Campus (PCAVC) Film Preservation Laboratory we use the

ArriLaser, manufactured by Arri, Inc. of Blauvelt, NY. This is a very precise state of the art device that uses red, green and blue lasers to record a digital image on film stock. The device requires a factory trained engineer from Arri to maintain, upgrade and repair.

2. SCOPE. The Library of Congress Packard Campus for Audio Visual Conservation has a requirement to renew its maintenance support plan for its ArriLaser Film Recorder serial number AL253 and obtain preventative maintenance on the equipment. The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”.

3. REQUIREMENTS. In order to record digital images back onto film stock for archival storage a film recorder is required. At the Packard Campus (PCAVC) Film Preservation Laboratory we use the

ArriLaser, manufactured by Arri, Inc. This contract is for a maintenance support plan on this equipment and is being used to continue coverage originated on a previous year contract. This will be a firm fixed price contract, and include the following:

3.1. Unlimited number of demand on-site service visits, with mutually agreeable scheduling achieved within 72 hours.

3.2. Factory Trained Service Technician/Engineer labor is included.

3.3. Priority technical support, response time to email or telephone calls within 2 hours.

3.4. Factory certified replacement parts are included and include a 1 year warranty on these replacement parts.

Draft Statement of Work, LSM20200051

4. CONTRACT PERFORMANCE.

4.1. SCHEDULE OF EVENTS/DELIVERABLES.

Paragraph reference Description of Event/Deliverable Due date/Payment schedule

3.1 On-site service visits as requested Available throughout

Contract POP.

3.2 Factory Trained Service

Technician/Engineer labor

Available throughout Contract POP.

3.3

Priority technical support via email or telephone

Available throughout

3.4 Factory certified replacement

parts including one year warranty

Available throughout

4.2. QUALITY CONTROL. The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract.

5. ADDITIONAL INFORMATION.

5.1. PLACE OF PERFORMANCE. The work to be performed under the contract will be performed at

The Library of Congress Packard Campus, 19053 Mt. Pony Road, Culpeper, VA 22701.

5.2. HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 9:00 am and 5:00 pm, Monday through Friday, except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings.

5.3 CONTRACTOR TRAVEL. Travel expenses will be reimbursed based upon provided receipts.

Business or First class travel is not authorized. A flat trip fee of $500 per visit will also be charged to cover travel time. Travel expenses, if authorized, will be consistent with the substantive provisions of the Federal Travel Regulation (FTR) and the limitation of funds specified in the contract. All travel requires Government approval/authorization and notification to the COR.

5.4 SHIPPING EXPENSES. Shipping expenses for parts and documents shall be paid at Contractor’s expense. This includes items shipped from Contractor facilities and items shipped from Library of

Congress facilities.