DRAFT SOW for Automatic Film Processor.docx

STATEMENT OF WORK (SOW)

PROCUREMENT OF AN AUTOMATIC FILM PROCESSOR

Fleet Readiness Center Southwest (FRCSW), Building 250

Prepared by Technical Point of Contact (TPOC): Frank La Falce / Engineer: Vu Dao Fleet Readiness Center Southwest (FRC-SW) – North Island

1.0 SCOPE:

1.1 This SOW describes the minimum specifications and requirements necessary to purchase a new automatic film processor system in building 250.

1.2 Description: The purpose of this SOW is to provide details for a “Turn-Key” operation for a commercial vendor to provide parts, labor, and materials delineated by contract scope and specified by SOW, to include; installation, start-up, commissioning, validation, calibration, and training of the automatic film processor located at FRCSW, in Building 250. The quality, size, and capacity shall be no less than the minimum specification outlined in Section 3 of this SOW.

2.0 APPLICABLE DOCUMENTS AND REFERENCES:

2.1 Government Documents:

2.1.1 The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the latest issue of the Department of Defense Index of Specifications and Standards (DoDISS) and supplement thereto.

2.1.2 Standards - Federal

a. US NAVY OPNAVINST 3960.16A: Navy Test, Measurement, and Diagnostic Equipment (TMDE), Automatic Test Systems (ATS), and Metrology and Calibration (METCAL) (2011)

b. FED-STD-H28A - Screw Thread Standards for Federal Services (1994 edition)

c. MIL-STD-130N – Identification Marking of U.S. Military Property (2007 edition) (Copies of Federal and military specifications, standards, and handbooks are available from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402-0001).

d. MIL-M-18058G – Military specification; Machinery, Metal and Woodworking , Packaging of Military Standards (MIL STD) date 02-APR-1990

e. MIL-STD-1472F – Department of Defense Design Criteria Standard : Human Engineering (23 Aug 1999)

f. MIL-STD-129 - Marking for Shipment and Storage, date 29-Oct -2004

g. MIL-STD-726H - Military Standard : Packaging Requirement Codes (31 JUL 1985)

h. MIL-STD-794E, Military Standard: Parts and Equipment, Procedures for packaging of ( 16 JUL 1982)

i. OPNAVINST 5100.23 Navy Occupational Safety and Health (NAVOSH) Program and 29 CFR 1910 Manual Chapter 18, Hearing Conservation and Noise Abatement

j. U. S. Code of Federal Regulations, Occupational Safety and Health Act (OSHA) 29 CFR PART 1910 - General, July 2022 edition or latest.

(Application for copies should be addressed to: the Superintendent of Documents, U. S. Government Printing Office, Washington DC 20402-0001).

k. FY20 NAVAIR METCAL scheduling letter

l. NAVAIR 17-35POP-01, Metrology and Calibration Program Operations and Processes Manual, 1 November 2000

m. NAVAIR 17-35QAC-01B, Navy and Marine Corps Calibration Laboratory Audit/Certification Manual, 1 December 2006

n. NAVAIR 17-35MTL-1, Metrology Requirements List (METRL), 1 December 2013

o. NAVAIR 17-35TR-04 and NAVAIR 17-35TR-50, REQUIREMENTS FOR THE PREPARATION OF NAVAIR 17–50 SERIES INSTRUMENT CALIBRATION PROCEDURES

p. NAVAIRINST 13680.1C, Naval Aviation Metrology and Calibration program

q. California Code of Regulation Title 22

2.1.3 Local Documents:

a. FRCSWINST 11300.2F – Energy and Water Management Program (26 Aug 2008 Effective Date or latest).

b. FRCSW North Island Layout Drawings of Facility Engineering Layout Showing designated area for EMAS identified with adequate utility Facility/Aircraft power.

c. FRCSW 5100/19 Rev D (or latest revision) – Plant Maintenance Energy Control Procedure (ECP) Form

d. EPA Approved and Complied Rules and Regulations : San Diego County APCD

2.1.4 Publication Reference: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify TPOC for immediate resolution. The following other Government documents and publications form a part of this specification to the extent specified herein.

a. CODE OF FEDERAL REGULATIONS (CFR) January, 2022 or latest edition

b. U.S. DEPARTMENT OF LABOR, OSHA

c. 29 CFR PART 1910 – General Industry Standard, July 2022 or latest edition

2.2 Non-Government Documents:

2.2.1 The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract. The product offered shall comply with the following codes and specifications where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the TPOC.

2.2.2 American Society of Mechanical Engineers (ASME):

a. ASME Y14.5 - Dimensioning and Tolerancing (2018 or latest edition).

2.2.3 International Organization for Standardization (ISO):

a. ISO 4414: 2010 Pneumatic Fluid Power- General rules and safety requirements for systems and their components

b. ISO 9000: 2015 Quality Management Systems

2.2.4 National Electrical Manufacturers Association (NEMA)

a. NEMA ICS 1 - Industrial Control and Systems General Requirements, 2022 Edition or latest Edition

b. NEMA ICS 2 - Industrial Control and Systems Controllers, Contactors, and Overload Relays Rated 600Volts . Revision: March 2008 and Published Date:01, 2020 or latest Edition

c. NEMA ICS 3 – Industrial Control and System, 2005 Edition , Published Date 01, 2010 or latest Edition

d. NEMA 250 – Enclosure for Electrical equipment, 2020 or latest Edition

e. NEMA ICS 6 – Industrial Control and Systems Enclosures (1993 or latest edition)

f. NEMA MG-1 – Motors and Generator , 2021 or latest Edition

2.2.5 National Fire Protection Association (NFPA)

a. NFPA 70 - National Electrical Code, (2020 or latest edition)

b. NFPA 79 - Electrical Standards for Industrial Machinery, (2021edition or latest)

2.2.6 National Institute of Standards and Technology (NIST)

Standard/Calibration

a. Standard calibration information can be found at: https://www.nist.gov/search?s=standard+calibration

3.0 REQUIREMENT:

3.1 While every effort has been made to ensure the completeness of this list, contractors are cautioned that they must meet all specified requirements cited in this SOW. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification takes precedence. Nothing in this SOW shall supersede applicable laws and regulations unless a specific exception has been obtained. Deviation from the SOW and specific exceptions shall be obtained in writing from the identified Contracting Officer (KO), COMFRC Procurement Group, and/or the TPOC outlined in section 5 of this SOW.

3.2 This section describes the minimum requirements for the procurement, design and on-site installation of the new automatic film processor system at FRCSW, North Island, Building 250. The contractor shall make all of the adjustments, replacements, modifications, upgrades, and pass all of the environmental, safety, and fire regulations according to the technical requirements included in this SOW in paragraphs 2.0 and subsequent. Specifications and requirements are as follows:

3.3 General Requirements: The item offered shall be new and a current commercially available parts/model. A current model is defined as the manufacturer’s currently produced model, which, on the date this solicitation is issued, has been designed, engineered, sold, or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, and repair. The Contractor shall not utilize U.S Government personnel, facilities, equipment, or consumable materials for any task related to the paid service provided, except as specifically identified and authorized by the contract.

3.3.1 New Developments: The contractor shall identify any new developments that would improve the efficiency, accuracy, or productivity of the equipment or would decrease its operating costs. The contract shall notify the KO and TPOC in order that the new developments may, at the Government’s option, be included in the equipment. Reports of such developments shall be address to the KO.

3.3.2 Measuring and Indicating Device Graduations: All measuring and indicating devices on the equipment shall be graduated in the metric system. Volts and Amperes shall be International System of Units (Metric).

3.3.3 Controls: All electrical and mechanical operating controls shall be located conveniently, to the operator's workstation(s).

3.4 Environmental Protection and Safety Requirements: The completed installation shall meet all applicable Environmental Protection Agency (EPA) and Section 2.1.2j restriction for materials classified as hazardous to the environment in effect on the date of contract. During the operation of the equipment at the final location, all equipment shall comply with all applicable EPA and 2.1.2j in effect on the date of contract regulating the emission of material hazardous to the environment. The contractor shall coordinate with FRCSW and Naval Air Station (NAS), North Island regarding site approvals and environmental permits required by Federal, State, County, and Local Laws. For additional information, the contractor is instructed to contact the TPOC. Within 30 days from contract award, contractor shall provide in writing the make, model, capacity, footprint, mechanical, pneumatic, and electrical requirements of the equipment to the TPOC (CDRL A001).

3.4.1 Waste Disposal: Disposal of non-hazardous solid waste shall be the responsibility of the contractor. FRCSW shall assume all responsibility and associated liability for disposal of hazardous waste as defined in Section 2.1.2q.

3.4.2 Disposal of old equipment: Unless stated otherwise, shall be the responsibility of the Government. Contractor to disassemble, cut if necessary, and stage at a pre-arranged location for the Government to clean and dispose of the equipment. Contractor to contact TPOC and obtain specific instructions in regards to location and latest regulation from the government for disposal of old equipment/parts/machinery.

3.4.3 Safety and Health Requirements: All machine parts, components, fluids, mechanisms, and assemblies furnished for the automatic film processor system whether or not specifically required herein, shall comply with all of the requirements of Section 2.1.2i and Section 2.1.2j.

a. Mercury Restriction: The automatic film processor system shall not contain mercury or mercury compounds nor be exposed to free mercury during manufacture.

b. Asbestos Restriction: Asbestos and materials containing asbestos shall not be used on or in the automatic film processor system.

c. Lead: Lead and materials containing lead shall not be used on or in the automatic film processor system except electronic solder joints and otherwise stated.

d. Use of Polychlorinated Biphenyl (PCB): The use of polychlorinated biphenyl (PCB) on or in the equipment is prohibited.

e. Audible Noise Level: Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment. Noise generated by the work piece, shall be excluded in determining compliance of the equipment with the 84 dB requirements in Section 2.1.2i.

f. Lubrication: Means shall be provided to ensure adequate lubrication for all moving parts. Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have at least a 24-hour capacity. Means shall be provided to indicate a low oil condition. Shall a low oil condition occur; the machine shall enter an emergency stop condition upon completion of the current operation. All oil holes, grease fittings, and filler caps shall be accessible.

g. Interchangeability: All replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

4.0 DETAILED TASKS:

4.1 The automatic film processor system shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the machine to its maximum rating and capacity without distortion.

4.1.1 Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

4.1.2 Finish: The machine shall be finished in accordance with the manufacturer’s commercial practice. If paint is used it shall be of the lead-free type.

4.1.3 Workmanship: Workmanship of the machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

4.1.4 Marking on Instruments, Control Panels, and Plates: All words on plates shall be in the English language commonly spoken in the United States of America. Characters shall be engraved, etched, embossed, or stamped, in boldface on a contrasting background. All plates shall be corrosion resistant.

4.1.5 Castings and Forgings: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

4.1.6 Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

4.1.7 Threads: All threaded parts, either Standards (US) or International Metric (SI), used on the machine and its related attachments and accessories shall conform to Section 2.1.2b and the applicable "Detailed Standard" section referenced therein.

4.1.8 Welding, Brazing, or Soldering: Shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

4.1.9 Maintainability: The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts.

4.1.10 Functions & Features. The automatic film processor shall be meet the following minimum requirements:

4.1.10.1 Interface display feature that includes the keypad interface

4.1.10.2 High processing capacity of up to 56 sheets/hour (35cm x 43cm)

4.1.10.3 An intermediate fix rinse system that enhances process uniformity to both sides of the film

4.1.10.4 Feed-tray cover that allows for room light operation

4.1.10.5 Filtered developer solution that reduces film artifacts

4.1.10.6 Integrated chiller unit that maintains developer temperature uniformity in hot environments

4.1.10.7 Work in progress monitoring

4.1.10.8 Two 50 liter storage tanks

4.1.10.9 Low level monitoring of all tank solutions

4.1.10.10 Automatic tank solution controls and maintains correct solution levels

4.1.10.11 The chemical mixer shall meet the following requirements

a. The specific gravity control

b. Low-level indicator lamp and audible alarm activate when the solution level falls to 2.0 gallons or less. Indicator lamp shall include for developer and fixer

c. Mix shall start anytime when the end users need

d. Mix shall start anytime when solution level is below the requirements

e. Thermostatic control switch shall be used to protect the solenoid valve

f. Resettable fuse shall be used to protect the circuit of mixer

4.1.11 Electrical System. The machine shall conform to NFPA 79. The existing source power available at the facility is two hundred eight (208) Volt, sixty (60) Hertz (Hz). The machine’s electrical system shall be tolerant of fluctuation of plus or minus ten percent (±10%). The vendor shall be responsible for the complete electrical system that include any electrical transformer(s) and modifying the existing source voltage to the proper operating voltage of the equipment. A properly rated, and fused, single disconnect device shall be utilized on the machine with means of lockout in the “Off” position only.

a. Electrical Enclosure. Construction of the electrical enclosures shall conform to Section 2.2.4e standards. The enclosure shall be a NEMA 250 type 12 and shall be designed for an indoor non-hazardous location. All electrical components shall conform to applicable Section 2.2.4a standards. The machine shall be provided with interlocks on its electronic cabinet that shall instantly remove power from the equipment when the door is opened in accordance with Section 2.2.5b.

4.1.12 Arc Flash Protection. The machine enclosures shall be marked for arc flash in accordance with 2.2.5b, Paragraph 16.2.3 “Safety Signs for Electrical Enclosures” for arc flash safety.

4.1.13 Solid-State Components. Electrical devices used to power electrical servo of control voltage delivered to solid-state electrical components shall be solid-state devices. Such devices shall handle the electrical load imposed by operation of the machine to its maximum capability. The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

4.2 Marking on Instruments, Control Panels, and Plates: All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

4.2.1 Lubrication Plate. A lubrication plate shall be permanently and securely attached to each machine. The plate shall contain the following information:

a. Points of Lubricant Application

b. Servicing Interval

c. Type of Lubricant

d. Viscosity

e. Military or Federal Specification for Each Lubricant (If available)

f. Size and Type of Each Lubricant Filter

4.2.2 Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

a. Nomenclature

b. Manufacturer’s Name

c. Manufacturer’s Model Designation

d. Manufacturer’s Serial Number

e. Power Input (Volts, Total Amps, Phase, Frequency)

f. Contract Number

g. Date of Manufacture

4.2.3 Identification Marking of Military Property. An Item Unique Identification Marking (IUID) shall be provided in accordance with Section 2.1.2c and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text. This tag shall contain the information listed in paragraph 4.2.2 Nameplate.

4.3 Technical Data (CDRL A001/ CDRL A002). All documentation, operation manuals, maintenance manuals, programming manuals, student training materials, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and be grammatically correct. All technical data shall identify manufacturer's name, model number, serial number and contact number. The technical data shall be delivered with the machine to the receiving activity. The machine schematics & layout shall be furnished in both AutoCAD and Portable Document Format (PDF) formats.

4.3.1 Manuals (CDRL A001) / Drawings / (CDRL A002). The contractor shall furnish three (3) hard copies of all technical, training, and maintenance manuals and drawings containing all information in compliance with modifications of the system. The manuals shall provide the data necessary for the programming, operation, and maintenance of the machine and ancillary equipment. The contractor shall also furnish one (1) digital copy of the above technical manuals and drawings in PDF file format or Excel on CD-ROM(s), as appropriate. The digital manuals and drawings shall be organized, indexed and referenced similar to the equivalent hardcopy format (i.e. volume, manual, section, etc.).

4.3.2 Training Manuals (CDRL A001). The training manuals shall cover, in detail, all phases and cycles of operation such as start-up, maintenance, idle, shut down, troubleshooting, programming, running programs, printing, re-starting systems, etc. Manuals shall include the vendor's contact information, parts list, preventive maintenance cycles, all information and documentation necessary to properly service, operate, maintain, adjust, and perform all functions within the equipment.

4.3.3 Maintenance Manuals (CDRL A001). The maintenance manuals shall properly identify in detail the extent of preventive maintenance, repair, and/or troubleshooting of equipment. A complete list of all materials, chemicals, substances, and parts used for the maintenance and operation of the equipment shall be provided to the government.

4.3.4 Calibration Manuals (CDRL A001). The calibration manuals shall properly identify in detail the extent of calibration, part numbers, model numbers, and manufacturer used. A complete list of all materials, chemicals, substances, and parts used for the calibration, or that need to be calibrated within the equipment shall be provided to the Government ninety (90) days prior to installation of equipment. Manuals shall be provided at the time of delivery and/or before acceptance of equipment.

4.3.5 Lockout/Tagout (LOTO) Energy Control Procedure(S) (CDRL A001):

The Contractor shall determine whether all assets installed require an Energy Control Procedure (ECP), per Section 2.1.3c and Section 2.1.2j. If an asset requires an ECP, the Contractor shall complete the form referenced in Section 2.1.3d. The Contractor shall submit the ECP(s) to Equipment Engineering for review.

4.3.6 Onsite Adjustment (CDRL A001). All adjustments made to the equipment during testing, acceptance, and warranty shall be minimum for one year. Updated manual with all adjustments, updates, or changes made to the system shall be provided to the government.

4.3.7 Test Procedure Report (CDRL A001). Two (2) copies of the manufacturer's standard performance, operational, alignment, in accordance with section 4.0 shall be submitted with the contractors' proposal for government review. The government will inform the contractor of the acceptance or the rejection of test procedures.

4.4 Contractor Installation Responsibilities. The contractor shall provide all materials, labor, transportation and rigging support for complete installation of the automatic film processor and all associated tooling and components unless otherwise stated in this specification.

4.5 Training. After satisfactory completion of acceptance testing of the system, the vendor shall provide at least Four (4) working days of workforce familiarization training between 6:00 am and 14:30 pm Pacific time. Training shall be minimum for ten persons who are engineers, maintenance and calibration personnel. It shall be performed at the customer’s facility. Training shall include both classroom and hands-on portion, and shall utilize as-built drawings and manuals provided under this contract. All material for training and printed training aids shall be in the English language and shall become the property of the government. Government shall receive electronic sets in CD/DVD format and hard copy sets of all training materials. The contractor shall provide the government with the following training equipment with full software license permissions/ownership.

4.5.1 Operator Training. Operator-level training shall include the following:

a. Operating procedures, including how to overcome malfunctions that are commonly encountered in user-level engagement with the machine.

4.5.2 Maintenance Training. Maintenance training shall be provided for a minimum of two (2) mechanical and two (2) electrical/electronic maintenance personnel and shall include the following topics:

4.5.2.1 Mechanical Training.

a. Mechanical system of the film Processor

b. Review of mechanical schematics and drawings

c. Component location and function

d. Troubleshooting procedures and techniques

e. Repair procedures including disassembly and assembly

f. System maintenance and servicing

g. Set up, adjustment and calibration

h. Preventive maintenance procedures including lubrication points, type of lubrication and recommended frequency

i. General operation

4.5.2.2 Electrical Training.

a. Electrical and electronic components and system of the film Processor.

b. Review of electrical and electronic system drawings and wiring schematics

c. Troubleshooting procedure and techniques

d. Electrical and electronic equipment service and repair

e. Location of components and their function, adjustment procedure, frequency and calibration Procedures

f. Preventive maintenance and procedure and frequency

g. Controller maintenance and troubleshooting

h. Controller programming including parameter restoration from backup

i. General operation

4.5.3 Calibration Training. Calibration training shall consist the following:

a. Component location and function

b. Setup for calibration

c. Adjustment

d. Calibration procedure (CDRL A001)

5.0 QUALITY ASSURANCE:

5.1 Validation of Equipment: Contractor shall calibrate, align, test, perform consistency, heat, duration, stress, integrity tests and any other tests required to ensure system is working properly and meeting all guidelines and requirements at the sites, provide certificates for the tasks (CDRL A003).

5.2 Responsibility for Inspection. The contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract or purchase order, the contractor may use his own facility for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to witness any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

5.2.1 Responsibility for Compliance. All items must meet all requirements of sections three (3) and four (4).

5.3 Classification of Inspections. The inspection requirements specified herein are classified as follows:

5.3.1 Contract quality assurance inspection (Origin) (see 5.5).

5.3.2 Final Inspection/Acceptance test (Destination) (see 5.6).

5.4 Inspection Conditions. All inspections, tests, and examinations shall be performed in an indoor facility with ambient temperature conditions in the range of fifty-five degrees Fahrenheit (55° F) to one-hundred degrees Fahrenheit (100° F) and ten percent (10%) to ninety-five percent (95%) relative humidity.

5.5 Contract Quality Assurance Inspection (Origin). Contract quality assurance inspection shall be applied at the contractor’s facility prior to being offered for acceptance under the contract. The machine and all peripheral equipment added to the machine shall be fully assembled and perform all functions in accordance with this specification. Quality conformance inspection shall consist of the examination in 4.7 and the tests in 4.8. The machine shall pass the examination, all tests, and contract quality assurance inspection to be acceptable for shipment.

5.6 Final Inspection/Acceptance Test (Destination). Final Inspection and acceptance test shall be performed on the machine to ensure conformance with this purchase description. The acceptance test shall be performed only after the machine is installed at its final location. The acceptance test shall consist of the examination in 4.7 and all tests in 4.8. The machine shall pass the examination and all tests to be accepted.

5.7 Examination. The equipment shall be examined for design, dimensions, construction, materials, components, electrical equipment and workmanship to determine compliance with the requirements of this specification.

5.8 Tests. Unless otherwise specified all programs, instruments, materials, and tools required to perform and evaluate the tests shall be furnished by the contractor.

4.8.1 Operational Test. The film Processor system shall be operated in the standby mode not less than two (2) hours. Proper operation of all controls, components, functions, and calibration, adjusting mechanisms shall be checked and verified. Three (3) failures in a row to complete the run test may be cause for rejection of the entire system. After successful completion of the operational test, emergency stop devices, accessories and noise level shall be verified during the trial period.

6.0. POST AWARD CONFERENCE: Within seven (7) days from Contract award, the contractor shall conduct a post award meeting with the Government to provide a Plan of Action and Milestones (POA&M) report (CDRL A003) to identify dates for contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the TPOC. The milestones shall be prepared using a recognized project management technique (preferably Microsoft Project). The TPOC shall be notified prior to any changes being made to the POA&M (CDRL A003). The TPOC shall approve all changes prior to the changes being made. Contract shall not exceed one (1) year (360 days). The contractor shall be responsible to prepare and submit a program / plan review to FRCSW for approval. The plan review shall consist of the following:

6.1 Milestones (CDRL A003): Contractor to provide a weekly update to the FRCSW TPOC in regards to progress of installation, tests, problems, issues, and scheduling milestones at the project site, in building

6.2 Payments: Initial release of funds should be no more than twenty (20) percent with final release of balance of funds at the time of completion, final acceptance, and final clearance from all entities.

6.3 Program Scheduling (CDRL A003): The Contractor shall prepare and submit a project plan or schedule chart that delineates itemizing project tasks from contract award to install completion, to include engineering, design, manufacturing, delivery, training, and acceptance.

6.4 Program Review (CDRL A003): The Contractor shall be responsible to prepare and submit a program review to the TPOC for approval. The program review shall consist of:

6.4.1 Engineering Documentation

6.4.2 System Documentation.

a. Validation Report (CDRL A003)

b. System User’s Manuals (CDRL A001)

c. Calibration Procedures (CDRL A001)

d. Maintenance / Corrective Maintenance Manuals (CDRL A001)

e. Provisioning Technical Documentation (CDRL A001)

f. Schematics/Drawings (if required) of the Electrical and Mechanical (CDRL A001)

6.4.3 Validation Plan and Procedure: To include the fixtures and tools to be used during the validation procedure (validation to be done at the factory and at FRCSW) (CDRL A003). Any and all tools/fixtures/parts utilized to perform the validation of the equipment shall be included as part of the system or package of this contract and given to the Government upon completion of the project at no additional cost to Government.

7.0 SECURITY AND BASE ACCESS: Upon award, the Contractor shall request from the TPOC all documentation to request site clearance for all contractor personnel. This documentation shall be required within five (5) days following receipt of the Notice to Proceed, by the Contractor. The Contractor shall send the clearance request to the TPOC, at FRCSW. (SEE BELOW). Contractor to verify with TPOC at the time of award for the latest security rules and guidelines. Any and all costs incurred to secure entrance on to the base are at no cost to the government and the contractor’s responsibility.

7.1 Vetting: Vetting will necessitate advance planning and the timely exchange of the cited and/or required information, with the TPOC. For clarification, the procedure requires a minimum of fifteen (15) business days following receipt of the Personally Identifiable Information (PII) and may be subject to heightened requirements, without advance notice. Contractor shall contact TPOC for the latest forms required. It is the responsibility of the contractors to pass the vetting process.

7.2 Check-In: All personnel will be required to “check-in” at the Visitor Control Center (Bldg., 680), which is located at the Main Gate point-of-entry to Naval Base Coronado (NBC), at NAS North Island, San Diego, CA, between the hours of 0600-1430. Following receipt of a clearance, personnel will then be required to coordinate with their sponsor (e.g. TPOC) and obtain daily badges through the FRCSW Quarterdeck, located in Building 94; green daily badges are to be returned to the Quarterdeck at the end of business day before leaving the base.

7.3 All personnel with no exceptions, whether they are internally vetted, or represent the Contracting Officer, shall report to the FRCSW, Building 94, and Quarter Deck every day, present their ID and retrieve their daily green badge. Personnel found within FRCSW not wearing the green badge and shall be requested to leave the job site at no expense to the Government and not return until they have procured their Green Badge. The Green Badge has to be picked up every morning and dropped off at end of work- shift every day, no exceptions.

7.4 Failure to return or lost green badge can result on blocked access to the military base.

7.5 Designated Government Representative (TPOC): Frank La Falce, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-2937, E-mail: frank.c.lafalce.civ@us.navy.mil

8.0 WARRANTY: Upon final acceptance, a warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government and final payment acceptance by the contractor. The warranty shall cover all parts/labor of the identified and accepted system and equipment. This means, parts will be defect free for one-year under normal operating conditions from the date of final acceptance, not the manufacturing or installation date. Replacement of said parts shall be at no additional cost to the Government. This shall include shipping, handling, and any removal or installation involved in the replacement of said parts. Additionally, the warranty shall name FRCSW as the owner of the equipment and/or related structures.

8.2. Contractor: The warranty shall also include the following provisions

8.3 Technical Support: A qualified technical representative shall provide telephone/email support during normal business hours, Monday through Friday (excluding Federal holidays or shutdown period) during the hours of 0600 and 1430, local time.

8.4 Availability: The Contractor’s technical staff must be available to provide support either in-person, or via telephone at no additional charge and/or cost, to the Government. Additionally, it is incumbent upon the Contract that support of specific issues and/or general inquiries must be provided within twenty-four (24) hours, following notification by the Government.

9.0 ASSUMPTIONS, ISSUES AND LIABILITIES: The Contractor shall be expected to provide “supplies and services” in such a manner, that minimizes the likelihood and/or potential for disruption of production activities, at the Government facility. Work schedules that are influenced by either a federal holiday or shutdown period will be initiated or resumed on the next regularly scheduled workday of the Government.

9.1 Shipment and Storage: The Contractor shall be responsible for the shipment and storage of all tools, material, and supplies needed to complete all requirements that are specified in the subject order’s SOW. When required and/or identified as a component of Contractor performance, the Government will be responsible for providing a “lay-down” area. However, any and/or all related security measures and the associated costs are the sole responsibility of Contractor.

INSTALLATION RESPONSIBILITIES

Government Contractor

() (XX) a. Furnish labor and material handling equipment for off-loading and placing item on foundation.

() (XX) b. Provide and install installation hardware (anchor bolts, nuts, etc)

() (XX) c. Set and rough level the machine on its foundation.

() (XX) d. Level and align machine.

() (XX) e. Provide all necessary materials required to connect machine to the provided utilities and perform hookups.

() (XX) f. Provide all necessary materials, tools, gages, and instrumentation necessary to perform the required tests.

() (XX) g. Provide and charge all systems with fluids in accordance with manufacturer’s instructions.

() (XX) h. Provide materials for the performance testing both the contractor’s facility and at customer facility.

GOVERNMENT RESPONSIBILITIES

( X ) Provide utilities hook-up within twenty (20) feet of the machine