Draft SOW FMVSS 208 212 219 301 305_(693JJ24RQ00286).pdf

Statement of Work

For

FMVSS No. 208, 212, 219, 301 305 Compliance Testing Contract

Page

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUMMARY

B.1.1 Supplies/Services/Requirements

The Contractor shall provide the qualified personnel, facilities, materials, supplies, equipment and services, except as identified in Section H.3, Government Furnished Property (GFP), necessary to perform inspection, compliance testing, and reporting services to determine conformance of motor vehicles to the requirements of the following Federal Motor Vehicle Safety Standards (FMVSS):

The FMVSS No. 212, and 219 tests shall be performed in conjunction with the FMVSS No. 208 crash tests as specified in the Office of Vehicle Safety Compliance (OVSC) Test Procedure TP-208-15.

FMVSS No. 301 and 305 shall also be performed in conjunction with the FMVSS No. 208 crash test, if they are applicable to the test vehicle. FMVSS No. 301 shall be conducted following OVSC Test Procedure TP-208-15, and FMVSS No. 305 shall be conducted following the latest OVSC Test Procedure for 305 at time of testing.

FMVSS No. 212, 219, 301, and 305 shall be noted as an indicant test and specified as such on the test reports. An “indicant” test refers to a test that provides a good indication of how a vehicle performs, although the test is not conducted in full accordance to the standard.

Following completion of vehicle testing, the vehicle shall undergo post-test restraint deactivation. This may also include, at the request of the COR, a battery disposal process of certain types of batteries used in the vehicle propulsion system.

B.1.2 Contract Type

This is an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed-Price (FFP) Contract with Cost Reimbursement elements for the following items: (1) Towing, Parts, and Dealer Repairs; (2) Contractor Purchased Child Restraints; and (3) Battery Disposal.

Standard No. Title

FMVSS No. 208 Occupant Crash Protection

FMVSS No. 212 Windshield Mounting

FMVSS No. 219 Windshield Zone Intrusion

FMVSS No. 301 Fuel System Integrity (frontal)

FMVSS No. 305 Electric-powered Vehicles: electrolyte spillage and electric shock protection (frontal)

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum Obligation

Upon execution of the IDIQ contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.4.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the government.”

B.2.2 Maximum Obligation

The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.4.2 through B.4.6. The overall IDIQ contract ceiling amount is $TBD.

The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

B.3.1 Contract Schedule Prices

This contract includes two “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2) and the Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4, and 5).

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is actually conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage* and disposal of test items.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the fixed prices set forth in Sections B.4.1 through B.4.6, and will reimburse the Contractor at actual costs for the cost reimbursement Contract Line Item Numbers (CLINs) identified in Section B.

Except for the known requirements identified in Section B.4.1, the Government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not- To-Exceed” amount specified for each contract period.

Optional quantities for the Base Period and Option Period, if required by the Government, will be exercised in the form of delivery orders.

*Note: After testing, vehicles must be made available for General Services Administration (GSA) sale at the test site. Under no circumstances will vehicle storage costs, fees for services associated with GSA sale of test vehicles, or noncompliance technical meetings held at the Contractor’s site be permitted as a separate cost item. These costs, if any, must be included in the fixed test prices as set forth in Section B.4.

B.3.2 Contract Line Item Definitions

The Price Schedules include the following Contract Line Items described below.

FMVSS No. 208 Tests

The following CLINs for each contract year are the core FMVSS No. 208 tests.

1. Suppression Test Using a Child Restraint Used with a dummy or a representative human subject, 12-month old, 3-year-old, or 6-year-old:

One child restraint with one size occupant in 3 seat track positions, and where applicable, with and without a blanket, and the handle, sunscreen and base in each position required by FMVSS No. 208 plus one reactivation using a 5th female dummy or representative human subject.

2. Suppression Test Without a Child Restraint Used with a 3-year-old, or 6-year-old dummy or a representative human subject: All the positions required by FMVSS No. 208 for the size dummy being used plus one reactivation using a 5th female dummy or representative human subject.

3. Low Risk Deployment Test

Used with a 12-month old, 3-year-old, 6-year-old, or 5th female dummy: One FMVSS 208 low risk deployment test plus pre-and post-test dummy calibrations. Includes labor and supplies, but not repair parts. Repair parts and repairs from an OEM dealership shall be invoiced separately

4. Frontal Crash Test One FMVSS 208 frontal crash test at 0o ±30o, 0 to 40 mph, either 5th female or 50th male dummies, either belted or unbelted, plus pre and post-test dummy calibrations, and the FMVSS No. 212, and 219 procedures.

5. Frontal Offset Crash Test

One FMVSS No. 208 frontal 40% offset crash test, with belted 5th female dummies, plus pre and post-test dummy calibrations, and the FMVSS No. 212, and 219 procedures.

6. FMVSS No. 301 Add-on

Following the FMVSS No. 208 test procedures, starting immediately after the FMVSS No. 208 crash test, check the vehicle for fuel system integrity requirements of FMVSS No. 305, as stated in the test procedures. The requirements for the crash, such as impact angle, dummies used, and vehicle speed, will be provided by the COR prior to the crash. This test requirement is to be documented as “Indicant” on the test report, unless otherwise stated by the COR.

7. FMVSS No. 305 Add-on Following the FMVSS No. 208 test procedures, starting immediately after the FMVSS No. 208 crash test, check the vehicle for electrolyte spillage and electrical shock protection requirements of FMVSS No. 305, as stated in the test procedures. The requirements for the crash, such as impact angle, dummies used, and vehicle speed, will be provided by the COR prior to the crash.

This test requirement is to be documented as “Indicant” on the test report, unless otherwise stated by the COR.

8. Non-Crash FMVSS 208 Requirements

Checks on one vehicle for rear seating position seat belts (FMVSS 208 S4.1.4.2(b) & S4.2.4), air bag labels (S4.5.1), readiness indicator (S4.5.2), passenger air bag manual cut-off device (S4.5.4), lap belt lockability (S7.1.1.5), seat belt warning system (S7.3), seat belt contact force (S7.4.3), seat belt latch plate access (S7.4.4), seat belt retraction (S7.4.5), seat belt guides and hardware (S7.4.6) and air bag suppression telltale (S19.2.2).

FMVSS Nos. 212, 219, 301 and 305 tests shall be conducted in at the same time as the FMVSS No. 208 crash tests.

Cameras and Data Acquisition Equipment

The following CLINs for each contract year are for additional cameras and data acquisition equipment that may be added to any of the core FMVSS No. 208 tests. These CLINs may also be for an FMVSS No. 305 test that may be performed in conjunction with the FMVSS No. 208 crash test.

9. Additional Camera

Each camera in excess of that specified in the FMVSS No. 208 test procedure.

10. Additional Sensor and Data Acquisition Equipment Each additional sensor in excess of that specified in the FMVSS No. 208 test procedure and that specified in any line item.

Vehicle Repairs for Low Risk Deployment Tests

The following CLIN for each contract year covers the repair of the vehicle in between low risk deployment tests.

11. Repair of Vehicle after a Low Risk Deployment Test

Price for the Contractor to repair vehicle at the laboratory between FMVSS No. 208 low risk deployment tests. This includes any administrative cost for the Contractor to acquire the necessary parts from an original equipment manufacturer (OEM) dealership.

Restraint Deactivation and Battery Disposal

The following CLINs for each contract year are for deactivating vehicle restraints and, if requested by the COR, removing, packaging, shipping, and recycling of the vehicle high voltage battery.

12. Restraint Deactivation

Vehicle safety restraints made inactive by safely deploying all undeployed air bags and seat belt pretensioners and removing no less than 1 foot (12 in.) of seat belt webbing from each seat belt.

13. Battery Disposal** Price for the Contractor to remove the high voltage battery pack or energy storage device from the vehicle, properly package the high voltage battery pack or energy storage device in a shipping container, adhering to all required federal and state laws concerning the shipment of this type of material, and then arrange for proper shipping and recycling of the battery pack. The Contractor shall maintain a record of all battery disposals. This CLIN applies to, but is not limited to, certain types of propulsion system batteries or energy storage devices such as those used in electric vehicles, hybrid electric vehicles, plug-in hybrid electric vehicles, and hydrogen vehicles.

Child Restraints

The following CLINs for each contract year covers the storage, purchasing and handling of child restraints.

14. Storage of Child Restraints

Price per child restraint per year to store the restraints used for suppression and low risk deployment tests.

15. Purchasing Child Restraints – Handling Charge

Administrative cost, per order, for the Contractor to acquire child restraints for the Government.

16. Contractor Purchased Child Restraints** The CLIN covers the procurement of child restraints for the Government. It does not include the administrative cost of purchasing child restraints.

Towing, Parts and Dealer Repairs

The following CLIN for each contract year covers vehicle towing, parts, and repairs.

17. Towing, Parts and Dealer Repairs**

The CLIN covers towing, parts and dealer repair expenses. It includes having the vehicle towed to and from an OEM dealership for repairs, labor and parts, windshield replacement, and parts purchased from the dealership to repair vehicles at the laboratory after FMVSS No. 208 low risk deployment tests or whenever necessary.

Miscellaneous Investigation Support

The following CLIN for each contract year covers miscellaneous investigation support beyond the standard test procedure.

18. Miscellaneous Investigation Support**

On an as needed basis, this CLIN shall be used for miscellaneous investigation work beyond the standard test procedure. It may include, but is not limited to, additional pictures/videos, removal of parts from the vehicle, installation of new parts, and taking additional measurement.

**Reimbursement for CPTI

The following Line Items described in Section B.3.2 (i.e., Item 12 - Battery Disposal), (Item 15 - Contractor Purchased Child Restraints), (Item 16 - Towing, Parts and Dealer Repairs) and (Item 17 - Miscellaneous Investigation Support) are cost reimbursement CLINs for this contract and any subsequent Delivery Order. The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices with any associated tax, shipping, and handling costs (if applicable).

The cost reimbursement CLINs may be subject to change provided that (1) the new items do not exceed the funds available for procuring the items and that (2) the Contractor has not begun fulfilling the order. Under these circumstances, the Contracting Officer may direct the Contractor to stop any acquisition of cost reimbursement items until the changed specifications are provided.

If the Contractor estimates their potentially incurred costs shall exceed the obligated Delivery Order amount, the Contractor shall notify the Contracting Officer or the COR prior to incurring said costs. The Contractor shall not proceed with the purchase until given approval by the Contracting Officer or COR. Please note that the Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.

B.4 PRICE SCHEDULES

B.4.1 Price Schedule – Base Period (Contract Year 1) – Known Requirements

(Prices shall be in effect during the period from Month dd, 20xx through Month dd, 20xx)

Total Not-To-Exceed Amount: $TBD CLIN Description Quantity Fixed Unit

Price Extended Price

00001 One (1) Kick-Off Meeting as described in Section C.4

$TBD

TOTAL $TBD

B.4.2 Price Schedule – Base Period (Contract Year 1) – Optional Requirements

(Prices shall be in effect during the period from Month dd, 20XX through Month dd, 20xx)

Total Not-To-Exceed Amount: $TBD FMVSS No. 208 Tests

CLIN Description Quantity Fixed Unit Price

10001 Suppression Test Using a Child Restraint (Reference B.3.2, Item 1)

1-100 $TBD

101-200 $TBD

201-300 $TBD

301-400 $TBD

10002 Suppression Test Without a Child Restraint (Reference B.3.2, Item 2)

1-20 $TBD

21-40 $TBD

41-60 $TBD

10003 Low Risk Deployment Test (Reference B.3.2, Item 3)

1-20 $TBD

21-60 $TBD

61-120 $TBD

121-200 $TBD

10004 Frontal Crash Test (Reference B.3.2, Item 4)

1-5 $TBD

6-10 $TBD

11-40 $TBD

10005

Frontal Offset Crash Test (Reference B.3.2, Item 5)

1-5 $TBD

10006 FMVSS No. 301 Add-on

(Reference B.3.2, Item 6)

1-5 $TBD

10007

FMVSS No. 305 Add-on (Reference B.3.2, Item 7)

1-5 $TBD

6-10 $TBD

11-40 $TBD

10008 Non-Crash FMVSS 208 Requirements (Reference B.3.2, Item 8)

$TBD

Cameras and Data Acquisition Equipment

CLIN Description Quantity Fixed Unit Price

10009 Additional Camera (Reference B.3.2, Item 9)

$TBD

10010 Additional Sensor and Data Acquisition Equipment (Reference B.3.2, Item 10)

Vehicle Repairs for Low Risk Deployment Tests

CLIN Description Quantity Fixed Unit Price

10011 Repair of Vehicle after a Low Risk Deployment Test (Reference B.3.2, Item 11)

1-20 $TBD

21-60 $TBD

61-150 $TBD

Restraint Deactivation and Battery Disposal

CLIN Description Quantity Fixed Unit Price

10012 Restraint Deactivation (Reference B.3.2, Item 12)

$TBD

10013 Battery Disposal (Reference B.3.2, Item 13)

Cost Reimbursement Item

CLIN Description Quantity Fixed Unit Price

10014 Storage of Child Restraints (Reference B.3.2, Item 14)

1-250 $TBD

251-500 $TBD

500-1000 $TBD

10015 Purchasing Child Restraints – Handling Charge (Reference B.3.2, Item 15)

$TBD

10016 Contractor Purchased Child Restraints (Reference B.3.2, Item 16)

Cost Reimbursement Item

Towing, Parts and Dealer Repairs

CLIN Description Quantity Fixed Unit Price

10017 Towing, Parts and Dealer Repairs (Reference B.3.2, Item 17)

Cost Reimbursement Item

Miscellaneous Investigation Support

CLIN Description Quantity Fixed Unit Price

10018 Miscellaneous Investigation Support (Reference B.3.2, Item 18)

B.4.3 Price Schedule – Base Period (Contract Year 2)

Total Not-To-Exceed Amount: $TBD FMVSS No. 208 Tests

CLIN Description Quantity Fixed Unit Price

20001 Suppression Test Using a Child Restraint (Reference B.3.2, Item 1)

1-100 $TBD

101-200 $TBD

201-300 $TBD

301-400 $TBD

20002 Suppression Test Without a Child Restraint (Reference B.3.2, Item 2)

1-20 $TBD

21-40 $TBD

41-60 $TBD

20003 Low Risk Deployment Test (Reference B.3.2, Item 3)

1-20 $TBD

21-60 $TBD

61-120 $TBD

121-200 $TBD

20004 Frontal Crash Test (Reference B.3.2, Item 4)

1-5 $TBD

20005

(Reference B.3.2, Item 5)

1-5 $TBD

20006

FMVSS No. 301 Add-on (Reference B.3.2, Item 6)

1-5 $TBD

20007

(Reference B.3.2, Item 7)

1-5 $TBD

20008 Non-Crash FMVSS 208 Requirements (Reference B.3.2, Item 8)

$TBD

Cameras and Data Acquisition Equipment

CLIN Description Quantity Fixed Unit Price

20009 Additional Camera (Reference B.3.2, Item 9)

$TBD

20010 Additional Sensor and Data Acquisition Equipment (Reference B.3.2, Item 10)

$TBD

Vehicle Repairs for Low Risk Deployment Tests

CLIN Description Quantity Fixed Unit Price

20011 Repair of Vehicle after a Low Risk Deployment Test (Reference B.3.2, Item 11)

1-20 $TBD

21-60 $TBD

61-150 $TBD

Restraint Deactivation and Battery Disposal

CLIN Description Quantity Fixed Unit Price

20012 Restraint Deactivation (Reference B.3.2, Item 12)

$TBD

20013 Battery Disposal

CLIN Description Quantity Fixed Unit Price

20014 Storage of Child Restraints (Reference B.3.2, Item 14)

1-250 $TBD

251-500 $TBD

500-1000 $TBD

20015 Purchasing Child Restraints – Handling Charge (Reference B.3.2, Item 15)

$TBD

20016 Contractor Purchased Child Restraints (Reference B.3.2, Item 16)

Cost Reimbursement Item

Towing, Parts and Dealer Repairs

Price

20017 Towing, Parts and Dealer Repairs (Reference B.3.2, Item 17)

Cost Reimbursement Item

Miscellaneous Investigation Support

CLIN Description Quantity Fixed Unit Price

20018 Miscellaneous Investigation Support

B.4.4 Price Schedule – Base Period (Contract Year 3)

Total Not-To-Exceed Amount: $TBD FMVSS No. 208 Tests

CLIN Description Quantity Fixed Unit Price

30001 Suppression Test Using a Child Restraint (Reference B.3.2, Item 1)

1-100 $TBD

101-200 $TBD

201-300 $TBD

301-400 $TBD

30002 Suppression Test Without a Child Restraint (Reference B.3.2, Item 2)

1-20 $TBD

21-40 $TBD

41-60 $TBD

30003 Low Risk Deployment Test (Reference B.3.2, Item 3)

1-20 $TBD

21-60 $TBD

61-120 $TBD

121-200 $TBD

30004 Frontal Crash Test (Reference B.3.2, Item 4)

1-5 $TBD

30005

(Reference B.3.2, Item 5)

1-5 $TBD

30006

(Reference B.3.2, Item 6)

1-5 $TBD

30007

(Reference B.3.2, Item 7)

1-5 $TBD

6-10 $TBD

11-40 $TBD

30008 Non-Crash FMVSS 208 Requirements (Reference B.3.2, Item 8)

$TBD

Cameras and Data Acquisition Equipment

CLIN Description Quantity Fixed Unit Price

30009 Additional Camera (Reference B.3.2, Item 9)

$TBD

30010 Additional Sensor and Data Acquisition Equipment (Reference B.3.2, Item 10)

$TBD

Vehicle Repairs for Low Risk Deployment Tests

CLIN Description Quantity Fixed Unit Price

30011 Repair of Vehicle after a Low Risk Deployment Test (Reference B.3.2, Item 11)

1-20 $TBD

21-60 $TBD

61-150 $TBD

Restraint Deactivation and Battery Disposal

CLIN Description Quantity Fixed Unit Price

30012 Restraint Deactivation (Reference B.3.2, Item 12)

$TBD

30013 Battery Disposal

CLIN Description Quantity Fixed Unit Price

30014 Storage of Child Restraints (Reference B.3.2, Item 14)

1-250 $TBD

251-500 $TBD

500-1000 $TBD

30015 Purchasing Child Restraints – Handling Charge (Reference B.3.2, Item 15)

$TBD

30016 Contractor Purchased Child Restraints (Reference B.3.2, Item 16)

Cost Reimbursement Item

Towing, Parts and Dealer Repairs

CLIN Description Quantity Fixed Unit Price

30017 Towing, Parts and Dealer Repairs (Reference B.3.2, Item 17)

Cost Reimbursement Item

Miscellaneous Investigation Support

CLIN Description Quantity Fixed Unit Price

30018 Miscellaneous Investigation Support

B.4.5 Price Schedule – Base Period (Contract Year 4)

Total Not-To-Exceed Amount: $TBD FMVSS No. 208 Tests

CLIN Description Quantity Fixed Unit Price

40001 Suppression Test Using a Child Restraint (Reference B.3.2, Item 1)

1-100 $TBD

101-200 $TBD

201-300 $TBD

301-400 $TBD

40002 Suppression Test Without a Child Restraint (Reference B.3.2, Item 2)

1-20 $TBD

21-40 $TBD

41-60 $TBD

40003 Low Risk Deployment Test (Reference B.3.2, Item 3)

1-20 $TBD

21-60 $TBD

61-120 $TBD

121-200 $TBD

40004 Frontal Crash Test (Reference B.3.2, Item 4)

1-5 $TBD

40005

(Reference B.3.2, Item 5)

1-5 $TBD

40006

(Reference B.3.2, Item 6)

1-5 $TBD

40007

(Reference B.3.2, Item 7)

1-5 $TBD

6-10 $TBD

11-40 $TBD

40008 Non-Crash FMVSS 208 Requirements (Reference B.3.2, Item 8)

$TBD

Cameras and Data Acquisition Equipment

CLIN Description Quantity Fixed Unit Price

40009 Additional Camera (Reference B.3.2, Item 9)

$TBD

40010 Additional Sensor and Data Acquisition Equipment (Reference B.3.2, Item 10)

$TBD

Vehicle Repairs for Low Risk Deployment Tests

CLIN Description Quantity Fixed Unit Price

40011 Repair of Vehicle after a Low Risk Deployment Test (Reference B.3.2, Item 11)

1-20 $TBD

21-60 $TBD

61-150 $TBD

Restraint Deactivation and Battery Disposal

CLIN Description Quantity Fixed Unit Price

40012 Restraint Deactivation (Reference B.3.2, Item 12)

$TBD

40013 Battery Disposal

40014 Storage of Child Restraints (Reference B.3.2, Item 14)

1-250 $TBD

251-500 $TBD

500-1000 $TBD

40015 Purchasing Child Restraints – Handling Charge (Reference B.3.2, Item 15)

$TBD

40016 Contractor Purchased Child Restraints (Reference B.3.2, Item 16)

Cost Reimbursement Item

Towing, Parts and Dealer Repairs

CLIN Description Quantity Fixed Unit Price

40017 Towing, Parts and Dealer Repairs (Reference B.3.2, Item 17)

Cost Reimbursement Item

Miscellaneous Investigation Support

CLIN Description Quantity Fixed Unit Price

40018 Miscellaneous Investigation Support

B.4.6 Price Schedule – Base Period (Contract Year 5)

Total Not-To-Exceed Amount: $TBD FMVSS No. 208 Tests

CLIN Description Quantity Fixed Unit Price

50001 Suppression Test Using a Child Restraint (Reference B.3.2, Item 1)

1-100 $TBD

101-200 $TBD

201-300 $TBD

301-400 $TBD

50002 Suppression Test Without a Child Restraint (Reference B.3.2, Item 2)

1-20 $TBD

21-40 $TBD

41-60 $TBD

50003 Low Risk Deployment Test (Reference B.3.2, Item 3)

1-20 $TBD

21-60 $TBD

61-120 $TBD

121-200 $TBD

50004 Frontal Crash Test (Reference B.3.2, Item 4)

1-5 $TBD

50005

(Reference B.3.2, Item 5)

1-5 $TBD

50006

(Reference B.3.2, Item 6)

1-5 $TBD

50007

(Reference B.3.2, Item 7)

1-5 $TBD

6-10 $TBD

11-40 $TBD

50008 Non-Crash FMVSS 208 Requirements (Reference B.3.2, Item 8)

$TBD

Cameras and Data Acquisition Equipment

CLIN Description Quantity Fixed Unit Price

50009 Additional Camera (Reference B.3.2, Item 9)

$TBD

50010 Additional Sensor and Data Acquisition Equipment (Reference B.3.2, Item 10)

$TBD

Vehicle Repairs for Low Risk Deployment Tests

CLIN Description Quantity Fixed Unit Price

50011 Repair of Vehicle after a Low Risk Deployment Test (Reference B.3.2, Item 11)

1-20 $TBD

21-60 $TBD

61-150 $TBD

Restraint Deactivation and Battery Disposal

50012 Restraint Deactivation (Reference B.3.2, Item 12)

$TBD

50013 Battery Disposal

CLIN Description Quantity Fixed Unit Price

50014 Storage of Child Restraints (Reference B.3.2, Item 14)

1-250 $TBD

251-500 $TBD

500-1000 $TBD

50015 Purchasing Child Restraints – Handling Charge (Reference B.3.2, Item 15)

$TBD

50016 Contractor Purchased Child Restraints (Reference B.3.2, Item 16)

Cost Reimbursement Item

Towing, Parts and Dealer Repairs

CLIN Description Quantity Fixed Unit Price

50017 Towing, Parts and Dealer Repairs (Reference B.3.2, Item 17)

Cost Reimbursement Item

Miscellaneous Investigation Support

CLIN Description Quantity Fixed Unit Price

50018 Miscellaneous Investigation Support

(END OF SECTION B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

ACOR Alternate Contracting Officer’s Representative ATD Anthropomorphic Test Device CAP Contractor Acquired Property CO Contracting Officer COR Contracting Officer’s Representative COR (TO) Contracting Officer’s Representative (Delivery Order) CRS Child Restraint Systems DOT U.S. Department of Transportation FFP Firm Fixed Price FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GSA General Services Administration ISO International Organization for Standardization NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OEM Original Equipment Manufacturer OVSC Office of Vehicle Safety Compliance SOW Statement of Work QA/QC Quality Assurance/Quality Control TP Test Procedure VIN Vehicle Identification Number

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs due to road traffic crashes. The agency develops, promotes, and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies associated with vehicle use and highway travel.

As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSSs). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable FMVSS.

Under this compliance test program, NHTSA’s Office of Vehicle Safety Compliance (OVSC) will select vehicles and items of motor vehicle equipment for compliance testing. OVSC relies upon the data and analyses generated by the testing to determine whether vehicle manufacturers’ self-certifications are valid.

The Government reserves the right, under this contract, to conduct any or all of these compliance tests in each year, in addition to other occupant protection related testing and analysis in the area of general traffic safety as needed.

C.3 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified personnel, facilities materials, supplies and equipment to perform inspection and compliance testing services in accordance with FMVSS No. 208, Occupant Crash Protection, FMVSS No. 212, Windshield Mounting, FMVSS No. 219, Windshield Zone Intrusion, FMVSS No. 301, Fuel System Integrity (Frontal), and FMVSS No. 305, Electric Powered Vehicles: electrolyte spillage and electrical shock protection. The Government will provide the Contractor with the test vehicles, anthropomorphic test devices (dummies) without instrumentation, and child restraint systems (CRSs) as Government Furnished Property (GFP).

The compliance tests for FMVSS No. 208 include low risk static deployment tests, inflatable restraint suppression tests, and full scale dynamic crash tests. Each GFP test vehicle shall undergo a full scale dynamic crash test. Testing for FMVSS Nos. 212, 219, 301 (where applicable) and 305 (where applicable) shall be performed in conjunction with the full scale dynamic crash test. All testing shall be performed as specified in the OVSC Test Procedure, TP-208-14, which will include live streaming of the setup and test itself. At the conclusion of each test using a GFP test vehicle and prior to GSA sale, and upon request by the Contracting Officer’s Representative (COR), the Contractor shall make all test vehicle safety restraints inactive by safely deploying all undeployed air bags and seat belt pretensioners and removing no less than 1 foot (12 in.) of seat belt webbing from each seat belt. Prior to GSA sale, if applicable, the Contractor shall initiate the battery disposal process which involves removing the high voltage battery pack or energy storage device used for propulsion from the vehicle and properly packing the device for shipping or disposal.

Prior to the full scale dynamic crash test, numerous low risk static deployment tests and/or inflatable restraint suppression tests, along with other passenger restraint systems tests may be performed. Prior to the low risk, static deployment tests, the Contractor shall procure from a dealership* or vehicle manufacturer authorized service/sales location, genuine service replacement parts parts** to repair the vehicle to like new condition. The Contractor shall obtain approval from the COR to either perform the repair in-house, or have the dealership perform the repair. In preparation for the full scale dynamic crash test, the Contractor shall have the GFP test vehicle transported to and repaired by a dealership or vehicle manufacturer authorized service location after the completion of the low risk static deployment tests, inflatable restraint suppression tests, or other passenger restraint systems tests. If a dealership or service center is not available, under direction by the COR, the lab Contractor may perform the final repairs.

*Note: Dealership refers to a franchise associated with the OEM of the GFP test vehicle and authorized by the OEM to sell OEM parts and perform repairs.

**Note: The windshield is a possible exception. If a windshield is damaged during a low risk deployment test, the Contractor shall notify the NHTSA COR. If the COR determines that a replacement windshield is needed, the Contractor shall make arrangements with a dealer or windshield replacement company to replace the windshield on-site with an OEM windshield. If an OEM windshield is not available, an aftermarket windshield may be used upon approval from the COR. The costs for the windshield and services from the dealer or windshield replacement company shall be reimbursed under the Towing, Parts and Repairs CLIN.

When necessary, the Government may require additional investigation support. This may include, but is not limited to, additional pictures/videos, removal of parts from the vehicle, installation of new parts, and providing additional measurements or inspection. The Government shall reimburse the Contractor for these costs in accordance with the Price Schedule specified in B.4.

Upon request of the Government, the Contractor shall purchase additional child restraint systems for the compliance tests. The Government shall reimburse the Contractor for the actual cost plus the administrative cost of purchasing the restraints in accordance with the Price Schedule specified in B.4.

The Contractor shall store the child restraint systems in an environmentally controlled storage area/facility.

The Contractor shall perform and complete testing and associated inspections within the timeframe specified in Section F.4.1, Deliverables/Milestones Schedule, and shall submit deliverables as required by the Schedule.

C.4 KICK-OFF MEETING

Within two (2) weeks of the effective date of the contract award, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via virtually. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.5 SPECIFIC CONTRACT REQUIREMENTS

C.5.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with the terms and conditions of this contract for the full potential performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframes specified in Section F.4.1, Deliverables/Milestones Schedule.

C.5.2 Test Procedures and Quality Assurance/Quality Control Project Plan

The Contractor shall perform all work in accordance with the requirements of the FMVSSs, the OVSC Test Procedures (TPs), and any applicable federal regulations. The list of applicable TPs is in Section J and each TP is incorporated into this contract. Applicable federal regulations are available for reference via the following link: www.ecfr.gov.

http://www.ecfr.gov/

Specific contract requirements supersede all requirements in the OSVC Test Procedures (TPs) incorporated by reference in Section J. If there is a conflict between the OVSC TPs and the requirements of the contract, the contract shall prevail.

Detailed “in-house” check-off-sheet style test procedures created by the Contractor will be referred to hereinafter as “Contractor Test Procedures.” Contractor Test Procedures are subject to the COR approval.

In addition to meeting the requirements of the test procedures, the Contractor shall follow its internal Quality Assurance/Quality Control (QA/QC) project plan developed specifically for this compliance program. Within four (4) weeks of the effective date of the contract, the Contractor shall provide the COR with an update to its QA/QC project plan that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original. The Contractor shall submit proposed revisions to its QA/QC project plan to the COR in advance for review and approval before implementing any such revisions.

C.5.3 Government Furnished Property (GFP)

Government Furnished Property refers to property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of this contract (Refer to Section H.3). The Contractor shall notify the COR within 24 hours of receipt of any GFP.

The Government shall furnish to the Contractor test vehicles, anthropomorphic test devices, and child restraint systems as described below.

C.5.3.1 Test Vehicles

The Government shall arrange for the delivery of test vehicles to the Contractor’s point of receipt.

The Contractor shall inspect a test vehicle immediately upon delivery and document its condition.

A “Vehicle Condition” form will be supplied to the Contractor by the NHTSA COR for each vehicle transferred to its facility for testing. The upper half of the form describes the vehicle in detail, and is to be completed at the time of vehicle receipt. The lower half provides space for a detailed description of the post-test condition, and is to be completed after the test. Vehicle Condition forms must be submitted to the COR in accordance with Section F.4.1, with copies of the Final Test Report. Failure to submit the required vehicle condition form will result in rejection of the Final Test Report.

The Contractor shall be responsible for the storage and security of all test vehicles from receipt until sale or transfer from its facility as instructed by the COR.

The Contractor is responsible to accept test vehicles from automobile dealers/distributors, or vehicle transporters, or including government-contracted transporters.

If a vehicle is delivered by a dealer/distributor or a vehicle transporter (other than a Government-contracted transporter), the Contractor shall verify the following:

• Tires and wheel rims are new, or like new condition if the vehicle previously tested to another OVSC compliance test.

• There are no dents or other interior or exterior flaws in the vehicle body.

• The vehicle has been properly prepared and is in running condition.

• The glove box contains an owner’s manual, warranty document, consumer information, and extra set of keys.

• Proper fuel filler cap is supplied on the vehicle.

• All options listed on the “window sticker” are present on the test vehicle.

• The VIN (vehicle identification number) on the vehicle condition report matches the VIN on the vehicle.

If a vehicle is delivered by a Government-contracted transporter, the Contractor shall check for damage which may have occurred during transit and verify the VIN on the vehicle condition report matches the VIN on the vehicle.

GFP test vehicles shall be stored in a secure location that provides protection against theft and adverse weather conditions. The Contractor also shall store tested vehicles until disposition instructions are provided by the COR. Prior to disposing the contractor may be required to provide photographs of the vehicle in its current state.

GFP test vehicle(s) shall not be driven by the Contractor on public roadways, unless written permission is provided by the NHTSA COR.

C.5.3.2 Anthropomorphic Test Devices (ATDs)

The Government shall furnish Anthropomorphic Test Devices (ATDs) to the Contractor for exclusive use in the OVSC compliance testing program.

The Contractor shall inspect and calibrate each ATD and provide results of the inspection and calibration to the NHTSA COR in accordance with Section F.4.1. The ATDs shall be stored in a secured room that is kept between 12.8 to 29.4 degrees Celsius and 10 to 70 percent relative humidity in an upright position with the weight supported by the internal structure of the pelvis.

The dummy shall be held upright by using a strap around the chest or the base of the neck so that the neck is not supporting the weight of the dummy. The Contractor shall check for dummy damage when performing subsequent calibrations. The Contractor shall keep a detailed record of calibrations for each ATD, including a list of parts replaced. The Contractor shall send ATDs to be refurbished as directed by the COR.

C.5.3.3 Child Restraints Systems (CRSs)

The Government shall furnish child restraint systems (CRSs) to the Contractor for use in inflatable restraint suppression tests and low risk, static deployment tests. These CRSs are listed in Appendix A of FMVSS No. 208. The CRSs supplied by the Government shall be stored in a clean, dry, environmentally controlled facility. The Contractor may be required to purchase additional CRS, but shall be reimbursed according to the Price Schedule.

C.6 TEST REQUIREMENTS

C.6.1 Test Schedule

The Government will determine the sequence in which vehicles are to be tested and the sequence for each specific procedure and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor prior to delivery of the vehicles. The Contractor shall submit a test schedule to the COR prior to testing and verify with the COR the proper sequence and procedures for the test vehicles.

Tests shall be completed as required in the contract unless an alternate schedule is approved by the COR. Scheduling may be adjusted to allow Government and vehicle manufacturer representatives to observe tests. Scheduling may also be adjusted to permit further investigation of apparent test failures.

(Refer to F.8)

C.6.2 Measurement and Test Equipment

The Contractor shall implement and maintain a calibration system in accordance with this contract and all applicable TPs.

Before the Contractor initiates the safety compliance test program, a test instrumentation calibration system shall be implemented by the Contractor and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

1. Standards for calibrating the measuring instruments and standards and test equipment will be stored and used under appropriate environmental conditions to assure their accuracy and stability.

2. All measuring instruments and standards and test equipment shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at periodic intervals not exceeding twelve (12) months for instruments and twelve (12) months for calibration standards. Records, showing the calibration traceability to the National Institute of Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

3. All measuring instruments and standards and test equipment will be labeled with the following information:

• Date of calibration

• Date of next scheduled calibration

• Name of the technician who calibrated the equipment

4. A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

• Type of equipment, manufacturer, model number, etc.

• Measurement range

• Accuracy

• Calibration interval

• Type of standard used to calibrate the equipment

• The actual procedures and forms used to perform the calibrations. (Calibration traceability of the standard must be evident)

5. Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system shall be accepted by the COR before the test program commences.

6. Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technician(s) and submitted with the final report.

7. The CO may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

Further guidance is provided in the International Standard ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.”

Note: In the event of a failure to meet the standard's minimum performance requirements as outlined in each TP found under Section J (List of Attachments), the COR may require additional calibration checks of critically sensitive test equipment and instrumentation to verify accuracy. The need for additional calibration under these circumstances will be at the COR’s discretion and shall be performed without additional cost to the Government.

The Contractor shall make all vehicle preliminary compliance test data available to the COR within two

(2) hour after the test. Final test data, including graphs and plots, shall be furnished to the COR within five (5) working days of test completion. Additionally, the Contractor shall analyze the preliminary test results and equipment as directed by the COR in the event of a test anomaly.

C.6.3 Deviation from OVSC Test Procedures

The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and applicable FMVSSs or federal regulations and shall notify the COR if any deviation from the OVSC Test Procedure is necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the OVSC Test Procedure or the approved Contractor Test Procedure. The COR is authorized to approve such deviations as long as that deviation does not affect the prices stated in this contract.

C.6.4 Storage of Test Vehicles, Items, Parts, Components, and Equipment

Test items, including vehicles, items, parts, components and equipment, shall be stored by the Contractor at no additional cost to the Government until receipt of disposition instructions from the Government. (Refer to Section H.14.)

Test vehicles that have not met compliance requirements (failed) shall be stored by the Contractor at no additional cost to the Government until the end of the contract term. The final determination of “passed” or “failed” will be made by the COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

C.6.5 Test Area and Test Access

The Contractor shall maintain the entire vehicle compliance testing area, test fixtures and instrumentation in a neat, clean and painted condition with test instruments arranged in an orderly manner consistent with good test laboratory housekeeping practices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to witness any vehicle compliance test unless specifically authorized by the COR. The Contractor shall secure the test site area immediately before, during and immediately after a test and to shield the test area from public view using canvas or other blocking devices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to inspect NHTSA test vehicles or witness vehicle preparation without prior permission from the COR.

The Contractor shall not have communications with vehicle manufacturers or the general public about compliance testing under this contract, unless authorized by the COR. The Contractor shall refer any communication requests from manufacturers or the general public to the COR.

C.6.6 Test Report and Other Deliverables

The Contractor shall furnish test reports and deliverables for each test performed in accordance with Sections F.4.1 and F.16. The draft and final reports shall be formatted as specified in F.14 and in the OVSC test procedures.

C.6.7 Post-crash Air Bag Deployment & Restraint Deactivation

Following completion of testing and prior to disposal of a vehicle, the Contractor shall make all air bags inactive by safely deploying all undeployed air bags. The Contractor shall also make all seatbelt assemblies inactive by safely deploying all un-deployed pretensioners and removing and discarding a large section of webbing (i.e., 1foot (30.5 cm)) from each seatbelt.

C.6.6 Live Streaming of Tests

On the day of testing, the contactor has host a live stream / video conference of the test. The live stream shall include a live view of dummy seating and vehicle test setup. The contractor shall ensure 2-way audio is available and a portable camera to do walk-arounds and closeup viewings. For crash testing, a live view camera shall be setup at the crash barrier in addition to the test setup area.

(END OF SECTION C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail, or electronic file repositories (if identified by the COR) to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft Word 2016 (or later). Font type of Times New Roman with a font size of 12 shall be used throughout the document, unless otherwise authorized by the COR. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns. Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft Excel 2016 and shall insert these in the appropriate places within the document. The Contractor shall also provide the Microsoft Excel source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (TO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the Office of Communication

Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a disc, flash drive, or uploaded to a file repository in either .jpg, .tif, or .heif format, unless otherwise authorized by the COR.

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract, and need to first be approved by the COR.

(END OF SECTION D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Supplies - Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services - Fixed-Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

E.2…