DRAFT SOW_Flam_ Hazardous_Waste_Unit.pdf

Version 01/25/2018

Statement of Work

Chemical/Flammable Hazardous Waste Storage (FHWS) Building

SECTION I: Background

1.1 The Bureau of Engraving & Printing (BEP) is a component of the Department of the

Treasury that designs, engraves, and prints U.S. banknote currency and other U.S.

security products. Banknote currency manufacturing occurs at BEP’s District

Currency Facility (DCF) located in Washington, DC, and the Western Currency

Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal

Reserve Board (FRB).

BEP DCF’s Office of Environment, Health and Safety (OEHS) has a need to purchase a FHWS building for storage of flammable hazardous wastes. The FHWS building will be installed within the Main Building at the DCF and will be used as a collection point for 55-gallon drums of flammable hazardous wastes before they are shipped off-site for disposal by a licensed hazardous waste transporter.

SECTION II: Purpose

2.1 Chemical/Flammable Hazardous Waste Storage (FHWS) Building

The BEP DCF OEHS requires a FHWS building for storage of 55-gallon drums of flammable hazardous waste. The FHWS building will be installed inside a building the BEP DCF. The waste solvents are NFPA Class IB and II flammable liquids. The drums will be closed and sealed before they are placed in the FHWS

Unit, and there will not be any mixing, dispensing, filling, refilling, or opening of closed waste drums while they are in the storage unit. The drums will be shipped off-site from this location by a licensed hazardous waste transporter in accordance with United States Environmental Protection Agency (USEPA)

Resource Conservation and Recovery Act (RCRA) regulations.

2.2 Scope of the Product, Service, or Outcome.

The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision and all other items and services necessary to build, deliver and install a new FHWS building within DCF at the Wastewater Pretreatment Plant (WWPP).

As an optional additional requirement, the Contractor may also provide service to rig the FHWS building into the DCF Main building and move it within the facility to the location where it will be installed.

Additionally, if we find that more than one unit is needed, the DCF may purchase an additional unit to be placed at the same location.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The FHWS building must meet the following technical requirements:

3.1.1 Compliant with NFPA codes and OSHA regulations for the storage of Class IB and Class II flammable solvents inside of an occupied building.

3.1.2 Materials will be stored in 55-gallon drums.

3.1.3 Capacity to hold twenty-five, 55-gallon drums on one level without stacking drums.

3.1.4 Single storage bay; materials will not need to be segregated within the unit.

3.1.5 Drums will be transported to the unit by forklift or hand truck.

3.1.6 Four-hour fire-rated design.

3.1.7 Materials will be stored at ambient temperature; HVAC is not required.

3.1.8 Explosion-proof components required, including electrical components and systems such as lighting and mechanical ventilation.

3.1.9 Interior LED lighting.

3.1.10 Mechanical air ventilation, exhaust fan, and vent adaptor to connect mechanical exhaust to ducting. Contractor must provide manufacturer’s flow and external static pressure data for the exhaust fan.

3.1.11 Dry chemical fire extinguishing system.

3.1.12 Built-in spill containment sump.

3.1.13 Secure, locking doors.

3.1.14 Forklift pockets integrated into the unit’s foundation system to ease unloading and moving of the unit.

3.1.15 Crane lifting lugs.

3.1.16 Static grounding system including exterior grounding connection, interior grounding lugs and grounding rod.

3.1.17 Connects to standard electrical services. Available power at BEP is 120 volt or

240-volt single phase, and 480-volt three phase. Contractor must make all electrical requirements for the unit known to BEP.

3.1.18 Unit should have a maximum length of 25 feet, depth of 70 inches.

3.1.19 Door configuration: preference would be a roll-up door.

3.1.20 Fire alarm able to connect to BEP system

3.1.21 Complete Bureau Acceptance Test (BAT)

3.2 After delivery of the FHWS building to DCF, Contractor will connect the unit to utilities and ducting to enable its full operation. DCF personnel will ensure required utility connections are run to location where the unit will be installed.

3.3 Following connection of the FHWS building, Contactor and COR will complete a Bureau Acceptance Test (BAT) to ensure the unit meets all technical requirements and all systems are functioning correctly.

3.4 Optional additional requirement: BEP may choose to have the Contractor rig the FHWS building into the DCF Main building and move it to within the facility to the location where it will be installed.

3.5 Deliverables:

3.6 Special Delivery Instructions. The Contractor shall provide delivery of equipment to the DCF. Contractor shall schedule delivery date with the COR in advance to limit disruption to regularly scheduled activities at the Annex Building or WWPP Loading Docks.

As an optional additional requirement, BEP may also choose to have the Contractor provide service to rig the chemical storage building into the DCF Main or Annex Building and move it to within the facility to the location where it will be installed.

3.7 Performance/ Delivery Period The period of performance will be from December

2021 through April 2022. The hazardous waste storage building must be shipped to DCF, rigged and moved into the building, installed, so that it can be put into use prior to April 30, 2022.

SOW

Paragraph

Deliverable Due Date Deliverable Recipient Deliverable Format

Section

2.2

One chemical storage building delivered to

DCF

3/31/2022 Office of Environment, Health and Safety

Equipment

Section

2.2

Rig chemical storage building into DCF building and move it to installation location

4/07/2022 Office of Environment, Health and Safety

Rigging

Section 2.2

Install chemical storage building at specified site with DCF

4/07/2022 Office of Environment, Health and Safety

Installation

Section

III

Complete BAT 4/08/2022 Office of Environment, Health and Safety

Specification Sheet and function of systems listed in Section 3.1

3.8 Place/ Location of Performance/ Delivery. The hazardous waste storage building will be installed at the Bureau of Engraving and Printing, 14th and C Streets SW, Washington, DC, 20228. The BEP operates 24-hours a day, five to seven days a week, and 51 weeks a year. The building will be installed within the Wastewater Pretreatment Plant (WWPP), which is served by a loading dock. The WWPP loading dock has the following space limitations: Height cannot exceed 12’6” and the length cannot exceed 42 feet.

Loading Dock hours of Operation Monday through Fridays 8:00 am to 2:15 pm (Local Time) Saturday Closed Sunday Closed Closed on Federal Holidays

3.9 Travel Requirements. This contract will require Contractor to travel to the DC facility to install the FHWS Unit at the facility and complete the BAT. Optionally, Contractor personnel may be required to rig the unit into the facility and move it to the site where it will be installed.

In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN. For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

3.10 Special Requirements.

3.10.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.10.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract.

Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

3.10.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.10.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3.10.5 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

SECTION IV: Applicable Documents

4.1 NFPA 70 National Electrical Code

4.2 NFPA 30 Flammable and Combustible Liquids Code

4.3 OSHA Flammable liquids regulations at 29 CFR 1910.106.

SECTION V: Requirements for Handling Sensitive, Classified, and/or Proprietary

Information

5.1 This project does not involve handling of sensitive, classified and/or proprietary information.

SECTION VI: Government Furnished Resources and Information

6.1 The Government will provide Electrical, Exhaust Ducting, and Alarm System, connecting to within six (6) feet of installation location of the FHWS Unit.

ATTACHMENT 1: LIST OF BEP’S FACILITIES

BEP Facility Location Address

BEP’s DCF 14th & C Streets, S.W., Washington, D.C.

BEP’s WCF 9000 Blue Mound Road, Fort Worth, TX 76131