DRAFT - SOW - Electric Machinery Repair.doc

Statement of Work (SOW) for

Engineering and Technical Services for Electrical Machinery Repair 1.0

INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 445, which is responsible for Power Systems onboard CVN, Submarines and Surface Fleet.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3. Government / Contractor Relationship

a). The services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

b). The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

c). Contractor personnel under this contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

d). Employee Relationship:

1) The services to be performed under this contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

e). Inapplicability of Employee Benefits: This contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

f). Notice. It is the Contractor's, as well as the Government's, responsibility to monitor contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The CVN and Submarine Power Systems Branch Code 445 is the Navy’s agent for the coordination and planning of all the engineering and technical support services for Hull, Mechanical, and Electrical (HM&E) Power systems aboard U.S. Navy vessels, in particular CVNs and Submarines. Furthermore, Code 445 supports NAVSEA 05Z31 as a delegated certification authority for Sealed Insulation Systems per Mil-Std-2037. Sealed Insulation System motors are utilized throughout the fleet. Code 445 maintains competencies within the branch for Division 44 as necessary to support the Technical Warrant Holder in the areas of Rotating Electrical Equipment and Insulation Systems utilized in Generators, Electric Motors, Transformers, Cables, Power Conversion and Distribution Equipment onboard all Navy hulls. To accomplish this mission, NSWCPD utilizes extensive resources to conduct its business to the best advantage of the U.S. Navy, and selected DOD vessels. These services are accomplished in whole or in phases that minimize interruption in ship operating schedules while maximizing the capacity of Type Commander and NAVSEA agencies to upgrade, repair and modernize HM&E equipment topside and below decks. The engineering and technical support services must be done in a timely, efficient, and cost effective manner which will lead to significant and real reductions in expenditures with minimal impact on ship’s routine and evolutions.

1.2 SCOPE OF WORK

1.2.1 The Contractor shall provide all required labor, materials, and resources to perform the engineering and technical services required herein to inspect, assess, remediate, refurbish, repair, remove and install electrical machinery and associated components and systems listed in 1.2.3 onboard U.S. Navy aircraft carriers, submarines, surface fleet vessels, Coast Guard, Military Sealift Command, Army, Foreign Military, DOD and U.S. government vessels and associated facilities within NSWCPD Labs.

1.2.2 The contractor shall provide onsite support in conjunction with a Government representative and shall be required to continue on-site operations in absence of a Government technical point of contact; however, the contractor shall not exercise judgment on behalf of the Government.

1.2.3 Examples of the systems that are supported by the engineering and technical services described under this SOW are provided below. This list is illustrative and not intended to be exhaustive. Other systems not listed below may require support by the Contractor as directed.

· AC and DC Motors, Motor Controllers and Variable Speed Drives

· 400Hz and DC Motor Generator Sets and associated controls

· Submarine Motor Generator Sets and associated controls

· Switchboards, Load Centers, Switchgear and protective devices

· Arc Fault Detection Systems

· Transformers

· Auxiliary System Motors, Fans, Pumps and Controllers (e.g. HVAC Compressor Motors, Fan Coil Units, Fire Pumps, Trim and Drain, LPACs, HPACs, Material Handling

· Steam, Diesel and Gas Turbine Generator Sets and associated controls

· Generator and Motor Bearings, shafts, and couplings

· Magnetic Bearing Systems including catcher bearings and associated controls

· Various motors and controllers

· Electrical Cables and Cableways

· Static Frequency Converters and Power Conversion Modules AC and DC Power Conversion equipment

(5 years)

Table 1: This list is illustrative and not intended to be exhaustive of the potential equipment/component requiring work. Other systems not listed above may require support by the Contractor as directed by NSWCPD Code 445.

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA 0948-LP-045-7010, Volume I, Revision 3, Material Control Standard (Non-Nuclear)

2.2 OPNAVINST 5100.19 series section B7

2.3 MIP 3000 series A4-R (Reference on board the Afloat unit)

2.4 OPNAVINST 5100.19 series section B3, C23, D15

2.5 OPNAVINST 5100.28

2.6 NAVSEA S9086-KC-STM-010/CH-300, NSTM Chapter 300 Electric Plant General, May 1, 2012

2.7 NSTM 220

2.8 NSTM 470

2.9 NSTM 533

2.10 NSTM 550

2.11 NSTM 593

2.12 NSTM 670

2.13 NSTM 074

2.14 NSTM 631

2.15 NSTM 572

2.16 NSTM 600

2.17 OPNAVINST 5100.23 series Chapter 7

2.18 OPNAVINST 5100.19 series Section B3

2.19 NAVSUP PUB 573 Hazardous Material Storage

2.20 1910 Subpart H Hazardous Materials

2.21 1910.101 Compressed Gases

2.22 1910.102 Acetylene

2.23 1910.103 Hydrogen

2.24 1910.104 Oxygen

2.25 1910.105 Nitrous Oxide

2.26 1910.106 Flammable & Combustible Liquids

2.27 1910.107 Spray Finishing

2.28 1910.109 Explosives & Blasting Agents

2.29 1910.110 Storage & Handling of Liquefied Petroleum Gases

2.30 1910.111 Storage & Handling of Anhydrous Ammonia

2.31 1910.119 Process Safety Management of Highly Hazardous Chemicals

2.32 1910.120 Hazardous Waste Operations

2.33 1910.123 Dipping & Coating Operations

2.34 1910.124 Dipping & Coating Operations General Requirements

2.35 1910.125 Dipping & Coating Operations Additional Information

2.36 1910.126 Dipping & Coating Operations Additional Information

2.37 NAVSUP P-485, P-722

2.38 NAVSEAINST 5100-003D Mercury

2.39 OPNAVINST 5100.19 series section B8

2.40 OPNAVINST 5100.19 series section B4, B5, B6, B7 and B12

2.41 OPNAVINST 5100.23 series Chapter 18

2.42 1910.95 Occupational noise exposure

2.43 1910.95 App A - Noise exposure computation

2.44 1910.95 App B - Estimating adequacy of hearing protector attenuation

2.45 1910.95 App C - Measuring instruments

2.46 OPNAVINST 5100.23 series Chapter 15

2.47 1910.132 Requirements

2.48 1910.138 Hand Protection

2.49 1910.134 Respiratory Protection

2.50 1910.134 App A - Fit Testing

2.51 1910.134 App B-1 - User Seal Check

2.52 1910.134 App B-2 - Respirator Cleaning

2.53 1910.134 App D - Info for employees using respirators

2.54 OPNAVINST 5100.23 series Chapter 20

2.55 OPNAVINST 5100.23 series Chapter 22

2.56 1910.97 Non-ionizing radiation

2.57 OPNAVINST 5100.19 series section C11, C13, D7, and D8

2.58 OPNAVINST 5100.23 series Chapter 31

2.59 1910.212 General requirements for all machines

2.60 1910.213 Woodworking machinery

2.61 1910.215 Abrasive wheel machinery

2.62 1910.217 Mechanical power presses

2.63 1910.218 Forging machines

2.64 1910.242 Hand and portable powered tools and equipment general

2.65 1910.243 Guarding of portable powered tools

2.66 1910.244 Other portable tools and equipment

2.67 1910.252 Welding, cutting and brazing general requirements

2.68 1910.253 Oxygen-fuel gas welding and cutting

2.69 1910.254 Arc welding and cutting

2.70 1910.255 Resistance welding

2.71 1910.176 Handling Materials

2.72 1910.178 Powered industrial trucks

2.73 1910.179 Overhead and Gantry Cranes

2.74 1910.180 Crawler Locomotive and truck cranes

2.75 1910.132 General PPE Requirements

2.76 1910.137 Electrical Protective Devices

2.77 OPNAVINST 5100.19 series section C9, and D5

2.78 1910.66 Powered Platforms for Maintenance

2.79 1910.67 Vehicle-Mounted Elevating and Rotating Platforms

2.80 1910.68 Man lifts

2.81 NAVSEA S9AA0-AB-GSO-010/GOS, General Specification for Overhaul of Surface Navy Ships, 2004 Edition

2.82 NAVSEA Technical Publication S9074-AQ-GIB-010/248, Requirements for Welding and Brazing Procedure and Performance Qualification (Amend 002), Aug 1, 1995

2.83 MIL-STD-1310, (Navy) Bonding and Grounding

2.84 NAVSEA S9300-AW-EDG-010, Electrical Plant Installation Standard Methods, Sept 3, 2009

2.85 Electrical Workmanship Standards, Portsmouth Naval Shipyard Standard 4855.1 through 4855.6,

2.86 MIL-STD-1689A, Fabrication, Welding and Inspection of Ship Structures (Amend 002), Nov 23, 1990

2.87 MIL-STD-22D, Welded Joint Design, March 21, 1991

2.88 NAVSEA S9086-VH-STM-000/CH-635, Thermal Insulation July 28, 1998

2.89 OPNAV Instruction 5100.23G, Navy Occupational Safety and Health (NAVOSH) Program Manual, July 21, 2011

2.90 NAVSEA S9086-D-STM-000/CH-631, for painting, Dec 19, 1996

2.91 NAVSEA 0901-LP-480-0002/CH-9480, for piping systems, Dec 1, 2001

2.92 NAVSEA SL20-AA-MAN-010/020, FMP Management and Operations Manual, Aug 1993

2.93 NAVSEA T9074-AS-GIB-010/271 Instruction for Metalizing Shafts and Similar objects, Apr 30, 1997

2.94 Standards and Interpretations, Occupational Safety and Health Chapter 1915.14, 1915.15 and 1915.16, July 3 2002

2.95 MIL-STD-2037 Sealed Insulation System Certification

2.96 NAVSEA Technical Specification 9090-310G SHIPALT Accomplishment by Alteration Installation Teams, July 12, 2007

2.97 ISO-9001 Quality Systems - Model for Quality Assurance in Design, Development, Production, Installation and Servicing, 2008

2.98 MIL-I-45208 Inspection System Requirements, Sept 20, 1995

2.99 MIL-Q-9858 Quality Program Requirements, July 23, 1993

2.100 Occupational Radiation Exposure from U.S. Naval Nuclear Plants and Their Support Facilities REPORT NT-18-2 MAY 2018

2.101 NAVSEA Instruction 9304.1

2.102 MIL-STD-2003A Electric Plant Installation Standard Methods for Surface Ships and Submarines, 03 Sep 2009

2.106 Submarine Maintenance Standards to be provided by Government on as-needed basis per individual task orders: http://www.navsea.navy.mil/Home/SUBMEPP/Products.aspx

2.107 ASQ/ANSI/ISO 9001:2015 Quality Management System – Requirements

2.108 MIL-STD-2042C, Fiber Optic Cable Topology Installation Standard Methods for Naval Ships, October 18, 2016, http://quicksearch.dla.mil/qsSearch.aspx Copies of this/these document/s are available online via Technical Data Management Information System (TDMIS) at https://mercury.tdmis.navy.mil/ [by searching for the document number without the suffix (remove if no suffix/es)]. Refer questions, inquiries, or problems to: DSN 296-0669, Commercial (805) 228-0669. This/these document/s is/are available for ordering (hard copy) via the Naval Logistics Library (NLL) at https://nll.navsup.navy.mil. For questions regarding the NLL, contact the NLL Customer Service at nllhelpdesk@navy.mil, (866) 817-3130, or (215) 697-2626/DSN 442-2626.

Unless otherwise indicated, copies of the above specification, standards, and handbooks are available from the Naval Publication and Forms Center, Standardization Documents Order Desk, 700 Robbins Avenue, Building-4D, Philadelphia, PA 19111-5094 or at http://quicksearch.dla.mil/.

Individual task orders may have additional requirements. The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.”

3.0 REQUIREMENTS

3.0.1 The Contractor shall provide technical services and onsite support necessary to inspect, assess, remediate, refurbish, repair, remove, and fabricate all types of electrical machinery and associated components and systems as identified in Paragraph 1.2 onboard ship and in contractor and NSWCPD labs.

3.0.2 The Contractor shall ensure mission responsiveness, cost efficient management of the cost, schedule and performance goals and objectives of this contract.

3.0.3 The Contractor shall assist in the review of technical documentation and provide comments relative to established technical objectives.

3.0.4 The Contractor shall prepare presentation materials such as power point and excel. The contractor shall provide technical writing and publication support, and related services.

3.0.5 The project/program manager will monitor work via contractor reports (CDRLs A001 – A012).

3.0.6 The contractor shall be responsible for conducting ship checks to verify accuracy of installation drawings, identify interferences, and identify discrepancies between the drawings and actual vessel configuration. This includes verification of the material requirements contained in the drawing. Identify discrepancies and forward recommendations to cognizant code in Division 44 for resolution.

3.0.7 The contractor shall verify, validate, and proof in various alterations, assessing schedule, performance and adequacy of procedures, Government supplied data and equipment.

3.0.8 The contractor shall provide support for pre and post-installation and pre and post-repair quality assurance reviews.

3.0.9 The contractor shall develop process control procedures and test and inspection procedures as required to support shipboard removal, repairs, installations and testing.

3.0.10 The contractor shall identify special certification requirements for personnel performing installations and repairs on HM&E equipment and systems.

3.0.11 The contractor shall identify ship specific configurations, shipboard routines and expectations for work area cleanliness, personnel conduct, and security.

3.0.12 The contractor shall attend planning meetings with the designated NSWCPD personnel and attend daily production/progress meetings aboard ship to discuss all aspects of work performed under this contract, including material status, QA/safety concerns, and critical path and controlling work items.

3.0.13 The contractor shall oversee and perform system removals, repairs, reinstallations, and equipment tests. The contractor shall utilize approved Test Procedures and document all inspection and test results in Shipcheck Reports, Test Reports and Final Reports as applicable.

3.0.14 The contractor shall ensure that all work performed aboard ship is in compliance with current work specifications and standards.

3.0.15 The contractor shall maintain liaison with local NSWCPD on site representatives to identify problems or deficiencies and to advise the cognizant Code in Division 44 of results of ongoing removal, installations, and repairs.

3.0.16 The Contractor shall machine and fabricate various metal, plastic and composite parts in support of tasks as defined herein.

3.0.17 The Contractor shall assemble electrical components, including fabrication of electrical enclosures, electrical connectors, circuit cards, etc. in support of tasks and systems/components as defined herein.

3.0.18 The Contractor shall support ship checks and develop drawing as required to support tasks as defined herein. The Contractor shall also develop for temporary and permanent shipboard installations as well as drawings necessary to support development and maintenance of NSWCPD labs.

3.0.19 The contractor shall coordinate schedule and POA&M with ship’s force, Government and other activities as necessary to ensure proper support is available and interference or delays are minimized.

3.0.20 The contractor shall provide the technical personnel necessary to ensure all work is completed in accordance with current specifications and Standards.

3.0.22 The contractor shall ensure efforts are in accordance with plans, procedures, drawings and NAVSEA standard items developed under the SOW, and specific guidance defined in individual task orders.

3.0.23 The contractor shall ensure affected spaces are restored to original or equivalent condition. This includes cleaning, preparing, priming and painting the new and disturbed surfaces to match surrounding areas.

3.0.25 The contractor shall replace all deck coverings and insulation damaged incidental to work described in individual task orders.

3.0.26 The contractor shall repair all damaged lagging and install new lagging as required to support tasks described in individual task orders.

3.0.27 The contractor shall prepare and attach applicable labels/tags to power panels, piping, data cables and power cables as required to support tasks described in individual task orders.

3.0.28 The contractor shall perform procedures for testing and checkout of installed systems, including, but not limited to, system circuit tests, system operability tests and quality assurance tests.

3.0.29 The contractor shall ensure all refurbishment/repair-related activities are conducted in compliance with applicable federal, state, local, and Naval, ship or industrial facility safety regulations, as applicable.

3.0.30 The contractor shall review and ensure conformance to existing shipboard routines regarding cleanliness, personnel conduct, and ship’s security and integrity.

3.0.31 The contractor shall ensure all installations/repairs comply with applicable environmental laws and regulations including federal, state, local, Naval, ship and industrial facility. Submit handling reports and disposal invoices to applicable government authorities when working with hazardous material and/or waste.

3.0.32 The contractor shall ensure compliance with all applicable safety regulations.

3.0.33 The contractor shall maintain all necessary process control sheets in accordance with TS 9090-310 (series), this contract and applicable direction contained in individual task orders.

3.0.34 The contractor shall verify certification for welders and pipe fitters and all trades requiring certification. Ensure Personnel carry on their person a copy of the certification at all times during the alteration/repair.

3.0.35 The Contractors shall provide for a minimum of 500 square feet of storage area within 30 miles of Norfolk Naval Station. Storage areas shall be capable of being secured/locked, and free of excessive moisture and heat. The facility shall have the ability to support lifting, handling, stowage and shipping of large electrical components, weighing up to 20,000 lbs.

3.0.36 The contractor shall prepare Final reports (CDRL A005), Shipcheck Reports (CDRL A0006), Rewind Procedures (CDLR A007), Test Procedures (CDRL A008), Test Reports (CDRL A009), and QA Workbooks (CDRL A010) as required by individual task orders.

3.1 Electrical Rotating Machinery

3.1.1 The contractor shall be capable of rewinding electric motors, generators, and transformers in accordance with Navy Standard Items, such as 009-17, 009-33, 009-113.

3.1.2 The contractor shall maintain certifications to rewind Sealed Insulation Systems motors in accordance with Mil-Std-2037.

3.1.3 The contractor shall be capable of performing in-place refurbishment of motor and generators, including performance of in-place cleaning, resurfacing of slip rings and commutators, repair/replacement of motor and generator leads, and re-insulation of windings in accordance with NSTM 300. Repairs may also include work associated with replacing and restoring bearings, seals, journals, end bells, brushes, mechanical balancing and alignment as required for reassembly and testing.

3.1.4 Contractor shall be capable of performing in-place rewind of shipboard generators and shall demonstrate past experience in having done so. The rewind process requires the ability to disassemble the generator, including the removal of PMAs, exciters, bearings, end-bells, coolers, generator rotors and ancillary support systems, and may include removal of these components from the ship, storing and protecting equipment. The Contractor shall be responsible for removal, protection and restoration of interferences. At a minimum, the rewind process may require controlled removal of existing windings, fully cleaning the stator slots of all insulating materials without damaging stator laminations, performing detailed in-place measurements of stator coils, ordering and supplying coils and all necessary insulating materials, installing new coils, brazing end turn connections, insulating windings and turns in-place, heating the entire stator to cure insulation material, and reassembly. These efforts may also include refurbishment and repair of generator coolers and ancillary support systems, including but not limited to testing and flushing of generator coolers. The rewind processes typically involve tests such as insulation resistance, hi-pot, winding resistance, core loss and El-CID testing to assess the condition of the machine before, during and after the rewind.

3.1.4.1 The contractor shall develop and provide detailed Rewind and Test Procedures identifying all materials and key technical details to NAVSEA for approval.

3.1.4.2 The Contractor shall develop, provide and maintain detailed Plan of Actions & Milestones (POAMs) for NSWCPD.

3.1.5 The Contractor shall repair shafts, bearing journals, and bearing housings; overhaul fans, pumps and other motor driven assemblies; and perform mechanical balancing and load testing of rotating machines as necessary in support of the tasks defined herein.

3.2 Electrical Plant Systems

3.2.1 Contractor shall provide technical services and onsite support for the inspection, troubleshooting, remediation, cleaning, repair, testing, and modernization of the Electric Plant. The Electric plant consists of power generation, power distribution, power conversion, protection and controls, and associated auxiliary equipment necessary to sustain the Electric plant and its functions. This includes components such as Switchboards and Circuit breakers, Load Centers, Power Panels, Motor Controllers, Protective relays, lighting, Power Conversion Equipment, Electric Plant control equipment, UPS, cooling and lubrication systems directly supporting the Electric Plant and its components and associated controls systems identified within this SOW. This will include, but is not limited to tasks such as:

· Replacement of Dossert connectors in switchboards and load centers.

· Cleaning of switchboard and electrical components using approved methods such as dry ice, vacuuming and hand cleaning.

· Repair, refurbishment and replacement of equipment identified in Section 1.2.

· Removal, repair and installation of circuit breakers.

· Repair and installation of busbars, cables, and other distribution system components.

· Restoration and repair of switchboards, load centers, and all affected electrical supplies, subsystems, and components due to arc fault, fire, and other causes.

· Removal and restoration of interferences as required to support tasks defined herein.

· Removal, repair, testing and installation of auxiliary components such as pumps, coolers, and bearings.

· Removal, repair, testing and installation of controllers and control system components,

· Inspection and Testing of systems identified within this SOW.

· Grooming of systems identified within this SOW.

· Producing reports of findings, trip reports and recommendations.

· Infrared surveying of electrical components and connections.

· Installation of and upgrades to systems identified in Section 1.2.

3.2.2 Discrepancies found shall be reported to the Government prior to performing repairs.

3.3 Electrical Cable and Cableways

3.3.1 The contractor shall perform inspection of shipboard cables and cableways in accordance with NAVSEAINST 9304.1. Contractor shall have the ability to perform inspection, assessment and repair of shipboard cables and cableways in accordance with NAVSEAINST 9304.1 and Mil-Std-2003.

3.3.2 The contractor shall perform inspections, identify discrepancies, generate reports of findings, and perform repairs as required. Discrepancies found shall be reported to the Government prior to performing repairs.

3.3.3 The contractor shall provide services to train and certify ships force and other Navy and Civilian personnel as certified cableways inspectors per NAVSEAINST 9304.1. The contractor shall provide materials and facilities as necessary to perform the required training.

3.3.3.1 The Contractors facilities shall provide for the capability to train up to 20 personnel at a time in Cableway Inspections in accordance with NAVSEAINST 9304.1.

3.4 Quality Assurance

3.4.1 The Contractor shall maintain all necessary process control sheets in accordance with TS 9090-310 (series).

3.4.1.1 The contractor shall ensure Quality Assurance Inspections and Tests are accomplished in accordance with approved drawings, and applicable Government and commercial standards and specifications including but not limited to documents listed in the Standards/Specification section of this SOW

3.4.2 The contractor shall prepare QA Workbooks (CDRL A009) as required by individual task orders.

3.5 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.5.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0

DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.1.1.

This report shall reflect both prime and Subcontractor data if applicable at the same level of detail.

4.1.2.

The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor's format is acceptable the Government's approval must be received in writing from the COR within five (5) business days before formal submission.

4.1.3 The contractor shall provide a monthly progress report, which shall briefly describe the work performed during each reporting period together with significant results thereof. This report shall describe any problems encountered and propose solutions for their resolution. The report shall further provide the current technical and financial status of the effort, and contain a brief outline of the work envisioned for the ensuing reporting period. Informal appendices shall be included as necessary or required in the scope of work. The report shall also include the number of man-hours expended by labor category (including a list of specific contractor personnel who are part of the labor category) and the miscellaneous support costs incurred during the reporting period and cumulatively. Any subcontractor technical progress and financial expenditures shall be reported separately as attachments to the contractor’s progress report. Submission of the report shall be done via electronic mail to the Technical Point of Contact and the Contracting Officer Representative by the 15th of each month.

4.2 Travel Report (CDRL A002)

4.2.1 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.2.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.3 Contractor’s Personnel Roster (CDRL A003)

4.3.1 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4 Other Direct Costs Report (CDRL A004)

4.4.1 The CDRL shall be delivered electronically, unless otherwise stated or data is being submitted in eCRAFT, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.5 Final Report (CDRL A005)

4.5.1 The contractor shall prepare a comprehensive final report based on work outlined in section 3 of this SOW and individual task orders. Final report shall be provided within 14 days of completion of work.

4.6 Shipcheck Report (CDRL A006)

4.6.1 The contractor shall prepare a shipcheck report identifying findings of ship checks and inspections. Reports shall identify situational interferences between drawings and specific physical and environmental conditions as appropriate and shall include drawings, field sketches, test memoranda, maintenance procedures, etc., as required to accomplish work outlined in section 3 of this SOW and individual task orders.

4.7 Rewind Procedure (CDRL A007)

4.7.1 The contractor shall prepare rewind procedures for the accomplishment of motor and generator rewinds, either at a motor repair facility or onboard ship as outlined in section 3 of this SOW and individual task orders.

4.8 Test Procedure (CDRL A008)

4.8.1 The Contractor shall prepare test procedures as required to support tasks outlined in section 3 of this SOW and individual task orders.

4.9 Test Report (CDRL A009)

4.9.1 The contractor shall prepare and provide test reports as required to the cognizant code in Div. 44 in support of tasks outlined in section 3 of this SOW and individual task orders.

4.10 QA Workbook (CDRL A010)

4.10.1 The contractor shall prepare and provide QA workbooks to the cognizant code in Division 44 in support of tasks outlined in section 3 of this SOW and individual task orders.

4.10.2 The contractor shall provide one copy of a QA workbook which, at a minimum, meets the requirements of the NAVSEA Technical Specification 9090-310, ship installation drawings and in process control procedures (IPCPs) which shall be developed using NAVSEA Standard Items (latest version) which can be found at following website: http://www.supship.navy.mil/ssrac4/standard.htm.The QA Work Book shall be provided at a minimum 30 days prior to install.

4.11 Submarine Maintenance Standards (CDRL A011)

4.11.1 The contractor shall prepare and provide all completed Submarine Maintenance Standard procedures and reports required by the applicable Maintenance Standards invoked by each task order, as applicable, in support of tasks outlined in section 3 in this SOW and individual task order.

4.12 Navy Standard Items Reports (CDRL A012)

4.12.1 The contractor shall prepare and provide all procedures and reports required by applicable Standard Items, as applicable, in support of tasks outlined in section 3 in this SOW and individual task order.

4.13 Quality Assurance Plan (CDRL A013)

4.13.1 The contractor shall prepare and provide their Quality Assurance Program Plan to the cognizant code in Division 44 in support of tasks outlined in section 3 of this SOW and individual task orders.

4.14 Government Property Inventory Report (CDRL A014)

4.14.1 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.14.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

5.0

SECURITY REQUIREMENTS

5.1 The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.2 In accordance with SECNAV M-5510.30 Chapters 5 and 6, all Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site are designated Non-Critical Sensitive/IT-II positions, which require an open investigation or favorable adjudicated National Agency Check (NACLC) by the Defense Counterintelligence and Security Agency (DCSA). Investigations should be completed using the SF-86 Form and the SF-87 finger print card. An interim clearance can be granted by the company Security Officer and recorded in the Joint Personnel Adjudication System (JPAS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD sites and buildings. If an unfavorable adjudication is determined by DCSA all access will terminated. For Common Access Card (CAC) you must have a completed investigation that has been favorably adjudicated or a final security clearance. A CAC will not be issued to contractors who have an interim security clearance.

5.3 Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.4 Construction badges for contractor personnel that work on-site at one of the NSWCPD sites will be good for 60 days.

5.5 A Facility Access Determination (FAD) will be completed on any contractor that does not have a favorable adjudicated investigation in JPAS and is requesting swipe/non-swipe access to our buildings in excess of 120 days. Any contractor that has unfavorable information that has not been favorably adjudicated by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge.

5.6 This effort may require access to classified information up to the SECRET level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a SECRET clearance. All contractor personnel accessing classified information or material associated with and/or performing work relative to the resultant contract must be United States citizens and shall have and maintain at a minimum a final SECRET security clearance at time of contract award. An active SECRET Facility Clearance (FCL) is required for performance on this contract. There are no safeguarding requirements required. The requirements of the attached DD Form 254 apply.

5.7 The Government anticipates the work to be performed by the Contractor under this contract will be SECRET. UNCLASSIFIED Navy Nuclear Propulsion Information (U-NNPI) will be required for specific tasks. Confidential-Restricted Data will be required for specific tasks. The contractor will be required to access, store and review drawings for ship installations that are marked U-NNPI. The classification level is required due to installation being within the controlled nuclear areas of CVN 68 CL, CVN 78 CL, SSN 688 CL, SSN 726 CL, SSN 774CL, and SSN 826 CL Vessels.

5.8 U-NNPI SECURITY REQUIREMENTS

5.8.1 Security Classification Guidance is as follows of portions of the tasking on this contract when invoked in the task order statement of work:

5.8.1.1 Contractor requires access to information and equipment classified at the Confidential National Security Information (NSI) level in order to provide industrial support services within facilities that actively supports the Navy Nuclear Propulsion Program (NNPP).

5.8.1.2 All contractor personnel accessing classified information or classified material associated with the performance work relative to the resultant contract must be United States citizens no foreign nationals and shall have and maintain at a minimum Confidential security clearance.

5.8.1.3 The Contractor is responsible for completing all required government mandated training to maintain security and network access to government sites and IT systems, as necessary to support.

5.8.2 U-NNPI

5.8.2.1 Purpose. The Contractor hereby agrees that when provided documents (specifications, drawings, etc.) that are marked as containing NOFORN sensitive information that must be controlled pursuant to Federal law, the information contained therein and generated as part of the inquiry shall be used only for the purpose stated in the contract and shall in no case be transmitted outside the company (unless such transmittals comply with the detailed guidance of the contract) or to any foreign national within the company. While in use, the documents shall be protected from unauthorized observation and shall be kept secure so as to preclude access by anyone not having a legitimate need to view them. The documents shall not be copied unless done in conformance with the detailed guidance of the contract. All the documents shall be promptly returned in their entirety, unless authorized for proper disposal or retention, following completion of the contract.

5.8.2.2 Specific Requirements for Protecting U-NNPI

a) Only U.S. citizens who have an NTK required to execute the contract shall be allowed access to U-NNPI.

b) When not in direct control of an authorized individual, U-NNPI must be secured in a locked container (e.g., file cabinet, desk, safe). Access to the container must be such that only authorized persons can access it, and compromise of the container would be obvious at sight. Containers should have no labels that indicate the contents. If removed from the site, U-NNPI must remain in the personal possession of the individual. At no time should U-NNPI be left unsecured (e.g., in a home or automobile, or unattended in a motel room or sent with baggage).

c) U-NNPI documents will have the word NOFORN at the top and bottom of each page. The cover sheet will have the warning statement shown below. Documents originated in the course of work that reproduce, expand or modify marked information shall be marked and controlled in the same way as the original. Media such as video tapes, disks, etc., must be marked and controlled similar to the markings on the original information.

d) U-NNPI may not be processed on networked computers with outside access unless approved by CNO (N00N). If desired, the company may submit a proposal for processing NNPI on company computer systems. Personally owned computing systems, such as personal computers, laptops, personal digital assistants, and other portable electronic devices are not authorized for processing NNPI. Exceptions require the specific approval of the cognizant DAA and CNO (N00N).

e) U-NNPI may be faxed within the continental United States and Hawaii provided there is an authorized individual waiting to receive the document and properly control it. U-NNPI may not be faxed to facilities outside the continental United States, including military installations, unless encrypted by means approved by CNO (N00N).

f) U-NNPI may be sent within the continental United States and Hawaii via first class mail in a single opaque envelope that has no markings indicating the nature of the contents.

g) Documents containing U-NNPI shall be disposed of as classified material.

h) Report any attempts to elicit U-NNPI by unauthorized persons to the appropriate security personnel.

i) Report any compromises of U-NNPI to the appropriate security personnel. This includes intentional or unintentional public release via such methods as theft, improper disposal (e.g., material not shredded, disks lost), placement on Web site, transmission via email, or violation of the information system containing U-NNPI.

j) The only approved storage for U-NNPI is CDMS NOFORN.

5.9 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (DOD 5220.22-M), and (3) assure compliance with any written instructions from the NSWCPD, Security Office.

5.10 The Prime Contractor shall:

(1) Forward copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

(2) Direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

(3) Submit the subcontractor’s request for public release through the technical point of contact identified on the DD 254.

5.11 See DD254 Block 13 for detailed Security Guidance.

5.12 The planned utilization of non-U.S. Citizens in the performance of this contract effort must be identified by name and country of citizenship in the proposal. Foreign Nationals shall not be allowed access to classified or critical program information unless approved on a case by case basis by DSS.

6.0

PLACE OF PERFORMANCE

6.1 The majority of Contractor performance will take place at two major Fleet concentration areas: Norfolk, Virginia and San Diego, California; but will also include tasking not limited to the following Fleet home ports: Bremerton, Washington; Groton, Connecticut; Pearl Harbor, Hawaii; Yokosuka/ Sasebo Japan; and Bahrain UAE. Furthermore, contractor support may be required at NSWCPD Philadelphia.

6.1.1 Government will provide office, lab, two (2) phones, two (2) computers with access to fax, printers and network connections space for up to two (2) Contractor personnel under this Contract at NSWCPD Philadelphia.

6.1.2 The specific location(s) will be provided at time of award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.3 Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0600 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO).

6.1.4 Early Dismissal and Closure of Government Facilities

6.1.4.1 When a Government facility is closed and/or early dismissal of

Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

6.1.4.2 When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

6.1.5 The contractor shall ensure that each contractor employee who will be resident at NSWCPD completes the Environmental Management System (EMS) Awareness training within 30 days of commencing performance at NSWCPD. This document is available at: https://navsea.navy.deps.mil/wc/pnbc-code10/Safety/default.aspx 6.1.6 In accordance with C-223-W002, ON-SITE SAFETY REQUIREMENTS (NAVSEA), the contractor shall certify by e-mail to Paul Breeden (paul.breeden@navy.mil) that on-site employees have read the “Philadelphia Division Environmental Policy and Commitment” and taken the EMS Awareness training within 30 days of commencing performance at NSWCPD. The e-mail shall include the employee name, work site, and contract number.

7.0

TRAVEL

7.1 The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is 147.

Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations: