Draft SOW East Storage HVAC.pdf

DRAFT

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

SCOPE OF WORK (SOW)

FOR

Bldg. 1052 East Storage Bay HVAC

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to install multiple mini split cooling systems as defined in this SOW.

1.2 Background: The are is currently a garage the only has heating ability. The use of this area has changed users and the new user requirements are that the garage bay be climate controlled to house sensitive equipment. The equipment needs to stay between a particular temperature range and humidity range.

1.3 Period of Performance (PoP): The Period of Performance shall be through 180 Days.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall coordinate with the 137th Special Operations Wing in advance if work will be planned on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

1.4.3 Place and Performance of Services: Performance shall be at the 137th Special Operations Wing, Oklahoma City, Oklahoma, Building 1046. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Unscheduled gate closures by the 137th Security Forces Squadron may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation including; fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by 137th Security Forces Squadron.

The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The base access procedures require the contractor, their employees, and subcontractors to submit a background check from the State of Residence of each individual who will need to be granted access to the base. If there are arrests and/or convictions, issuance of the badge is solely up to the discretion of the 137th Security Forces Squadron Commander.

1.4.5 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the contractor supplied equipment including its proper implementation with the government’s equipment for successful performance of this contract.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.9. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Thursday, 0630-1700, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary SOW Scope of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary location for the contractor to perform services outlined in this SOW.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirement: The Contractor Shall:

5.1 Demo:

- Remove exhaust fan and all associated hardware, power, and conduit and cap all openings.

Power shall be terminated in panel and conduit to be removed to nearest accessible J-box.

5.2 Building 1052:

- Contractor to apply spray foam insulation to the exposed roof structure, exposed steel members, and decking for additional insulation factor of R19 minimum.

- Contractor to paint the spray foam, the finish should have a smooth appearance.

Color to match surrounding area.

- Contractor to install 2, 3.5-ton split units and all associated plumbing, electrical, and controls.

Contractor to install condensing units outside on the Northeast corner of bay in location provided in drawings.

Contractor to supply head units with fresh air.

Contractor to install three steel bollards to protect the condensers as shown on drawings.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

Bollards are to painted safety yellow and have yellow plastic bollard sleeves.

Contractor to install manual disconnects to exterior wall alongside their respective unit.

- Contractor to install 2 cassette style evaporator units in locations provided in drawings.

Evaporators to be installed to match the elevation of surrounding light fixtures.

Condensate lines shall be run to mop sink located in janitors closet.

- All coring locations for associated line sets to be approved by CE.

- Contractor to install new breakers and power feeds from panel EL3 120/208V located in room145.

Contractor to ensure that new breakers are sized appropriately to accommodate new units.

- Contractor to install new thermostats on west wall in locations approved by CE.

Each thermostat will be installed within a lockbox.

- Contractor to install unit kill switches tied into the overhead door controls.

Kill switches shall be installed in such a manner that power to the units is terminated when the overhead doors are opened for a period of 5 minutes, and reenergized as soon as the doors are completely shut. If the time is not possible then the doors are to turn off when the doors are open and turn back on when the doors are shut.

The kill switches shall terminate power to both units regardless of which door is opened.

5.3 Misc.

- Contractor to field verify all dimensions.

- Contractor to ensure that all penetrations are to be sleeved and sealed in a manner that sustains any and all fire rating of said walls.

5.4 Permits / Authorizations: AF Form 103 – Civil Engineering Work Clearance Request:

- To be completed prior to any site excavation or Base Operations stoppages.

- Contractor responsible for providing Government Construction Inspector with OKIE Dig number and clearly marked work location 14 days prior to work for internal processing.

- Contractor to maintain all marking throughout permit duration.

- Contractor to provide new OKIE number to Government Construction Inspector for revalidation purposes if Work Clearance Request is needed for longer than 30 days.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

SOW

Paragraph Task

Performance Standard

Acceptable Quality Levels

Surveillance Method

/ By Whom

5.1 Remove Exhaust Fan

System is to be fully removed and power to be disconnected from breaker panel

All components to no longer remain in facility and curb penetration to be sealed

KO approved government inspector

5.2 Install mini-split systems

System is to be installed and fully operational prior to project POP

System is installed and tested by manufacturer's specifications

KO approved government inspector

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

TECHNICAL EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan (Pre- Construction)

Within 10 days of contract award

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Project Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Submittal Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Power / Electrical Plan (Pre- Construction)

Prior to Construction

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Mechanical / Piping Plan (Pre- Construction)

Prior to Construction

1 Original Copy PDF Format w/AF

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

Material submittal (Pre-Install)

Within 30 days of contract award

1 Original Copy PDF Format w/AF

Commissioning Report

Prior to project Close-Out

1 Original Copy PDF Format w/AF

Project As-Built Drawing

Prior to project Close-Out

1 Original Copy Digital copy, on disc, in AutoCAD 2020 or newer

Warranty Documentation and O&M Manuals

Prior to project completion

1 Original Copy PDF Format w/AF

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