DRAFT SOW Dry Ice IDIQ.docx

Department of Defense Defense Health Agency Statement of Work

IDIQ DRY ICE

16 JUNE 2026

U.S. NMRTC SIGONELLA

1.0 GENERAL INFORMATION

1.1 This is a non-personal supply contract to provide dry ice on scheduled and non-scheduled needs basis.

1.1.1 Description of supplies/services/introduction: The contractor must be able to provide dry ice on scheduled and non-scheduled needs. The requirement is recurring but undefined in quantity and delivery. For this reason, an IDIQ Contract for 5 years is required. The contractor must meet the following requirements:

· Provide dry ice 24 hours a day/7 days a week on scheduled and non-scheduled needs coordinated with the government point of contact to be designated.

· Routine deliveries must be scheduled and delivered within forty-eight (48) hours of the request (excluding holidays, after working hours and weekends).

· Non-Scheduled deliveries for emergencies need to be made within seven (7) hours of the request with a minimum of 30kgs.

· Company must have the capacity to produce at least 200kgs an hour.

· Deliver to US NMRTC Sigonella, in exceptional circumstances allow for pickup of emergent needs by designated U.S NMRTC Sigonella staff.

· The contractor must be able to provide boxes of dry ice no larger than 15kg and crushed as requested.

· If required for emergencies, the supplier must have the ability to provide large quantities, in exceptional circumstances, up to 1200kgs at one time within 8 hours of request.

1.1.2 Background: The requirement is for dry ice necessary to support the U.S. NMRTC Sigonella’s mission as the designated blood bank for the European Theatre. The dry ice is used to maintain fresh frozen blood and blood products in a frozen state until required. Dry ice is also required for mission support, Forward Resuscitative Surgical System (FRSS).

These missions are unannounced and unpredictable. For this reason, it is not possible to determine set quantities and/or scheduling in advance but rather the Hospital must be able to obtain them expeditiously and large quantities. Given that the product is volatile and subject to evaporation, the supplier should be in the vicinity to ensure the integrity of the product and reduce losses in product.

1.1.3 Scope: The contractor shall provide dry ice necessary to support the U.S. NMRTC Sigonella’s mission.

1.1.4 Delivery Period: 01 July 2026 – 30 June 2031

Base Year: 01 July 2026 – 30 June 2027

Option Year 3: 01 July 2029 – 30 June 2030 Option Year 4: 01 July 2030 – 30 June 2031

1.2 Administrative specifications

1.2.1 Delivery Site: The Contractor shall delivery the dry ice to the following address:

U.S. NMRTC Sigonella – NAS 1 Strada Statale 192 KM 15 Catania-Enna Sigonella, Sicily (Italy)

1.2.2 Delivery Schedule: For the regular scheduled deliveries, the regular working hours of the U.S Government are 0830-1300 Monday through Friday.

For non-scheduled deliveries for emergencies, the following should be accounted for even if not required.

1.2.3 For non-scheduled emergencies, the vendors services are required for US Federal holidays and Italian Holidays.

1.3 Contractor Identification

1.3.1 The Contractor shall submit the required information to complete the U.S. NMRTC Sigonella Security Pass and ID form and get a base pass. Contractor personnel performing services in a contractor capacity in a government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 Provide dry ice 24 hours a day/7 days a week on scheduled and non-scheduled needs coordinated with the government point of contact to be designated.

2.1 Routine deliveries must be scheduled and delivered within forty-eight (48) hours of the request (excluding holidays, after working hours and weekends).

2.2 Non-Scheduled deliveries for emergencies need to be made within seven (7) hours of the request with a minimum of 30kgs.

2.3 Company must have the capacity to produce at least 200kgs an hour.

2.4 Deliver to US NMRTC Sigonella, in exceptional circumstances allow for pickup of emergent needs by designated U.S NMRTC Sigonella staff.

2.5 The contractor must be able to provide boxes of dry ice no larger than 15kg and crushed as requested.

2.6 If required for emergencies, the supplier must have the ability to provide large quantities, in exceptional circumstances, up to 1200kgs at one time within 8 hours of request.

2.7 The contractor must provide a phone number and contact information that is available on 24/7 basis.

2.8 Invoices

· The Contractor is required to submit certified invoices conform to the contract line-item number structure of this contract and must include banking information (IBAN CODE) to:

U.S. NMRTC Sigonella, Italy SS 192 Km 76 95100 Catania Attn: Material Management Department

· Invoices shall be in the name of the Contractor and not any agent or subcontractor.

· The Contractor shall maintain original paid invoices and other related records for the length of the contract plus one year. Contractor shall make historical invoicing data available to the government within ten (10) business days of a formal request. Archived information shall be provided in a mutually acceptable format.

2.9 Payment of Accepted And Certified Invoices

· Payment will be made after delivery and acceptance of supplies or performance and acceptance of services. The Government will only pay for those supplies and services, or portions thereof, which have been accepted. Quarterly payments are authorized. Invoices not in compliance with these instructions are not considered to be proper invoices and may be rejected.

· Upon receipt of accepted and certified invoices, payment will be made by:

Commercial Bill Pay Office (CBPO), NAPLES Tel. +39-081-568-6649

3.0 POINTS OF CONTACT

3.1 Points of Contact:

TPOC - NMRTC Sigonella Laboratory Department image1.png