Draft SOW.pdf

SCOPE OF WORK

FOR

PEST AND WEED CONTROL SERVICES

AT

INDIAN HEALTH SERVICE – HOPI HEALTH CARE CENTER

AND

KEAMS CANYON QUARTERS

I. GENERAL:

The Hopi Health Care Center (HHCC) is located on the Hopi Reservation in Polacca, AZ and serves approximately 7,000 people from the Hopi and Navajo Tribes. The HHCC is located in Northeastern Arizona and is a 97,000 square feet critical access health care center that is accredited by The Joint Commission. The health care center is supported by sixty-four (64) residential units known as Keams Canyon Quarters in Keams Canyon, Arizona including two (2) recreational vehicle parking lots.

II. LOCATION:

A.) HOPI HEALTH CARE CENTER

The Hopi Health Care Center (HHCC) is located off Arizona State Highway 264, MP 388 near Polacca Arizona. The facilities include:

1. The Hopi Health Care Center, total area is 110,000 square feet

2. The warehouse, total area is 4,004 square feet

3. The body hold, total area is 603 square feet

4. The Sprung tent, total area is 1,800 square feet

5. The connex storage boxes, total area is 3,520 square feet

6. 16 Unit Apartments – four buildings four apartments per building, total area is

13,812 square feet*

Figure 1: Hopi Health Care Center – Aerial Photo raalex Oval raalex Oval raalex Oval raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Oval

Oval

B.) KEAMS CANYON QUARTERS

Keams Canyon Quarters (KCQ) is located 15 miles east of the Hopi Health Care Center along Arizona State Highway 264 at mile marker 402. The Keams Canyon Quarters includes:

1. Housing Units #68, 69, 70, 71, 72, 73, 74, 75, 79, 80 and 81 @ 960 square feet each - TOTAL = 10,560 sq. ft.

2. Housing Units # 76, 77, 78, 83, 84, 86, 87, 88, 89, 90 and 91 @ 1,152 square feet each - TOTAL = 12,672 square feet.

3. Housing Unit # 82 - TOTAL = 1,456 square feet.

4. Housing Unit #85 - TOTAL = 1,600 square feet.

5. Transient Housing Units # 92A & 92B @ 744 square feet each - TOTAL = 1,488 square feet.

6. Transient Housing Units # 95-1, 95-2, 95-3, 95-4, 100-1, 100-2, 100-3, and 100-4 @

639 square feet each - TOTAL = 5,112 square feet.

7. Modular Trailer #174, 175, 176, 177 and 178 @ 745 square feet each – TOTAL =

3,725 square feet.

8. New Modular Trailer #67.1 @ 747 sq. ft. and 67.2 @ 847 sq. ft. – TOTAL = 1,594 square feet.

9. University of Arizona Modular Student Trailer - TOTAL = 1,017 sq. ft.

10. Northern Arizona University Student Trailer – TOTAL = 1,874 sq. ft.

11. 19 Unit Apartment Building #101, 102, 103, 104, 105, 106, 107, 108, 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, and 119 – TOTAL = 19,364 sq. ft.

12. Office/Storage (Mobile) Units @ 720 sq. ft. each - TOTAL = 2,480 sq. ft.

13. Playground and Basketball Courts TOTAL = 5,600 sq. ft.

Detail 2: Keams Canyon Quarters – IHS Employee Housing – Aerial Photo.

19-unit apt.

raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line raalex Polygonal Line

Polygonal Line

III. DELIVERABLES:

The following Scope of Work (SOW) is to provide both pest and weed control services to the Hopi Health Care Center and Keams Canyon Quarters – IHS Employee Housing.

A. PEST CONTROL SERVICES, HOPI HEALTH CARE CENTER

The contractor shall provide pest control services to the Hopi Health Care Center, Warehouse, Body Hold, Sprung Tent and new 16-Unit Apartment Buildings*.

1. The Contractor shall provide professional pest control services including labor, materials, pesticides, tools and equipment necessary for control or elimination of flying and crawling insects, snakes, rodents and other general pests, to achieve the efficient, sanitary and ecologically sound operation of health care services. These services shall occur once a month.

2. The Contractor shall provide interior pest control service for the new 16-unit apartment buildings on a seasonal basis from May through October each year.

*Currently in design and schedule to be constructed for occupancy in 2023.

3. The Contractor shall provide a forty-eight (48) hours response time for professional pest control services including labor, materials, pesticides tools and equipment necessary for the elimination of bed bugs. This service shall be provided on an as needed basis.

4. The Contractor shall be financially responsible for obtaining all required permits, licenses, insurance and bonds to comply with pertinent Federal, State, Local, Tribal and Government regulations and standards, such as Arizona Department of Transportation (ADOT), Arizona Department of Environmental Quality (ADEQ), Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) to name a few organizations.

B. PEST CONTROL SERVICES, KEAMS CANYON QUARTERS

The contractor shall also provide pest control service for Keams Canyon quarters (units and offices) located off of Highway 264 at MP 402 near Keams Canyon, Arizona.

1. The Contractor shall provide professional pest control services including labor, materials, pesticides, tools and equipment necessary for control or elimination of flying and crawling insects, snakes, rodents and other general pests, to achieve a pest free environment at the Keams Canyon quarters. The contractor shall provide pest services at a frequency of once a month to the interior and exterior of the transient and 19-unit apartments list above including the playground and basketball at Keams

Canyon.

2. The Contractor shall provide interior pest control service for the 19-unit apartment building on a seasonal basis from May through October each year.

3. The Contractor shall provide a forty-eight (48) hours response time for professional pest control services including labor, materials, pesticides tools and equipment necessary for the elimination of bed bugs and dog fleas. This service shall be provided on an as needed basis.

4. The Contractor shall be financially responsible for obtaining all required permits, licenses, insurance and bonds to comply with pertinent Federal, State, Local, Tribal and Government regulations and standards, such as Arizona Department of Transportation (ADOT), Arizona Department of Environmental Quality (ADEQ), Administration (OSHA).

C. WEED CONTROL SERVICES, HOPI HEALTH CARE CENTER

The Contractor shall provide weed control services to the Hopi Health Care Center, warehouse, body hold, around recently placed connex storage boxes, fence laydown yard, blue negative pressure medical tent located in emergency parking lot, Sprung tent, and new 16-unit apartment buildings.

1. The Contractor shall provide professional weed control services including labor, materials, pesticides, tools and equipment necessary for control or elimination of weeds, to achieve a weed free environment around health care services. These services shall occur once a month.

2. The Contractor shall be financially responsible for obtaining all required permits, licenses, insurance and bonds to comply with pertinent Federal, State, Local, Tribal and Government regulations and standards, such as Arizona Department of Transportation (ADOT), Arizona Department of Environmental Quality (ADEQ), D. WEED CONTROL SERVICES, KEAMS CANYON QUARTERS

The Contractor shall also provide weed control services for Keams Canyon Quarters includes recently built 19-unit apartment building, transient apartments, connex storage boxes, warehouse, facilities yard, NAU student trailer, UofA student trailer, located off of Highway 264 at MP 402 near Keams Canyon, Arizona.

1. The Contractor shall provide professional weed control services including labor, materials, environmentally friendly chemicals, tools and equipment necessary for control or elimination of weeds, to achieve a weed free environment at the Keams

Canyon quarters. These services shall occur once a month to the units list above including the playground and basketball court at Keams Canyon quarters.

2. The Contractor shall be financially responsible for obtaining all required permits, licenses, insurance and bonds to comply with pertinent Federal, State, Local, Tribal and Government regulations and standards, such as Arizona Department of Transportation (ADOT), Arizona Department of Environmental Quality (ADEQ), IV. PRICING:

Pricing shall be a lumps sum to be inclusive of all other fees including labor, materials, weed control chemicals, pesticides, tools, equipment, travel expenses, all city, state, federal, and local taxes and miscellaneous costs associated with the costs of controlling or the elimination of flying and crawling insects, snakes, rodents and other general pests including weeds. Two fixed rates shall be submitted, one for the Hopi Health Care Center and one for the Keam Canyon Quarters. There is no provision for overtime pay.

A pricing structure shall be inclusive of all other fees including labor, materials, pesticides, tools, equipment, travel expenses, all city, state, federal, and local taxes and miscellaneous costs associated with the costs of bed bugs elimination call-outs on as needed basis. Two fixed rates shall be submitted, one for the Hopi Health Care Center and one for the Keams Canyon Quarters. There is no provision for overtime pay.

Contractor shall be paid only for actual services performed under the terms of the contract at a fixed rate.

Award shall be based on price that is most advantageous to the government.

V. SCHEDULE:

The pest control services shall commence no earlier than 7:00 AM (Mountain Standard Time, MST) and continue no later than 5:00 PM (Mountain Standard Time, MST), Monday through Friday (excluding federally recognized holidays), or as agreed upon between the Contractor and the Point of Contact.

VI. PERIOD OF PERFORMANCE:

This service contract is for one base year plus four optional years. Each year, the Government will have the opportunity to award, or cancel, an additional option year based on the previous years past performance.

VII. MINIMUM QUALIFICATIONS:

The contractor shall be certified and authorized to handle, transport and render pest control service. Evidence of this certification and/or licensure shall be provided to the Contracting Officer and the Facilities Engineer and must be maintained in an active and current status throughout the performance period. Evidence of renewals shall be provided to the Contracting Officer and Facilities Engineer upon demand. Certification and/or licensure shall include the following:

A. Motor Vehicle Operators License as required by the Arizona Department of Transportation B. Applicable permits/certificates to operate a Pest and Weed Control business.

C. Contractor shall abide by the Federal Insecticide, Fungicide, Rodenticide Act.

D. Any contractor who applies restricted use pesticides will need a federal certificate from

Environmental Protection Agency (EPA).

VIII. POINT OF CONTACT:

A. Facilities Engineer: Randall Alex, HHCC Facility Manager

Phone: (928) 737-6030 Email: Randall.Alex@ihs.gov

B. Alternates: Johnny Bitahey, Maintenance Mechanic Supervisor

Phone: (928) 737-6034 Email: Johnny.Bitahey@ihs.gov

Wendell Navenma, Maintenance Mechanic Lead Phone: (928) 737-6032 Email: Wendell.Navenma@ihs.gov

C. The Point of Contact or his representative shall be responsible for the following:

1) Monitoring the contractor's progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes to the purchase order

2) Performing inspections and acceptance as required by this purchase order. Once the point of contact has accepted the service, the point of contact shall certify receipt and acceptance of the services on the properly prepared invoice.

3) Assisting the contractor in the resolution of problems encountered during performance.

mailto:Randall.Alex@ihs.gov mailto:Johnny.Bitahey@ihs.gov mailto:Wendell.Navenma@ihs.gov