Draft - SOW - .pdf

STATEMENT OF WORK

TO PROVIDE

ACCESS TO SURPLUS MATERIAL PARTS DATABASE

1.0. SCOPE.

1.1. Background. Naval Supply Systems Command (NAVSUP) Weapon Systems Support (WSS), Philadelphia and Mechanicsburg, Pennsylvania, requires access to a commercially available, web-based parts and materials database to support sustainment of Naval Weapon Systems and Platforms operating beyond their projected service lives.

As weapon systems age, components required to meet operational maintenance and readiness requirements increasingly become obsolete, discontinued, or difficult to source through traditional supply channels. Engineers, item managers, and equipment specialists require timely access to current and historical parts information to identify required material; research part numbers, specifications, and manufacturer information; locate cross-referenced or form-fit-function replacement parts; identify potential sources of supply; and obtain available shipping and procurement information. The required database capability will support informed supply and engineering decisions, reduce time spent conducting manual market research, improve identification of viable replacement or alternate items, and help mitigate readiness risks associated with component obsolescence and diminishing manufacturing sources. Access is required for authorized NAVSUP WSS personnel supporting naval weapon-system sustainment activities at the Philadelphia and Mechanicsburg locations.

1.2. Scope. This Statement of Work defines the requirement for government expectations and access to a parts availability database.

2.0. APPLICABLE DOCUMENTS

NONE

3.0. TECHNICAL REQUIREMENTS

3.1. Task “A” - Parts Database Access. The contractor shall provide access to a comprehensive centralized database of materials utilized to locate parts necessary to support Naval Aviation and Maritime that are not available through the Department of War supply system. This database will identify marine and aircraft manufacturers, their component and parts suppliers, and/or other sources of material components. The database shall contain at a minimum:

• U.S. Government Procurement History: Procurement or repair history for parts/material contracted by Department of War (DoW) and FMS agencies

• U.S. Government Technical History; Identify part references and legacy data to ensure accuracy and standardization

• Vendor and Part Supply History; Identification of vendors Quality Assurance Certifications, Identification of usable and alternate NSNs – NIIN / Parts numbers and I & S (Interchangeability and Substitution).

Detailed supplier profiles, contract information and link to supplier catalog

• Material Condition Codes (w/glossary); Certification of material condition; New, Overhauled or As Removed.

• Ability to identify applicability and application to both commercial and military aircraft

• Vendor Cage Codes

• Vendor Names

• Master Cross Reference Lists, using Mfg. P/N, NSNs, NIINs, Mil-Specs or model numbers for Domestic and NATO material and/or equipment.

• Major Organizational Entity (MOE) Rule

• Primary/Secondary Inventory Control Information

• Acquisition Advice Codes Information

• Interact with GIDEP / FAA databases to identify and manage obsolescence and counterfeit material avoidance. GIDEP (Government Industry Data Exchange Program) integration and alerts links to suspected counterfeit reports, End of Life notices, and other reported part data managed by GIDEP. The database shall have the ability to interact with GIDEP repository and provide counterfeit alert data, when a user searches for an NSN/part number. In addition, the database shall have a link to the FAA Suspected Unapproved Parts Database.

The commercially available database shall be accessible through Microsoft Edge, Google Chrome, or other DoW-approved web browsers. Access to the database shall not require users to download or install additional software, plug-ins, or applications on Government-furnished equipment. The database shall be available to authorized users 24 hours per day, 7 days per week, 365 days per year, except for scheduled maintenance periods that are communicated to users in advance.

The database will allow users to query for material/parts by using the following:

• Search by Federal Stock Classes

• Search by Part Number

• Part Search by National Stock Number

• Part Search by National Item Identification Number (NIIN)

• Part Search by Commercial Part Number

• Part Search by Commercial and Government Entity (CAGE) Code

• Search by Company Name

• Search by Vendor Cage Codes

• Search by End Item Name

• Wild Card Searches

• Search by Part Description

NAVSUP-WSS activities located in Philadelphia, PA and Mechanicsburg, PA will require access for 150 users.

This requirement will support repairing equipment necessary to support Naval Aircraft and Maritime Ships.

3.2 Security Clearance Requirements. Vendor personnel are not required to possess a security clearance to perform work under this Statement of Work. All vendor personnel shall comply with applicable installation access, identification, visitor-registration, and escort requirements.

3.3. Task “B” - Parts Database Training. The contractor shall provide training for users at NAVSUP-WSS Philadelphia, PA and Mechanicsburg, PA facilities.

3.4. Site Access and Escort Requirements. The Contractor shall comply with all installation access-control procedures. Contractor personnel may be required to meet an authorized Government escort at the Visitor Center before entering the installation and shall remain escorted as required by installation policy for the duration of the visit. The Government will coordinate required escort support through designated points of contact or their authorized representatives.

3.5. System Training. The Contractor shall provide annual training on use of the system’s search functionality and provide sufficient instruction to enable Government users to independently perform, refine, and validate search queries using each applicable search method. Training shall include practical instruction and demonstrations for conducting searches using the following criteria:

• Federal Supply Class (FSC), Part Numbers (PN), National Stock Number (NSN), National Item Identification Number (NIIN), Commercial Part Number, Commercial and Government Entity (CAGE) Code, Company Name, Vendor CAGE Codes, End Item Name, and Wildcard Search Techniques

3.6. Updates to Search Training. If new search queries, search fields, or search capabilities become available during the period of performance, the Contractor shall provide updated training to Government users. Updated training shall address the purpose, functionality, and practical application of each new capability and include applicable user guidance or reference materials.

3.7. Deliverables and Reporting. The Contractor shall provide the following deliverables to the Contracting Officer’s Representative (COR) throughout the period of performance:

• Monthly System Usage Report. Summary of system usage, including total number of users; active users during the reporting period; number and type of searches conducted; most frequently used search functions; search-query usage; and identified usage trends.

• Monthly User List. Provided monthly, or upon request by the COR. Current list of authorized system users, including user name, organization, user role or access level, account status, and date of account activation or deactivation, as applicable.

• System Change Report. Varies. Description of all system changes implemented or proposed during the reporting period, including updates to search functionality, search queries, data fields, user access, interfaces, reports, or system configuration. The report shall identify the purpose of each change; implementation date or planned implementation date; affected users or functions;

anticipated operational impact; testing or validation performed; user-training requirements; and any Government decision, coordination, or approval required.

• Change Notification. At least [five] business days before implementation, when practicable.

Advance notification to the COR of planned changes that may affect system availability, functionality, user access, search results, or training requirements. Emergency changes shall be reported to the COR as soon as practicable after implementation.

• System Issue Report. Provided within one business day of identification. Description of the issue;

affected system function or users; operational impact; corrective actions taken or planned;

anticipated resolution date; and any Government action required.

Unless otherwise directed by the COR, the Contractor shall submit all deliverables electronically in a Government-approved format. The COR will review deliverables and provide acceptance, comments, or requested revisions within [five] business days.

4.0. PERIOD OF PERFORMANCE

The contract shall have a base period of one year, plus four option years. The contractor’s performance period shall begin on date of contract award and extend for 12 months.

• Base: March 16, 2027 – March 15, 2028

• Option 1: March 16, 2028 – March 15, 2029

• Option 2: March 16, 2029 – March 15, 2030

• Option 3: March 16, 2030 – March 15, 2031

• Option 4: March 16, 2031 – March 15, 2032

• Option 5: March 16, 2032 – September 15, 2032 – IAW FAR 52.217-8, "Option to Extend Services,"

INSTALLATION SECURITY:

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and Contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All Contractor resource onboarding documents must be submitted via the prime Contractor. The prime Contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All Contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the Contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

*NOTE: The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days after receipt of

CAC.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Cyber Awareness training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subContractor employees. The Contractor shall insert this clause in all subcontracts when the subContractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three workdays after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and an FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the CSM upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including an FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

NON-DISCLOSURE AND NON-USE OF DATA AGREEMENT/CERTIFICATION

(a) Data

All data (including but not limited to drawings, Privacy Act, Planning, Programming, Budgeting, and Execution (PPBE) documents and data as described in DoD Directive 7045.14, “The Planning, Programming, and Budgeting System,” May 22, 1984, Change 1, July 28, 1990 and Deputy Secretary of Defense Memorandum, “Control of Planning, Programming, Budgeting, and Execution (PPBE) Documents and Information,” 27 March 2004), source selection, and business sensitive information) obtained, received, or learned by the Contractor and/or its personnel and/or subcontractors as a result of performance of this purchase order shall be deemed to be “sensitive” and/or “proprietary” whether or not such data is so designated or marked. Access to data obtained, received, or learned as a result of performance of this purchase order shall be restricted to the minimum number of Contractor personnel necessary for performance of this purchase order. No one who prepares offers, proposals, bids, and/or quotations for Government and/or non-Government procurements shall be involved in direct performance of this purchase order.

The Contractor shall ensure that each of its personnel and subcontractors who obtains, receives, or learns data as a result of performance of this purchase order understands and complies with this “Non-Disclosure and Non-Use of Data” agreement.

(b) Non-Disclosure of Data The Contractor and its personnel and subcontractors shall disclose data obtained, received, or learned as a result of performance of this purchase order only to Contractor personnel directly performing under this purchase order and to United States Department of Defense personnel to whom disclosure of such data is required in performance of this purchase order. The Contractor and its personnel and subcontractors shall not disclose such data to anyone who prepares offers, proposals, bids, and/or quotations for Government and/or non-Government procurements. The Contractor and its personnel and subcontractors shall take all steps necessary to prevent disclosure of such data except as specifically permitted herein.

(c) Non-Use of Data

The Contractor and its personnel and subcontractors shall use data obtained, received, or learned as a result of performance of this purchase order only in direct performance of this purchase order and for no other purpose. The Contractor and its personnel and subcontractors shall not use or consider such data in the preparation of any offer, proposal, bid, and/or quotation for any Government and/or non-Government procurement. The Contractor and its personnel and subcontractors shall take all steps necessary to prevent use of such data except as specifically permitted herein.

(d) Non-Disclosure/Non-Use Agreements

Before any of the Contractor’s personnel becomes involved in performance of this purchase order, the Contractor shall obtain a non-disclosure/non-use agreement signed by that person. The non-disclosure/non-use agreement shall state that:

(1) He/she shall disclose data obtained, received, or learned by him/her as a result of performance of this purchase order only to Contractor personnel directly performing under this purchase order and to United States Department of Defense personnel to whom disclosure of such data is required in performance of this purchase order.

(2) He/she shall not disclose data obtained, received, or learned as a result of performance of this purchase order to anyone who prepares offers, proposals, bids, and/or quotations for Government and/or non-Government procurements.

(3) He/she shall use data obtained, received, or learned as a result of performance of this purchase order only in direct performance of this purchase order and for no other purpose.

(4) He/she shall not use or consider data obtained, received, or learned as a result of performance of this purchase order in the preparation of any offer, proposal, bid, and/or quotation for any Government and/or non-Government procurement.

In the event that the Contractor, its personnel, and or subcontractors will obtain, receive, or learn data of other entities as a result of performance of this purchase order, the Contractor shall execute a non-disclosure/non-use agreement with each such entity prior to having access to the data provided by the entity.

(e) Requirement to Disclose Data

If the Contractor, its personnel and/or is subcontractors receive a court order requiring disclosure of data obtained, received, or learned as a result of performance of this purchase order or if the Contractor believes disclosure of such data is otherwise required by law or regulation, the Contractor shall contact the Contracting Officer immediately and fully inform the Contracting Officer of the court order or other requirement prior to any disclosure of data.

(f) Exception

This “Non-Disclosure and Non-Use of Data” clause does not apply to data which the Contractor can demonstrate was obtained, received, or learned in a way other than as a result of performance of this purchase order.

(g) Government Remedy Any violation of the terms of this “Non-Disclosure and Non-Use of Data” clause is a material and substantial breach of this purchase order, and the Government may, in addition to any other remedy available, terminate this purchase order, or any part thereof, for cause or default.

(h) Non-disclosure/Non-Use Agreements

The Contractor shall maintain all Non-Disclosure and Non-Use of Data agreements required by this clause and shall make such agreements available for immediate inspection by the Contracting Officer.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC Norfolk may utilize Contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support Contractor personnel during the course of its contract performance. The information that may be made available to the support Contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support Contractor personnel in order to perform close out services. Prior to the release of any such information to the support Contractor, the support Contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support Contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/Contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/Contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support Contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk contract.