Draft SOW.pdf

C.1.0 INTRODUCTION

C.1.1 The objectives of this contract are the fabrication of carbon fabric and tape-wrapped carbon phenolic (TWCP) heatshields for production of both the existing Navy Submarine Launched Ballistic

Missile (SLBM) Reentry Systems (Mk4, Mk5, & Mk7) and future programs, the development and fabrication of thermal protection system (TPS) materials and components (including heatshields, control surfaces and backpacks) for future/advanced Navy reentry systems and flight test experiments, the purchasing, installation, transport and refurbishment of equipment and tooling required for the production of these materials, and recertifying the carbon and heatshield production processes in a new facility.

Some materials may also be required to support US/UK Polaris Sales Agreement collaborative programs/projects.

C.1.2 These objectives shall be accomplished through engineering studies, material analysis, material fabrication, material processing, and testing. A Government/Industry Integrated Product Team (IPT) approach will be used to manage the technical activities of the Contractor. It is anticipated that the

Contractor will be a key member of this team, the Government-led Reentry Materials Team (REMAT).

IPT travel requirements are given in section C.3.2 In-Process Reviews.

C.1.3 An alternate source of rayon-fiber that can be woven and carbonized into carbon cloth has been identified as a potential future heatshield material. This material will need continued development and to be further assessed and qualified. Based on the results of engineering studies, analysis and testing of the possible replacement material, additional material candidates may also be selected, fabricated and tested in an iterative process until such time as an adequate replacement/alternative material is identified.

Additional identification, procurement, and development of potential new domestic-source rayon precursors and non-rayon carbon may occur in order to support future programs. Performance, as well as producibility, availability of materials and affordability will be significant factors in the selection of replacement/alternative materials. Most importantly will be how all of these factors compare to historical data for the heritage tactical material. Direction on specific material manufacturing tasks shall be provided by the NSWCDD COR based on REMAT discussions and consensus.

C.1.4 In addition to the fabrication of TPS materials for SLBM Reentry Systems, development efforts and studies in the areas of low-cost and advanced reentry system materials may also be defined and pursued. Material fabrication techniques and manufacturing changes, such as invoking new levels of automation, shall be investigated to see if a lower-cost heatshield material replacement can be produced.

C.1.5 The heatshield, being an integral part of a strategic system, is held to very strict and stringent requirements. The production of materials of the same performance and quality as proven heritage materials is of the utmost importance. The ability to use the same production methods, test with the same test methods, and compare against historical data are key. The standup of a new facility will require purchasing and installation of new equipment and the transfer and install of existing equipment. The newly stood up production line will need to go through a Navy SSP directed requalification effort to prove equivalence to the existing facility.

C.2.0 SCOPE

The Contractor shall perform specific tasks as set forth herein.

C.2.1 Tape-Wrapped Carbon Phenolic Heatshield Fabrication (RDT&E – FFP)

In support of US Mk4/Mk5/Mk7 SLBM programs, the Contractor shall fabricate TWCP heatshield shipsets to the requirements and drawings specified, the Mk7 drawing numbers to be determined when a design is released. Each Mk4/Mk5 shipset shall consist of one (1) forward and one (1) aft frustum fabricated on extended length tooling provided as Government Furnished Property (GFP) currently at the

Contractor facility and cured to previous production methods. The Mk7 shipsets shall consist of one (1) forward, one (1) mid, and one (1) aft heatshield. The raw materials for heatshield production will be provided as Government Furnished Material (GFM) or processed under other sections of SOW.

Mk4 Shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin Drawings 6951089 for the forward and 6951090 for the aft.

Mk5 shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin Drawings 6951091 for the forward and 6951092 for the aft.

Mk7 shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin 5xxxxxx series part numbers for development. Released production shipsets shall be produced to

6xxxxxx series part numbers.

Applicable weapon specifications are WS23211, WS28251, XWS28674. Additional WS’s or requirements may be specified, as necessary.

Heatshields shall be delivered to Lockheed Martin Space Systems Company, Kratos SRE, or other

Contractor or test facilities as determined by NSWCDD. Residual Extended Length Tag End Ring(s) shall be sent to Kratos SRE.

C.2.2 Rayon Purchasing (RDT&E, FMS – FFP)

In support of Mk7 and future programs, the Contractor will procure lots of Glantzstoff Viscord Super2

1650 denier fiber with special carbon avivage finish. An estimated schedule for development is 3 lots in year 1, 2 lots in year 2, and 1 lot in year 3. A life of type buy will be made in year 4. Program estimates requires 350 lots (240,000 lbs) to support all needs.

C.2.3 Rayon Carbonization (RDT&E, FMS, WP,N – FFP)

The Contractor shall weave purchased rayon into 8-harness satin fabric (style xxxx), and carbonize using updated process (xxxx). Carbon fabric shall meet XWS xxxxx.

C.2.4 Equipment and Tooling Purchase, Upgrade, and/or Refurbishment (RDT&E – FFP)

The Contractor shall perform tasks related to the purchase, install, upgrade, and/or refurbishment of equipment and tooling used in the production and cleaning of carbon fabrics and manufacturing of heatshields and reentry materials. This is to include, but not limited to, wrap mandrels, cure fixtures, machining lathes, furnaces and ovens, cleaning equipment, scouring facilities, and hydroclaves. The

Contractor shall submit a purchase and/or refurbishment plan and schedule to NSWCDD, listing materials, purchase, and repair activities and timeline for completion prior to any work on this activity.

The Contractor shall provide monthly progress statements. After purchase, upgrade, and/or refurbishment work, at the direction of the COR, the Contractor shall fabricate one (1) tool trial part to verify that produced parts still meet acceptance. The tool trial part shall be made from non-stockpile material and is not for formal acceptance. A notice of successful tool trial completion from the purchase, upgrade, and/or refurbishment activities shall be granted by NSWCDD acceptance prior to fabrication of any production quality heatshields.

C.2.5 Production Requalification as a Result of Activity Site Relocation (RDT&E – FFP)

The Contractor shall perform the necessary tasks related to the requalification of the production line as a result of activity site relocation and equipment purchases and refurbishments in activity C2.2 pursuant to

SP OD xxxxx. The Contractor shall submit a requalification plan and schedule to NSWCDD showing adherence to the OD. The Contractor shall provide monthly progress statements. A notice of successful requalification from activity site relocation shall be granted by NSWCDD acceptance prior to fabrication of any production quality heatshields.

C.2.6 Tape-Wrapped Carbon Phenolic Heatshield Fabrication (FMS – FFP)

In support of US/UK Polaris Sales Agreement collaboration programs, the Contractor shall fabricate

TWCP heatshield shipsets to the requirements and drawings specified, the Mk7 drawing numbers to be determined when a design is released. Each Mk4/Mk5 shipset shall consist of one (1) forward and one

(1) aft frustum fabricated on extended length tooling provided as GFP currently at the Contractor facility and cured to previous production methods. The Mk7 shipsets shall consist of one (1) forward, one (1) mid, and one (1) aft heatshield. The raw materials for heatshield production will be provided as GFM or the Contractor may procure required material as directed.

Mk4 Shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin Drawings 6951089 for the forward and 6951090 for the aft.

Mk5 shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin Drawings 6951091 for the forward and 6951092 for the aft.

Mk7 shipsets shall be produced to dimensions, geometric features, and tolerances given by Lockheed

Martin 5xxxxxx series part numbers for development. Released production shipsets shall be produced to

6xxxxxx series part numbers.

Applicable weapon specifications are WS23211, WS28251, XWS28674. Additional WS’s or requirements may be specified, as necessary.

Heatshields shall be delivered to Lockheed Martin Space Systems Company, Kratos SRE, or other

Contractor or test facilities as determined by NSWCDD. Residual Extended Length Tag End Ring(s) shall be sent to Kratos SRE.

C.2.7 TPS Materials for Other US Programs (RDT&E – CPFF)

In support of other US programs, the Contractor shall fabricate carbon phenolic backpacks, carbon-carbon flaps, hybrid material heatshields, heatshield repair kits, or other TPS materials/components under this task to specifications and requirements provided by NSWCDD, as required and directed by the COR.

The raw materials may be provided as GFM or the Contractor may procure required material as directed.

This may include acceptance testing, engineering studies, or analyses related to Quality Assurance of the product. The materials and components under this task may be used for laboratory characterization, ground testing, flight trials or other uses. Materials/components shall be delivered to Lockheed Martin

Space Systems Company, Kratos SRE, or other Contractor or test facilities as determined by the

NSWCDD COR.

C.2.8 TPS Materials for UK Programs (FMS – CPFF)

In support of US/UK Polaris Sales Agreement collaboration programs, the Contractor shall fabricate other

TPS materials/components under this task to dimensions, architectures, constituents, and other requirements provided by NSWCDD, as required and directed by the COR. The raw materials may be provided as GFM or the Contractor may procure required material as directed. These activities may include, but are not limited to, acceptance testing, engineering studies, or analyses related to Quality

Assurance of the product or other additional activities as required and directed by the COR. Materials and components under this task may be used for laboratory characterization, ground testing, flight trials, or other uses. Materials/components/products shall be delivered to Lockheed Martin Space Systems

Company, Kratos SRE, or other Contractor or test facilities as determined by the NSWCDD COR.

C.2.9 Engineering Studies and Development (RDT&E, WPN, FMS – CPFF)

The Contractor shall perform engineering studies and development work related to task C2.1-C2.7 of this document or in other areas as directed by the NSWCDD COR. These studies may involve the identification and/or procurement of alternate constituent materials and other engineering tasks related to the development and production of replacement or advanced TPS materials. Additional studies may focus on, but not be limited to, the development, production, process improvement, cost reduction, analysis, and testing of reentry materials technology as suggested by the Contractor or as otherwise directed by the NSWCDD COR.

C.3.0 PROGRESS REPORTING, DELIVERABLES, AND OTHER CONTRACT

MANAGEMENT

In support of the technical and business management of this contract, the Contractor shall comply with the following requirements.

C.3.1 Plan of Action and Milestone (POA&M) (CDRL A002)

The Contractor shall develop a POA&M for tasking within the Performance Work Statement. The

POA&M is due within twenty-one (21) calendar days after Contract Award. Distribution shall be provided electronically to the COR and the Contract Specialist. While Contractor format is acceptable, with the COR’s approval, the following information, as a minimum, shall appear in each POA&M.

Date POA&M prepared (and revision number if applicable)

Work Area

POA&M applicable period of performance

Work summary/Description

Schedule of events proposed/planned to accomplish task

List of planned deliverables and their due dates

List of issues/risks in meeting the planned tasking/deliverables

Each POA&M shall be signed by the Contractor and shall have a signature block for approval from the

COR.

C.3.2 In-Progress Reviews (IPRs) (CDRL A003)

The Contractor shall participate in IPRs. There will nominally be two (1) In-Progress Reviews per year under this contract. One IPR will be conducted during the regular US Reentry Materials Team (REMAT) meetings that are held once a year. The other shall be at the Contractor facility. These REMAT meetings also serve as the access point for the Heatshield Integrated Product Team (IPT) to review current and future planned activities at HITCO in relation to Navy heatshield material requirements/needs.

In addition, Contractor will support regular REMAT teleconferences and bi-weekly and/or monthly progress teleconferences.

It is estimated that potential off-site IPR’s will be conducted at:

Birmingham, AL

Colorado Springs, CO

Denver, CO

Biddeford, ME

Washington, DC

Valley Forge, PA

During these IPRs, the Contractor may be asked to present details/schedules of heatshields completed, planned, and in-process. Plans/recommendations of future heatshield fabrications may also be presented for IPT review and discussion. Results, progress, and plans of any Engineering Studies may also be presented for discussion. HITCO presentations given at IPR/REMAT’s will be logged against CDRL

A003.

All travel under this contract must be authorized by the COR, in writing or by electronic media, and must show the appropriate Contract Number, the number of people traveling, the number of days for the trip, the reason for the trip, and any high cost or unusual costs expected. The Contractor is not authorized to perform any travel that is not in conjunction with this effort. Travel costs shall be in accordance with

FAR 31.205-46 and the Joint Travel Regulations.

C.3.3 Monthly Progress Report - (CDRL A001)

The Contractor shall submit a Monthly Progress Report by the 15th of the month following the month being reported on. The cutoff date of the report shall be the same as that used for invoicing purposes by the Prime Contractor. Any and all Sub-contractor, consultant, vendor data shall be current through the

“as of” date of the report. The report shall be unclassified and reflect no proprietary markings; narrative information shall be in Microsoft Word. E-mail submission is encouraged. The specific format shall be pre-approved by the COR and the Contract Specialist.

The Monthly Progress Report shall address the contents of the Contracting Officer’s Management Report, Data Item Description DI-MGMT-81864, Attachment J.1.

C.3.4 Acceptance Test Plan – (CDRL A004)

The Contractor shall submit an acceptance test plan within 30 days of contract award.

C.3.5 Data Report on Delivered Materials – (CDRL A005)

Upon shipment of any delivered materials under tasks C2.1-2.3, the Contractor shall provide a data report on delivered materials. Report shall include: inspection reports, physical characteristics – weight, CMM inspection reports, density, process summaries, acceptance test results, CofC’s for all constituent inputs, as well as CofC’s to the XWS or WS’s applicable.

C.4 USE OF INFORMATION SYSTEM (IS) RESOURCES

C.4.1 Contractor Provision of IS Resources

Except in special circumstances explicitly detailed elsewhere in this document, the Contractor shall provide all IS resources needed in the performance of this contract. This includes computers, software, networks, certificates, and network addresses.

C.4.2 Contractor Use of NSWCDD IS Resources

In the event that the Contractor is required to have access to NSWCDD IS resources, the login name used for access shall conform to the NMCI login naming convention. If the Contractor requires access to applications/systems that utilize client certificates for authentication, the Contractor is responsible for obtaining requisite certificates from a DOD or External Certificate Authority.

If this contract requires that the Contractor be granted access and use of NSWCDD IS resources (at any site), the IS shall be accredited for Contractor use in accordance with procedures specified by the Information

Assurance Office.

C.4.3 Connections Between NSWCDD and Contractor Facilities

If there is a requirement (specifically delineated elsewhere in this contract) for interconnection (e.g., link level or Virtual Private Network (VPN)) between any facilities and/or ISs owned or operated by the Contractor and

ISs owned or operated by NSWCDD, such interconnection shall take place only after approval from the

NSWCDD Information Assurance Office. All such connections as well as the ISs connected thereto will be accredited in accordance with DOD policy (DODI 5200.40) by the cognizant Designated Approving authority (DAA) and comply with the requirements of CJCSI 6211.02B regarding Memorandums of

Agreement.

C.5. Direct Charge of Materials and Equipment

C.5.1 Materials and Equipment Costs - During the performance of this Contract it may be necessary for the Contractor to procure materials or equipment (hereafter referred to as “materials”) to respond to the mission requirements listed in the Statement of Work. This Contract is issued as a service contract and the procurement of materials of any kind that are not directly related to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31. The term “material” includes supplies, parts, equipment, hardware, and Information Technology (IT) resources including hardware, services, and software. Any material provided by the Contractor is subject to the requirements of the FAR, DFARS, and the applicable Department of Navy regulations and instructions. Charges related to materials costs may include general and administrative (G&A) expenses but shall not include fee or profit.

C.5.1.1 Allowable List of Materials

C.5.1.1.1 Consumable ODCs

Consumable ODCs include material and supplies that are utilized in the execution of SOW tasking and are not transferrable to the Government at the end of the Contract. Examples of consumable ODCs are:

Items intended to cover expenses directly associated with producing contract deliverables including copying costs and consumables (binders, tabs, CD-ROM blank disks, etc.), non-permanent hardware used in thermal and mechanical lab testing (thermocouples, strain gages, extensometer parts, tooling and testing aids, expendable machining supplies such as carbide and diamond drill bits and blades, project stores, replacement parts, machining jigs, inert gases, calibration equipment rental, metal hardware, etc.), and non-permanent hardware used in ground testing (thermocouples, gardon gages, machining jigs, replacement parts, quartz lamp bulbs, graphite pieces, copper pieces, metallic and non-metallic support hardware materials, tooling aids, inert gases for testing in inert environments, expendable machining supplies such as carbide and diamond drill bits and blades, etc.). Shipping costs, to include all shipping/packing charges of reentry system components (e.g. heatshields, nosetips, control surfaces, etc), lab test/ground test specimens and hardware (e.g. copper to shops and facilities), and documentations and presentations from the Contractor to the user. Import/export related fees will also be included.

NWRM shipping requirements may apply to select items. In addition to shipping supplies, supplies will include mundane lab items such as paper towels, fiberfrax, tubing, etc.

C.5.1.1.2 Asset ODCs

Asset ODCs include equipment and property procured in support of the execution of the SOW tasking and are transferrable to the Government at the end of the Contract. COR concurrence is required prior to

Contractor procurement of asset ODCs. In the case of Information Technology assets, all Government approval processes must be completed prior to Contractor procurement. Assets procured during the execution of this Contract shall be accounted for and reported in accordance with the Contractor property management tracking and accountability.

Examples of asset ODCs are:

The Contractor may be required to procure equipment and property such as environmental chambers for conditioning of sub-scale and full-scale TPS components, Government Furnished Equipment (GFE) replacement parts, GFE repairs, unique machine tooling for flight hardware fabrication, and specialized equipment for TPS material assessments and post-processing of tested materials.

C.5.2 Required Approvals

All purchases of materials, exceeding $3,500 per individual purchase, and all Personal Protective

Equipment, require COR approval prior to purchase. As well as approval by the COR, prior written approval from the Contracting Officer shall be required for all purchases of materials under the following circumstances:

C.5.2.1 If the Contractor possesses an approved purchasing system, the following applies:

C.5.2.1.1 A purchase of materials in accordance with what is stated in Section C.5.2 above, that is greater than $3,500 and less than or equal to $10,000 per individual purchase may be executed with COR review and written approval. PCO approval is not required.

C.5.2.1.2 A purchase of materials in accordance with what is stated in Section C.5.2 above that exceeds

$10,000 per individual purchase may NOT be executed unless the COR reviews the proposed purchase and the Contract Specialist issues an electronic written PCO approval.

C.5.2.2 If the Contractor does not possess an approved purchasing system, the following applies:

C.5.2.2.1 A purchase of materials in accordance with what is stated in Section C.5.2 above that equals

$3,500 or less per individual purchase may be executed with COR review and written approval. PCO approval is not required.

C.5.2.2.2 A purchase of materials in accordance with what is stated in Section C.5.2 above that exceeds

$3,500 per individual purchase may NOT be executed unless the COR reviews the proposed purchase and the Contract Specialist issues an electronic written PCO approval.

C.5.2.3 Separate multiple purchases of amounts valued below those thresholds stated in this section shall not be submitted to circumvent the COR and PCO review and approval procedure. Splitting purchase requirements to defeat purchasing thresholds shall not be approved.

C.5.2.4 Procedure for Obtaining COR and PCO Approval

To obtain COR and/or PCO approval, the Contractor shall do the following:

C.5.2.4.1 Submit a written request for purchase of materials to the COR through e-mail. The COR shall review the request.

If it is in accordance with C.5.2 above and requires PCO approval, the COR shall submit the request to the Contract Specialist for PCO review and approval.

C.5.2.5 Minimum requirements for a written request for purchase are as follows:

1) Complete description of the material to be purchased

2) Quantity

3) Unit and Total Cost

4) Delivery/Freight charges

5) Any associated service charges such as assembly, configuration, packing, etc.

6) An explanation of the need for the material

7) List the competitive quotes received from potential suppliers

8) Explanation of the determination of price reasonableness regarding the selected supplier costs

9) If the procurement is sole sourced to a particular supplier or manufacturer, include the rationale for limiting the procurement to that supplier or manufacturer.

10) You may seek the assistance of the Contract Specialist for guidance on item 9.

C.5.2.6 Once the COR and/or PCO have reviewed the request, the Government shall notify the Contractor of the outcome.

Issues or details may be discussed with the Contract Specialist acting on behalf of the PCO until a final

Government determination is made as to whether to approve, modify, or reject the purchase.

C.5.2.7 Information Technology (IT) Resources

IT Resources shall not be purchased unless DoD and Navy purchasing procedures have been satisfied and approvals obtained. IT resources include personal computers (PC’s), laptops, printers, software, servers, hubs, routers, phones, fax machines, and any related maintenance, telecommunications, training, or other support services.

C.5.2.8 Disposition of Materials

Upon completion of the period of performance, all material associated with this contract that is purchased by the Contractor and not depleted during the performance of the contract shall become the property of the Federal Government. The Contractor shall transfer all materials not depleted to the COR by way of a

Requisition and Invoice Shipping Document (DD1149).

C.6 GOVERNMENT FURNISHED EQUIPMENT, INFORMATION, AND MATERIALS

C.6.1 Government Furnished Equipment (GFE)

C.6.1.1 The Government will provide certain GFE to the Contractor for use during performance of this

Contract. A list of GFE is provided as Attachment

C.6.1.2 The Contractor shall maintain and report the inventory of GFP (CDRL A006).

C.6.1.3 The GFP Inventory list shall identify: Other Plant Equipment (OPE)/Special Test Equipment

(STE), Plant Account Number, Item Description (Name and Model Number), Quantity, Value, Contract

Number, Contractor Site, Date Sited, Site Location, Disposition, and/or Serial Number.

C.6.2 Government Furnished Materials (GFM)

C.6.2.1 The Government will provide certain GFM to the Contractor for use during performance of this

Contract. A list of all known GFM is provided as Attachment J.4. The Contractor shall maintain a GFM

Inventory/Usage Log (CDRL A005)

C.6.2.2 The GFM Inventory/Usage Log shall identify: Item Description (Name and Model Number), National Stock Number (NSN), Part Number, Unit, Quantity, Unit Cost, Total Cost, Location, Date Last

Issued, Date Inventoried, and/or High and Low Quantity on hand.

C.7 SECURITY SPECIFICATION (DD254)

The Department of Defense Contract Security Classification Specification (DD254) provides the security classification requirements for this effort. The contractor shall obtain facility and personnel security clearances as required by the Department Industrial Security Program prior to starting to work on tasks requiring clearances. Access to classified spaces and material and generation of classified material shall be in accordance with the NISPOM and the NSWCDD Command Security Manual.

C.8 SENSITIVE, PROPRIETARY, AND PERSONAL INFORMATION

C.8.1 Controlled Information DD254

Work under this program will require access to SECRET information. The contractor will require access to Foreign Government Information (United Kingdom). All above accesses are required to provide the

Reentry Materials Fabrication and Engineering Services of this contract supporting NSWCDD. Access to and preparation of sensitive information subject to Privacy Act and Business Sensitive safeguarding and destruction may be required in the execution of tasking associated with this contract. Administratively sensitive information/data must not be shared outside of the specific work areas.

C.8.2 Facility Clearance

The Contractor will be required to maintain a facility clearance at the SECRET level.

C.8.3 Physical Security

The Contractor shall be responsible for safeguarding all Government information or property provided for

Contractor use. At the end of each work period, Government information, facilities, equipment and materials shall be secured as specified by the NISPOM and the NSWCDD Command Security Manual.

C.9 PORTABLE ELECTRONIC DEVICES (PEDs)

Non-government and/or personally owned portable electronic devices (PEDs) are prohibited in all

NSWCDD buildings with the exception of personally owned cell phones which are authorized for use in spaces up to and including Controlled Access Areas. The Contractor shall ensure the onsite personnel remain compliant with this PED policy. NSWCDD instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PED’s include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, CD-RWs, DVD-RWs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

Personal Wearable Fitness Devices (PWFDs) marketed primarily as fitness or sleep devices are allowed in all Navy spaces where collateral non-Sensitive Compartmented Information (SCI), classified information is processed, stored, or discussed up to and including secret. User must ensure PWFD is compliant with all requirements in NAVADMIN 216/15, Cyber Hygiene Authorization to use Personal

Wearable Fitness Devices (e.g., FitBit, Jawbone UP, etc.) in Navy Spaces, dated 14 September 2015 and register PWFD in the NSWCDD Fitness Device Tracker.

PED’s belonging to an external organization shall not be connected to NSWCDD networks or infrastructure without prior approval from the NSWCDD Information Assurance and Compliance Branch.

This approval will be granted using the TARIS form and action tracker process.

Personally owned hardware or software shall not be connected or introduced to any NSWCDD hardware, network or information system infrastructure.

C.10 ELECTRONIC SPILLAGES

(a) Electronic spillages (ES) are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system (IS), media or hardcopy document possessing insufficient security controls to protect the data at the required classification level, thus posing a risk to national security (e.g., sensitive compartmented information (SCI) onto collateral, Secret onto

Unclassified, etc.). The Contractor's performance as it relates to ES will be evaluated by the

Government. ES reflects on the overall security posture of the Government and a lack of attention to detail with regard to the handling of classified information of IS security discipline and will be reflected in the Contractor's performance rating. In the event that a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the

Contractor.

(b) NSWCDD Command Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DOD Contract Security Classification

Specification - DD254. Command Security will identify the Contractor facility and contract number associated with all electronic spillages during the investigation that involve Contractor support. Command

Security will notify the Contracts Division with the Contractor facility name and contract number, incident specifics and associated costs for clean-up. The Contracting Officer will be responsible to work with the Contractor Facility to capture the costs incurred during the spillage clean up. The Contractor is also responsible for taking Information Security Awareness training annually, via their Facility Security

Officer (FSO), as part of the mandatory training requirements. If a spillage occurs additional training will be required to prevent recurrence.

C.11 OPERATIONS SECURITY (OPSEC)

All Contractors (including Sub-contractors) shall supplement their current security practices by requiring any personnel involved in executing this contract to complete Government-sponsored and administered

Operations Security (OPSEC) training. In addition, all Contractors should be aware of the Critical

Information List (CIL) for the department they are supporting as well as the OPSEC plan for NSWCDD.

Upon contract award, all identified Contractors (including Sub-contractors) shall sign a Contractor's conformance statement and submit it to the NSWCDD COR named in block 13 of the attached DD-254 thereby acknowledging that they will meet the requirements of this contract. The COR shall contact their

Department Training Coordinator to schedule key employees to attend the Government-sponsored

OPSEC training. The Contractor must immediately notify the Government upon the discovery of any nonconformance with the OPSEC Plan.

C.12 NON-DISCLOSURE AGREEMENTS (NDAs)

NDAs may be utilized to allow for access to company sensitive/proprietary data. For tasks requiring

NDAs the Contractor shall obtain appropriate agreements for all of their employees that are associated with the task requiring such an agreement.

Contractor personnel may be required, from time to time, to sign non-disclosure statements as applicable to specific tasking. The Contracting Officer's Representative (COR) will notify the Contractor of the number and type of personnel that will need to sign the Non-Disclosure agreements. The signed Non-

Disclosure Agreements shall be executed prior to accessing data or providing support for information that is considered business or program sensitive and returned to the COR for endorsement and retention. Copies of all executed NDAs shall be provided to the COR.

C.13 NON-PERSONAL SERVICES/ INHERENTLY GOVERNMENTAL FUNCTIONS

(a) The Government will neither supervise Contractor employees nor control the method by which the

Contractor performs the required tasks. The Government will not direct the hiring, dismissal or reassignment of Contractor personnel. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the

Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception that personal services are being provided. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately in accordance with the Clause 52.243-7.

(b) Inherently-Governmental functions are not within the scope of this Contract. Decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government. The Contractor may be required to attend technical meetings for the Government; however, they are not, under any circumstances, authorized to represent the Government or give the appearance that they are doing so.

C.14 DIGITAL DELIVERY OF DATA

(a) Delivery by the Contractor to the Government of certain technical data and other information is now frequently required to be made in digital form rather than in hardcopy form. The method of delivery of such data and/or other information (i.e., in electronic, digital, paper hardcopy, or other form) shall not be deemed to affect in any way either the identity of the information (i.e., as “technical data” or “computer software”) or the Government’s and the Contractor’s respective rights therein.

(b) Whenever technical data and/or computer software deliverables required by this contract are to be delivered in digital form, any authorized, required, or permitted markings relating to the Government’s rights in and to such technical data and/or computer software must also be digitally included as part of the deliverable and on or in the same medium used to deliver the technical data and/or software. Such markings must be clearly associated with the corresponding technical data and/or computer software to which the markings relate and must be included in such a way that the marking(s) appear in human-readable form when the technical data and/or software is accessed and/or used. Such markings must also be applied in conspicuous human-readable form on a visible portion of any physical medium used to effect delivery of the technical data and/or computer software. Nothing in this paragraph shall replace or relieve the Contractor’s obligations with respect to the requirements for marking technical data and/or computer software that are imposed by other applicable clauses, such as, where applicable and without limitation, DFARS 252.227-7013 and/or DFARS 252.227-7014.

(c) Digital delivery means (such as but not limited to Internet tools, websites, shared networks, and the like) sometimes require, as a condition for access to and/or use of the means, an agreement by a user to certain terms, agreements, or other restrictions such as but not limited to “Terms of Use” licenses, or other restrictions intended to be applicable to the information being delivered via the digital delivery means.

The Contractor expressly acknowledges that, with respect to deliverables made according to this contract, no such terms, agreements, or other restrictions shall be applicable to or enforceable with respect to such deliverables unless such terms, agreements, or other restrictions expressly have been accepted in writing by the Contracting Officer; otherwise, the Government’s rights in and to such deliverables shall be governed exclusively by the terms of this contract.

C.15 SUB-CONTRACTORS/CONSULTANTS

The Contractor shall include the following information in requests to add Sub-contractors or consultants during performance, regardless of subcontract type or pricing arrangement. Further, this documentation should be submitted for each subcontract increase in scope or price.

(a) Statement addressing the impact on the Contractor’s ability to provide service at the contracted price.

(b) Sole source justification (if applicable)

(c) A copy of the proposed Sub-contractor’s cost or price proposal.

(d) Documentation establishing that the negotiated price is fair and reasonable.

(e) Detailed justifications to include second-tier subcontracting to other Sub-contractors or consultants to include a rationale why these additional firms or consultants could not be directly obtained by the prime

Contractor.

C.16 NOTIFICATION OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST

Offerors are reminded that certain arrangements may preclude, restrict or limit participation, in whole or in part, as either a Sub-contractor or as a prime Contractor under this procurement. Notwithstanding the existence or non-existence of an OCI clause in the current contract, the offeror shall comply with FAR 9.5 and identify if an OCI exists at any tier or arises at any tier at any time during contract performance. The

Contractor shall provide notice within 14 days of receipt of any information that may indicate a Potential

OCI and how they shall mitigate this.

C.17 ACCOUNTING SYSTEM ADEQUACY

(a) FAR 16.301-3(a)(1) requires that a Contractor’s accounting system be adequate for determining costs applicable to the contract in order to be eligible for a cost reimbursement type contract. This is understood to mean that the accounting system must have been reviewed and approved by the Defense

Contract Audit Agency (DCAA).

(b) This requirement applies equally to the prime Contractor as well as their Sub-contractors who are proposed for cost-reimbursement or time and materials (T&M) contracts. T&M contracts are considered to be a form of cost reimbursement contracting because of the manner in which materials and ODCs are priced (actual cost plus indirect burdens). Sub-contractors without approved accounting systems should be contracted using firm fixed price or labor hour contracts.

(c) The Prime Contractor is solely responsible for verifying that Sub-contractors proposed for cost reimbursement contracts (including T&M), have DCAA-approved accounting systems. They shall require Sub-contractors to include a copy of DCAA’s most recent review/approval letter as part of their proposal detail. Proposal statements that the accounting system “has been approved” will not be accepted; a copy of DCAA’s letter is required.

(d) The Prime Contractor shall also provide a copy of DCAA’s most recent review/approval of their accounting system. The status of actions taken as a result of DCAA recommendations shall be addressed.

Any unresolved issues shall be identified and their impact on this requirement shall be discussed.

C.18 PRIVACY PROGRAM TRAINING

Privacy training is mandatory for all NSWCDD personnel (military, civilian, and Contractor) and must be completed annually. The Total Workforce Management System (TWMS) is the official database for workforce training and is the preferred tool for taking and recording privacy act training. All NSWCDD personnel are responsible for ensuring individual annual privacy training requirements are met.

C.19 SUPPLEMENT INSTRUCTIONS

The Supplement Instructions Regarding Electronic Invoicing Clause in Section G of the Solicitation shall also show progress towards delivery (of SLINs) under the contract.