Draft SOW_Data Analysis and Mapping.docx

Statement of Work Office of Indian Energy Policy and Programs

TITLE: Data Analysis and Mapping of Unelectrified Residential Homes on Tribal Lands and Alaska Native Villages

1. BACKGROUND: Electricity access and security are essential for quality of life and productivity in modern society. Yet, the lack of electricity access and insecurity are significant problems in Indian Country. The Office of Indian Energy Policy and Programs of the U.S. Department of Energy (OIE) has a primary mission to assist Indian tribes in addressing barriers to developing their vast energy resources and accelerating the deployment of energy technology on tribal lands. Specifically, the DOE Office of Indian Energy is charged by Congress under the Indian Tribal Energy Development and Self Determination Act of 2005 to provide, direct, foster, coordinate, and implement energy planning, education, management, conservation, and delivery programs that:

1. Promote Indian tribal energy development, efficiency, and use;

2. Reduce or stabilize energy costs;

3. Enhance and strengthen Indian tribal energy and economic infrastructure relating to natural resource development and electrification; and

4. Bring electric power and service to Indian land and homes for tribal members located on Indian lands or acquired, constructed, or improved (in whole or in part) with Federal funds.” 42 U.S.C. § 7144(e)(b)

Electricity access and security underpin the OIE goals that are inherent to our congressionally mandated trust responsibilities.

The problems hindering this access are complex, multifaceted and unique in nature for each Tribal Nation. The negative impacts of historical action by the Federal government have led to underinvestment and inadequate development of electricity systems in Indian Country. The problems can be overlooked and considered hard to tackle because rates of persistent poverty are high, electricity is part of a basket of needed essential services, and the homes are remote, often in rugged terrain, and spread out across vast geographies. The lack of electricity in residential homes is one component of energy access and insecurity on Tribal lands and is the focus of this proposed effort.

Since 2010, the OIE has led the funding of and worked with other parts of DOE and other agencies to fund projects that improve and address electricity access and insecurity. In December 2020, Congress included in its Fiscal Year 2021 Consolidated Appropriations Act for DOE to assess and report on the status of access to electricity and electricity reliability for households in Tribal communities. The OIE prepared the Tribal Electricity Access and Reliability Report “by engaging Indian Tribes and evaluating (1) prior investments by DOE, and (2) the needed investments in electricity access and reliability.” This report laid a solid foundation about the current state of the problem. It was delivered to Congress in August 2023.

Using the DOE 2023 Tribal Electricity Access and Reliability Report to Congress, we know the following, based on incomplete self-reported data:

1. An estimated 17,000 American Indian and Alaska Native families do not have access to electricity.

2. Five Tribes have lack of access rates greater than 10% with the majority being on the Navajo Reservation and Trust Lands and Hopi Reservation and Trust Lands.

3. 21 additional Tribes were reported as having between 2-10% of households lacking access to electricity.

The Tribes and many interested parties have been working to improve Tribal electricity access and reliability. While the number of homes without electricity has decreased, a significant number of homes lacking basic electricity needs remains.

2. PROJECT DESCRIPTION: The DOE Office of Indian Energy (OIE) requires contractor support to leverage analysis of existing data such as Tribal Electricity Access and Reliability Report and any other open-source data to develop visualization models of unelectrified residences on Tribal land and gather and synthesize information necessary to prepare the deliverables described in Section 5. Description of Tasks.

The contractor will be expected to gather, evaluate, and rigorously analyze all available information/data, within reason and in consultation with the OIE, to provide the OIE the information required under Section 5, Description of Tasks. This information should be provided via interactive visualization maps and accompanying spreadsheets and briefs. In addition, the contractor shall provide support with the following:

1. Quality Control (QC) review of all delineated image and map products, to ensure that all the unelectrified Tribal homes are identified and coded correctly.

2. Map unelectrified Tribal lands on digital imagery (with references to current and planned transmission lines and distribution lines, as well as known planned microgrids and stand-alone residential systems).

3. Perform analyses or modeling of Tribal lands data (e.g., energy access status, estimated consumption, and estimated affordability).

3. PROTECTION OF INFORMATION: The Contractor shall treat the information under this requirement as sensitive and maintain the confidentiality of participants, community concerns, and project information discussed across project forums and workshops, and research findings prepared as part of project performance. All findings, including maps and research, should not be disseminated beyond the OIE, unless otherwise directed by the Contracting Officer.

4. DESCRIPTION OF SERVICE: Each task will have detailed interim goals and target timelines for completion of each step and outcome/product. Each task will encompass the subset of federally recognized American Indian and Alaska Native Tribes and Villages in the United States, that includes Hawaii and U.S. Territories, as agreed upon with the OIE. It is estimated that this subset will be no more than 50.

https://biamaps.geoplatform.gov/Tribal-Leaders-Directory/ That contractor is expected to propose a timeline that corresponds to each task to be accomplished and incorporates all steps needed to successfully complete all deliverables. The Contractor shall ensure that all elements are met on a timely basis and within specified timeframes as per proposed timeline and plan for regular progress report, meetings, and additional check-ins as needed and adhere to established protocols applicable to the specific task. The contractor shall be responsible for:

1) Organizing, structuring, leading, and managing the reviews and task products.

There will be OIE staff who will provide the overall technical coordination for this contract.

The Contractor shall schedule the review for each task and coordinate all logistical issues associated with carrying out the activity including, but not limited to, travel, facilities, equipment, access to lands and/or buildings, if necessary. Coordinate with the OIE on access to Tribal land, prior to requests for field visits are made to Tribes.

The Contractor shall facilitate and plan any meetings needed in an orderly and timely manner for review and coordination of tasks.

2) Managing and producing a final report/product.

a) The Contractor shall be responsible for preparing all maps, and writing and editing any initial, draft or final briefs or reports.

b) If specifically requested by the COR, the final report may include an analysis of the review/ task conducted, including observations of the strengths and weaknesses of the work and identification of ways it could have been improved.

c) The maps should be delivered to the COR in electronic format and in such a way that they can be viewed and manipulated by DOE. The final report shall be delivered to the COR in electronic format as a text selectable “pdf” file (portable document format created with Adobe Acrobat) within the dates established in the task.

The OIE understands coordination with Tribes for data collection may require more lead time than anticipated. Should project timeline and schedules require more time to complete due to delays in coordinating with Tribes, contractor should request review and acceptance of new proposed target interim or final timelines in writing as soon as they become known

5. DESCRIPTION OF TASKS: The contractor shall ensure regular collaboration and timely updates with the OIE to keep within established project goals and tasks in this section.

Task #1: The Contractor shall provide a comprehensive list of identified Tribal Nations and Alaska Native Tribes and Villages with residential homes that lack electricity access.

Task #1 Description: The list of Tribal Nations and Alaska Native Tribes and Villages shall be organized and arranged by geographic area as follows:

Alaska The lower 48 Hawaii U.S. Territories

Task #1 Format: List of Tribal Nations and Alaska Native Tribes and Villages under this task shall be provided in the following formats:

Excel file with a list of unelectrified homes that includes information on how data was verified and list source(s) of information.

· At minimum, data shall include Indian Tribe name and State or United States territory.

· Visualization or map in Adobe PDF for each geographic area.

· Raw data in visualization form, including modeling outputs, in a format best suited for manipulation, preferably in web-based platform.

Task #2: The Contractor shall provide a reliable and accurate number of Tribal homes identified as lacking electricity. The identified list shall be organized by Tribal Nations and Alaska Native Tribes and Villages.

Task #2 Description: The number of identified unelectrified homes per Tribe and Alaska Native Village shall be organized and arranged by geographic area as follows:

Alaska The lower 48 Hawaii U.S. Territories The Contractor shall provide the proposed methodology for collecting and analyzing data necessary for Task 2, for OIE approval prior to initiating data collection.

Task #2 Format: List of identified unelectrified homes under this task shall be provided in the following formats:

Excel file with list of identified unelectrified homes per Tribe and Alaksa Native Village that includes information on how data was verified and list source(s) of information. At a minimum, the data shall include:

The Indian Tribe names The nearest town or city The GPS coordinates if known The State or United States Territory Visualization or map in Adobe PDF for each geographic area.

Raw data in visualization form, including modeling outputs, in a format best suited for manipulation, preferably in web-based platform.

Task #3: The Contractor shall provide population/household characteristics, such as energy affordability and other population factors as agreed to with the OIE and develop relevant visualization modeling to provide insights and a deeper understanding of barriers to energy access in Indian Country.

Task #3 Description: Population/household characteristics shall be organized and arranged by geographic area as follows:

Alaska The lower 48 Hawaii U.S. Territories Task #3 Format: Population characteristics under this task shall be provided in the following formats:

Word document that includes each identified Tribe and Alaska Native Village, including Hawaii and U.S. Territories.

· Excel file with list of each identified Tribe and Alaska Native Village that includes information on how data was modeled and verified and list source(s) of information.

Visualization or map in Adobe PDF for each area.

Raw data in visualization form, including modeling outputs, in a format best suited for manipulation, preferably in web-based platform.

6. TRAVEL: Travel is expected for tasks under this contract. Any approved travel may be reimbursed for meals and incidental expenses in accordance with the current official Federal Travel Regulations. Only coach class for common carriers shall be reimbursed without additional justification. Travel information can be accessed via the Internet. All invoices for travel expenses must be fully documented and all supporting travel documentation submitted with the invoice prior to approval. Travel will be compensated as cost reimbursement. It will be shown as a cost reimbursement no fee Contract Line Number (CLIN) in the contract.

The Contractor shall coordinate travel arrangements with the COR. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the COR in writing, prior to incurring any travel expense. The Contractor shall submit the written request to the COR at least five (5) business days in advance of the travel dates, as practicable. The travel request shall include as a minimum, the following:

Contract number Date, time, and place of proposed travel Purpose of travel and how it relates to the contract Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and Name(s) of individual(s) traveling.

7. PERIOD OF PERFORMANCE: The period of performance is anticipated to initiate within 30 days after award or as authorized by the Contracting Officer.

8. GOVERNMENT FURNISHED EQUIPMENT/INFORMATION: No Government Furnished Equipment will be provided to the contractor. The OIE will provide guidance, policy documents, scientific documents, and access to current information and data, as required to support the goal of each task. The Contractor shall furnish all labor, facilities, equipment, materials, supplies, travel, and services for the successful performance of this contract.

The Government will provide the following information to assist the contractor in its preparation of tasks:

Federal records covered by the Privacy Act are expected to be produced under this contract. The contractor shall comply with all applicable records management controls, laws, and regulations as they align with material produced.

Information sources needed for performance of tasks if specifically required for the completion of the work (e.g., websites, electronic files, references, etc.).

Description of deliverables.

Collaborate with contractor on schedules and deadlines for interim/draft reports and/or final product.

9. COORDINATION WITH THE OIE: Personnel from both the OIE and the Contractor are expected to be available for communications and meetings during normal business hours. While the Contractor is responsible for the overall success of the project, collaboration and coordination with the OIEs is required.

The appropriate OIE personnel will provide the overall technical coordination for this contract and may:

Provide necessary and relevant Government furnished information/data.

Meet with contractor as required to support review and development of final deliverables.

To ensure that the reviews or tasks are conducted in a quality and timely manner, it is critical that coordination and feedback between the Contractor and the OIE occur regularly and begin at the outset of the execution of this contract.

10. DELIVERABLES:

The contractor shall provide the OIE with the following deliverables per this statement of work:

Task #1, Task #2, Task #3/Sec. 5

Task #1, Task #2, Task #3/Sec. 5

11. CONTRACT SERVICE SUMMARY: The Government will work with the contractor to ensure communication concerning performance under this Statement of Work.

The contractor shall be responsible for meeting contract standards that include:

Deliverables that are of high quality and thorough, reflecting a complete picture, and consistent with established guidelines and scientific standards.

Deliverables are completed within the required, mutually agreed upon schedule.

Keep SME and COR informed of any problems or issues that would hinder task requirements.

Contractor shall ensure quality services. Services must consist of unbiased assessments through proper management and enforcement of scientific integrity standards.

Contractor shall ensure protection against unauthorized disclosure of information.

image1.jpeg