Draft SOW CTX Hazardous Waste.pdf

STATEMENT OF WORK (SOW)

I. GENERAL INFORMATION

A. Background:

1. Contractor shall provide Resource Conservation and Recovery Act (RCRA) hazardous waste, universal waste and recyclables disposal to include manifesting, packing, removal, transportation, disposal, and/or treatment to the Central Texas Veterans Health Care System (CTVHCS) at Temple and Waco, TX.

2. This contract is for services located at the following facilities:

Olin E. Teague VAMC 1901 Veterans Memorial Drive Temple, TX 76504

Doris Miller VAMC 4800 Memorial Drive Waco, TX 76711

B. Scope of Work:

1. The contractor shall provide the following services on a quarterly basis

1.1. Contractor shall furnish all necessary transportation, labor, supervision, supplies, and equipment to pick-up and dispose of all RCRA hazardous waste, universal waste and recyclables that accumulates over a previous three-month period.

1.2. Contractor shall furnish all packing and shipping containers and maintain an adequate number of packing and shipping containers to include proper fitting lids for use. These packing and shipping containers are used for transporting the hazardous and universal waste to an Environmental Protection Agency (EPA), or Texas Commission on Environmental Quality (TCEQ) approved treatment, disposal or recycling facility. All packing and shipping containers provided shall meet or exceed current Department of Transportation (DOT) regulations and standards.

1.2.1. Contractor shall provide supplies and equipment necessary to prevent and clean up accidental spills during the collection, packaging and transfer of hazardous and universal waste.

1.2.2. Contractor shall clean up any spilled material during collection, packaging and transfer of hazardous and universal waste back to background levels prior to the spill or to the satisfaction of the

CTVHCS.

1.3. An EPA and/or TCEQ approved hazardous waste manifest and/or bill-of-lading shall be completed prior to departure when hazardous and universal wastes are picked up.

1.4. Should the Contractor ever detect unknown hazardous chemicals, they shall immediately report the finding to the Contracting Officer Representative (COR) and work with the facility regarding security, holding or return of any packing and shipping container found to contain an unknown hazardous chemical waste.

2. REGULATORY COMPLIANCE:

2.1. The Contractor shall coordinate marking, packaging, and provide proof of destruction and/or recycling to the CTVHCS for hazardous and universal wastes in strict accordance with all local, state, and federal laws within 45 days of initial shipment of waste. The Contractor shall provide documentation as requested by the CTVHCS to ensure regulatory compliance with EPA, TCEQ, DOT, and OSHA, etc. related to this contract.

2.2. The Contractor’s services, as required by this contract, shall be in accordance with all DOT, EPA, TCEQ and applicable Federal, State and Municipal governmental regulations and codes that are applicable, but different in scope, are to be all complied with and shall be strictly adhered to, shall include:

2.2.1. Contractor shall sign, date, and furnish a copy of the hazardous waste manifest and/or bill-of-lading prior to any hazardous and universal waste leaving the pickup site. Contractor shall deliver the hazardous and universal wastes to an authorized treatment, disposal and/or recycling facility.

3. PERMITS/LICENSURE:

3.1. The Contractor shall be registered with the TCEQ and possess the necessary registrations, licenses and or permits necessary to perform the services.

3.2. The Contractor shall notify the COR of any change or alteration to their permits and licenses for facilities (including but not limited to waste treatment, storage, disposal or recycling sites), or for any change in status which may affect performance.

C. Performance Period: One-year base with four one-year optional renewals.

D. Types and Quantities of Material:

1. NOTE: The Temple and Waco VA locations are classified as Large Quantity Generators, based on the monthly amounts of Pharmaceutical P-waste accumulation (primarily nicotine).

2. This pickup may contain the following waste streams:

• Various RCRA hazardous waste originating from research chemicals in small quantities.

• Universal Waste (paint)

• Toxic (Mitomycin, Phenol, Cyclophasphamide)

• Ignitable (Ethanol, Methanol, Xylenes, aliphatic hydrocarbons)

• Corrosives (acids, bases)

• Acutely Hazardous (warfarin, epinephrine, nicotine).

• Compressed gas cylinders (propane, Nitrous oxide)

• Non-regulated Material (excess cleaners, detergents, etc.)

3. ESTIMATED MAXIMUM QUANTITY of Waste per pick up (Quarterly):

• Chemical Hazardous Waste: 2,300 pounds - Temple 300 pounds - Waco

Total Chemical Hazardous Waste Estimate: 2,600 Pounds (10,400 lbs per year – 4 pickups)

• P-Listed Hazardous Waste (Temple & Waco combined): 500 pounds

(2000 lbs per year – 4 pickups)

• Universal Hazardous Waste: (Paint and Paint related products)

Temple: 2,000 Pounds Waco: 1000 Pounds

Total: 3,000 Pounds (12,000 lbs per year – 4 pickups)

• Non-Regulated Waste (oil-in-water, oil sorbent, etc.): 800 Pounds

(3200 lbs per year – 4 pickups)

• Recyclables (Temple and Waco Combined) – Batteries (lead, nicad, nickel halide, lithium): 1400 Pounds (5600 lbs per year – 4 pickups)

II. GOVERNMENT HOLIDAYS:

A. Contractor shall schedule pickup based on mutually agreeable time between the federal government and the contractor; within normal business hours, and not on weekends or holidays.

B. Federal holidays observed can be found at Federal Holidays (opm.gov).

C. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

D. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation.

In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

III. INFORMATION SECURITY REQUIREMENTS:

A. The COR and the Contractor will assure that:

• No other information except what is in this contract will be shared with the contractor in any follow up communication.

• None of the information in this contract includes Protected Health Information

(PHI) or Individually Identifiable Information (III).

• Contractor will be escorted by a VA Employee as necessary.

IV. PROGRAM OFFICE POINTS OF CONTACT:

A. Contracting Officer’s Representative (COR): Aaron G. Smith, Jr, Industrial Hygienist, Safety and Industrial Hygiene Management, 254-743-1110, Aaron.Smith1@va.gov.

B. Supervisory POC: Kelly Blisard, Chief – Safety and Industrial Hygiene Management, 254-743-1110, Kelly.blisard@va.gov

END OF STATEMENT OF WORK

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ mailto:Aaron.Smith1@va.gov mailto:Kelly.blisard@va.gov