Draft SOW - Coyle Courthouse Test Adjust and Balance for HVAC_05122022.pdf

Statement of Work, [Coyle Test & Balance for HVAC, Coyle Courthouse, Building ID CA0309ZZ]

[April 2022]

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U.S. General Services Administration

National Capital Region

Public Buildings Service www.gsa.gov

Statement of Work for

Coyle Courthouse Test & Balance for HVAC

PROJECT IDENTIFICATION

Project Title: Coyle Courthouse Test, Adjust & Balance for HVAC

Building: Robert E. Coyle U.S. Courthouse

Building ID #: CA0309ZZ

Building Location: 2500 Tulare Street

Fresno, CA 93721

Project Control Number: N/A

GSA Work Items: N/A

RWA #: N/A

ePM Number:

SOW Author: Salma Abdelghani http://www.gsa.gov/

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TABLE OF CONTENTS

1. PROJECT INFORMATION 3

1.1. PROJECT SUMMARY 3

1.2. PROJECT BACKGROUND 3

1.3. CONTRACT TYPE 3

1.4. DELIVERY TYPE 3

1.5. PROJECT GOALS 3

1.6. PROJECT OBJECTIVES 4

1.7. PROJECT SCHEDULE 4

2. SCOPE OF WORK 6

2.1. PROJECT REQUIREMENTS 6

2.2. PROJECT SITE REQUIREMENTS 7

2.3. STANDARDS AND CRITERIA DOCUMENTS 9

2.4. SAFETY REQUIREMENTS 10

2.5. ENVIRONMENTAL REQUIREMENTS 10

2.6. SUSTAINABILITY REQUIREMENTS 10

2.7. BUILDING TECHNOLOGY SERVICES 11

2.8. MANUFACTURER REQUIREMENTS 11

2.9. COBie 11

2.10. CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT 11

2.11. MODIFICATIONS / CHANGE ORDERS 13

2.12. ELECTRONIC PROJECT MANAGEMENT SYSTEM (PMS) 13

3. CONTRACT ADMINISTRATION 13

3.1. PROJECT CLOSEOUT 13

3.2. SCHEDULE OF VALUES 14

3.3. FEE & PAYMENT 15

3.4. GOVERNMENT FURNISHED PROPERTY 15

4. ATTACHMENTS 16

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1. PROJECT INFORMATION

This section provides an overview of the project.

1.1. PROJECT SUMMARY

Building occupants have experienced severe heat within their offices and conference rooms for several years. It is particularly hot during the summer months when Fresno temperatures are over 100 degrees. Testing, Adjusting & Balancing (TAB) was only performed once when construction was completed in 2005. The building has undergone over 10 different construction projects since it was completed. The building was retro-commissioned in 2019. Additional overhead A/C units were installed on levels 2-4 in August 2021. The building is currently undergoing upgrades to the Building

Automation System (BAS) and expected to be complete by the end of May 2022.

With potential operational issues associated with the existing underfloor air system, this project scope of work will be a Testing, Adjusting & Balancing (TAB) for the HVAC system for the entire building.

The intent of the TAB is to verify individual HVAC components and systems are operating properly as designed. This TAB will provide remedies for all the operational issues that may have occurred throughout the lifetime of the building and adjust all controls to produce the maximum thermal efficiency and capacity of the existing HVAC system.Upon completion of TAB, the report shall include all recommendations for areas where TAB does not provide any remedy for the ongoing thermal issues and/or lack of air movement to all areas of the building. See Section 2.1 for detailed project requirements.

The Contractor shall coordinate work and gain approvals required in this Statement of Work (SOW) with the Contracting Officer (CO) and Contracting Officer’s Representative/Project Manager

(COR/PM) as required.

1.2. PROJECT BACKGROUND

Robert E. Coyle United States Courthouse, built in 2005, sits on a 3.9-acre site bounded by O Street, Tulare Street, P Street, and Capitol Street as part of a cluster of government buildings in downtown

Fresno. The courthouse building consists of a 9-story façade and is clad in precast concrete wall panels, glazed curtain walls and insert aluminum storefront glazing systems. The individual elevations are irregular and articulated. The building is roughly 400,000 usable square feet.

1.3. CONTRACT TYPE

This contract is a firm-fixed price contract. The services required shall include, but shall not be limited to, the following:

● Contract Management

● Services including Materials, Labor, and Supervision

● Professional Inspection and Testing Services

1.4. DELIVERY TYPE

Not applicable

1.5. PROJECT GOALS

● Communication at all times

● Complete project within period of performance and within the overall project budget

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● Complete the project with no safety incidents

● Complete the project with no security violations or infractions

1.6. PROJECT OBJECTIVES

To be considered successful, the project must achieve the following objectives:

● Establish and maintain positive relations with the tenant(s), public authorities, jurisdictions and neighborhood

● Ensure a safe work environment during construction for workers and authorized visitors on the construction site

● Manage the completion of the project with the spirit of partnering and without litigation

● Provide quick and timely reports and communications to GSA at all times

● Ensure that all sensitive documents are handled, distributed, archived and destroyed according to established project procedures

● Follow all security requirements in the delivery of this project

1.7. PROJECT SCHEDULE

1.7.1. Overall Schedule:

The overall Period of Performance shall be 45 calendar days from Notice To Proceed (NTP) to

Project Closeout, based on the following:

● NTP to Substantial Completion: 30 calendar days after NTP

● Project Closeout (as defined in Section 5.5.): 15 calendar days after Substantial Completion

1.7.2. Detailed Schedule:

● NTP (complete forms, obtain necessary insurance, permits, develop preliminary schedule, gain access to Kahua, etc): 1 week

● Badging and security clearance: 3-6 weeks

● Project Kick-off meeting (introductions, confirm scope, schedule, communications plan, and administrative matters and project roster): 2-3 days

● Testing, Adjusting & Balancing (includes 5 days for on-site meetings with GSA present at various times throughout the process): 3 weeks

● Trainings: 1 week

● Project Close-Out: 1 week

1.7.3. Contractor Responsibilities:

Within 7 calendar days of Notice to Proceed, the Contractor shall submit a Preliminary Schedule detailing the complete scope of work and proposed logical relationships. All owner furnished equipment and materials shall be identified with dates needed to be received by the Contractor.

The Contractor will provide a detailed, time-scaled computer-generated Project Schedule with activities representing each portion of the Work for the entire Contract Performance Period.

Submit both as MS Project and PDF; all durations shall be shown in calendar days. The Project

Schedule shall use the Critical Path Method (CPM) for the planning, scheduling and reporting of

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[UNCLASSIFIED] 5 of 16 the work to be performed under the contract. No unspecified constraints, float suppression techniques, or use of activity durations, logic ties and/or sequences deemed unreasonable by GSA shall be used in the Project Schedule. As defined by the Contract, the entire project performance period shall establish the Project Substantial Completion Date which shall be used in the planning and presentation of the Contractor’s Project Schedule. GSA reserves the right not to approve any schedule deemed to have an unrealistic forecasted Substantial Completion Date. Government approval of an early completion Project Schedule shall not modify the Contractual Substantial

Completion Date or Project Completion Date. The time difference between the Contractor’s planned Substantial Completion Date and the Contract directed Substantial Completion Date shall be considered Project Float, jointly owned and for the mutual use of both the Contractor and

GSA. The Project Schedule shall be updated on a weekly basis throughout the entire Project performance period until Project completion is achieved. A revised project schedule must be submitted with each invoice.

1.7.4. Special facility Requirements:

Upon Notice to Proceed, the Contractor will need to obtain necessary security clearances and badging prior to any member of the construction team entering the building.

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2. SCOPE OF WORK

This section details the technical requirements and constraints for which the Contractor is responsible. The

Contractor shall perform all services described in this Statement of Work (including work required under exercised options, if any). The Contracting Officer and the COR/PM must approve all proposed changes to the Scope of Work.

2.1. PROJECT REQUIREMENTS

2.1.1. General

The Contractor shall provide all necessary labor, materials, supervision, management, quality control plan, and testing to produce work conforming to the contract documents.

2.1.2. Deliverables

● Statement from Test, Adjust and Balance Agency indicating successful testing, adjusting and balancing of at least three (3) systems of comparable type and size

● Qualifications of testing and balancing personnel (shall be certified and in good standing with the

AABC/ NEBB/ etc., as applicable).

● Description of procedures to be followed: a) detailed procedures; b) agenda for this project; c) report forms; d) project performance guarantee

● Descriptive data including: a) air flow measuring equipment; b) pressure gauges; c) thermometers; d) other testing information; e) certificates of calibration of test instruments.

Instrumentation Calibration: Calibration of instruments shall be in accordance with the current edition of the AABC/ASHRAE/NEBB Procedural Standards for Testing, Adjusting, and

Balancing of Environmental Systems.

● Written responses to GSA’s Consolidated Comments Memorandum (CCM) to pre- balance reports, interim balance reports and final balance reports

● Three (3) copies of pre- balance report in typewritten form

● Three (3) copies of interim balance reports in typewritten form

● Three (3) copies of the final balance report in final form. Prepare report forms in accordance with the requirements from the current edition of the AABC/ASHRAE Standard 111/NEBB

Procedural Standards for Testing, Adjusting, and Balancing of Environmental Systems as applicable.

● The final TAB report must bear the name, signature, and NEBB/AABC, etc. stamp of the TAB

Certified Professional of the TAB firm. Prepare report forms in accordance with the requirements from the current edition of the AABC/ASHRAE Standard 111/NEBB Procedural Standards for

Testing, Adjusting, and Balancing of Environmental Systems as applicable.

● Three (3) copies of the solutions and/or recommendations to repair/ install any part of the mechanical system directly related to excessive heat in the spaces that is not addressed by

Testing, Adjusting and Balancing

● Written report, as necessary, describing any component, i.e. damper, valve, etc., which does not function properly

2.1.3. Permitting

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The Contractor shall obtain and provide to the COR/PM all applicable permits such as, but not limited to, sheeting, shoring, and public space permits as required by federal, state or local jurisdictions; this includes application fees and any fines or penalties that result from noncompliance.

2.1.4. Testing Guidelines

The Contractor shall provide all inspection and testing, except where required by code, specification, or detailed elsewhere in the requirements of this document.

The TAB shall identify the equipment and/or system to be inspected and/or tested, exact test(s) to be performed, measured parameters, and the stage of construction development when tests are to be performed. The Contractor shall organize inspection and/or testing of equipment in accordance with a recognized method which delineates all facets of construction. The method shall identify all equipment items, subsystems, and/or components which influence operation, function, quality or referenced on timeline charts to identify when tests should be performed. The Contractor is not relieved from the required performance test should these not be included in the plan.

2.1.4.1. Test Parameters

For each component to be inspected/adjusted/tested, identify each test parameter and represent each operating condition and all control modes of operation. Tests shall document any observed deficiencies or improper operation. Tests shall identify capacity readings, normal operation of equipment and verification of required automatic controls.

2.1.4.2. Test Report

For each inspection/adjustment/test parameter, identify the test(s) to be conducted, methodology, adjustments contemplated, test result comparison to that of performance parameters, the date and time of the test, and who will do the work. Consider the following as an example:

● Test

● Test Method

● Adjustments

● Performance Parameters

● Actual Performance

● Test Occurrence

● Test Performed by

2.1.5. Pre-balance preparation by TAB Agent

Study the reports and drawings and prepare a schedule to inspect, test and balance air and water systems. Review field data reports to validate accuracy of data and to prepare certified TAB reports.

Coordinate schedule requirements with the Contractor so that system testing, adjusting and balancing is complete prior to test run of HVAC systems and final acceptance.

Prepare and submit a TAB plan that includes the following:

• Equipment and systems to be tested.

• Strategies and step-by-step procedures for balancing the systems.

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• Instrumentation to be used.

• Sample forms with specific identification for all equipment.

Within two (2) weeks of receiving authorization for projects, notify the PM/COR in writing, if the installation poses any potential balancing problems or if any additional balancing devices which are not noted or specified, are necessary for a total system balance.

Interim Balance: Provide interim balancing at completion of each phase of testing for all equipment and registers affected in that phase.

2.1.6. Final Test, Adjust and Balance Activities

All testing and balancing procedures on each system shall be performed according to the procedures contained in NEEB/AABC's, etc. "National Standards for Total System Balance" and in this Section.

Balancing criteria: Air inlets and outlets of 200 CFM or less shall be balanced to within +10% to

-0% of design; all other air system readings within +5% to -0% of design. Temperature readings shall be accurate to within ½ degree Fahrenheit. Water flow readings shall be accurate to within 5%.

Pressure readings shall be accurate to within ½ psi for water systems and 0.01 inch W.G. for air systems.

Instruments shall have been calibrated within the last six (6) months and checked for accuracy prior to starting the balancing procedure. Make velocity readings with an instrument that does not require a separate timer.

All readings, measurements, and observations shall be recorded on printed data sheets and tabulated with appropriate calculations. Recorded data shall include the following: Fan speed and calculated fan delivery outlet velocity, inlet and outlet static pressures, drive motor nameplate amperes, and normal operating amperes. This data shall be taken for the existing and new air-handling unit and exhaust fans serving the project area (velocities, air volume factors, and calculated air volumes of new air outlets and inlets and those designated during pre-construction tests, room temperatures).

Air balancing: Make allowance for air filter resistance at the time of the tests. The main air supplies shall be at design air quantifies and at an air resistance across the filter banks at the listed pressure drops for dirty filters with the variable frequency drive at 60 HZ or less. Final position of manual dampers shall be plainly marked after balancing is complete. Take measurements with an airflow hood. Record results of the air balancing on AABC or equivalent forms, including positive identification of points of measurements taken, shown on the plan such as a marked print, and include the following data: air temperature, size of outlet, specified CFM, specified velocity, actual CFM, actual velocity, fan data (actual and specified CFM, RPM, total SP, AMP, Voltage). Adjust main dampers and splitter dampers before adjusting individual branch dampers. In general, adjust splitter dampers first to obtain the proper proportion of air flow in each branch. Adjust main duct dampers second to obtain design air flows in each branch duct. Dampers behind diffusers or registers shall be utilized only as a final adjustment and only at the building management’s direction. In the process of balancing, changes in fan RPM by sheave adjustment or sheave changes may be required for the new exhaust fans. The contractor shall also provide additional dampers and pressure plates where required to facilitate balancing and to prevent damper, register, and diffuser noise. All this work shall be done at no increase in the contract price. Make adjustments at all diffusers and registers to prevent drafts at the occupant level in the space. Portions of the diffusers and registers shall be blanked behind these units as directed or required or blades shall be redirected in order to prevent or remove drafts. Positive or negative pressure relationships between supply and exhaust CFM shall be achieved in spaces wherever required by code. Required air pressure relationships are absolute and shall be met

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[UNCLASSIFIED] 9 of 16 regardless of allowed tolerances for air flow adjustments. All other rooms which are both supplied and exhausted shall be in balance (no difference between supply and exhaust), unless otherwise shown or specified. The balancing report shall include a tabulation for each CFM with the following:

Room number- supply- exhaust- return-difference: supply – (exhaust + return). Report shall include both design and measured values from supply, exhaust and return. Report shall also indicate tabulations of total air flows for each fan system.

Hydronic System Balancing: Adjust heating hot water and chilled water mains and branches at locations with balancing valves to total flow rates. Adjust coil flow rates. Use permanent flow measurement devices installed for balancing. Repeat balancing procedures as required to arrive at fully balanced systems. Balance report shall include design and measured flow rates and pressure drops at each point where design flow quantity is shown or scheduled, and water temperatures leaving and entering all coils when coils have had both air and water flows balanced.

Performance and Capacity checks: Take readings as required to demonstrate that the following equipment is operating in accordance with scheduled performance criteria and the manufacturer’s published ratings: a) Coils- Report complete coil performance data. Maintain scheduled entering water temperatures during tests. Where possible, control upstream heating coils to maintain scheduled entering air temperatures during tests. At zone heating coils, if excessive heat transfer is measured, reduce scheduled coil gpm to limit leaving air temperature (LAT) to the scheduled LAT + 5 degrees

Fahrenheit. b) Air handling equipment; c) Spot checking- After the Test and Balancing Agency has submitted a record of final readings, measurements, and test results for all systems, Building

Management will make spot checks of each system. If spot check measurements differ materially from those submitted, Building Management will direct that the systems concerned be completely rebalanced at the Test and Balance Agency’s expense and that new data be submitted.

Agency shall leave systems in proper working order, replacing belt guards, closing access doors, closing doors to electrical switch boxes, and restoring thermostats to specified settings.

2.1.7. Coordination with HVAC controls

Cooperate with temperature control installer and Contractor in making system adjustments necessary to accomplish required performance. Become thoroughly familiar with HVAC Controls Sequence of

Operation. Where sequences require establishment of minimum and maximum air flows, multiple set-points, reset schedules, or other variable conditions, furnish all testing and balancing necessary to establish required set-points and fully balance systems under all possible operating conditions. Report measurements under all operating conditions as necessary to document proper system operation under all specified modes of operation. Check the following: all control devices are properly calibrated;

make temperature and pressure readings as necessary to verify calibration; airflow monitoring stations provide accurate measurements at maximum and minimum airflows; room temperature sensors and thermostats are installed to avoid erratic operation due to draft or cold walls; sensors are properly positioned to read intended temperatures; simultaneous heating and cooling does not occur; setpoint meet the intent of the Sequence of Operation; system interlocks operate properly; system components operate safely. Submit a written report to document control system coordination checking.

2.1.8. Acceptance Testing

Cooperate as necessary and assist the temperature controls installer and Contractor in performing test runs of HVAC systems as specified in Section 01 00 00 General Requirements.

2.1.9. Proposed solutions and/or remedies from TAB findings

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Upon completing Testing, Adjusting & Balancing, the selected contractor must provide recommendations for areas where TAB does not remedy the ongoing thermal issues and/or lack of air circulation to all areas of the building, in addition to providing a deficiencies log and recommended corrective actions.

2.1.10. Required Project Personnel

The selected contractor shall provide a Project Manager that will serve as the main point of contact between GSA and the selected team including all sub-contractors. The Project Manager may not be an existing team member of the on-site Operations & Maintenance Team.

2.1.11. Coordination with others

The Contractor shall cooperate with agencies and others performing required tests, inspections and other quality control services, and shall provide reasonable auxiliary services as requested. The

Contractor shall notify the testing and inspection entities sufficiently in advance of operations to permit their timely assignment of personnel. Auxiliary services include but are not limited to the following:

● Provide access to the work

● Furnish incidental labor and facilities necessary to facilitate inspections and tests

● Take adequate quantities of representative samples of materials that require testing or assist the agency in taking samples

● Provide facilities for storage and curing of test samples

● Deliver samples to testing laboratories

● Provide the agency with a preliminary design mix proposed for material mixes that require control by the testing agency

● Provide security and protection of samples and test equipment at the Project site

● Coordinate the sequence of activities to accommodate required services with a minimum of delay

● Coordinate to avoid the necessity of removing and replacing construction to accommodate inspections and tests

● Schedule times for inspections, tests, taking samples and similar activities

2.2. PROJECT SITE REQUIREMENTS

2.2.1. Work Restrictions

The Contractor shall survey the entire worksite and review existing documentation to be familiar with the existing conditions.

During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the

Government's right to perform work, or retain other contractors to perform work, on portions of the project. The Contractor shall limit the use of the premises to the work areas indicated, and to allow for Government occupancy and public use.

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The building is to remain fully operational throughout the entirety of the project, with no disruption to tenant operations. All work areas must be cleaned at the end of every work day.

The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities.

The Contractor shall coordinate all work activities with the GSA Building Manager and the COR/PM to ensure that proper security and access arrangements are made without impact on the testing schedule.

Where applicable, the contractor must employ adequate dust control measures.

2.2.2. Working Hours

2.2.2.1. Government Occupied Hours

Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays, 6:00 AM to 6:00 PM.

2.2.2.2. Contractor's Working Hours

Much of the work can be performed during Government Occupied Hours.

The following work shall be performed outside of Government Occupied Hours:

● Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

● Any work while U.S. Courts are in session.

● Any work that disrupts the court schedule and/or subject to the individual agency’s schedule

Work accomplished outside of Government Occupied Hours shall be performed at no additional cost to the Government. The Contractor shall submit a proposed schedule and gain the COR/PM approval at least 72 hours before proceeding with any work during

Government Unoccupied Hours.

2.2.3. Loading Dock

There is no designated loading dock for contractors. Any or all loading is available at the gravel outdoor parking lot along P Street (nearest cross street is Capitol Street).

2.2.4. Parking

Limited parking is available on site. 3 parking spots will be made available for the Contractor’s use.

2.2.5. Staging and Storage

Staging and storage is available at the gravel outdoor parking lot along P Street (nearest cross street is

Capitol Street). No GSA employees will assist with unloading/loading of vehicles(s). The contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

2.2.6. Dumpster

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Limited space is available on site for a dumpster. Use of existing building dumpsters and trash bins is strictly prohibited.

2.2.7. Restrooms

Restrooms are available for use. Restroom must be designated by the GSA Building Manager.

2.2.8. Freight Elevator

A freight elevator is available for use at the project site.

2.2.9. Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the

Government. These repairs, if needed, shall be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to actions by the contractor or his/her subcontractors.

2.3. STANDARDS AND CRITERIA DOCUMENTS

The Contractor shall ensure that all work performed, and materials used, under this scope of work are in accordance with the guidelines, codes and specifications of the following associations and agencies. Any conflicts or ambiguities within, or among, the referenced Standards and Criteria

Documents, or any deviations from requirements contained in the Standards and Criteria Documents, shall be reported to the COR/PM in writing, for determination as to applicability.

2.3.1. GSA Requirements

● 2021 PBS P100, Facilities Standards for the Public Buildings Service, including all applicable

Standards, Criteria and Guides listed therein

● PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, August 4, 2016

● PBS Division 1 Specs https://insite.gsa.gov/portal/content/659170

● GSA Commissioning Guide https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/odc-r esources/odc-design-resources/building-commissioning

● Kahua Project Management Software Link for External Users:

https://www.youtube.com/playlist?list=PLvdwyPgXnxxX9FWuj99tXx6XvYnHa7mvN

● AABC MN-1 AABC National Standards for Total System Balance; Associated Air Balance

Council; 2002

● ASHRAE Std. 11 – Practices for Measurement, Testing, Adjusting and Balancing of Building

Heating, Ventilation, Air-Conditioning, and Refrigeration Systems; American Society of Heating, Refrigerating, and Air-Conditioning Engineers, Inc.; 1988, with 1997 Errata

● SMACNA (TAB) – HVAC Systems Testing, Adjusting, and Balancing; Sheet Metal and Air

Conditioning Contractors’ National Association; 2002

2.3.2. Customer Requirements

https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-10006-pbs https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-10006-pbs https://insite.gsa.gov/portal/content/659170 https://www.gsa.gov/cdnstatic/BCG_3_30_Final_R2-x221_0Z5RDZ-i34K-pR.pdf https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/odc-resources/odc-design-resources/building-commissioning https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/odc-resources/odc-design-resources/building-commissioning https://www.youtube.com/playlist?list=PLvdwyPgXnxxX9FWuj99tXx6XvYnHa7mvN

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● Design Excellence Program https://www.gsa.gov/real-estate/design-construction/design-excellence/design-excellence-progra m

● Courthouse Programs: Combined Capital Security Program Handbook https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/office

-of-project-delivery/courthouses/capital-security-program

● Coyle Courthouse Building Design Standards https://insite.gsa.gov/locations/region-9/public-buildings-service/design-and-construction/r9-build ing-design-standards

● ICD 705, v 1.4 - Technical Specifications for Construction and Management of Sensitive

Compartmented Information Facilities, March 13, 2020

2.4. SAFETY REQUIREMENTS

All contractor(s) shall comply with the safety guidelines and requirements contained in NCR’s

Section 01546 – Safety and Health specification.

2.5. ENVIRONMENTAL REQUIREMENTS

The Contractor shall not allow the venting of refrigerant to the atmosphere in compliance with section

608 of the Clean Air Act (40 CFR Part 82).

2.6. SUSTAINABILITY REQUIREMENTS

2.6.1. Green Purchasing

All products and services purchased by the Contractor shall meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, recycled content, energy efficient, and water conserving. Where products that are labeled FEMP-approved, DesignLights Consortium® (DLC)

Premium Certification (or Standard DLC rating if Premium is not available), Energy Star, EPA Safer

Choice, or WaterSense exist and are applicable for this project, they shall be used.

2.6.2. Key Sustainable Products

The use of GSA’s Key Sustainable Product (KSP) standards is mandatory for all contracts and task orders. If any of the five materials listed below are purchased as part of this project, they must comply with their respective sustainability standards. The Contractor shall specify the brand name and product that shall be used to meet each applicable KSP standard below. The Contractor shall provide the required data submittals to the COR/PM prior to the start of construction. The COR/PM shall verify that the products submitted are compliant with these KSPs.

In addition to the above listed KSPs, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

2.6.3. Proof of Compliance

The Contractor shall, at all times, maintain a record of sustainable products purchased using the Key

Sustainable Product and Green Product Compilation Compliance Reporting form to demonstrate https://www.gsa.gov/real-estate/design-construction/design-excellence/design-excellence-program https://www.gsa.gov/real-estate/design-construction/design-excellence/design-excellence-program https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/office-of-project-delivery/courthouses/capital-security-program https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/office-of-project-delivery/courthouses/capital-security-program https://insite.gsa.gov/locations/region-9/public-buildings-service/design-and-construction/r9-building-design-standards https://insite.gsa.gov/locations/region-9/public-buildings-service/design-and-construction/r9-building-design-standards https://www.dni.gov/files/Governance/IC-Tech-Specs-for-Const-and-Mgmt-of-SCIFs-v15.pdf https://www.dni.gov/files/Governance/IC-Tech-Specs-for-Const-and-Mgmt-of-SCIFs-v15.pdf https://sftool.gov/

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[UNCLASSIFIED] 14 of 16 compliance with product requirements. The Contractor shall provide copies of such documentation to the COR/PM as required, or upon request.

2.6.4. Refrigerants

The Contractor shall identify the type(s)/amount(s) of refrigerant(s) to be recovered as part of the project and their viability for reuse as recovered or after reclamation. GSA will determine and inform the Contractor of the disposition plan (reuse by GSA, reuse by the DOD, sale to a certified technician or reclaimer or disposal per RCRA regulations).

2.7. BUILDING TECHNOLOGY SERVICES

The Contractor shall comply with all applicable codes as identified in PBS P100 - Section 1.4, and the

Standards and Criteria Documents listed in this SOW for cyber security, Information Technology (IT), telecom and Smart Buildings.

The Contractor shall coordinate construction/shop drawings to ensure all digital control systems, hardware and software meet the GSA-specific requirements.

2.8. MANUFACTURER REQUIREMENTS

The Contractor shall follow all manufacturers’ instructions and best accepted trade practices during performance of this work.

2.9. COBie

The Contractor shall submit a COBie-compliant facility management data set for all equipment within this SOW.

The Contractor shall verify that the room numbering list complies with the COBie requirements set forth in the contract documents and matches the data structure of the National Computerized

Maintenance Management System (NCMMS).

2.10. RESERVED

2.11. MODIFICATIONS / CHANGE ORDERS

A Change Order will only be approved if the COR/PM agrees that additional work to be performed by the Contractor, as a result of resolution of an RFI, is beyond the original scope of work.

2.12. ELECTRONIC PROJECT MANAGEMENT SYSTEM (PMS)

The Contractor shall use GSA’s web-based electronic Project Management (PMS) system-“Kahua”, which is a fully configured version of Meridian Systems’ Proliance Construction Management

Software. PMS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

GSA uses PMS throughout the design and construction phases as a repository for project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the

Contractor shall rely exclusively on PMS to post, review, access, comment on, collaborate, or otherwise submit all project information.

GSA will provide no-cost training to familiarize team members with the PMS system. However, GSA will not reimburse the Contractor for any travel related to any PMS training.

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GSA will provide PMS system administration and end-user support for the duration of the project.

The PMS minimum requirements (including IT equipment) can be found at:

http://www.gsa.gov/PMS.

An HSPD-12 security clearance is required to access PMS. Project team members without an

HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process and request a temporary waiver for PMS access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an PMS username and password will be provided. The Contractor may not assume that a waiver will be granted. Further information on

HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

3. CONTRACT ADMINISTRATION

3.1. PROJECT CLOSEOUT

The Contractor shall complete all punchlist items prior to the completion of project closeout.

3.1.1. Final Inspection and Test

Unless otherwise identified, manufacturer recommendations shall be followed for all inspection and test procedures.

3.1.2. Operation and Maintenance Manual

The Contractor shall prepare a detailed Operation and Maintenance Manual identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations, including the following:

● Instruction manuals covering the care, preservation and maintenance of materials and finishes

● Operation, maintenance, troubleshooting and parts manuals for equipment and building operating systems

● Instruction to Government operating personnel in the operation and maintenance of building systems and equipment

● Equipment inventories

● Emergency manuals

● Electronic versions uploadable to GSA’s NCMMS

The Contractor shall deliver [2] hard copies to the Building Manager, and [1] CD, DVD, or USB

Drive with electronic copies to the COR/PM.

3.1.3. Maintenance Training

Maintenance Training shall address cycles of replacement, use of any special tools, and other product-or system-specific maintenance requirements. Include references to record documents, spare parts, material lists, warranties, maintenance agreements and similar continuing commitments.

3.1.4. Reserved

3.1.5. Return All HSPD-12 and/or Tenant Agency Badges

The Contractor shall return all badges to the COR/PM that were issued for the project.

http://www.gsa.gov/epm http://www.gsa.gov/hspd12

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3.1.6. Release of Claims

The Contractor shall furnish the Government with a release of all claims against the Government under the applicable portions of this contract.

3.2. RESERVED

3.3. GOVERNMENT FURNISHED PROPERTY

Not applicable