Draft SOW Containerized Showers.docx

Statement of Work for Turnkey Containerized Showers Contract Fort Sam Houston, TX 78234 25 July 2024

1. GENERAL. This U.S. Army Medical Center of Excellence (MEDCoE), Department Leader Training at Joint Base San Antonio Fort Sam Houston project is for the lease with option to purchase of new turnkey containerized showers, to include maintenance service, located on Camp Bullis training site 20 (TS20) starting a base line year in FY25 with a period of four option years. The requirement starts base year with four (4) 1-years options during the period of 25 Dec 2024 through 24 Dec 2029. The containerized showers shall be in place and prepared for use for 17 training periods for a total of 64 days per year. The schedule of the exact training periods dates shall be provided to the contractor once finalized by the Government at the beginning of each year. Anticipated training schedule is subject to change. The contractor shall provide the general maintenance of the portable showers, the truck and the driver for water delivery and disposal, project manager services, and quality assurance for the services provided.

1.1 BACKGROUND. This requirement is to provide new turnkey containerized showers at the Basic Officer Leaders Course (BOLC) Training Facility located in Training Site 20 (TS20) on Camp Bullis. The showers shall provide field sanitation facilities for trainees using the facility during training periods. The contractor shall provide a total of 18 individual shower stalls, equally divided amongst total containers: two (2) containers with nine (9) heads each or three (3) containers with 6 heads each are allowed. Containerized Showers shall be equally and separately to provide separate facilities for males and females. All work shall be accomplished in a manner consistent with industry standards and be in conformance with the specifications referenced or included herein. The contractor shall verify the quantities, dimensions, conditions, and configurations throughout the work area.

1.2 SCOPE OF WORK. The Contractor shall provide containerized showers and maintenance in accordance with this statement of work. The contractor shall provide all equipment, cleaning and restroom supplies, parts, tools, supervision, and labor to deliver and install containerized showers required under this statement of work to provide showers, as well as potable water delivery, housekeeping and related components. Any special tools or equipment required for installation shall be solely the responsibility of the contractor. The contractor shall be responsible for the tear down and removal at conclusion of the contract.

1.3 CLEANING AND SUPPLIES

1.3.1 The contractor is responsible and shall furnish all supplies required to ensure shower facilities are sustained and cleaned in accordance with this statement of work.

1.3.2 Contractor shall furnish a listing of all cleaning and restroom supplies utilized during the contract period to the Government not later than the pre-performance conference for acceptance by the Government. After award, any new cleaning supplies added to the contract will need acceptance before being used on the installation. The cleaning inventory supply list shall contain the following information:

Product name Manufacturer Item Use of disposal procedures if material remains after usage.

Storage of item

1.3.3 The contractor shall be responsible for the proper disposal of all their cleaning supplies. All cleaning supplies shall be non-flammable.

NOTE: Products containing chlorofluorocarbons (CFC’s), or ozone depleting substances shall not be allowed or approved for use.

1.4. SECURITY REQUIREMENTS:

1.4.1. SECURITY: Work under this contract action is UNCLASSIFIED. The contractor shall comply with all applicable Department of Defense (DOD) security regulations and procedures during the performance of this contract. The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that are obtained or generated in the performance of this contract. This includes dissemination of protocols and papers not generally available through the public literature.

1.4.2. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Contractor personnel or any representative of the Contractor entering the Camp Bullis installation shall abide by all security regulations and shall be subject to security checks. Contractor personnel shall be lawfully employable in the United States. Government rules, regulations, laws, directives, and requirements, in place or issued during the performance period shall apply to all Contractor personnel. The Contractor shall be solely responsible for any costs resulting from Contractor’s employee violations.

1.4.3. Installation Passes: The Government Program Manager, if applicable, will coordinate the issue of the required base pass for access onto Camp Bullis during the performance of required work for contractor personnel.

1.4.4. Installation Access: Contractor personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a DoD Civilian/military cardholder, and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place. (Defense Biometric Identification System). Personnel not affiliated with DOD and/or not vetted against NCIC‐III or for a short-term visit, must be escorted while on the installation. National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) Criteria for Denial. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5. Normal duty hours: 24/7, seven days a week as necessary.

1.4.6. Recognized Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day- 3rd Monday in January President’s Day- 3rd Monday in February Memorial Day- last Monday in May Juneteenth- 19 June Independence Day – 4 July Labor Day- 1st Monday in September Columbus Day- 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

1.4.7. Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

1.5. Contract Personnel:

1.5.1. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes: The contractor shall comply with all requirements and procedures IAW AFFARS 5353.242-9000, Contractor Access to Air Force Installations. The contractor shall provide the CO and COR a current list of employees at least 14 calendar days prior to contract start date. Documentation includes Listing of Employees. The list must include employee’s name, date of birth, state driver’s license/state ID number, state of issue, and country of birth. The contractor shall maintain a current listing of employees. Notifications of contractor employee additions and deletions must be provided with the same information listed above and within 14 calendar days.

1.5.2 Anti-Terrorism: As a prelude and during the performance of any contract, it is critical that the contractor and any subcontractors be supportive of all DOD requirements to protect personnel, their families, installations, facilities, information, and other resources from terrorist acts. The contractor and any subcontractors are required to obey all orders from Security Forces and participate in and adhere to all security measures implemented during exercises, or real-world Force Protection Condition changes (security posture changes). Contractor personnel shall be alert for any suspicious activity, packages or items observed on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify base security forces. Contractor must ensure that contractor personnel and vehicles are strictly controlled during performance of duty. Contractors are encouraged to contact the JBSA Anti-terrorism Office for your location for information regarding the installation Anti-Terrorism Program.

1.5.3. The contractor shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees as provided for in the Joint Ethics Regulation 5500.7.R.

1.5.4. Contractor personnel shall read, write, and speak English fluently.

1.5.5. Contractor shall comply with and follow all Federal, State, and Post COVID-19 guidelines.

1.6 Quality Control/Quality Assurance: The Contractor is responsible for all quality control to ensure the requirements of the contract are provided as specified. All work is subject to inspection and test by the Government Program manager at all places and at all reasonable times to ensure compliance with the terms of the contract. The Contractor’s management shall ensure that employees properly comply with the performance standards outlined in this statement of work. Contractor employees will perform independently of and without the supervision of any Government official. The Government Program Manager will control access to the facility and will perform periodic announced inspection and acceptance of the completed work.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Potable Fresh Water Supply – fire hydrant or similar

2.2. Wastewater discharge point – sewer manhole or similar

2.3. Power Supply - 220V/100AMP/Single Phase Disconnect mounted to existing pole or panel or similar.

2.3.1. 5000- gallon water storage container on -site for potable water storage.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, containerized showers, and services required to perform the work described herein. Only equipment necessary for the operation of the containerized showers will be allowed and approved for use under this contract. Equipment must be capable of operating in remote, primitive locations with limited access.

3.1. Containerized Shower Unit Requirements

Each Containerized Shower shall:

3.1.1. Be modular and conform to ISO Standard Container sizing of 8’ x 8’6” x 20’ exterior dimensions.

3.1.2. Have 18 total shower heads shall be divided equally amongst containers: two (2) containers with nine (9) heads each or three (3) containers with each 6 each are allowed. Showers shall be configured so that separate facilities for males and females are provided

3.1.3. Shall be engineered manufactured units. Tented showers are not acceptable.

3.1.4. Showers shall have individual shower stalls with hot and cold water.

3.1.5. Showers shall have an integral changing area for each stall.

3.1.6. Shall have an internal exhaust system to properly remove interior moisture.

3.1.7. Shall have anti-scald valves for user safety.

3.1.8. Shall have HVAC for each containerized unit.

3.1.9. Shall have interior lights.

3.1.10. Shall have one (1) interior sink per six (6) shower stalls.

3.1.11. Shower units shall have mirrors located above sinks.

3.1.12. Showers are heated by propane-fired water heaters.

3.1.13. Water Heaters shall be enclosed within a separate mechanical area for safety and security.

3.1.14. Showers shall have 10 # ABC Fire Extinguisher for each unit.

3.1.15. Showers shall have a smoke detector within each mechanical area.

3.1.16. Entry and exit to the container and shower shall be ground level. No stairs or step allowed. Shower pan with or 2” lift is allowed.

3.2. Potable Water Supply System with Pressure Pump, Backflow Preventer and reduced pressure zone (RPZ)

3.

3.1.

3.2.

3.2.1. Each container shall be manufactured with NSF 61 (National Sanitation Foundation for drinking water) equipment.

3.2.2. Potable Water Piping shall be rated for 120 psi operating pressure.

3.2.3. Each container shall have their own pressure pump for a constant system pressure maintaining pressure between 38-42 psi.

3.2.4. Backflow Preventer shall be installed between the pressure pump and the showers.

3.3. Wastewater Holding Tanks:

3.3.1. Wastewater Collection System (one or two tanks or bladders to collect gray water) shall be secured and watertight.

3.3.2. Shall be watertight, leak proof.

3.3.3. Shall have 3500-gallon capacity.

3.3.4. Piping shall be PVC SDR 35.

3.3.5. System shall have Enclosed Float-Operated Sump Pit w/ dual grinder pumps, and ¾ HP electric pump.

3.4. Propane Tank (stand-alone) and Distribution Lines

3.4.1. Propane System shall be provided IAW NFPA 58 codes and Camp Bullis/FTSH Safety Guidelines.

3.4.2. Propane lines shall be capable of maintaining 120 psi.

3.4.3. Propane lines shall be protected with covering from all pedestrian and vehicle traffic.

3.4.4. Contractor shall ensure the propane tank is at least 50% full at all-times.

3.5. POWER SYSTEM

3.5.1. 220V/100AMP Single Phase Disconnect. Panel Box shall be connected to existing pole in coordination with MEDCoE Engineering and Facilities.

3.5.2. All electrical equipment shall be rated for wet weather conditions.

3.6. INSTALLATION AND MAINTENANCE

3.6.1. Each containerized shower shall be cleaned and sanitized each morning prior to daily use; wash down containerized shower with soap or detergent, rinse thoroughly, sanitize with a household bleach (5% chloride) solution using a minimum of 1 tablespoon bleach per 2 gallons water, or equivalent and rinse unit thoroughly.

3.6.2. The contractor shall provide a tanker truck with two tanks: one for gray water and one for potable water. Tanker truck shall have a pump to remove gray water from reservoir to gray water tank.

3.6.3. Contractor shall provide potable water daily during periods. Portable water is available on site at Camp Bullis. (Training schedule will be provided upon contract award), as required by the provided schedule.

3.6.4. Contractor shall dispose of wastewater in Camp Bullis sewer manhole during training periods.

3.6.5. Contractor shall remove all trash and debris associated with delivery and installation of containerized showers from the facility daily promptly off base.

3.6.6. Contractor shall be responsible for repairing and/or replacing any Government property as a result of delivery and installation process, to include testing of containerized showers.

3.6.7. Contractor shall provide emergency response within one hour of notification.

3.6.8. Contractor shall ensure the placement of showers shall meet all required Federal, State, and Local codes, National Fire and Protection Codes (NFPA).

3.6.9. Contractor shall ensure all electrical connections be coordinated with MEDCoE Engineering and Facilities personnel prior to performance (221-7394 or 221-6356).

3.6.10. Contractor shall ensure all work is accomplished by a qualified individual and be in compliance with 29 CFR 1910, Occupational Safety and Health Standards for General Industry and 29 CFR 1926 Safety and Health Regulations for Construction.

4. ADDITIONAL INFORMATION:

4.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure cleaning services are performed IAW commonly accepted commercial practices and services identified in this SOW. Develop and implement procedures to identify and prevent non-performance and continual repeat of defective service. Contractor shall develop quality control procedures addressing the areas identified in Performance Objectives Table.

4.2. Quality Control Plan (QCP). A written QCP shall be submitted as part of the contractor’s proposal package. The QCP shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. Any changes after initial QCP submission need to be accepted by the CO prior to implementation.

4.3 Quality Assurance. Government Personnel shall inspect and evaluate the contractor’s performance to ensure services are IAW requirements set forth in this contract. The Government will use a locally developed inspection report to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. The Government shall be responsible for initially receiving, validating, and recording customer complaints. When the contractor performance has not been acceptable, the Government will annotate the inspection report and notify the contractor as needed. The service shall be re-performed by the contractor within two hours of notification and re-inspected by the Government.

4.4. Performance Assessment.

4.4.1. Periodic Inspections. This method requires the Government to employ a “spot check” style of evaluation based on the contractor’s cleaning schedule. Periodic validations will be conducted as needed (daily, weekly, monthly, quarterly, semi-annual, or annually). Any unsatisfactory inspection (defect) result shall be recorded on a locally developed inspection report, and the contractor shall re-perform the cleaning service after notification within two hours.

4.5. Customer Complaints. The Government will receive and investigate complaints. The Government shall be responsible for initially validating customer complaints. The Government shall make final determination of the validity of customer complaint(s) in cases of disagreement between the Government and the contractor. Validated customer complaints shall be re-performed within two hours of notification.

4.6. Government Remedies. When a performance threshold has not been met, the contractor will be issued a Contract Discrepancy Report (CDR). The contractor shall respond to the CDR in accordance with instruction provided and return to the CO within 10 calendar days of receipt. Excessive performance issues, as determined by the CO, shall constitute an immediate meeting with the Government Personnel and Contracting Officer. All remedies shall be IAW the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. When services are re-performed by the contractor it allows for acceptance of the service, however, it does not invalidate the customer complaint or inspection/surveillance by the COR. The CO will act IAW with terms and conditions established in the resultant contract for contractor’s failure to perform satisfactory services or to correct non-conforming services.

4.7. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

4.8. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on JBSA Fort Sam Houston.

4.9. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.10. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.11. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.12. Contract Manager. The Contractor shall establish a contract manager and or alternate(s) that can be contacted during work hours as needed by the Government. The contract manager or alternate shall be available during normal duty hours to meet on the installation as needed with the government personnel to discuss problem areas. The Contractor shall also provide to the Government the names and phone/pager numbers of Contractor Point of Contact(s) (POC). This information will be kept updated by the Contractor whenever personnel changes occur. The Contractor’s contract manager or alternate shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract.

4.13. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name and or logo. The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. The contractor shall provide an employee roster to the Government when requested.

4.14. Schedules. The contractor shall submit an annual schedule for the cleaning services described within this SOW to Government Personnel for acceptance at the beginning of each performance period. This Contractor document shall be known as the Cleaning Frequency Schedule (CFS) here on out. The contractor shall be allowed 30 days to adjust work schedules based on shower use and traffic identified in herein, as appropriate. This second work schedule shall be submitted to the Government for acceptance within 10 days after the first contract month period. Any permanent changes to the CFS must be submitted 10 days before implementation and receive Government acceptance before the Government will allow the proposed changes. The CFS may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software. Monthly cleaning schedules should be provided to Government Personnel no later than 25th of each month, PRIOR to the services being performed.

4.15. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. HTTP://WWW.OSHA.GOV/DCSP/VPP/INDEX.HTML