Draft SOW (693JJ922RQ000131) FMVSS 213 Dynamic V3 CWC.pdf

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

Note to contracting supervisor: This is a firm fixed price contract with a cost reimbursement component. We anticipate that it will need to awarded to two contractors.

C.1 ACRONYMS

CAP Contractor Acquired Property COR Contracting Officer's Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAA Federal Aviation Administration FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedure

C.2 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems sets forth the performance requirements for child restraint systems. It includes the testing provisions which are necessary to determine whether a child restraint system meets those performance requirements. The test provisions includes a frontal dynamic sled test which simulates a vehicle striking a fixed barrier in a frontal impact, the Federal Aviation Administration (FAA) inversion test, and inspection requirements. The test provisions also include materials tests, and an inspection of the restraint system's features, and component testing, among other things.

This contract encompasses the procurement of restraints as well as testing to frontal dynamic test requirements, the FAA inversion test, and inspection tests which are conducted on child restraint systems.

The purpose of this contract is to procure test and inspection services to procure and test child restraint systems designed for use in motor vehicles to the requirements of FMVSS No. 213 following the requirements in the standard and the compliance test procedure specified in TP-213-10 as applicable to inform NHTSA of products that may not comply with the minimum safety standards.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) - Refers to test items (child restraint systems) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or "GFP") mean the same thing. The government is the owner of all GFTI.

Contractor Purchased Test Items (CPTI)- Refers to test items (child restraint systems) purchased by the Contractor for use in the performance of this contract or another NHTSA test contract. For the purpose of this contract, CPTI and Contractor Acquired Property (or "CAP") mean the same thing. Title to CPTI vests with the government except for CPTI acquired by the contractor following a Non- Conforming Test (refer to Section H.2).

Non-Conforming Test - Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and contract requirements applicable to that test. Refer to Section H.2 for instructions on how non- conforming tests are to be handled. ·

Test Passed - Refers to testing that the Contractor conducted correctly and the item (child restraint systems) being tested met the FMVSS standards.

Test Failure- Refers to testing that the Contractor conducted correctly, but the item (child restraint systems) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to inform NHTSA of potential child restraint systems for use in motor vehicles that may not conform to the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems.

The Contractor shall furnish the necessary qualified technical personnel, facilities, materials, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, reporting, storage and disposal of child restraint systems provided to the Contractor as Government Furnished Test Items (GFTI) or purchased by the Contractor as Contractor Purchased Test Items (CPTI).

As needed, typically in response to failing tests, the Contractor shall provide additional information specific to the tests conducted for NHTSA, including, but not limited to:

test data, photos, video, details about the test set up, test observations, or details about the test item configuration, etc.

Subcontracting is not permitted, with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted.

C.5 KICK-OFF MEETING

Following Contract award, the Contractor shall coordinate with the Contracting Officer's Representative (COR) and begin preparatory activities for the kick-off meeting.

Within two (2) weeks of the effective date of the contract, or as otherwise agreed to by the COR, the Contractor shall participate in a Kickoff meeting with the COR, Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting shall take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC CONTRACT REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No.

213, Child Restraint Systems, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor's fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4.1, Deliverables/Milestones Schedule.

C.6.2 Preliminary Documents

Within thirty (30) days of the effective date of the contract, the Contractor shall provide a copy of the following documents:

• Contractor Test Procedure for conducting compliance tests according to TP-

213-10 for the following:

o Frontal sled testing of all types of restraints to cover:

o Infant child restraint models o Convertible child restraint models o Combination child restraint models o All-in-One child restraint models o Booster child restraint models o FAA Inversion testing o Child restraint inspections o Dummy Certification;

• Checklist for conducting the above-mentioned tests;

Calibration procedure for instrumentation used in test program per the requirements stated in the OVSC 213 Test Procedure (TP-213-10). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, "Quality Assurance Requirements for Measuring Equipment" and American National Standard ANSI/NCSL 2540-1, "Calibration Laboratories and Measuring and Test Equipment- General Requirements." All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor' s expense, against a higher order standard at periodic intervals as specified in TP-213-10.

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item;

4. Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. The COR will review the preliminary documents and provide comments to the Contractor and/or request for revisions within 15 days after receipt of the preliminary documents. The Contractor shall submit the final preliminary documents to the COR for acceptance within 30 days after receipt of the COR comments/revisions.

C.6.3 Test Items/Models

• The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system provided as GFTI.

• The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system purchased by the contractor (i.e., CPTI). The Contractor shall obtain the required CPTI for testing in accordance with the following procedures.

1. Each delivery order will include the test item (i.e., child restraint system model), test item model name and number, contact information for the appropriate source, cost estimate, delivery requirements, and the required quantities.

2. The Contractor shall purchase the required quantities of the test item in accordance with the test item purchase information provided with the delivery order (paragraph 1 above) and specify the place of delivery to be either the contractor’s test facility or a location specified by the COR. The Contractor shall place the order for each specific test item within 15 days after receipt of the delivery order. Delivery orders will be issued periodically throughout the contract term as deemed necessary by NHTSA.

3. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the vendor, verifying that the purchase order is correct, taking all actions necessary to correct any purchasing errors and ensure that the correct test items and completed statements are received (per section 1 above), and providing full payment to the vendor from whom the test items were purchased.

4. The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items.

5. The Contractor's invoice for CPTI shall reflect the actual cost of the test items. The Contractor shall retain all documents for each purchase order, including copies of the actual supplier invoices, until disposition instructions are provided by the COR.

• Each delivery order will specify which child restraint models are to be tested and the Government will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of restraint systems planned for testing prior to issuance of the delivery order. The Contractor shall not substitute test items without approval from the COR.

• The CPTI identified is subject to change by the COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

• Title to CPTI will vest with the government except in the case of CPTI purchased as a Retest Item (refer to Section H.2 Non-Conforming Tests.)

C.6.4 Receiving and Inspecting Test Items The Contractor shall verify that the CPTI and GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping; test items are the correct type and quantity ordered;

and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc.). The Contractor shall document any discrepancy or damage identified, e.g., incorrect/incomplete items, and notify the Government. The parties will determine the appropriate steps to replace CPTI and GFTI damaged in transit.

In the event of discrepancies or damage related to the CPTI and GFTI received, the Contractor shall ensure that the manufacturer/vendor resolves any issues. The Contractor shall return items to the manufacturer/vendor, if required, and shall ensure that the manufacturer/vendor provides correct replacement items in return to the Contractor.

C.6.5 Storage and Disposing of Test Items All CPTI and GFTI shall be stored and disposed at no additional cost to the Government.

The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed.

In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all CPTI and

GFTI that have been tested and no test items shall be made available to the public (including contractor staff) for further use.

At the request of the COR, test items (child restraint systems) shall be returned to the Government at no additional cost.

C.6.6 Security of Test Items and Data The Contractor shall provide appropriate security measures to protect GFTI or CPTI during the entire testing and storage periods. Theft or damage not due to testing, and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or 'replacement of any GFTI or CPTI that is damaged or missing.

C.6.7 Test Procedures

• The Contractor shall perform all testing in accordance with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems, and the Office of Vehicle Safety Compliance (OSVC) Test Procedure TP-213-10, Laboratory Test Procedure for FMVSS No. 213 Child Restraint Systems, dated February 16, 2014, or any subsequent revisions to the test procedure as published by NHTSA. The OVSC 213 Test Procedure is attached (Section J) and is incorporated into this contract.

• The testing procedures specified in FMVSS No. 213 and TP-213-10, will be referred to hereinafter as the "OVSC 213 Test Procedure".

• Any test procedures used by the Contractor which are "in-house" procedures or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as "Contractor 213 Test Procedure."

• Section 12A.l of TP-213-10, Materials Tests, is not applicable to this contract.

This contract includes work related to dynamic testing, FAA inversion testing, inspection, and reporting. This contract does not require materials or component testing as specified in Section 12A.1 of TP-213-10. All other sections of TP-213- 10 apply.

• NHTSA has proposed incorporating a new side impact sled test into FMVSS

No. 213 compliance testing (see Federal Register :: Federal Motor Vehicle Safety Standards; Child Restraint Systems, Child Restraint Systems-Side Impact Protection, Incorporation by Reference ) Child restraints manufactured for children of a specified mass or height would be subject to side impact sled testing. Thus, during the performance period of this contract. the Government may choose to modify this contract to include side impact sled testing. OVSC Test Procedure TP-213-10 will be revised to include the appropriate test procedures for side impact sled tests and will be made available to the Contractor in advance of https://www.federalregister.gov/documents/2014/01/28/2014-01568/federal-motor-vehicle-safety-standards-child-restraint-systems-child-restraint-systems-side-impact https://www.federalregister.gov/documents/2014/01/28/2014-01568/federal-motor-vehicle-safety-standards-child-restraint-systems-child-restraint-systems-side-impact https://www.federalregister.gov/documents/2014/01/28/2014-01568/federal-motor-vehicle-safety-standards-child-restraint-systems-child-restraint-systems-side-impact any requested testing.

• Dynamic testing will vary for each type of child restraint system depending on its design, construction, and application. The Government may choose to substitute a different test mode and/or dummy for each Sled Test. The following is a list of tests put into groups that may correspond to types of child restraint systems:

I. Group 1 (Infant Restraints): For each model tested, the following services are required:

■ Inspection

■ One (1) Sled Test (newborn dummy)

■ One (1) Sled Test (12-month old dummy)

■ FAA Inversion Test (newborn dummy)

■ FAA Inversion Test (12-month old dummy)

■ Report

2. Group 2 (Convertible Restraints - can be used in infant and toddler mode): For each model tested, the following services are required:

■ Inspection

■ One (1) Sled Test (infant mode w/newborn dummy)

■ One (1) Sled Test (infant mode w/12-month old dummy)

■ One (1) Sled Test (toddler mode w/12-month old dummy)

■ Three (3) Sled Tests (toddler mode w/3

yr. old dummy), using restraint installation determined by COR

■ FAA Inversion Test (newborn dummy)

■ FAA Inversion Test (12-month old dummy)

■ FAA Inversion Test (3 yr. old dummy)

3. Group 3 (Combination Restraints – c a n be used in infant, toddler, and booster mode): For each model tested, the following services are required:

■ Inspection

■ One (1) Sled Test (infant mode w/newborn or 12-month old dummy)

■ One (1) Sled Test (toddler mode w/12-month old dummy)

■ Two (2) Sled Tests (toddler mode w/3 yr.

old dummy), using restraint installation determined by COR

■ One (1) Sled Test (booster mode or toddler mode w/6 yr. old dummy)

■ One (1) Sled Test (toddler or booster mode w/10 yr. old dummy)

■ FAA Inversion Test (12-month old dummy)

4. Group 4 (All-in-One Restraints – can be used in infant, toddler, and booster mode):

For each model tested, the following services are required:

■ Inspection

■ Two (2) Sled Tests (infant mode w/newborn or 12-month old dummy or 3yr old dummy)

■ Two (2) Sled Tests (toddler mode w/12-month old dummy or w/3 yr. old dummy or 6 yr. old dummy or 6 yr. old dummy weighted dummy or 10 yr. old dummy), using restraint installation determined by the

COR.

■ Two (2) Sled Tests (booster mode w/3 yr.

old dummy or 6 yr. old dummy or 6 yr. old dummy weighted dummy or 10 yr. old dummy)

■ FAA Inversion Test (12-month old dummy)

5. Group 5 (Booster Seats - can be backless or with back): For each model tested, the following services are required:

■ Inspection

■ One (1) Sled Test (3 yr. old dummy)

■ One (1) Sled Test (6 yr. old dummy)

■ One (1) Sled Test (10 yr. old dummy)

C.6.8 Deviations from Test Procedures The Contractor shall conduct testing only in accordance with the approved test procedures (i.e., OVSC 213 Test Procedure and Contractor's 213 Test Procedure) and the applicable FMVSS and shall notify the COR, in advance, if any deviation from the approved test procedures are necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the test procedures. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this contract.

C.6.9 Test Data Summary Within 45 days of the completion of testing and acceptance of the last final report for each contract year, the Contractor shall provide to the COR a Summary of Test Data for Compliance Tests. The information in this summary will include: Child Restraint Make and Model; Dummy Selection; Test Modes;

Tether and Lower Anchor usage; HIC, Chest g, Head Excursion, Knee Excursion and Seat Back Angle results.

C.6.10 Dummy Calibration The required dummies shall be calibrated in the following manner by the Contractor:

• Calibration of dummies used in the dynamic tests shall be performed before the start of testing. Additional dummy calibrations may be required after a reported test failure and at the discretion of the COR. A test dummy shall not be used in more than 30 sled tests without a calibration being performed on that dummy.

• For each dummy, a minimum of two (2) dummy calibrations will be required.

• On-site calibration is not a requirement of this contract.

However, if calibration is performed off-site, the Contractor is responsible to ensure that after calibration, the transportation method or handling procedures used to return test dummy(ies) back to the Contractor's laboratory will not, in any way, compromise the calibration of the dummy(ies) or delay testing.

C.6.11 High Speed Cameras .

The cameras used to record dynamic tests shall meet the requirements of Section 12.D.l .2, High Speed Cameras, contained in the OVSC 213 Test Procedure, TP-213-10.

However, the following requirements shall take precedence over those found in TP-213-10:

• No less than four digital cameras are required. Two shall record head and knee excursion. A third shall record restraint position before and after the test and the restraint motion during impact and rebound. A fourth shall record overhead of the restraint. For infant mode tests, the head excursion camera shall be used to record back angle. The three cameras recording excursion or back angle shall be rigidly mounted on-board the test sled and shall remain in a fixed location and orientation throughout each dynamic test. The mount for a fourth camera overhead of the restraint may be either rigidly mounted on-board the test sled or mounted to a fixture above the test sled.

• The excursion cameras shall be positioned so as to minimize parallax between the head or knee of the dummy and the respective target point.

• The fourth camera overhead of the restraint shall be capable of capturing the entire dynamic event.

• Polaroid sequencing or Graph-Check cameras shall not be substituted for any of the above required cameras.

C.6.12 Excursion Targets The test sled shall be equipped with on-board targets, such as a reference grid or stadia poles, for measuring excursion limits.

The targets shall provide a fixed reference for the vertical, transverse planes at 720 mm (28 inches), 812 mm (32 inches), and 914 mm (36 inches) forward of the seat back pivot and shall maintain their exact positions throughout all required dynamic testing.

C.6.13 Excursion Measurement Excursion shall be measured by accurate analysis of the high-speed film by the cameras specified in section C.6.11. Head and knee excursions shall be determined only by the cameras specified for those measurements. Video analysis shall be performed using precision analysis and digitizing equipment intended specifically for the purpose of distance measurement from film.

To establish accurate measurements in 2D analysis the test setup shall include:

4 target points on wall plate to establish a reference plane; Target points on CG of dummy head, outboard knee and ankle to be tracked; Inch tape on seat frame and target points to be tracked; Target points on child seat to be tracked or other targets as agreed to by the COR.

In addition a coordinate measuring machine will be required to measure: Target points on reference plane; Dummy target points; Seat target points.

C.6.14 Measurement and Test Equipment All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• Date and place of last calibration;

• Date of next scheduled calibration;

• Name of technician or commercial business performing the calibration;

• Full scale measurement range;

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output oftest measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology

(NIST).

C.7 Reporting

C.7.1 Test Reports Electronic draft test reports shall be submitted to the designated COR for review and acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure TP-213-10. Reports that do not meet these requirements will be returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions within ten

(10) business days. The Contractor shall work with the COR to resolve issues. When all issues have been resolved and the test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR's signature and report number designating it as the final· test report. NHTSA may withhold payment of a Contractor's invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

C.7.2 Monthly Status reports and meeting Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI and CPTI received, and disposal status for the calendar month and shall be submitted not later than the I5th day of each month, following the month being reported. The monthly status report shall indicate the contract number and time covered. The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government. A monthly status meeting shall be held for each calendar month.

C.7.3 Interim Failure Report Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer's name, test failure description, actual data, e.g., charts, any data relevant to the failure including video and/or photographs, charts (including plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

C.7.4 Annual Test Data Summary Report Within 45 days of the completion of testing and acceptance of the last final report for each contract year, the Contractor shall provide to the COR a Summary of Test Data for Compliance Tests. The information in this summary will include: Child Restraint Make and Model; Dummy Selection; Test Modes;

Tether and Lower Anchor usage; HIC, Chest g, Head Excursion, Knee Excursion and Seat Back Angle results.

C.7.5 Data Files Delivery of the final test reports shall be accompanied by data files containing raw data of all material tests (in electronic format, i.e., Excel spreadsheets, CSV, or other comparable format) and videos.