Draft SOW 13 APR 2022.pdf

STATEMENT OF WORK (SOW) TO SUPPORT THE

NAVAL AIR WARFARE CENTER AIRCRAFT DIVISION

ATLANTIC TARGETS AND MARINE OPERATIONS (ATMO)

DETACHMENT, KEY WEST

1. SCOPE

The Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River, Maryland requires contractor support to operate the NAWCAD Atlantic Targets and Marine Operations Key West

(ATMO KW) facility in Key West, Florida. ATMO KW operates and maintains a 192’ Research

Vessel (R/V), a 100’-foot Research Vessel (R/V), and various other smaller boats. The ATMO

KW facility provides the necessary space for day to day operations and vessel support requirements in support of; however, on occasion ATMO KW is required to conduct worldwide, extensive, long-range, complicated at-sea test exercises. These testing events require augmenting the ATMO Facility with research vessels, specialized personnel, and short-term use of oceanographic equipment. Special operations may also require contractor support at diverse geographic areas such as Hawaii, Canada, British Isles, Europe, Iceland, and South America. A schedule of vessel maintenance requirements is provided by the American Bureau of

Shipbuilding (ABS). The contractor will be responsible for ensuring all vessels at the ATMO

Key West facility are maintained in accordance with ABS and Original Equipment Manufacturer

(OEM) Standards. The ABS sets an industry standard for vessel maintenance and the ATMO

Key West vessels are maintained in accordance with these standards. The NAWC 38 vessel is maintained to ABS Load Line and OEM standards, and the Retriever vessel is maintained to

OEM Standards. The Contractor provides all technical support services required by this SOW, including research and development, maintenance, operation, and support of facilities and systems, and equipment to meet the engineering development testing and fleet training mission of NAWCAD ATMO Key West .

2. APPLICABLE DOCUMENTS

2.1 Department of Defense specifications

2.1.1 DoDI 3432.1A DOD INFORMATION SECURITY PROGRAM:

OVERVIEW, CLASSIFICATION, AND DECLASSIFICATION

2.1.2 DoDI 5000.02 OPERATION OF THE DEFENSE ACQUISITION

SYSTEM

2.1.3 DoDI 1000.13 Identification Cards for Members of the uniformed

Services

2.1.4. DoDI 5200.48 Controlled Unclassified Information (CUI)

2.1.5. DoD Manual 5220.22-M Series NATIONAL INDUSTRIAL

SECURITY PROGRAM OPERATING MANUAL (NISPOM), 18 May 2016

2.1.6. DoD Manual 5200.01 M, Series, Volume 4 DOD INFORMATION

SECURITY PROGRAM: CONTROLLED UNCLASSIFIED INFORMATION

(CUI) Vol.4, 9 Sept 2018

2.1.7. SECNAVINST 5510.36B Department of the Navy (DON) Information

Security Program Instruction

2.1.8. SECNAVINST 5216.5D, Chapter 2, 2 June, 2005 DEPARTMENT OF

THE NAVY CORRESPONDENCE MANUAL

2.1.9 DODI 5230.24 Distribution Statements on Technical Documents, Change

3, 15 Oct 2018

2.1.10 OPNAVINST 5100.23H Navies Occupational Safety and Health Program

2.1.11 OPNAVINST 8023.24D Naval Personnel Ammunition and Explosives

Handling Qualification and Certification (Qual / Cert) Program (17 OCT 2014)

2.1.12 OPNAVINST 3432.1A OPERATIONS SECURITY

2.1.13 OPNAVINST 3440.17A, Navy Installation Emergency Management

Program, 1 Aug 2014

2.1.14 SECNAV M-5510.30, Personnel Security Program, 24 JAN 2020

2.1.15 DOD MANUAL 4715.06, VOLUME 4 REGULATIONS ON VESSELS

OWNED OR OPERATED BY THE DEPARTMENT OF DEFENSE:

DISCHARGES INCIDENTAL TO NORMAL OPERATIONS

2.2 Other Government documents

2.2.1 Joint Travel Regulation (JTR) Series, See NAVAIR clause 5252.232-9509 in Section H

2.2.2 NAVSEA OP5, Volume 1 Ammunition and Explosives Safety Revision 7, Change 8 Ashore (22 Sept 2009)

2.2.3 NAVSEA OP 4 Ammunition and Explosives Safety Afloat

2.2.4 NAVSEA OP 5 Ammunition and Explosives Safety Ashore

2.2.5 NASKWINST 5090.2C HAZWASTE Management (19 Dec 2000)

2.2.6 NASKWINST 8000.16 NASKW, Aviation Ordnance Manual

2.2.7 NSTM Chapter 589 Change to NAVAL SHIPS’ TECHNICAL MANUAL

CHAPTER 589 CRANES REV 7, 30 MAY 2018

2.2.8 NAVFAC P307 Management of Weight Handling Equipment Maintenance and Certification

2.2.9 ASME Y14.1005 Engineering Drawing Practices

2.3 Federal Regulations

2.3.1 Code of Federal Regulations (CFR), Title 29, 1926.65 Hazardous Waste

Operations and Emergency Response

2.3.2 29 CFR 1910 Occupational Safety and Health Administration

Emergency Response, Hazardous Waste Operations and Worker Right-to-Know

2.3.3. 29 CFR 1915, Subparts A, B, Occupational Safety and Health C, D and H

Administration for Shipyard Competent Persons

2.3.4. 40CFR Sub Chapter 1 EPA Hazardous Waste Management

2.3.5. 49CFR Sub Chapters A, B, C DOT Transportation of Hazardous

Materials

2.3.6. CFR Title 49, 171 Hazardous Materials Regulations

3. REQUIREMENTS

3.1. General Requirements.

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the current Government IT operating environment through the security classification of Secret. The current Government IT operating environment required for this contract includes:

Microsoft Windows 10

Office 365

Adobe Acrobat XI (reader)

Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from the requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art anti-virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the ATMO Key West Facility and vessels when deployed. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with ATMO Facility and vessels when deployed during working hours whether at Contractor work site or on travel.

3.1.2 Work Location, Facilities and Telework

3.1.2.1 Work location: Approximately one hundred percent (100%) of work will be performed at the Government site and zero percent (0%) of work to be performed at

Contractor site. Government site(s) is primarily Key West, FL; however, the contractor will be required to support worldwide at-sea exercises. These require augmenting the normal facilities with research vessels, specialized personnel, and short-term use of oceanographic equipment. These special operations may also include diverse geographic areas such as Hawaii, Canada, British Isles, Europe, Iceland, and South America.

Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.1.2.2 Safety equipment is required for Contractor personnel during the performance of this contract. For example, the contractor shall provide safety shoes, hard-hats, safety goggles, painting safety equipment, etc., for use by contractor employees. This equipment shall be considered normal business operation expenses and shall be provided at no additional cost to the Government. Company ball caps, company collared shirts, or company T-shirts shall be worn by employees.

3.1.2.3 Contractor personnel shall have Government Support Contractor identification badges in their possession at all times.

3.1.2.4 Smoking/Tobacco Use in accordance with SECNAVINST 5100.13F Navy

Tobacco Policy, tobacco use is only permitted in designated tobacco use areas. Time spent for tobacco use (while on duty) shall occur only during approved break periods that will be designated by supervisors based on staffing and per Federal law, personnel policy, and union contracts. Break periods for tobacco users will be the same as for non-users.

Under this contract, the tobacco policy shall also apply to vaping and e-cigarettes.

3.1.2.5 Telework: The Contractor, upon notification to, and concurrence from, the

Contracting Officer's Representative (COR) that the employees' work tasking is eligible for telework, may utilize alternate worksites/locations and telework to support continued performance of its contract in accordance with company policy. Contractor discretion is required when making alternate worksite and telework decisions based upon the nature of support provided by the employees. In the event telework is utilized, the Contractor remains responsible for performance, and compliance with any applicable cost accounting standards and contract cost principles / procedures.

3.1.3 Contract Status Reporting. The contractor shall provide the following documentation.

3.1.3.1 Government Furnished Equipment (GFE) Inventory - The Contractor shall maintain a continuous inventory of the instrumentation and unclassified electronic equipment provided as GFE, which shall include location, responsible person (in possession of equipment) and operational status. The Contractor shall maintain a chronological log of all equipment received and generate an itemized Form DD1149 on all outgoing shipments. Exhibit A, CDRL Item A001 applies.

3.1.3.2 Overall Project Cost - The Contractor shall maintain a database for the tracking of overall project costs associated with the operation and maintenance of various vessels used for customer support services. Contractor shall compile charge records daily, cost records weekly, and a summary cost record at the completion of the customer’s task as assigned by the Key West Identification number both in hardcopy and on PC format using Microsoft Excel. Items to be considered in the development of costs include vessel usage, fuel, manpower (boat operating and supplemental crew, shore support labor, and other labor), materials/equipment, subcontract services, dock fees, consumables, and messing. The contractor shall use the costs incurred reports to develop progress reports, assess expenditure trends, predict shortages, assess risk, and provide rapid and accurate customer billing. Exhibit A, CDRL Item A002 applies.

3.1.3.3 Financial Reports -The Contractor shall maintain a database for the tracking of manpower and material costs associated with scheduled and unscheduled maintenance for vessels and rolling stock (as identified in Attachment XX – Rolling Stock and Deck

Equipment) and Project Costs. Contractor shall compile on a weekly basis the cost of scheduled and unscheduled maintenance for vessels and facilities and Project Costs.

Contractor shall develop a Cost Summary database compiled on a weekly basis showing the employee name, labor category, appropriate tasking number, tasking description

(short title), hour’s employee charged and funding expended. Exhibit A, CDRL Item

A003 applies.

3.1.3.4 Maintenance Discrepancies - The Contractor shall perform scheduled maintenance and routine upkeep of vessels including, corrosion control, spot painting, and cleaning. Contractor shall perform scheduled maintenance of peculiar maintainable equipment per vessel, rolling stock, and deck equipment as identified in Attachments XX

(Peculiar Maintenance Equipment) and 4 – (Rolling Stock and Deck Equipment) .

Scheduled maintenance is planned for each vessel and its installed equipment (engine, cranes, generators, winches, deck equipment, air conditioning and refrigeration systems, etc.) in accordance with (IAW) the equipment manufacturer's manuals and Standard

Commercial Practices. Additionally, the ABS and OEM standards establish an ongoing schedule of vessel maintenance requirements; the contractor shall monitor the ABS and

OEM schedule and shall be responsible for performing ABS and OEM maintenance requirements. NAWC 38 is maintained to ABS Load Line and OEM standards, and

Retriever is maintained to OEM standards. The Contractor shall be required to utilize E-

Maint Computer based Management System (CMMS) and the NAVAIR Vessel

Management Plan (VMP). The Contractor shall report to the Contracting Officer

Representative (COR)/ Alternate Contracting Officer Representative (ACOR) on major maintenance discrepancies that may affect vessel availability (impact scheduling) in accordance with Exhibit A, CDRL Item A004.

3.1.3.5 Project Status and Management Report - The Contractor shall provide project support services to include attending project meetings and interface with scientists, project engineers, and other contractors, who utilize the facilities and equipment.

Contractor shall provide input to the customers test plan to the facility's to assist in the verification and schedule development, considering the availability and use of physical and personnel assets (contractor furnished and/or GFE) and IAW priorities and guidelines established by the COR. Contractor shall provide unclassified communication plans and make advance arrangements necessary at the field locale for the reception, transport, storage, and accommodation of user equipment and shall be responsible for such elements of field logistics by the project subject to the approval of the COR. The

Contractor shall prepare a Monthly Project Progress Report in accordance with Exhibit

A, CDRL A005.

3.1.3.6 Personnel Training Status report - The Contractor shall provide a personnel training status report for all employees which will cover all qualifications required to conduct operations at ATMO this will include Forklift Operator, Manlift operator, Tagline, rigger, Crane Operator etc. The report shall be provided electronically in the

Microsoft Excel spreadsheet format. Exhibit A, CDRL A006 applies.

3.1.3.7 Ordnance Handling Training Jacket Checklist. The Contractor shall provide a

Ordnance Handling Training Jacket Status report which will include all training and qualification requirements for all employee who will require ordnance handling qualifications. Exhibit A, CDRL A007 Applies

3.1.3.8 Vessel Support Plans - The Contractor shall provide documentation support for

Vessel Support Plans to include, but not limited to: Mishap incident reporting, test plans, test procedures, checklists, and support plans. The Contractor shall review, technically edit, format rough drafts, produce preliminary drafts for Government review, incorporate

Government review comments, and produce subsequent updated draft copies of the

Vessel Support Plans, in accordance with Exhibit A, CDRL A008.

3.1.3.9 Quality Assurance Report - The Contractor shall perform quality assurance inspections of personnel training, facility, vessels and rolling stock on a quarterly basis, in accordance with Exhibit A, CDRL A009.

3.1.3.10 Funding Recovery Report - The Contractor shall prepare a Funding Recovery

Report upon completion of projects in accordance with Exhibit A, CDRL A010. If a project is longer than 3 months, the Funding Recovery Report shall be submitted monthly, in accordance with Exhibit A CDRL A010.

3.1.3.11 Project Codes - The Contractor shall maintain and provide a Project code tracking sheet once the project code is designated, Exhibit A CDRL A011 applies.

3.1.3.12 Monthly Vehicle Reports – The Government rents vehicles from Naval Facilities

Engineering Command (NAVFAC) Public Works for use at the ATMO KW facility for the Contractor’s use in performance of the contract. The Contractor shall provide

Monthly Vehicle reports, which will include vehicle mileage and any maintenance discrepancies and maintenance receipts, to NAVFAC in accordance with Exhibit A, CDRL A012.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), holidays, and installation closure.

3.1.4.1 Work schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours with the exception of those instances described in paragraphs 3.1.4.1.2 -3.1.4.1.4 are usually 8.5 hours

(including a 30-minute lunch break), from 0700 to 1600 each Monday through Friday

(except on the legal holidays specified in paragraph 3.1.4.1.2). The contractor’s Normal

Working Hours shall be performed without the use of overtime. The Contractor shall obtain written approval from the Government COR prior to working outside the Normal

Working Hours.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: Eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this SOW are met. If the contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the

CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government to the ACOR/COR.

3.1.4.1.2 Support Required Outside of Normal Working Hours. The contractor may be required to support operational test and training event requirements outside of Normal

Working Hours. The contractor shall ensure that qualified personnel are available or on stand-by to support the Training Event Schedules during other than Normal Working

Hours. The Government is willing to consider alternative support scheduling, as long as the Contractor ensures maximum coverage during project support . The Contractor shall communicate with the Government Operations Manager (COR) who will provide the events schedule for these events.

3.1.4.1.3 When deployed aboard ocean-going vessels and while underway for more than

24 hours, contractor personnel may be required to work up to twelve (12) hours per day.

When working pier side, contractor’s personnel shall work a standard work day as described in paragraph 3.1.4.1.

3.1.4.1.4 Overtime as defined in this contract refers to hours in excess of a forty (40) hour work week, with the exception of the work schedule outlined in paragraph 3.1.4.1.3

Support requirements outside of normal working hours may occur, and the contractor shall ensure that qualified personnel are available to support these requirements through the use of overtime. Overtime cannot be charged directly to the contract unless a one-time initial approval is received from the Chief of the Contracting Office. Once the use of Overtime is approved by the Chief of the Contracting Office, the Government COR shall be involved with the execution of Overtime under the contract. The contractor shall notify the COR prior to working Overtime issued under the contract and Overtime will not be authorized until concurrence is received from the COR. The COR may provide concurrence for Overtime on a task, event, program, project, or general function basis.

When overtime (OT) is required in the performance of the tasking in this SOW, it shall be performed in accordance with Federal Acquisition Regulation (FAR) clause 52.222-2, Payment for Overtime Premiums. The contractor shall monitor the amount of OT expended on the contract to ensure compliance with the clause. The contractor shall notify the COR via email when the amount of OT hours expended reaches 80% of the OT authorized on the contract.

3.1.4.1.5 Holidays: The Government observes the following holidays:

New Year’s Day, January 1

Martin Luther King’s Birthday, the third Monday in January

President’s Birthday, the third Monday in February

Memorial Day, the last Monday in May

Juneteenth National Independence Day, June 19

Independence Day, July 4

Labor Day, the first Monday in September

Columbus Day, the second Monday in October

Veteran’s Day, November 11

Thanksgiving Day, the fourth Thursday in November

Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.6 Installation closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the

Government facility despite the facility being otherwise closed for normal operations.

The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.5 Other Direct Costs:

3.1.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking may be required. This list is not all inclusive as locations may change over the life of the contract.

3.1.5.2 Material: All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving

Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee.

3.1.6 Subcontractors and Consultants: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.7.1 The contractor shall be responsible for the management of contractor personnel.

No tasking in this statement of work shall be interpreted to have the contractor perform services that are inherently governmental services or personal services as defined in FAR

2.101(See “Inherently Governmental Function” and “Personal Services Contract”).

3.1.7.2 The Contractor shall provide persons to fill the labor categories identified in SOW

Section 3.4 who are fully qualified, responsible, and capable of performing the tasks in

Section 3.3 of this SOW during the period of performance.

3.1.7.3 Intoxicants, Drugs, and Other Substances

The Contractor shall adhere to the requirements of the Drug Free Workplace Act of 1988 in accordance with FAR 52.223-6 (Drug Free Workplace) during the performance of performance of this contract.

3.1.7.4 Conduct of Employees.

The Contractor shall comply with FAR 52.203-13 Contractor Code of Business Ethics and Conduct. The Contractor agrees to use only experienced, responsible, and capable people to perform the work.

3.1.7.5 The Contracting Officer may require that the Contractor remove from the contract, employees who threaten or endanger persons or property, or employees whose continued employment under this contract is inconsistent with the interest of military security.

3.1.7.6 All Contractor personnel working in support of this contract shall read, write, speak, and understand English. Reasonable accommodations for specific disabilities may be considered on a case by case basis and shall require COR approval. In such cases, the

Contractor shall provide the rationale as to why the situation should be considered and provide a plan how they will ensure the language barrier will not interfere with tasking, teaming, and overall performance.

3.1.8 Transition out Strategy

The Contractor’s overall transition out strategy shall be built around maintaining the mission of NAWCAD ATMO with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. .

- Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.9 Program Unique Requirements

3.1.9.1 Training and Certifications - The Contractor shall provide individuals who are trained, certified, and licensed to meet the qualification requirements and to perform the tasks outlined in the SOW.

3.1.9.1.1 Non Direct Cost Reimbursable Training

The Contractor shall be responsible for initial and recurring training, certifications, licenses, and other associated costs of Contractor personnel, such as physical exams, to meet labor category qualification requirements identified in the

SOW Section 3.4. All initial and recurring training, certifications, and licenses required to meet labor category qualifications as defined in SOW Section 3.4 shall not be considered a direct cost reimbursable expense to this contract.

3.1.9.1.2 All training, certification, and licenses shall be completed and obtained prior to the Contractor personnel reporting for duty. The Contractor shall request

COR approval to permit select labor categories to report for duty without completing or obtaining the required training, certification, or license due to limited availability and location of some training classes to minimize the risk of losing qualified prospective employees. The schedule for meeting the required labor qualification requirements will be determined by mutual agreement of the

COR and Contractor.

3.1.9.1.3 General educational courses or programs for enhancement of basic qualifications or academic standing of employees shall not be accomplished at the

Government’s expense.

3.1.9.1.4 Direct Cost Reimbursable Training

Special and unique training, licenses, or certifications for new systems, equipment, processes, or tasks that are not identified in the SOW and that are added by Government during any PoP of this contract to meet new labor category qualification requirements will be considered by the Government as a cost reimbursable expense.

3.1.9.1.5 The COR will identify any new labor qualifications requirements that the Contractor shall obtain during the PoP. The schedule for meeting the new qualification requirements will be determined by mutual agreement of the COR and Contractor.

3.1.9.1.6 The Contractor shall submit a Contractor Training Request to the COR for any Government-provided, cost reimbursable training. The training request shall be provided electronically in a format that is mutually agreed upon by the

Contractor and COR. All Contractor personnel training requests shall include:

• course information and course description

• statement of the requirement for the training

• name of the training vendor/supplier

• the dates of the training

• cost quotes from the vendor/supplier

3.1.9.1.7 The Contractor shall not schedule or execute any cost reimbursable training without prior written approval from the COR.

3.1.9.1.8 The Contractor shall develop and implement an on-the-job training and certification program to ensure all personnel are qualified to operate and maintain

ATMO, equipment, and vessels listed in the Detailed Support Requirements. The

Contractor shall document their training and certification program and process in their Management Plan.

3.1.9.1.9 The Contractor shall provide specialized training of their personnel through on-the-job (OJT) cross-training and certification of personnel to ensure continuing operational capability to meet surge workload at ATMO operational flight test and fleet training event requirements in an efficient manner.

3.1.9.2 Personnel Qualifications /Equipment Certifications and Licenses

3.1.9.2.1 The Contractor shall maintain documentation of all personnel and equipment qualifications, certifications, and licenses, identified in Section 3.4 on the Contractor’s management information system, available for review by the

Government Technical Point of Contacts (TPOCs), CORs, and Naval Air Station

(NAS) Safety and Transportation Officers. The Contractor shall provide a monthly Personnel Job Qualification Report to the COR IAW CDRL A010 that provides a complete listing of all training, licenses, certifications, physical, and qualifications for system and equipment, targets, and vessel operators and maintainers, meteorology forecasters/observers, ordnance handlers and explosive ordnance disposal technicians, and ordnance handling equipment. The report shall be provided electronically in a format that is mutually agreed upon by the

Contractor and COR.

3.1.9.3 Mandatory Training.

3.1.9.3.1 This contract requires Contractor personnel to complete training such as

Anti-Terrorism and Active Shooter (as referenced in section 3.2.6), and any required OpSec topics (as referenced in section 3.2.5). Also, during the course of the contract period of performance, the Government may mandate training for all personnel. This training may be computer or instructor based. Contractor personnel shall participate in these training requirements. Participation may be at live training events, computer based training, or via review of a provided set of

PowerPoint slides. This training shall be provided and/or reimbursable by the

Government. The Contractor General Operations Manager shall ensure all

Contractor personnel, prime and subcontractors, working in direct support of tasking in SOW 3.3. Detailed Requirements perform the mandatory training and shall provide email notification of compliance to the COR within two (2) working days after the announced training deadline.

3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the

Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office.

The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

Any person having had a security clearance revoked for any reason shall be ineligible to perform under this contract. The following table displays security clearances requirements by position/labor category to be obtained within the designated days as outlined below.

Labor category Security

Clearance

Level

When Security Clearance is required

Program Manager (Journeyman) Secret 45 days after contract award

Financial Analyst (Journeyman) None N/A

Engineering Technician V (SCA) Secret 45 days after contract award

Engineering Technician IV (SCA) Secret 45 days after contract award

Administrative Assistant (SCA) Secret N/A

Engineering Tech II (SCA) Secret 45 days after contract award

Engineering Tech III (SCA) Secret N/A45 Days after contract award

Engineering Tech I (SCA) Secret 45 days after contract award

Materials Coordinator

General Vessel Assistant

(Captain/Master) (SCA)

Secret 45 days after contract award

General Vessel Assistant (Engineer)

(SCA)

Secret 45 days after contract award

General Vessel Assistant (SCA) Secret 45 days after contract award

3.2.2 Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The

Government Security Office shall initiate the Contractor's Electronic Questionnaire for

Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor's eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the

Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eQIP, In such cases, the Contractor employee may not perform on the Contract.

The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM), and SECNAV M-5510.36. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only in accordance with DoD Instruction 5200.48, Controlled

Unclassified Information (CUI).

Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified

Information (CUI) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on

Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement(s):

Distribution Statement (Insert Appropriate Letter and Authorization Title), (Insert

Appropriate Reason Category) (dated – (Date of Distribution Authorization). Other requests shall be referred to: Commander, Naval Air Systems Command, Attn: (Program/User

Agency mailing address).

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract's DD-254, Contract Security Classification Specification Form.

Contractor personnel shall require access to classified information in performance of this contract up to and including (SECRET, with a safeguarding level of (SECRET). The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating

Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level. Unclassified information shall be handled in accordance with the appropriate designation (Controlled Unclassified Information; Covered Defense Information). Distribution is authorized to the Requiring Office's Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the TPOC/COR of this contract for approval.

Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified

Information (CUI) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on

Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization

Access Request (SAAR-N).

3.2.3.1 SAAR-N: All contractor personnel requiring access to Government Information

Technology (IT) systems shall have an approved System Authorization Access Request

(SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual

Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at:

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the COR, Government TPOC, or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.3.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to DoD Instruction 1000.13 (Identification cards for members of the uniformed Services, they dependents and other eligible individuals. .

All CACs and identification badges issued to Contractor employees shall be returned to the

Government Security Department at the Government site in accordance with DoD

Instruction 1000.13 (Identification cards for members of the uniformed Services, they dependents and other eligible individuals following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s

Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.3.3 DD-254: The contractor shall comply with security requirements specified in the

DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf

“For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the TPOC/COR of this contract for approval.

3.2.4 Information Security. Because all tasking is to be performed at the Government’s facility, the Contractor shall comply with NAS Key West Instructions.

3.2.4.1 Marking: All information generated by the Contractor shall be properly marked.

For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with

DoDD 5230.24 and program Security Classification Guidance

3.2.4.2 Public Release for Classified and Unclassified Information: Proposed public releases shall be submitted for approval prior to release to the respective NAWC, NAVAIR

HQ or PEO level PAO prior to release.

3.2.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled

Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and

Government Security Office within 24 hours of the incident occurring.

3.2.5 Operations Security (OPSEC): The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information

Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts.

Include OPSEC as part of its ongoing security awareness program and take all required

Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and

Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans.

Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection

Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 Detailed Support Requirements: This section provides the detailed support to be provided by the contractor.

The Contractor shall support the operation of the NAWCAD ATMO KW facility in Key West, Florida and shall maintain a Quality and Safety Management Program which meets recognized

Maritime Industry Standards such as International Safety Management (code) (ISM) or ISO and is recognized by the ABS or an equivalent organization.

3.3.1 Program and Project Management Support.

3.3.1.1 Contractor shall support the Government by performing program management and project management services in the form of planning, scheduling, and reporting in support of the test and evaluation of assigned projects being supported. The contractor shall support all aspects of developing the overall test strategy and products required to plan, execute and report on test programs and projects.

3.3.1.2 The Contractor shall support the Government by providing recommendations for development, review, and/or updates of program management plans in accordance with

Navy directives, budgets, implementation requirements, and program schedules.

3.3.1.3 The Contractor shall support long term project planning for technical and engineering support requirements and test capability development.

3.3.1.4 The Contractor shall support the Government by generating and producing presentation and briefing materials to support program or project requirements using appropriate templates as provided by NAVAIR.

3.3.1.5 The Contractor shall provide support to include efforts related to system integration into the current vessel configuration, documentation, development, or maintenance and shall provide assistance in support of the Government’s development of specifications and requirements documents.

3.3.1.6 The Contractor shall assist the Government by generating and reviewing risk assessments and risk documentation to support program or project requirements using appropriate templates provided by NAVAIR.

3.3.1.7 The Contractor shall support high-visibility and department-wide programs, including special projects of limited duration and other projects as assigned.

3.3.1.8 The Contractor shall provide program and project support such as scheduling test events, developing color coded flow charts tracking the schedules of ongoing projects, and short/long term program schedules, and performing updates and maintenance of test schedules.

3.3.1.9 The Contractor shall assist the Government in conducting test management operational tasks to include planning for test execution and post-test delivery of test data products and reports, in support of the successful execution of all test and training events.

3.3.1.10 The Contractor shall support the development, collection and maintenance of test and certification data during testing to include test data, reliability data, supportability data, financial profiles, and other information related to life cycle support.

3.3.1.11 The Contractor shall support the Government by monitoring the availability of resources (e.g., test equipment) in order to ensure that adequate resources are available within programmatic cost, schedule, and performance parameters. The Contractor shall provide recommendations for the realignment of test resources necessary to facilitate test execution while remaining within test program constraints.

3.3.1.12 The Contractor shall participate in customer program planning meetings, briefs, and de-briefs to become familiar with specific program test and training event requirements. Based on the participation of these meetings and briefs, the contractor shall prepare an ATMO specific Vessel Support Plan which is routed to the appropriate

ATMO leadership for approval.

3.3.1.13 The Contractor shall support the Government by assisting with the performance of technical studies, analyses, and planning to develop and refine test verification methods and test verification approaches. Contractor shall participate in technical interchange meetings as a Project Coordinator for the development and maintenance of test requirements, derived requirements, and detailed test approaches.

3.3.2 Routine Corrective Maintenance and Emergency Maintenance. The Contractor shall perform corrective maintenance and/or emergency maintenance when failure or degraded performance is evidenced in order to ensure maximum operational availability for supporting tests and training events. When performing corrective and/or emergency maintenance, the Contractor shall test and repair the components to perform to the most current specification or measurement scale. This type of maintenance requirement is random; therefore, it is difficult to predict in advance. Corrective and emergency maintenance can require troubleshooting, replacement, removal, disassembly, repair, reassembly, calibration, reinstallation, verification, and certification, depending upon the extent of the failure. If the contractor determines that the component failure or degraded performance is extensive, the contractor shall obtain written authorization from the COR for complete rework and overhaul by the contractor. For routine corrective maintenance tasks, the contractor shall obtain repair authorization and prioritization from the COR.

For emergency corrective maintenance, the contractor shall take actions to minimize further damage or failure to the vessels, targets, equipment and systems. The contractor shall inform the Government COR whenever the operational status of the system or equipment changes.

3.3.2.1 The contractor shall provide a dedicated Port Engineer IAW with the ATMO

Vessel Management Plan. The Port Engineer will serve as the principal advocate for, and a link between, the ATMO KW vessel crews and the ATMO maintenance establishment.

The port engineer shall also assist with logistics, and in the specific case of an extensive configuration change or shipyard maintenance or overhaul period, the port engineer will take on project management leadership of the evolution and maintain all documentation regarding shipyard period

3.3.2.2 The contractor shall implement and utilize a CMMS and data base for maintenance of all ATMO vessels, rolling stock and heavy equipment.