Draft Solicitation Review 8-21-2024.docx

1. THIS CONTRACT IS A RATED ORDER

RATING

PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

4. TYPE OF SOLICITATION

5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

(If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

AREA CODE

NUMBER

EXT.

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

DESCRIPTION/SPECS./WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

F

DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION DATA

L

INSTR., CONDS., AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT REQUIREMENTS

M

EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER

17. SIGNATURE

18. OFFER DATE

AREA CODE

NUMBER

EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror) AWARD (To be completed by Government) 1 120 N/A

70FA6024R00000012

X 8/29/24 Federal Emergency Management Agency Acquisition Mitigation Section/Building D 16825 South Seton Avenue Emmitsburg MD 21727 See block 7

Item 7 2:00 PM (local) due 08/19/2024 Amanda Lynn Long

Amanda.Long@fema.dhs.gov X X X X X X X X X X X X X

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 NOTICE OF HYBRID CONTRACT

This solicitation will result in the issuance of three (3) single award Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for three geographic sectors that when combined cover the entire United States and its territories. One single award contract will be issued for each geographic sector. Each contract will allow for the issuance of Firm Fixed Price (FFP) and Cost-Plus Fixed Fee (CPFF) task orders therefore the applicable clauses and provisions are included for both contract types in this solicitation.

B.2 ITEMS TO BE ACQUIRED

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to provide Non-Architect and Engineering (Non-A&E) Hazard Mitigation Technical Assistance Program (HMTAP) support services for the assigned Sector in accordance with the performance work statement (PWS) Attachment A dated 05/22/2024 and the quality assurance surveillance plan (QASP) provided as Attachments B dated 06/14/2024. One (1) single award IDIQ contract will be made for each of the following sectors which are defined as follows:

Sector A:

· FEMA Region IV: Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee

· FEMA Region VII: Iowa, Kansas, Missouri, Nebraska

· FEMA Region IX: Arizona, California, Hawaii, Nevada, Pacific Islands

· FEMA Headquarters – Office of Environmental and Historic Preservation (OEHP), and Risk Management Directorate (RMD)

Sector B:

· FEMA Region II: New Jersey, New York, Puerto Rico, Virgin Islands

· FEMA Region III: District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia

· FEMA Region VIII: Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

· FEMA Region X: Alaska, Idaho, Oregon, Washington FEMA Headquarters – National Flood Insurance Program (NFIP), Office of the Flood Insurance Advocate (OFIA), Insurance and Mitigation Readiness Division (IMRD), and HMA to include DMO, DAS, and Grants Policy

Sector C:

· FEMA Region I: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

· FEMA Region V: Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin

· FEMA Region VI: Arkansas, Louisiana, New Mexico, Oklahoma, Texas

· FEMA Headquarters – HMA Grants implementation

FEMA/HQ, Washington, DC: HMTAP services in support of Floodplain Management (FPM) for Resilience’s Office of Flood Insurance Advocate (OFIA) and the Insurance and Mitigation Readiness Division IMRD in which work products and deliverables will be provided to Resilience/HQ located at 400 C Street, SW, Washington DC.

B.3 CONTRACT MINIMUMS/MAXIMUMS

The Government will issue three (3) single-award, indefinite delivery-indefinite quantity (IDIQ) contracts under this solicitation. The guaranteed minimum amount for each contract is $20,000. The maximum amount for each contract is $93,300,000.

B.4 TASK ORDER PRICING

Task orders may be placed on a firm fixed price (FFP) and/or cost-plus fixed fee (CPFF) basis. The fixed fully burdened labor rates set forth in Sections B.6 shall be used to calculate the proposed amount for fixed priced task orders.

Firm Fixed Price Task Orders:

Labor: The Contractor shall use the firm fixed price; fully burdened labor rates set forth in Sections B.6 to calculate the proposed labor amount for fixed priced task orders.

Other Direct Costs (ODCs): The Contractor shall propose ODCs required to support the task order. No material handling fee or any mark-up is permitted.

Cost Plus Fixed Fee Task Orders:

CPFF task orders shall be prepared in accordance with FAR 15.403-3 when certified cost and pricing data is not required. Pricing of CPFF task orders shall be prepared in accordance with FAR 15.403-4 when certified cost and pricing data is required. The provisional indirect rates set forth in Section B.5 fee shall be used for CPFF task orders.

B.5 NEGOTIATED INDIRECT COST RATES

Notwithstanding the provisions of Clause 52.216-7 of this contract entitled, "Allowable Cost and Payment," the allowable indirect costs under this contract shall be obtained by applying negotiated indirect rates to bases agreed upon by the parties. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

Negotiation of final indirect rates shall be in accordance with FAR 52.216-7 and Subpart 42.700 of the Federal Acquisition Regulation. The results of each negotiation shall be set forth in a modification to this contract which shall specify (1) the agreed final rates, (2) the bases to which the rates apply, and (3) the periods for which the rates apply.

Pending establishment of final overhead rates for any period, the Contractor shall be reimbursed for allowable indirect costs, not claimed elsewhere, at the following billing rate(s). Such billing rate(s) may, at the request of either party, be revised by mutual consent to apply either retroactively or prospectively to prevent substantial over and under payment.

Indirect Cost Base of Application

Fiscal Year

B.6 PRICE SCHEDULE

The following Price Schedule is established for issuance of fixed priced task orders in accordance with the Performance Work Statement Attachment A dated 05/22/2024 and Quality Assurance Surveillance Plan (QASP) Attachment B dated 06/14/2024 respectively. Rates are sector specific.

The agreed upon labor rates are fully burdened (inclusive of all indirect costs and profit) and apply for employees of the prime Contractor as well as temporary help, subcontractors, and/or consultants. Only the labor categories and rates set forth herein shall be used during the performance of this Contract and task orders. In the event additional/new labor categories are required, the contracting officer is to be notified, and if approved, the required labor category shall be added the Price Schedule through a bi-lateral modification.

Offerors shall complete the price schedule below using the same labor rates proposed under the Price Worksheet provided as Attachment C. Offerors shall fill-in the sector for which the rates apply. Offerors may propose additional Key Personnel Position(s). Any proposed additional Key Personnel and the fully burdened labor rate(s) shall be added to: (1) B.6 Price Schedule and the (2) Price Worksheet provided as Attachment C. For the Price Worksheet, each additional proposed Key Personnel shall be based on 1,880 hours for the base period and each option year. The price of the additional Key Personnel shall be included in the total proposed amount and the total evaluated price. No deviations from the Government prescribed labor categories, level of effort, and labor mix is permitted. The only allowable deviation is to propose additional Key Personnel based on 1,880 per year which shall be included in the total proposed amount.

Price Schedule (Applicable Sector ________________) CLIN 0001 Base Period (12-months after Contract award)

Environmental Engineering Technologist and Technician, 1 First

Environmental Scientist and Specialist, Including Health, 1 First

Interpreter / Translator

Interpreter / Translator

Interpreter / Translator

Planner, Urban/General, 1 First

Quality Control Analyst, 1 First

Survey Researcher, 1 First

Survey Researcher, 2 Mid

Survey Researcher, 3 Senior

Water/Wastewater Engineer, 1 First

Water/Wastewater Engineer, 2 Mid

Water/Wastewater Engineer, 3 Senior

CLIN 1001 Option Period-1 (12-months after effective date of option exercise)

Environmental Engineering Technologist and Technician, 1 First

Environmental Scientist and Specialist, Including Health, 1 First

Interpreter / Translator

Interpreter / Translator

Interpreter / Translator

Planner, Urban/General, 1 First

Quality Control Analyst, 1 First

Survey Researcher, 1 First

Survey Researcher, 2 Mid

Survey Researcher, 3 Senior

Water/Wastewater Engineer, 1 First

Water/Wastewater Engineer, 2 Mid

Water/Wastewater Engineer, 3 Senior

CLIN 2001 Option Period-2 (12-months after effective date of option exercise)

Environmental Engineering Technologist and Technician, 1 First

Environmental Scientist and Specialist, Including Health, 1 First

Interpreter / Translator

Interpreter / Translator

Interpreter / Translator

Planner, Urban/General, 1 First

Quality Control Analyst, 1 First

Survey Researcher, 1 First

Survey Researcher, 2 Mid

Survey Researcher, 3 Senior

Water/Wastewater Engineer, 1 First

Water/Wastewater Engineer, 2 Mid

Water/Wastewater Engineer, 3 Senior

CLIN 3001 Option Period-3 (12-months after effective date of option exercise)

Environmental Engineering Technologist and Technician, 1 First

Environmental Scientist and Specialist, Including Health, 1 First

Interpreter / Translator

Interpreter / Translator

Interpreter / Translator

Planner, Urban/General, 1 First

Quality Control Analyst, 1 First

Survey Researcher, 1 First

Survey Researcher, 2 Mid

Survey Researcher, 3 Senior

Water/Wastewater Engineer, 1 First

Water/Wastewater Engineer, 2 Mid

Water/Wastewater Engineer, 3 Senior

CLIN 4001 Option Period-4 (12-months after effective date of option exercise)