DRAFT SECTION L ITO ATTACHMENTS.pdf

ITO ATTACHMENTS

PAST PERFORMANCE PACKAGE ATTACHMENT

ITO Attachment – 1.1 PAST AND PRESENT PERFORMANCE INFORMATION FORM

(PPIF)

ITO Attachment – 1.2 PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

ITO Attachment – 1.3 SAMPLE QUESTIONNAIRE COVER LETTER

ITO Attachment – 1.4 SAMPLE CONSENT LETTER

ITO Attachment – 1.5 SAMPLE CLIENT AUTHORIZATION LETTER

ITO Attachment – 2.0 PROPOSED TEAM LIST

ITO Attachment – 3.0 CONTRACTOR SELF ASSERTION – PRE-AWARD SURVEY OF

PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM CHECKLIST

ITO ATTACHMENT 1.1

PAST AND PRESENT PERFORMANCE INFORMATION FORM

Provide the information requested in this form for each contract being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract submitted. Request each Offeror submit three (3)

PPIF for the prime Contractor and 3 for each significant subcontractor/teaming partner.

A. Offeror Name (Company/Division):

CAGE Code:

DUNS Number:

(NOTE: If the company or division performing this effort is different than the Offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the

"Organizational Structure Change History" you provided as part of your Past

Performance Volume.)

B. Contract Title:

C. Contract Specifics:

1. Contracting Agency or Customer

2. Contract Number

3. Contract Type

4. Period of Performance

5. Original Contract $ Value (exclude unexercised options)

6. Current/final Contract $ Value (exclude unexercised options)

7. Annual Contract $ Value

8. If Amounts for 5 and 6 above are different, provide a brief description of reason

D. Brief Description of Effort as Prime or Subcontractor

(Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current acquisition)

E. Completion Date:

1. Original date:

2. Current Schedule:

3. Estimate at Completion:

4. How Many Times Changed:

5. Primary Causes of Change:

F. Primary Customer Points of Contact:

(For Government contracts, provide current information on all three individuals.

For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager: Name

Office

Address

Telephone

2. Contracting Officer:

Name

Office

3. Administrative

Name

Contracting Officer Office

G. Address any technical (or other) area about this contract/program considered unique.

H. For each of the following Factors and Subfactors in Section M, illustrate how your experience on this program applies to that Factor and Subfactor: Technical Factor, Technical

Subfactors, and Past Performance Factor.

I. Specify, by name, any key individual(s) who participated in this contract and are proposed to support the acquisition.

J. Include relevant information concerning your compliance with subcontracting plan goals for small disadvantaged business (SDB) concerns, monetary targets for SDB participation, and notifications submitted under FAR 52.219-25, Small Disadvantaged Business Participation

Program—Disadvantaged Status and Reporting.

K. Include relevant information concerning your compliance with FAR 52.219-8, Utilization of

Small Business Concerns, on the contract you are submitting.

L. Identify whether a subcontracting plan IAW FAR 52.219-9, Small Business Subcontracting

Plan, was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

M. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship).

N. Identify any Earned Value Management (EVM) or similar metrics required to track contract performance. If such metrics were required for this contract, provide the summary level data.

ITO ATTACHMENT 1.2

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: ______________________________________________________________________________

B. Cage Code of contractor contract was awarded to: _________________________________

C. Contract number: _______________________________________

D. Contract type: ______________________________

(If multiple types (i.e. Firm-Fixed Price with Time & Material), list percentage and dollar amount of Firm-Fixed Price portion)

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance: _________________________________________________________

G. Initial contract cost: $____________________________

H. Current/final contract cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name: _________________________________________________________________

B. Customer or agency description (if applicable): _______________________________________________________________

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3. EVALUATOR IDENTIFICATION

A. Evaluator's name: _________________________________________________________________________________

B. Evaluator's title: __________________________________________________________________________________

C. Evaluator's phone/fax number:_______________________________________________________________________

D. Evaluator’s email: ________________________________________________________________________________

E. Number of years evaluator worked on subject contract: _____________________________________

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

G GREEN/SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Y YELLOW/MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

R RED/UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE - Unable to provide a score.

Subfactor 1 First Article Unit G Y R N

P1. Contractor ability to provide a thorough technical/specification for the First Article

Unit

Subfactor 2 Depot Support Package

M1. Contractor ability to provide method for troubleshooting/testing the A-Box

Subfactor 3 Acceptance Test Procedure

C1. Contractor ability to provide an Acceptance Test Procedure

Factor 3 Price Performance

CP1. Accuracy in forecasting costs.

CP2. Ability to meet forecasted costs and perform within contract costs.

CP3. Ability to alert Government of unforeseen costs before they occur.

CP4. Sufficiency and timeliness of cost reporting.

2. Please discuss each and every response for which you indicated Y/M (Yellow/Marginal) or R/U (Red/Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

3. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___ Pending Terminations___

No ___

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

What were the contractor’s most positive aspects in the performance of the contract?

What were the contractor’s most negative aspect in the performance of the contract?

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

DEPARTMENT OF THE AIR FORCE

AFLCMC/HBK

ATTN: Ashley Brink 3001 Staff Dr, STE 1AI 86A

Tinker AFB OK 73145-3020

Telephone: 405-622-7271

Fax: 405-736-8731

Ashley.brink@us.af.mil

ITO ATTACHMENT 1.3

SAMPLE QUESTIONNAIRE COVER LETTER

LETTERHEAD

(Date)

FOR OFFICIAL USE ONLY

SUBJECT: Present/Past Performance Questionnaire for the MPN-14K Airport Surveillance Radar

(ASR) Indicator Control Box “A-Box” Solicitation Concerning Contract Number(s) (CONTRACT

AND ORDER NUMBER (IF APPLICABLE) TO BE EVALUATED). The effort was performed by

(SPECIFIC ENTITY THAT PERFORMED THE WORK) under (CAGE CODE).

(a) We are currently responding to The Department of the Air Force, OC-ALC, AFLCMC/HBK, Tinker Air Force Base, Oklahoma Request for Proposal (RFP) FA8102-

22-R-0004 for the MPN-14K Airport Surveillance Radar (ASR) Indicator Control Box

“A-Box” requirements. This acquisition is being conducted as a price performance trade-off source selection. The RFP specifically requires that we, as an Offeror, send the attached questionnaire to several points of contact (POC) on recent and relevant efforts that we (or a proposed team member) have performed. As such, please take a few moments of your time to fill out the attached questionnaire.

(b) DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information contained in the completed Present/Past Performance Questionnaire is considered sensitive and cannot be released to us, the Offeror. The completed

Present/Past Performance Questionnaire should be sent directly to the Government not later than (DATE TO BE INSERTED BY OFFEROR). The questionnaires should be faxed to: OFFICE, ATTN: PCO NAME, FAX number (405) 736-8731, or emailed to the following address: Ashley.brink@us.af.mil

(c) If you have any questions regarding the source selection, contact the Contracting

Officer, Ms. Ashley Brink. If you have any questions regarding the clarification of contract number, POC or program title on the questionnaire, please contact

(CONTRACTOR’S POC AND PHONE NUMBER FOR PAST PERFORMANCE

ISSUES).

(d) Thank you for your timely assistance.

Sincerely, (TITLE AND NAME OF COMPANY OFFICIAL)

Attachment: Present/Past Performance Questionnaire

NOTE: Offeror to insert information where there is (italics text surrounded by parentheses) in the sample letter.

ITO ATTACHMENT 1.4

SAMPLE CONSENT LETTER

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance Evaluation Team

(PPET) in assessing your recent past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Past

Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (insert “subcontractor” or “teaming partner”) with (insert name of prime contractor or name of entity providing proposal) in responding to the Department of the

Air Force, (insert name of Air Force Base), Request for Proposal (insert RFP number -

XXXXXX-XX-R-XXXX) for (insert name of program or acquisition).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ITO ATTACHMENT 1.5

SAMPLE CLIENT AUTHORIZATION LETTER

In an effort to assist the Government’s Past Performance Evaluation Team (PPET) in assessing your past performance on recent and relevant commercial contracts, we recommend that the following letter be sent to your points of contact for those commercial efforts that you identify in your Past Performance Volume:

SAMPLE CLIENT AUTHORIZATION LETTER

(for commercial contracts)

Note: This should be placed on company letterhead

Client Authorization Letter

Dear (Commercial Client/Customer)

We are currently responding to the Department of the Air Force, OC-ALC Request for Proposal (RFP No.) for the (program title or description of effort).

The Government is placing increased emphasis on past performance in order to obtain best value in source selections. They are requesting that clients of companies who submit proposals in response to their RFP for the program/effort identified above be identified and that their participation in the validation process be requested. Therefore, in the event you are contacted for information on work we have performed on (list program);

you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to (Name, title, phone number and fax number for the POC)

ITO ATTACHMENT 2.0

PROPOSED TEAM LIST

TEAMING LIST

Offeror (Prime) Contractor: CAGE Code: DUNS Number:

Designation Codes:

Joint Venture: JV

Informal Joint Venture: IJV

Prime/Sub: PS

Mentor/Protégé: MP

Subs/Teaming Contractor: Designation Code: CAGE Code: DUNS Number:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

ITO ATTACHMENT 3.0

CONTRACTOR SELF-ASSERTION – PRE-AWARD SURVEY OF PROSPECTIVE

CONTRACTOR ACCOUNTING SYSTEM CHECKLIST

NOTE: DCAA checklist can be downloaded from the address below:

https://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accou nting_System_Checklist.pdf http://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accou http://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accou