Draft Section H.pdf

RFP - GS-XXX-XX-XXX-XXX (ITCM) Section H

PART I

Section H

Special Contract Requirements

DRAFT

Table of Contents

H.1 Offeror Information 1

H.2 Reservation of Rights 1

H.3 Indemnification 2

H.4 Conflict of Interest Disclosure 2

H.5 Restriction Against Disclosure 3

H.6 Government Audit Rights 4

H.7 Shipstead-Luce Act and Federal Approvals 4

H.8 Minimum Insurance Requirements 4

H.9 Use of Non-Government Advisors 5

H.10 Special Contract Requirements (HSPD-12) Clearance of Contract Employee Personnel Overview 6

H.11 Section 508 Compliance 14

H.12 Limitation of Government’s Obligation 15

H.13 Qualifications of Technicians 17 H.14 Submission of Resumes for New Employees 17

Section H – Special Contract Requirements

H.1 Offeror Information As part of their Technical Proposal Submission requirements under Section L, Offerors shall propose a Team Composition identifying the lead property management firm and any key team members (e.g. parking operator) and develop a detailed Staffing Plan showing its proposed staffing for performance of services under Section C of this RFP. If after an Offeror has provided a response to GSA, information provided in that response changes (e.g., deletion or modification to any of Offerors’ key team members or staff identified in Staffing Plan), Offeror shall notify GSA in writing and provide updated information in the same format for the appropriate section of the RFP. GSA reserves the right to evaluate the modified response, eliminate Offeror from further consideration, or take other action as GSA may deem appropriate. GSA shall require similar notification and approval rights of any change to Offeror’s response following selection, if any.

For any substitutions in Offeror’s Staffing Plan, Offeror shall also provide GSA with complete resume(s) for the proposed substitute(s), and any additional information requested by the CO.

Proposed substitute(s) shall have comparable qualifications to those of the person(s) being replaced. Any proposed substitute(s) shall have experience commensurate with the personnel they are replacing.

H.2 Reservation of Rights In addition to the rights enumerated throughout the RFP, GSA reserves the right, in its sole discretion as it may deem necessary, appropriate and beneficial to GSA with respect to this RFP, to:

1. Exercise its best professional and business judgment and ensure the integrity of the selection process. Additionally, GSA reserves the right to exercise fully its discretion in interpreting and applying the selection criteria and in making its selection.

2. Modify or issue clarifications to the RFP prior to the response deadline.

3. GSA may request Offerors modify response(s), provide additional information, or provide a “Best and Final Response” for GSA’s review.

4. Enter into negotiations with one or more Offerors based on responses submitted in response to the RFP.

5. Begin negotiations with the next preferred Offeror in the event that a contract agreement cannot be executed within the allotted period of time for negotiations with a prior Offeror.

6. Reject any responses it deems incomplete or unresponsive to the RFP requirements.

7. Reject all responses that are submitted under the RFP.

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8. Terminate, in its sole and absolute discretion, negotiations with any Offeror if such

Offerors introduce comments or changes to the contract agreement that are inconsistent with its previously submitted response materials.

9. Modify the deadline for responses or other actions; and (i) reissue the original RFP, (ii) issue a modified RFP, or (iii) issue a new RFP, regardless of receipt of responses to the initial RFP.

10. GSA reserves the right to retain all the materials and information, and the ideas, suggestions therein, submitted in response to this RFP. By submitting a response to this RFP, the Offeror acknowledges, accepts, and agrees that all such materials, information, ideas and suggestions retained shall become the property of GSA.

H.3 Indemnification The selected Offeror shall defend, indemnify, and hold harmless the GSA, its officers, agents, and employees from and against any and all loss, liability, suits, actions, demands, judgments, expenses including consulting, expert, and attorney’s fees and claims for injuries to or death of persons or damage to property arising out of any act or omission of the selected Offeror, its employees, subcontractors, or subcontractor employees, in any way related to the performance or operations under this contract.

Such indemnity shall also include, but shall not be limited to, the failure of the selected Offeror, its employees, subcontractors, event holders, tenants/sub-tenants, or agents to comply with the safety and health provisions contained in this contract or otherwise required by law, regulation, or Executive Order. This indemnification extends to any loss, damage, liability, claims, or suits of any nature whatsoever asserted by subcontractors, employees of the selected Offeror, subcontractor, or any third persons. This indemnification shall apply even though the injury, death, or damage may have been caused by negligence of GSA.

H.4 Conflict of Interest Disclosure By responding to this RFP, Offerors are representing and warranting the following to GSA:

1. The compensation to be requested, offered, paid, or received in connection with this RFP has been developed and provided independently and without consultation, communication, or other interaction with any other competitor for the purpose of restricting competition related to this RFP or otherwise.

2. No person or entity currently or formerly employed by GSA or otherwise involved in preparing this RFP on behalf of GSA: (i) has provided any information to Offerors that was not also available to all entities responding to the RFP; (ii) is affiliated with or employed by Offerors or has any financial interest in Offerors; (iii) has provided any assistance to Offerors in responding to the RFP; or (iv) will benefit financially if Offerors are selected in response to the RFP.

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3. Offerors have not offered or given to any GSA officer or employee any gratuity or anything of value intended to obtain favorable treatment under the RFP or any other RFP, or contract, and Offerors have not taken any action to induce any GSA officer or employee to violate the rules of ethics governing GSA and its employees. Respondents have not and shall not offer, give, or agree to give anything of value either to GSA or any of its employees, agents, consultants, managers, or other person or firm representing GSA, or to a member of the immediate family (i.e., a spouse, child, parent, brother, or sister) of any of the foregoing.

Any such conduct shall be deemed a violation of this RFP. As used herein, “anything of value” shall include but not be limited to any (a) favors, such as meals, entertainment, and transportation (other than that contemplated by this RFP, if any, or any other contract with GSA) which might tend to obligate a GSA employee to Offeror, and (b) gift, gratuity, money, goods, equipment, services, lodging, discounts not available to the general public, offers or promises of employment, loans or the cancellation thereof, preferential treatment, or business opportunity. Such term shall not include work or services rendered pursuant to any other valid GSA contract.

Offerors shall report to GSA directly and without undue delay any information concerning conduct which may involve: (a) corruption, criminal activity, conflict of interest, gross mismanagement or abuse of authority; or (b) any solicitation of money, goods, requests for future employment or benefit of thing of value, by or on behalf of any government employee, officer or public official, any Offeror’s employee, officer, agent, subcontractor, labor official, or other person for any purpose which may be related to the procurement of the RFP by Offerors, or which may affect performance in response to the RFP in any way.

H.5 Restriction Against Disclosure The selected Offeror agrees, in the performance of this contract, to keep the information furnished by GSA and designated by the CO or COR in the strictest confidence. Selected Offeror also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the selected Offeror’s possession, to those employees needing such information to perform the work provided herein. The selected Offeror agrees to immediately notify the CO in writing in the event that they determine or have reason to suspect a breach of this requirement.

The selected Offeror agrees that it will not disclose any information described above to any person or individuals unless prior written approval is obtained from the CO. The selected Offeror agrees to insert the substance of this clause in any consultant agreement, service contract or subcontract hereunder.

H.6 Government Audit Rights Selected Offeror shall operate with an "open book policy" and cooperate fully with any audits performed by GSA. Selected Offeror shall make staff available and provide all requested information in a timely fashion as requested by GSA and shall cooperate with any auditing staff

H-3 inquiries as directed by the GSA. GSA shall have the right to audit all of selected Offeror’s records in support of this contract at any time it deems necessary. Upon formal written notice by the CO, selected Offeror shall grant GSA with full access to all records in support of this contract. The scope of such a GSA may include, but is not limited to all records financial, budgetary, logistical and performance records of selected Offeror pursuant to the terms of this contract.

H.7 Shipstead-Luce Act and Federal Approvals The Ronald Reagan Building & International Trade Center is subject to the Shipstead-Luce Act and as such is subject to the purview of federal regulatory authorities. Changes to the exterior, or some portions of the interior, of the Ronald Reagan Building & International Trade Center may require review and approval from federal authorities other than GSA, including the National Capital Planning Commission, Commission of Fine Arts and the District of Columbia’s State Historic Preservation Office. Selected Offeror shall be responsible for coordinating and obtaining approvals from all required regulatory authorities in addition to GSA before implementing any applicable.

H.8 Minimum Insurance Requirements During the term of this contract, selected Offeror shall keep in force at its expense the following insurance:

1. Workers' Compensation Insurance : In accordance with statutory law and employers' liability insurance with a limit of not less than $100,000 per employee and $500,000 per occurrence.

2. Business Auto Liability Insurance: Insuring bodily injury and property damage with a combined single limit of not less than $1,000,000 per accident for owned, non-owned and hired vehicles.

3. Comprehensive Crime Insurance : In an amount not less than $2,000,000.

4. Professional Liability Insurance : In an amount not less than $1,000,000.

5. Commercial General Liability Insurance : Including premises and operations, products and completed operations, broad form contractual, broad form property damage and owners’ and contractors’ protective liability coverage on operations of independent contractors engaged in construction) on an “occurrence” basis for claims due to bodily injury, personal injury, death and property damage. The Commercial General Liability Insurance policy and any excess liability insurance shall be a total amount of not less than $10,000,000 per occurrence. Any excess liability policy shall follow form with the primary policy.

6. Employment Practices Liability Insurance: In an amount of not less than $1,000,000 per occurrence and $1,000,000 aggregate with respect to any services related to the execution of the contract.

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Selected Offeror shall name GSA as additional insured on the auto, general and any excess liability policies. The policies required to be maintained by the selected Offeror shall be with companies rated A-X or better in the most current issue of Best's Insurance Reports. Insurers shall be licensed to do business in Washington, DC and domiciled in the USA. Certificates of insurance shall be delivered to GSA prior to commencement of the contract and annually thereafter at least ten (10) calendar days prior to the expiration date of the old policy. Each policy of insurance shall provide notification to GSA at least thirty (30) calendar days prior to any cancellation or modification to reduce the insurance coverage.

Selected Offeror shall review and familiarize itself with the terms and conditions of all such policies and shall take all action reasonably necessary to avoid impairing the rights of GSA or any other person or entity covered by such policies and to cause the Ronald Reagan Building & International Trade Center to be in compliance with the terms of any insurance policies affecting

it. Selected Offeror shall not use the Ronald Reagan Building & International Trade Center, and shall use commercially reasonable efforts to ensure the same is not used, for any purpose that would violate the terms of any such insurance policies or that might increase the premiums payable under any such insurance policies. Selected Offeror shall not keep and shall use commercially reasonable efforts to prevent from being kept, at the Ronald Reagan Building & International Trade Center any material, machinery, equipment, substance or other thing that would violate the terms of such insurance policies. Selected Offeror shall provide reasonable access to the Ronald Reagan Building & International Trade Center, subject to approval of CO, to agents of any and all insurance companies who may, from time to time, be involved with the issuance of insurance policies for or with inspections of the Ronald Reagan Building & International Trade Center in connection with insurance policies then in force.

H.9 Use of Non-Government Advisors Offerors are advised that the GSA may utilize an outside contractor and/or consultant to assist in the evaluation of proposals or to assist GSA in review of selected Offeror’s performance under this contract. If utilized, the outside contractor and/or consultant shall have access to any and all information contained in the Offeror’s proposals, and shall be subject to appropriate conflict of interest, standards of conduct and confidentiality restrictions.

H.10 Special Contract Requirements (HSPD-12) Clearance of Contract Employee Personnel Overview

Homeland Security Presidential Directive-12 “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive) became effective August 27, 2004. The contractor shall comply with guidance concerning implementation of the Directive provided below:

PURPOSE

Consistent with the Homeland Security Presidential Directive – 12 (HSPD-12), and the Memorandum of Agreement (MOA) between the General Services Administration (GSA) and the Department of Homeland Security (DHS), Federal Protective Service (FPS) the procedures for processing Contractor Employee (CE) background investigation (BI) packages under the

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Contract Suitability Adjudication (CSA) Program have been revised. This guidance provides the new requirements and procedures to be followed for initiating investigation within the National Capital Region. When a favorable suitability determination is rendered by the FPS, it may result in eligibility to be issued a Personal identity Verification (PIV) credential used as an access “badge” for Federal Employees and contractor personnel within the National Capital Region

(NCR).

These policies and procedures provide guidance for initiating and submitting BI for CE personnel working in federal facilities under GSA jurisdiction in NCR.

SCOPE

These policies and procedures provide guidance for initiating and submitting BI for CE personnel working in federal facilities under GSA jurisdiction in NCR.

PROCESS

1.INVESTIGATIVE GUIDELINES

A. Every CE requiring unescorted physical access to GSA owned or leased facilities and/or logical access to federal Information Technology (IT) systems, will receive an appropriate BI. The scope of the BI will depend on the risk level of the contractor position.

B. The DHS FPS CSA Regional staff has overall responsibility for processing investigations consistent with HSPD-12 requirements and standards.

C. CE fingerprints may be taken by DHS law enforcement personnel, other law enforcement personnel, contractor company security staff or other Government employee or in some cases a cleared company, contractor security staff.

D. The FD 258 fingerprint form is used. All FBI Form: FD 258 – Applicant fingerprint Card (white/Blue ink) requires the signature of the person fingerprinted, and the signature of the individual taking the fingerprints.

a. CE or applicant shall appear in person and provide two forms of identity source documents in original form to individual or agency taking fingerprints to prove identity.

b. The identity source documents must come from the list of acceptable documents listed on the DHS US Citizenship and Immigrations Services (CIS) Employment Eligibility Verification I-9. (Attachment 2) At least one document shall be a valid State or Federal Government issued picture identification (ID).

The FPS Contract Suitability Adjudication Program has procedures in place to accept the GSA position sensitivity determinations and the risk level of each CE position. These procedures are consistent with the definition under HSPD-12 guidance and the GSA/DHS

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FPS MOA. Provided below are guidelines and additional information to assist in determining appropriate risk classification:

2.) Risk Assessment Guideline

RISK

LEVEL

SECURITY

FORMS

REQUIRED

TYPE OF

INVESTIGATION

REQUIRED

PRELIMINARY CHECKS

REQUIRED FOR EOD

DETERMINATION

HIGH - Copy 2 Photo

IDs

- SF 85P (e-QIP)

- FD 258

- Credit Authorization Release

(GSA Form 3665)

- Contractor Information Sheet

Minimum Background Investigation (MBI) or Limited Background Investigation (LBI)

Favorable Review of Forms

Favorable FBI fingerprint, CIS and Law Enforcement Checks

Scheduling of MBI or LBI

(Examples)

Contractors and IT personnel requiring access to classified areas or information

MODERAT

E

National Agency Checks with Law and Credit

(NACLC)

Favorable Review of Forms

Favorable FBI fingerprint, CIS and Law Enforcement Checks

Scheduling of NACLC

(Examples)

IT-help desk, In-house Admin staff and contractors requiring a higher level of security clearance

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LOW - Copy 2 Photo

IDs

- SF 85P (e-QIP)

- FD-258

- Contractor Information Sheet

National Agency Checks with Written Inquiries

(NACI)

Favorable Review of Forms

Favorable FBI Fingerprint, CIS and Law Enforcement Checks

Scheduling of the NACI

(Examples)

Contractors working outside that do not require credentials: Landscapers, Trash/Recycle, Some Construction (determined by project), and window washers. ALSO temp. contractors without an escort NOTE: Only if they don’t get HSPD-12 credentials

3.) Position Sensitivity - (High, Moderate & Low) – Federal Agency determines by the position potential for adverse impact to the efficiency and integrity of the service.

High Risk: Those sensitive positions that have the potential for exceptionally serious impact on duties especially critical to the agency mission with broad scope of policy or program authority.

Moderate Risk: Those sensitive positions that have the potential for moderate to serious impact on duties very important to the agency mission with significant program responsibilities and delivery of customer services to the public.

Low Risk: Those non-sensitive positions include those positions with potential for impact on duties of limited relations to the agency mission.

4.) Contracting Officer/Contracting Officer Representative

(CO/COR):

The Contracting Officer (CO) or Contracting Officer’s Representative (COR) must furnish to FPS Contract Suitability Adjudication Program staff the CE’s background investigation information using the FPS HSPD-12 Contractors Info Worksheet.

https://www.gsa.gov/forms-library/contractor-information-worksheet

After the background investigation package is received, it will be checked for accuracy.

The following is a brief summary of the CE background processing steps:

5.) Step by Step Procedures

H-8 https://www.gsa.gov/forms-library/contractor-information-worksheet

Contractor Personnel – Background Investigation Processing Procedures

1. CE/COR will complete the FPS HSPD-12 CONTRACT INFO WORKSHEET (Attachment

1) and review for accuracy and completeness. COR/Coordinator will send the completed worksheet to the HSPD-12 Office (GSA Credentialing Center at 1800 F St) security processing section for further review. The GSA security processing section will validate completeness of the form prior to transfer to DHS FPS Regional CSA Section. Incomplete forms will be returned to COR/Coordinators for correction.

(Approximate time frame within 24 hours)

2. Upon receipt of the FPS HSPD-12 Form, the FPS staff will conduct the appropriate BI, (i.e.:

NAC, Law Enforcement and CIS Checks as well as inquiry into the Office of Personnel Management (OPM) Personnel Investigations Processing System (PIPS) for any previous completed background investigation(s). If the OPM PIPS check reveals a previous favorable investigation, it will be ordered. If there is no previous and current within scope BI, FPS staff will then enter the CE information required for the OPM Electronic Questionnaires for Investigations Processing, (e-QIP) system access and provide an email notification to the CE to access the internet e-QIP Portal and complete the indicated security forms.

(Approximate time frame 48 Hours after receipt from GSA)

3. CE has 7 working days to enter e-QIP and enter and re-enter to complete the security forms after receipt of E-Mail invitation. Any requirement for extensions should be brought to the DHS FPS CSA staff who sent the e-QIP invitation.

(Approximate time frame up to 7 Working Days)

4. Upon CE completion of the forms and e-QIP acceptance of the security questioner form, the system will generate a general release form, a medical release form and an e-QIP Investigation Request # attached. The CE will sign the release form and [together with two (2) copies of completed fingerprint card, a copy of two (2) picture ID’s ( approved list of acceptable ID’s, Attachment 2) and if categorized Moderate or High Risk a signed Credit Check waiver form (GSA Form 3665) supply all forms to the 1800 F St. Credentialing Office, Room 1033. (All forms will contain the e-QIP Investigation request number)

(Approximate time frame 48 hours)

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5. The CE will present a copy of the two(2) acceptable ID’s (See Attachment 2) to accompany the hard copy forms and two (2) completed fingerprint cards unless a live scan type device is used with results going to FPS. Upon receipt of forms identified above FPS will submit Fingerprint cards to the FBI for processing and initiate preliminary background and credit checks. Fingerprint results should take from 3-5 days to be completed and results provided to the Credentialing Official located at 1800 F St. NW, Washington, DC. CO may issue Notice to Proceed upon notification/return of favorable fingerprint results.

(Approximate time frame 3-5 days) Approximate possible time for the entire process depending on completion times is 15-25 working days.

6. If the CE fails to submit security documents or respond completely to inquiries made by the DHS FPS CS Adjudication staff member within 15 calendar days, the CE will no longer be considered for an “Enter-On-Duty” determination by the COR, and the Vendor and the CE will be notified of this decision in writing.

7. When requested and the DHS PFS CSA staff is in receipt of favorable NAC results, the CO/COR will be notified of a Pre-Favorable Determination.

8. The CO/COR will complete the credentialing application form, submit it to Credentialing Office (Room 1033A at 1800 F St.), and schedule and notify CE for appointment to process for a PIV Credential

9. FPS CS Adjudication Staff will schedule the background investigation case to OPM – Boyers, PA for investigation processing.

10. If the final suitability decision made based on the results from OPM investigation and under 5 CFR 731 criteria for suitability is favorable the CE’s case is completed.

11. The PBS coordinator and the CE are notified of the final suitability decision by email or letter.

12. When any and all suitability issues are resolved, the CE should be approved for entry on duty. The final favorable contract Employment Suitability Letter from FPS will be forwarded to the COR and should be filed in the CE’s Personnel Security file.

13. In cases of “Unfavorable” Final Suitability decision letter, the CE will be removed from GSA controlled space immediately. The CE is provided appeal rights from the FPS Headquarters Specialist.

14. The CE has 30 days to appeal after receiving any unfavorable notice... CE has no appeal rights after the date stamped on the unfavorable letter.

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15. The COR is required to provide a list of any action changes regarding sponsorship of vendor personnel staff to FPS CS Adjudication staff. This will included any resignations, terminations or other offers of federal employment.

16. A copy of the “Certificate of Investigations” and the “Results of Investigation” letter will be sent to the COR and filed in the CE’s Personnel Security file.

The appropriate investigation must be initiated and a favorable NAC (including fingerprint and name check completed), prior to the issuance of a Badge (Credential).

GSA Child Care Workers background investigation criteria under HSPD-12 are under review as of July 2006. GSA/FPS agreement is to continue current investigation status until further notice.

6.) Administrative Information

CE Background Investigation packages to FPS/Contract Suitability Adjudication Staff – Regional Offices :

A. All CE background investigation packages will be delivered to the GSA Credentialing Office located at 1800 F St. NW, Room 1033A for processing.

B. GSA Credentialing Center (1800 F St) processing section will review investigative packages for completeness prior to forwarding to FPS NCR for processing. Incomplete forms will be returned to CO/COR.

C. HSPD-12 Coordinators at each division shall be the focal point for coordination of all aspects of HSPD-12 processing and notifications of favorable fingerprint checks and completed investigations for their division.

7.) Responsibilities

Contracting Officers/Contracting Officer Technical Representatives (CO/COR)

Quality check, complete as necessary and submit the FPS HSPD-12 PSI Contractors Info Worksheet click on the link: Contractor Information Worksheet to the HSPD-12 processing office in the (Room 1033A), located at 1800 F. St. NW, Washington, DC.

Forms should be reviewed for completeness and accuracy prior to submission. CO/COR will also submit (upon completion of security form in e-QIP) the CE’s signed waiver form, two completed fingerprint cards, and a copy of two forms of ID of the applicant, along with a credit check waiver (GSA Form 3665) if the applicant is being processed for a moderate or high risk investigation. (e-QIP Investigation Request # is required on all submitted forms). Upon receipt of notification of favorable fingerprint check, the

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CO/COR will complete the credentialing application and schedule CE for credential (Badge) processing.

CE (Contractor Employee)

The CE is responsible for providing CO/COR accurate information necessary to complete the FPS HSPD-12 PSI Contractors Info Worksheet (Attachment 1). Upon receipt of notification of an invitation to enter the e-QIP system, CE will enter the e-QIP system and complete the computer based security investigation form (Completion required within seven working days of notification). Upon successful completion and acceptance the system will generate a (1) general release form (2) medical release form and (3) an Investigation Request #. The CE will sign the waiver form, have two fingerprint cards completed (FD 258), make a copy of two different forms of a photo ID (acceptable ID see attachment 2) along with any additional requirements identified and provide all forms and information to the CO/COR. CE will make sure that the Investigation Request # from the e-QIP registration form is annotated on all the above forms prior to providing them to the CO/COR. When GSA is notified of a Prefavorable or final Favorable determination has been, the CE will be scheduled by their CO/COR to be processed for their credentials/Badge.

GSA 1800 F Street, Credentialing Office

Upon receipt of notification of either a Pre-favorable or completed Favorable investigation the credentialing officials will notify either the CO/COR or the Division HSPD-12 coordinator of the notification and the requirement to schedule the individual for credential or ID Badge processing. The credentialing office will notify the HSPD-12 processing office or Program Manager of the names and numbers of individuals processed during the week. (Report due by COB each Friday)

HSPD-12 Processing Office

The Processing office acts as the focal point for coordination for all aspects of the HSPD-12 background investigation processing. Provides advice, guidance, and assistance on the HSPD-12 investigation process. Coordinates with GSA 1800 F St. NW Credentialing Office on all aspects of credentialing processing. Coordinates with DHS FPS CSA on the submission of background investigation packages and assists in fulfilling their requirements. Maintains statistical data regarding submitted investigations and responds to management on questions and concerns involving the program.

GSA850 - Contractor Information Worksheet

Contractor Information Worksheet | GSA

HSPD-12

LIST OF ACCEPTABLE

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IDENTIFICATION DOCUMENTS

NOTE: ONE FORM OF IDENTIFICATION MUST HAVE A PICTURE AND BE ISSUED BY A

STATE OR FEDERAL AGENCY

List A List B List C

U. S. Passport (unexpired or expired)

Driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address

U.S. social security card issued by the Social Security Administration (other than a card stating it is not valid for employment)

Certificate of U.S.

Citizenship (Form N-560 or N-561)

ID card issued by Federal, State or local Government agencies of entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address

Certification of Birth abroad issued by the Department of State (form FS-545 or Form

DS-1350)

Certificate of Naturalization (Form N-550 or N-570)

School ID card with a photograph

Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal.

Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization

Voter’s registration card Native American tribal document

Permanent Resident Card or Alien Registration Receipt Card with photograph (Form I-151 or I-551)

U.S. Military card or draft record

U.S. Citizen ID Card

(Form I-197)

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Unexpired Temporary Resident Card (Form I-688)

Military dependent’s ID card ID Card for use of Resident Citizen in the United States (Form I-179)

Unexpired Employment Authorization Card (Form I-688A)

U.S. Coast Guard Merchant Mariner Card

Unexpired employment authorization document issued by DHS (other than those listed under List A)

Unexpired Reentry Permit (Form I-327)

Driver’s license issued by a Canadian Government authority

Unexpired Refugee Travel Document (form I-571)

For persons under age 18 who are unable to present a document listed above:

School record or report card

Clinic, doctor or hospital record

Day-care or nursery school record

H.11 Section 508 Compliance The contractor is required to acquire EIT products and services that provide the greatest degree of compliance with Section 508 of the Rehabilitation Act Amendments of 1998.

H.12 LIMITATION OF GOVERNMENT’S OBLIGATION

(a) Contract line item(s) ($ to be determined) through ($ to be determined) are incrementally funded. For these item(s), the sum of ($ to be determined) of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse

H-14 the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 80 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph

(j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

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(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

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H.13 Qualifications of Technicians All personnel engaged in the work to be accomplished under this contract, except for general maintenance workers and laborers, must possess at least 5 years of recent (within the past 7 years) experience in the operation and maintenance of equipment and systems comparable in complexity to systems covered by this contract. All personnel must possess all certifications and licenses required by State and local jurisdictions.

H.13.1 Qualifications of Fire Alarm System Technicians All fire alarm system technicians must be certified by the National Institute for Certification in Engineering Technologies (NICET). Fire alarm systems technicians performing contract work must meet the service personnel qualification requirements in the current edition of NFPA 72 and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, technician must have experience in the past 5 years in fire alarm system testing, repair, maintenance, installation, and related activities for buildings and equipment comparable to the buildings and equipment covered by this contract.

Technicians modifying the fire alarm control panel of systems must be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system and must provide documentation of this certification to the COR.

The Contractor and subcontractor personnel engaged in the activities specified by this contract shall also be required to possess certificates of training, licenses, and permits as required by the State, county, parish, city, and other local jurisdictions.

The Contractor must provide to the COR documentation of the certificates of training, licenses, and permits for all new employees not later than 7 days prior to that person beginning work under the terms of this contract. The Contractor must ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

H.13.2 Qualifications of Sprinkler System Technicians All sprinkler system technicians must be certified by the National Institute for Certification in Engineering Technologies (NICET). All technicians performing services for the inspection, testing, and maintenance of the building's water-based fire protection systems in accordance with the contract must hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Inspection, and Testing of Water-Based Systems.

Additionally, the technician must have experience in the past 5 years in inspecting, testing, and maintaining of water-based fire protection systems.

The Contractor and subcontractor personnel engaged in the activities specified by this contract shall also be required to possess certificates of training, licenses, and permits as required by the State, county, parish, city, and other local jurisdictions.

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The Contractor must provide to the COR documentation of the certificates of training, licenses, and permits for all new employees not later than 7 days prior to that person beginning work under the terms of this contract. The Contractor must ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

H.13.3 Qualifications of Dry Chemical and Wet Chemical Technicians Technicians performing contract work involving the inspection, testing, and maintenance of dry chemical or wet chemical fire protection systems must meet the qualification requirements of the current editions of NFPA 17 and NFPA 17A, respectively, and also possess a current certification by the respective chemical fire protection system manufacturers verifying competence to work on these systems. Additionally, technicians must have at least 3 years of experience (in the past 5 years) in the chemical fire protection system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

The Contractor and subcontractor personnel engaged in the activities specified by this contract shall also be required to possess certificates of training, licenses, and permits as required by the State, county, parish, city, and other local jurisdictions.

The Contractor must provide to the COR documentation of the certificates of training, licenses, and permits for all new employees not later than 7 days prior to that person beginning work under the terms of this contract. The Contractor must ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

H.13.4 Qualifications of Portable Fire Extinguisher Technicians Technicians performing contract work involving the inspection, testing, and maintenance of portable fire extinguishers must meet the qualification requirements of the current edition of NFPA 10 and also possess current training certification by the respective portable fire extinguisher manufacturers verifying competence to work on these units. Technicians must have the appropriate service manuals, the proper types of tools, recharge materials, lubricants, and manufacturer's recommended replacement parts or parts specifically listed for use in each fire extinguisher. Additionally, technicians must have at least 3 years of experience (in the past 5 years) in the portable fire extinguisher testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract. These requirements do not apply to persons performing monthly inspections to determine if the unit is in place, charged, and ready for use, if the person has been trained to do so by a competent fire protection technician, maintains the required records, and has the means to promptly request service from a portable fire extinguisher maintenance and service technician for any deficiencies found.

The Contractor and subcontractor personnel engaged in the activities specified by this contract shall also be required to possess certificates of training, licenses, and permits as required by the State, county, parish, city, and other local jurisdictions.

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The Contractor must provide to the COR documentation of the certificates of training, licenses, and permits for all new employees not later than 7 days prior to that person beginning work under the terms of this contract. The Contractor must ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

H.13.5 Qualifications of Smoke Control and Smoke Management Technicians Technicians performing contract work involving the inspection, testing, and maintenance of smoke control and smoke management systems must provide a training certification for inspecting, testing, and maintaining these components from the manufacturer or a nationally recognized trade training organization. Additionally, the technicians must have at least 3 years’ experience (in the past 5 years) in the inspection, testing, and maintenance of smoke control and smoke management systems.

The Contractor and subcontractor personnel engaged in the activities specified by this contract shall also be required to possess certificates of training, licenses, and permits as required by the State, county, parish, city, and other local jurisdictions.

The Contractor must provide to the COR documentation of the certificates of training, licenses, and permits for all new employees not later than 7 days prior to that person beginning work under the terms of this contract. The Contractor must ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

H.13.6 Qualifications of BAS Technicians All personnel involved in the operation, adjustment and maintenance of all BAS, AMS, and EMS systems must be trained and qualified. The Contractor must provide to the CO or their designee documentation of the level of experience, including any certificates of training for all employees who will be involved in this function. Technicians modifying AMS, BAS, and EMS systems must be factory trained and currently certified for the operating system, including software version, of the particular BAS and AMS systems and must provide documentation of this certification to the CO or designee.

H.13.7 Qualifications of Electrical Technicians Technicians performing Sub-Contract work involving inspections, testing, and maintenance of the electrical switchgear must meet the qualification requirements of the American National Standards Institute/International Electrical Testing Association ETT-2015, Standard for Certification of Electrical Testing Technicians and hold at least a Level 3 or 4. The Contractor shall provide documentation to the CO or their designee on qualifications identified in this standard. Certification can be obtained through; the ANSI/NETA Certification program (http://www.netaworld.org/press-release/251) or Electrical Testing Technician CertificationInstitute (http://www.ettci.org/).

H-19 http://www.netaworld.org/press-release/251 http://www.ettci.org/

H.13.8 Qualifications of HVAC Technicians Qualifications of BAS Technicians All HVAC personnel designated to work on, operate, maintain, and (or) repair HVAC equipment or systems shall maintain a minimum of 16 hours of continuing education annually from a NATE, HVAC Excellence, or UA Star recognized provider program. All HVAC personnel designated to work on, operate, maintain, and (or) repair HVAC equipment or systems shall possess one or more of the following certifications:

1. North American Technician Excellence (N.A.T.E.) HVAC Service Technician Certification

2. HVAC Excellence Professional Level Certification

H.14 Submission of Resumes for New Employees The Contractor must submit to the COR the resumes of all personnel prior to such personnel before they begin work during the performance periods of the contract. The COR may deny permission to employ personnel if qualifications indicate a material degradation from the skill levels indicated in the Contractor’s proposal for the contract, or if skills or reliability concerns are such that the COR believes the protection of building equipment may be jeopardized.

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