DRAFT_Sec C - SOW.pdf

STATEMENT OF WORK (SOW)

C.1 BACKGROUND

The objective of this program is to perform thermo-mechanical and aero-thermal ground testing of Thermal Protection System (TPS) materials in ballistic reentry and reentry-like environments, and fabrication of flight hardware for the Submarine Launched Ballistic Missile (SLBM) reentry systems work of the Naval Surface Warfare Center, Dahlgren Division’s Reentry Systems Office (NSWCDD RSO), A06.

This work is performed in support of the Strategic Systems Programs (SSP). The effort is intended to test reentry materials for the United States (US) and the United Kingdom (UK).

C.2 SCOPE

Work is to be performed in the following general areas:

1. Characterization of Replacement/Alternate Reentry Body (RB) Heatshield Materials

2. Characterization of Replacement/Alternate RB Nosetip Materials

3. Characterization of RB Antenna Window Materials

4. Ground Tests of RB Materials and Sub-Structures

5. Life Extension Studies

6. Analysis and Phenomenological Studies

7. Fabrication of Flight Test and Specialty Hardware

8. Other Thermal Protection System Materials Testing

9. Reentry Body Materials Evaluations for Weapons Procurement Studies

10. Reentry Body Materials Testing for the UK

11. Procurement of Specialized Ground Testing Services

12. Procurement of Specialized Support Equipment / Hardware

13. Management of Nuclear Weapons Related Materials (NWRM) and Export Controlled Materials such as International Traffic in Arms Regulations (ITAR) materials or Export Administration Regulations (EAR) materials

The Contractor shall perform tasks that fall under these categories. Some of the tasks will be continuous and others will be of limited duration. For example, the characterization of heatshield and nosetip materials and ground testing of those materials will be continuous efforts throughout the life of the contract, whereas fabrication of flight test hardware and flight material evaluations will require several efforts with specific time constraints; these limited efforts will occur several times during the period of the contract.

C.3 APPLICABLE DOCUMENTS

Nuclear Weapons-Related Materiel (NWRM) OD 67841 Revision B, Dec. 2014

C.4 REQUIREMENTS

The Contractor shall perform specific tasks as described in the sections below.

C.4.1 Characterization of Replacement/Alternate RB Heatshield Materials

The Contractor shall perform mechanical and thermal property measurements on candidate heatshield materials. The materials will be developmental materials mainly in the form of frusta, and occasionally, plates (flat and curved) or cylinders. The Contractor shall participate in Integrated Product Teams (IPTs).

The Contractor shall assist in developing material test matrices based on IPT discussions. Unique material characterization specimen designs may be required to accommodate material and structural architectures. New materials, at a minimum receive screening characterizations, to determine their suitability as a heatshield material, whereas more mature materials, or materials that are candidates for flight tests, will have more extensive characterizations. Manufacturing quality and lot-to-lot variations may also have to be addressed in the testing plans. Typical test matrices for screening and preliminary characterization may include circumferential tension and compression, off axis tension and compression, interlaminar shear, interlaminar tension, flexure, torsion, thermal expansion, thermal conductivity, Dynamic Mechanical Analysis (DMA), Differential Scanning Calorimetry (DSC), specific heat, ThermoGravimetric Analysis (TGA), volatile content, and permeability. Test temperatures may range from 70 degrees Fahrenheit to 5500 degrees Fahrenheit, and specimens may require complex pre-conditioning. Special test specimen configurations and instrumentation are usually required due to the nature of the materials and material architecture, high test temperature requirements, and for comparisons to legacy material.

The Contractor shall perform nondestructive characterization of the bulk shapes based on requirements of the test matrix. Typical inspections and measurements shall include: visual inspection with documentation, alcohol wipe, bulk density, dimensional, in-plane ultrasonic velocity, across ply ultrasonic velocity or attenuation, C-scan and X-ray.

Based on the requirements of the test matrices, the Contractor shall prepare cutting plans to be used for removing specimen blanks from the bulk shapes. The Contractor shall track all materials and specimens (CDRL A005). The Contractor shall machine the specimen blanks and any other required hardware such as ground test specimens from the bulk shapes. Density measurements shall be made on all specimen blanks; velocity, open porosity, ply angle, volatile content measurements and X-rays may be required on selected blanks.

The specimens will be final machined and environmentally or thermally conditioned as required by the test matrix. Weight and dimensional change data will be collected on representative samples of specimens being conditioned.

The Contractor shall perform the mechanical and thermal property measurements according to the COR approved test matrices, and using test methods developed and validated historically by the NSWCDD RSO or SSP. Elevated temperatures and loading conditions will be selected to provide the most meaningful data from the standpoint of the application and expected material behaviors. Appropriate test temperatures may have to be determined by constituent testing. The Contractor shall utilize the existing high temperature ring facilities, as required, to test materials provided as rings, cylinders or frusta. Post-test inspection will be used to document anomalous behavior; comparisons will be made to expected behavior based on legacy material. Photography, optical microscopy, SEM and fractography will be used as required by the test matrix and analysis of test results.

All information and property data generated on the heatshield materials will be collected and reported in data packages (CDRL A002 and CDRL A003) designed to meet the needs of the Navy. A database of tested material performance shall be maintained and relevant comparisons shall be drawn to the materials database. The materials database shall include legacy Mk4 and Mk5 TPS data. The data will be maintained in computer files and provided to the Navy in electronic format as specified in the CDRL.

C.4.2 Characterization of Replacement/Alternate RB Nosetip Materials

The Contractor shall perform mechanical and thermal property measurements on 3D carbon-carbon (C- C) nosetip materials. The materials will be developmental materials and, nominally in the form of 5.5 in. x

5.5 in. x 9.5 in. billets, but could be as large as 14 in. x 14 in. x 24 in. The Contractor shall participate in IPTs. The Contractor shall assist in developing material test matrices based on IPT discussions. New materials, at a minimum receive screening characterizations, whereas more mature materials or materials that are candidates for flight tests will receive more extensive characterizations. Manufacturing quality and lot-to-lot variations may also have to be addressed in the testing plans. Typical test matrices for screening and preliminary characterization may include tension, compression, off-axis compression, shear (torsion and Iosipescu), flexure, thermal expansion, thermal conductivity, specific heat, and microscopy. Most test matrices, including screening, will include elevated temperature tests. Special test specimen configurations, load trains and instrumentation (non-commercial mechanical and optical extensometers) are usually required due to the nature of the materials and material architecture, high test temperature requirements (up to 5500 degrees Fahrenheit), and for comparisons to legacy material.

The Contractor shall perform nondestructive characterization of candidate materials as required by the test matrix. Typical inspections and measurements shall include: visual inspection with documentation, alcohol wipe inspection, bulk gravimetric density, ultrasonic velocity, ultrasonic attenuation, spectral acoustics, radiography, radiometric density, ultraspec and open porosity.

Based on the requirements of the test matrices, the Contractor shall prepare cutting plans to be used for removing specimen blanks from the bulk shapes. The Contractor shall track all materials and specimens.

The Contractor shall machine the specimen blanks and any other required hardware such as ground test specimens or hardware from the bulk shapes. Density measurements will be made on all specimen blanks; ultrasonic velocity, open porosity measurements and X-ray will be made on selected blanks.

The Contractor shall perform the mechanical and thermal property measurements according to the COR approved test matrices. Elevated temperatures will be selected to provide the most meaningful data from the standpoint of the application and expected material behaviors. The Contractor shall utilize high temperature furnaces, gas-bearing tensile and compressive facilities, and other specialized fixtures or instrumentation (e.g. nosetip bend fixture, high temperature extensometer setups) to measure and assess material properties and performance up to 5500 degrees Fahrenheit. Post-test inspection will be used to document anomalous behavior; statistical comparisons will be made to legacy material behavior.

Photography, optical microscopy, radiography, ultraspec, SEM and fractography will be used as required by the test matrix and analysis of test results.

All information and property data generated on the nosetip materials will be collected and reported in data packages (CDRL A002 and CDRL A003) designed to meet the needs of the Navy. A database of tested material performance shall be maintained and relevant comparisons shall be drawn to the materials database. The materials database shall include legacy Mk4 and Mk5 TPS data. The data will be

C.4.3 Characterization of Antenna Window Materials

The Contractor shall perform mechanical, thermal, and dielectric property measurements on candidate antenna window materials. The materials will be experimental materials. The Contractor shall participate in IPTs. The Contractor shall assist in developing material test matrices based on IPT discussions.

Special test specimen configurations and machining strategies may be required due to the nature of the materials and material architecture and high test temperature requirements. Manufacturing quality and lot-to-lot variations may also have to be addressed in the testing plans.

The Contractor shall perform nondestructive characterization of candidate materials as required by the test matrix. Typical inspections and measurements shall include: visual inspection with documentation, alcohol wipe inspection, bulk gravimetric density, ultrasonic velocity, ultrasonic attenuation, spectral acoustics, radiography, radiometric density and open porosity. In some cases, destructive characterization may be necessary e.g. density gradient evaluations.

Based on the requirements of the test matrices the Contractor shall prepare cutting plans to be used for removing specimen blanks from the bulk shapes. The Contractor shall track all materials and specimens.

The Contractor shall machine the specimen blanks and any other required hardware such as ground test specimens from the bulk shapes. Density measurements will be made on all specimen blanks; velocity and open porosity measurements and X-ray will be made on selected blanks.

The Contractor shall perform the mechanical and thermal property measurements according to the COR approved test matrices. Elevated temperatures will be selected to provide the most meaningful data from the standpoint of the application and expected material behaviors. The Contractor shall utilize high temperature furnaces and gas bearing tensile and compressive facilities to measure properties. Post-test inspection will be used as required by the test matrices to document anomalous behavior; comparisons will be made to expected behavior based on legacy material. Photography, optical microscopy, SEM and fractography will be used as required by the test matrix and analysis of test results.

All information and property data generated on the antenna window materials will be collected and reported in data packages (CDRL A002 and CDRL A003) designed to meet the needs of the Navy. A database of tested material performance shall be maintained and relevant comparisons shall be drawn to the materials database. The materials database shall include legacy Mk4 and Mk5 TPS data. The data will be maintained in computer files and provided to the Navy in electronic format as specified in the

CDRL.

C.4.4 Ground Tests of RB Materials and Substructures

The Contractor shall support multiple types of ground testing efforts including ballistic reentry (high heat flux and high shear) aero-thermal testing, dust erosion testing, particle impact testing and other specialty aero-thermal environmental testing of TPS materials including materials such as heatshield, nosetip, antenna window, aft closure and control surface materials or reentry body sub-components e.g. nosetip-heatshield interfaces. This ground testing will primarily be in very high heat flux and high shear environments characteristic of ballistic reentry conditions, but alternate reentry environments may also be considered. The ground testing shall support material development or specific flight tests. The Contractor shall participate, as a member of IPTs, in the development of test matrices and the selection of ground test conditions for the particular material and application. The Contractor shall support test readiness reviews based on the IPT discussions. The Contractor shall develop test protocols, hardware, and instrumentation methodologies to achieve maximum test efficiency while meeting the Navy’s test goals.

The Contractor shall prepare cutting plans for developmental materials and for flight evaluation. The Contractor shall supply final machined and instrumented specimens, specimen holders and all supporting hardware and instrumentation associated with the specimens and models depending on the requirements of the particular ground test matrix. The Contractor shall deliver fully assembled and instrumented models to the test facilities. For testing of nosetip materials, the Contractor shall provide assembled models or only machined samples with appropriate markings as required by the test matrix. The Contractor shall assist the Government in designing and implementing special ground test samples such as those required to provide more realistic flight simulation, special instrumentation, checkout of manufacturing joints, antenna windows, control surfaces, and other similar specialty tests.

The Contractor shall be on-site when the tests are performed to provide oversight for pre-test setup, operations during testing, and post-test activities. The Contractor shall do on-site inspections of the in-situ specimens and model hardware before and after they are tested. The Contractor shall perform detailed lab table post-test inspections at the test facility.

The Contractor shall carry out post-test inspections of specimens tested in the various ground test facilities. Post-test reporting may include measured and analytical characterizations of the test environment. The post-test inspections and reporting include photographic documentation, interpretation of thermocouple data, high speed camera data, profilometry and surface morphology/scanning, mass loss, volumetric loss, density profiles, dimensional changes, X-rays, surface and in-depth micro-structural analyses. Comparisons of ground test performance shall be made between materials and with reference materials. Limited aerodynamic, thermal and mechanical analyses shall be applied to the test results.

All information and property data generated during the ground test will be collected and reported in data packages (CDRL A002 and CDRL A003) designed to meet the needs of the Navy. A database of tested material performance shall be maintained and relevant comparisons shall be drawn to the materials database. The materials database shall include legacy Mk4 and Mk5 TPS data. The data will be

C.4.5 Life Extension Studies

The Contractor shall perform life extension studies on reentry body TPS materials. The Contractor shall perform the analyses and lab tests to support the technical decisions required for the life extension studies. These studies will include physical, mechanical, thermal and ground test evaluations of materials from RB components of various pedigrees. Some specimens and components may be subjected to environmental conditioning.

The Contractor shall participate in IPTs. The Contractor shall assist the Government in preparing test matrices and cutting plans based on IPT discussions that address the effects of material pedigree and constraints on the volume and structure of material available for testing.

All information and property data generated during the life extension studies will be collected and reported in data packages (CDRL A002 and CDRL A003) designed to meet the needs of the Navy. A database of tested material performance shall be maintained and relevant comparisons shall be drawn to the materials database. The materials database shall include legacy Mk4 and Mk5 TPS data. The data will be

C.4.6 Analysis and Phenomenological Studies

The Contractor shall provide laboratory tests and analyses to support NSWCDD RSO in-house analytical efforts. These tests are specialty tests to isolate and determine particular phenomena or behaviors that fall outside what is generally included in material characterization. Examples of such tests include tests on samples of neat resin for constituent properties for micromechanical analyses, torsional tests at room and elevated temperatures to assess environmental or combined stress effects on matrix dominated properties, ground test facility flow environments, measurement of low temperature thermal conductivity and permeability after selected heat treatment, and bending tests of 3-D C-C nosetip materials. The requirements for these types of tests and analyses arise out of particular findings in characterization or ground tests; they may also come as special data requirements in order to provide inputs to computer codes used to analyze the findings. As these situations arise, the Contractor shall work with the COR to clarify the needs and define the best laboratory tests to meet the needs. The Contractor shall then develop a test plan (A002 and A003) for consideration by the COR. The Contractor shall not initiate action on the work effort without concurrence of the COR.

C.4.7 Fabrication of Flight Test and Specialty Hardware

The Contractor shall fabricate various flight test or other specialty hardware. A controlled-access fabrication, handling, inspection, storage and shipping process may be required. The Contractor shall ship finished hardware to a third party Government Contractor who is the system integrator for the flight test. The Contractor shall design and install specialty hardware as required by the flight test objectives.

Finished hardware will be accompanied by Certificates of Conformance or data packages (CDRL A002 and CDRL A003) to verify that the delivered hardware meets critical, predefined dimensions and tolerances. Delivery of finished hardware will conform to established task schedules. Coordination with third party Government agencies or Contractors may be required. Specific Contractor performance requirements will be dictated by requirements of programs for which hardware fabrication is provided.

Quantity requirements will vary by task.

The Contractor shall participate in IPTs. For any new hardware task, the Contractor shall assist in developing a hardware fabrication strategy based on IPT discussions. The Contractor shall identify, design and build any needed tooling for fabrication of flight hardware. The Contractor shall identify special material inspections or tests required based on the flight test objectives, and shall develop procedures and techniques needed to perform those inspections or tests. Witness samples may be required to check for consistency in density, open porosity, thermal or mechanical properties, microstructure, chemistry or other characteristic deemed appropriate. The Contractor shall coordinate with the COR and IPTs when design or materials problems are discovered which could jeopardize schedules.

Archives of available material pedigree information will be maintained along with documentation from material manufacturers. The Contractor shall inspect material for material quality, consistency and stability, and shall address material architecture issues as they occur. Photo-documentation will be required to document the state of materials or components during various critical steps in fabrication processes. Critical dimensions and tolerances will be identified.

Special handling requirements associated with flight hardware will be imposed.

C.4.8 Other Reentry Body Materials Testing

The Contractor shall perform analyses or property measurements on other reentry body materials not previously identified by this Statement of Work. Examples of this might include thermo-mechanical testing of the thermal protection material on the aft cover of a reentry body or specialty material tests of thermal protection system components such as insulators. If these occasions arise, the Contractor shall work with the COR to clarify the needs and define the best laboratory tests to meet the needs. The Contractor shall then develop a test plan (CDRL A002 and CDRL A003) for consideration by the COR. The Contractor shall not initiate action on the work effort without concurrence of the COR.

C.4.9 Reentry Body Materials Evaluations For Weapons Procurement Studies

The Contractor shall perform thermal and mechanical testing and analysis on reentry body TPS materials, ground testing and flight hardware fabrication for weapons procurement studies in support of weapons construction, procurement, production, modification and modernization. The work will be similar to that outlined in the preceding tasks, C.4.1 to C.4.8. The Contractor shall participate in IPT technical interchanges.

All information and property data generated in the weapons procurement studies will be collected and reported in data packages (CDRL A002 and CDRL A003) as required by the test matrices. The data will be added to existing data compilations and maintained in computer files and provided to the Navy in electronic format as specified in the CDRL. The measured TPS material properties and behaviors will be compared with legacy material properties.

C.4.10 Reentry Body Materials Testing for the UK

The Contractor shall perform thermal and mechanical testing and analysis on reentry body TPS materials, ground testing, flight hardware fabrication, and life extension studies for the UK. The work will be similar to that outlined in the preceding tasks, C.4.1 to C.4.8. The Contractor shall participate in IPT technical interchanges with the US and UK. The Contractor shall identify material test matrices based on IPT discussions.

All information and property data generated in the material thermo-mechanical and ground testing for the UK will be collected and reported in data packages (CDRL A002 and CDRL A003) as required by the test matrices. The data will be added to existing data compilations and maintained in computer files and provided to the Navy in electronic format as specified in the CDRL.

C.4.11 Procurement of Specialized Ground Testing Services

The Contractor shall provide the capability to directly procure specialized ground testing services at Government or Government-Owned Contractor-Operated (GOCO) laboratories in the event that the

Government agency / organization cannot accept funding for the testing directly from NSWCDD.

Utilization of this capability is expected to occur rarely and will require the prior approval of both the COR and the Contracting Officer. This capability is not intended to circumvent existing DOD or NSWCDD procurement or Justification & Authorization (J&A) requirements.

C.4.12 Procurement of Specialized Support Equipment / Hardware

The Contractor may be required to procure new specialized equipment / hardware for the purpose of executing other sections of the Statement of Work. This equipment will transfer to the Government at the end of the contract. Types of specialized equipment may include machine tools and testing equipment for the machining and acceptance testing of reentry flight test hardware, equipment for the testing & characterization of reentry thermal protection system materials, and equipment for the post-processing of tested materials. In certain instances, the Contractor may be authorized to procure personnel training from the specialized equipment manufacturer or third parties in order to ensure proper utilization of newly procured equipment. Related information is included in Section C.5.2.2.2. Approval of the COR and Contracting Officer is required prior to the procurement of any equipment / hardware under this section.

C.4.13 Management of Nuclear Weapons Related Materials (NWRM) and Export Controlled Materials such as International Traffic in Arms Regulations (ITAR) materials or Export Administration Regulations (EAR) Materials

The Contractor shall support functions related to the sending, receiving, tracking, storage and disposal of NWRM and export-controlled (ITAR, EAR) materials. These materials are needed to perform the work in the technical areas listed in Sections C.4.1 to C.4.10. These materials may include flight hardware, bulk blocks of material, and specimen remnants.

Export-controlled material storage information will be reported in data package, CDRL A004. The data will be added to existing data compilations and maintained in computer files and provided to the Navy in electronic format as specified in the CDRL.

C.5 OTHER DIRECT COSTS

C.5.1 Travel The Contractor shall attend and provide technical participation in multiple Technical Interchange Meetings (TIMs) and IPTs related to the aforementioned tasks. The Contractor shall occasionally provide meeting space. This support is necessary to ensure that the technical requirements of particular tasks are met. In addition, the Contractor shall be required to prepare and present technical briefings (CDRL A003) as required by particular tasks. The Contractor shall deliver test models and provide on-site test support for multiple ground tests at multiple locations within the Continental US (CONUS) and Outside the Continental United States (OCONUS). The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements and shall be coordinated with the COR.

All travel shall be conducted in accordance with FAR 31.205-46 Travel Costs and shall be pre-approved by the COR. The following travel is anticipated:

Washington, DC London, England Denver, Colorado Biddeford, Maine Los Angeles, California Colorado Springs, Colorado Albuquerque, New Mexico Tullahoma, Tennessee Dayton, Ohio

Las Cruces, New Mexico Huntsville, Alabama

C.5.2 Direct Charge of Materials and Equipment

C.5.2.1 Materials and Equipment Costs - During the performance of this Contract it may be necessary for the Contractor to procure materials or equipment (hereafter referred to as “materials”) to respond to the mission requirements listed in the Statement of Work. This Contract is issued as a service contract and the procurement of materials of any kind that are not directly related to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31. The term “material” includes supplies, parts, equipment, hardware, and Information Technology (IT) resources including hardware, services, and software. Any material provided by the Contractor is subject to the requirements of the FAR, DFARS, and the applicable Department of Navy regulations and instructions. Charges related to materials costs may include general and administrative (G&A) expenses but shall not include fee or profit.

C.5.2.2 Allowable List of Materials

C.5.2.2.1 Consumable ODCs Consumable ODCs include material and supplies that are utilized in the execution of SOW tasking and are not transferrable to the Government at the end of the Contract. Examples of consumable ODCs are:

Items intended to cover expenses directly associated with producing contract deliverables including copying costs and consumables (binders, tabs, CD-ROM blank disks, etc.), non-permanent hardware used in thermal and mechanical lab testing (thermocouples, strain gages, extensometer parts, tooling and testing aids, expendable machining supplies such as carbide and diamond drill bits and blades, project stores, replacement parts, machining jigs, inert gases, calibration equipment rental, metal hardware, etc.), and non-permanent hardware used in ground testing (thermocouples, gardon gages, machining jigs, replacement parts, quartz lamp bulbs, graphite pieces, copper pieces, metallic and non-metallic support hardware materials, tooling aids, inert gases for testing in inert environments, expendable machining supplies such as carbide and diamond drill bits and blades, etc.).

Shipping costs, to include all shipping/packing charges of reentry system components (e.g. heatshields, nosetips, control surfaces, etc), lab test/ground test specimens and hardware (e.g. copper to shops and facilities), and documentations and presentations from the Contractor to the user. Import/export related fees will also be included. NWRM shipping requirements may apply to select items. In addition to shipping supplies, supplies will include mundane lab items such as paper towels, fiberfrax, tubing, etc.

C.5.2.2.2 Asset ODCs

Asset ODCs include equipment and property procured in support of the execution of the SOW tasking and are transferrable to the Government at the end of the Contract. COR concurrence is required prior to Contractor procurement of asset ODCs. In the case of Information Technology assets, all Government approval processes must be completed prior to Contractor procurement. Assets procured during the execution of this Contract shall be accounted for and reported in accordance with the Contractor property management tracking and accountability. Examples of asset ODCs are:

The Contractor may be required to procure equipment and property such as environmental chambers for conditioning of sub-scale and full-scale TPS components, Government Furnished Equipment (GFE) replacement parts, Government Furnished Equipment (GFE) repairs, unique machine tooling for flight hardware fabrication, and specialized equipment for TPS material assessments and post-processing of tested materials.

C.5.3 Required Approvals

All purchases of materials, exceeding $3,500 per individual purchase, and all Personal Protective Equipment, require COR approval prior to purchase. As well as approval by the COR, prior written approval from the Contracting Officer shall be required for all purchases of materials under the following circumstances:

C.5.3.1 If the Contractor possesses an approved purchasing system, the following applies:

C.5.3.1.1 A purchase of materials in accordance with what is stated in Section C.5.2 above, that is greater than $3,500 and less than or equal to $10,000 per individual purchase may be executed with COR review and written approval. PCO approval is not required.

C.5.3.1.2 A purchase of materials in accordance with what is stated in Section C.5.2 above that exceeds $10,000 per individual purchase may NOT be executed unless the COR reviews the proposed purchase and the Contract Specialist issues an electronic written PCO approval.

C.5.3.2 If the Contractor does not possess an approved purchasing system, the following applies:

C.5.3.2.1 A purchase of materials in accordance with what is stated in Section C.5.2 above that equals $3,500 or less per individual purchase may be executed with COR review and written approval. PCO approval is not required.

C.5.3.2.2 A purchase of materials in accordance with what is stated in Section C.5.2 above that exceeds $3,500 per individual purchase may NOT be executed unless the COR reviews the proposed purchase and the Contract Specialist issues an electronic written PCO approval.

C.5.3.3 Separate multiple purchases of amounts valued below those thresholds stated in this section shall not be submitted to circumvent the COR and PCO review and approval procedure. Splitting purchase requirements to defeat purchasing thresholds shall not be approved.

C.5.3.4 Procedure for Obtaining COR and PCO Approval

To obtain COR and/or PCO approval, the Contractor shall do the following:

C.5.3.4.1 Submit a written request for purchase of materials to the COR through e-mail. The COR shall review the request. If it is in accordance with C.5.3 above and requires PCO approval, the COR shall submit the request to the Contract Specialist for PCO review and approval.

C.5.3.5 Minimum requirements for a written request for purchase are as follows:

1) Complete description of the material to be purchased

2) Quantity

3) Unit and Total Cost

4) Delivery/Freight charges

5) Any associated service charges such as assembly, configuration, packing, etc.

6) An explanation of the need for the material

7) List the competitive quotes received from potential suppliers

8) Explanation of the determination of price reasonableness regarding the selected supplier costs

9) If the procurement is sole sourced to a particular supplier or manufacturer, include the rationale for limiting the procurement to that supplier or manufacturer.

10) You may seek the assistance of the Contract Specialist for guidance on item 9.

C.5.3.6 Once the COR and/or PCO have reviewed the request, the Government shall notify the Contractor of the outcome. Issues or details may be discussed with the Contract Specialist acting on behalf of the PCO until a final Government determination is made as to whether to approve, modify, or reject the purchase.

C.5.3.7 Information Technology (IT) Resources

IT Resources shall not be purchased unless DoD and Navy purchasing procedures have been satisfied and approvals obtained. IT resources include personal computers (PC’s), laptops, printers, software, servers, hubs, routers, phones, fax machines, and any related maintenance, telecommunications, training, or other support services.

C.5.3.8 Disposition of Materials

Upon completion of the period of performance, all material associated with this contract that is purchased by the Contractor and not depleted during the performance of the contract shall become the property of the Federal Government. The Contractor shall transfer all materials not depleted to the COR by way of a Requisition and Invoice Shipping Document (DD1149).

C.6 GOVERNMENT FURNISHED EQUIPMENT, INFORMATION, AND MATERIALS

C.6.1 Government Furnished Equipment (GFE)

C.6.1.1 The Government will provide certain GFE to the Contractor for use during performance of this Contract. A list of GFE is provided as Attachment J.4.

C.6.1.2 The Contractor shall maintain and report the inventory of GFP (CDRL A005).

C.6.1.3 The GFP Inventory list shall identify: Other Plant Equipment (OPE)/Special Test Equipment (STE), Plant Account Number, Item Description (Name and Model Number), Quantity, Value, Contract Number, Contractor Site, Date Sited, Site Location, Disposition, and/or Serial Number.

C.6.2 Government Furnished Materials (GFM)

C.6.2.1 The Government will provide certain GFM to the Contractor for use during performance of this Contract. A list of all known GFM is provided as Attachment J.4. The Contractor shall maintain a GFM Inventory/Usage Log (CDRL A005)

C.6.2.2 The GFM Inventory/Usage Log shall identify: Item Description (Name and Model Number), National Stock Number (NSN), Part Number, Unit, Quantity, Unit Cost, Total Cost, Location, Date Last Issued, Date Inventoried, and/or High and Low Quantity on hand.

C.7 CONTRACT MANAGEMENT

C.7.1 The Contractor shall submit a monthly Contracting Officer’s Management Report. (CDRL A001)

C.7.2 The Contractor shall comply with Nuclear Weapons-Related Materiel (NWRM) policy per OD 67841 Revision B Dec 2014, and any subsequent revisions to this policy.

C.7.3 The Contractor shall store unused experimental materials and test remnants as required by the type of material. The Contractor shall store 3D CC billets in a locked door room. The Contractor shall store select reference heatshield materials in a refrigerated environment as approved by the COR. All other materials and specimen remnants shall be stored in a climate controlled lab or shop space. Use of stored material for test support (such as ground test hardware, high temperature test hardware, flight hardware) will require pre-approval by the COR. The Contractor shall submit semi-annual inventory lists

(CDRL A004)

C.8 SECURITY

Some work under this contract may require access to classified information.

C.8.1 Security Levels

C.8.1.1 The Contractor may be required to store classified documents. The Contractor may also be required to fabricate, store, and ship classified flight hardware. The required classification levels are:

Access to Information - TOP SECRET Document Storage - SECRET Hardware Storage - SECRET Fabrication - SECRET

All data generated under this contract shall be classified in accordance with the guidance on the DD254.

C.8.1.2 Personnel Security Clearances: All personnel, with the exception of the Data Support Technician, Export Control Specialist, and the Senior Administrative Assistant, providing technical support under this requirement must possess clearances at the SECRET level. Interim clearances are acceptable. Two Key Personnel, one Principle Engineer and one Senior Mechanical Engineer, must possess clearances at the TOP SECRET level.

C.8.1.3 Facility Clearance: The Contractor facility is required to possess and maintain a TOP SECRET facility clearance as verified within the Industrial Security Facility Database (ISFD) with SECRET storage capability.

C.8.3 Physical Security: The Contractor shall be responsible for safeguarding all Government information or property provided for Contractor use. At the end of each work period, Government information, facilities, equipment and materials shall be secured as specified in the NISPOM.

The Contractor may require access to Restricted Data, Critical Nuclear Weapon Design Information, and Formerly Restricted Data to support reentry body materials testing, life extension studies and analysis and phenomenological studies. The Contractor shall require access to foreign Government information for the United Kingdom to support reentry body materials testing, flight hardware fabrication and life extension testing. The Contractor shall require access to Controlled Unclassified Information (CUI).

In performance of this contract, the Contractor shall receive and generate classified material. The Contractor shall have access to U.S. classified information outside the U.S., Puerto Rico, U.S.

possessions and trust territories. The Contractor shall fabricate, modify and store classified hardware.

The Contractor shall be authorized to use the services of Defense Technical Information Center (DTIC) or other Secondary Distribution Center as specified on the DD254. Access to classified spaces and material and generation of classified material shall be in accordance with the attached DD Form 254.

C.8.4 Electronic Spillages (ES) are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system (IS), media or hardcopy document possessing insufficient security controls to protect the data at the required classification level, thus posing a risk to national security (e.g., sensitive compartmented information (SCI) onto collateral, Secret onto Unclassified, etc). The Contractor's performance as it relates to ES will be evaluated by the Government.

ES reflects on the overall security posture of NSWCDD and a lack of attention to detail with regard to the handling of classified information of IS security discipline and will be reflected in the Contractor's performance rating. In the event that a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.

C.8.5 ES Corrective Actions: NSWCDD Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DOD Contract Security Classification Specification - DD254. NSWCDD Security will identify the Contractor facility and contract number associated with all electronic spillages during the investigation that involve Contractor support. NSWCDD Security will notify the Contracts Division with the Contractor facility name and contract number, incident specifics and associated costs for clean- up. The Contracting Officer will be responsible to work with the Contractor Facility to capture the costs incurred during the spillage clean up. The Contractor is also responsible for taking Information Security Awareness training annually, via their Facility Security Officer (FSO), as part of the mandatory training requirements. If a spillage occurs additional training will be required to prevent recurrence.

C.8.6 Portable Electronic Devices (PEDs): Non-Government and/or personally owned portable electronic devices (PEDs) are prohibited in all NSWCDD buildings with the exception of personally owned cell phones which are authorized for use in spaces up to and including Controlled Access Areas. The Contractor shall ensure the onsite personnel remain compliant with this PED policy. NSWCDD instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PED’s include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, recordable CDs, DVDs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

PED’s belonging to an external organization shall not be connected to NSWCDD networks or infrastructure without prior approval from the NSWCDD Information Assurance and Compliance Branch.

This approval will be granted using the TARIS form and action tracker process.

Personally owned hardware or software shall not be connected or introduced to any NSWCDD hardware, network or information system infrastructure.

C.8.7 Visits by Foreign Nationals and Foreign Representatives:

C.8.7.1 Contract performance may require that the Contractor host, at an off-base location, foreign nationals and/or foreign representatives. A foreign national is a person who is a citizen of a foreign nation, and who is not a citizen of the United States. A foreign representative is a person who represents a foreign interest in dealings with the U.S. Government, either directly or through dealings with a U.S.

Government Contractor. A foreign representative may be a United States citizen.

C.8.7.1.1 A Contractor-hosted visit of a foreign national or foreign representative may be either an “official” visit or an “unofficial” visit. An official visit is a visit where the foreign national or foreign representative is representing a foreign Government in an official capacity. An unofficial visit is a visit where the foreign national or foreign representative is not representing a foreign Government.

C.8.7.1.2 A visit by a foreign national or a foreign representative may be either “DoD Sponsored” or “Non- DoD Sponsored”. A DoD Sponsored visit is a visit that is coordinated by a DoD entity. A Non-DoD Sponsored visit is a visit that does not involve DoD coordination (A visit by either a foreign national or a foreign representative pursuant to performance by the Contractor under this contract is not considered to be, by itself, a sponsored visit).

C.8.7.2 The Contractor hosting a visit by either a foreign national or a foreign representative is responsible for adherence to Department of Defense and Department of the Navy directives, instructions, regulations, and manuals that govern foreign disclosure. “Foreign Disclosure” is defined as the disclosure of Classified Military Information (CMI) and Controlled Unclassified Information (CUI) to foreign nationals and/or foreign representatives. Disclosure of such information may be accomplished orally, visually, in writing, or by any other medium.

C.8.7.2.1 Classified Military Information (CMI). This is information that is originated by or for the Department of Defense, or a Military Department, or an entity under its jurisdiction and control, and which requires protection in the interest of national security. Such information is designated as TOP SECRET, SECRET, or CONFIDENTIAL.

C.8.7.2.2 Controlled Unclassified Information (CUI). This is information that although unclassified is subject to access or distribution limitations in accordance with statute or regulation. Included is information exempt from mandatory release to the public under the Freedom of Information Act, or information that is subject to export control.

C.8.7.3 Naval Surface Warfare Center Dahlgren Division (NSWCDD) Foreign National Visitor and Foreign Disclosure Application process. The NSWCDD has established a foreign national visitor approval and foreign disclosure process. Whenever, pursuant to the terms of this contract, a visit to a Contractor facility or Contractor workspace by a foreign national or foreign representative is anticipated, and one or more NSWCDD employees will be in attendance at this visit/meeting for the purpose of potential discussions, above the public release level, resulting in disclosure of either CMI or CUI, a completed “NSWCDD Foreign National Visitor and Foreign Disclosure Application” e-form must be supplied to the Contractor’s Facility Security Officer (FSO). The accountable NSWCDD personnel attending the meeting must ensure that the NSWCDD disclosure process has been complied with and an approved copy of the “NSWCDD Foreign National Visitor and Foreign Disclosure Application” generated e-form has been provided to the COR and the Contractor’s FSO. The Contractor’s FSO should ensure that approved copies of the e-form are maintained at their facility as a record of compliance with requirements set forth in the National Industrial Security Program Operating Manual (NISPOM) as well as the requirements set forth above.

C.9 NON-DISCLOSURE AGREEMENTS (NDAs)

C.9.1 Contractor personnel may be required, from time to time, to sign non-disclosure statements as applicable to specific to the Statement of Work tasking. The COR will notify the Contractor of the number and type of personnel that will need to sign the Non-Disclosure agreements. The signed Non-Disclosure Agreements shall be executed prior to accessing data or providing support for information that must be safeguarded and returned to the COR for endorsement and retention. Copies of all executed NDAs shall be provided to the COR and the Contracting Officer.

C.10 SENSITIVE, PERSONAL INFORMATION

C.10.1 Work under this contract may require that personnel have access to Privacy Information.

Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code Section 552a and applicable agency rules and regulations. Access to and preparation of sensitive information subject to privacy Act and Business Sensitive safeguarding and destruction may be required in the execution of tasking associated with this contract. Administratively sensitive information/data must not be shared outside of the specific work areas. All personnel with access to Privacy Act data in support of this contract must sign a Privacy Act certification.

C.11 NON-PERSONAL SERVICES/INHERENTLY GOVERNMENTAL FUNCTIONS

C.11.1 The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception that personal services are being provided. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

C.11.2 Inherently-Governmental functions are not within the scope of this Contract. Decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government. The Contractor may be required to attend technical meetings for the Government; however, they are not, under any circumstances, authorized to represent the Government or give the appearance that they are doing so.

C.12 DIGITAL DELIVERY OF DATA

C.12.1 Delivery by the Contractor to the Government of certain technical data and other information is now frequently required to be made in digital form rather than in hardcopy form. The method of delivery of such data and/or other information (i.e., in electronic, digital, paper hardcopy, or other form) shall not be deemed to affect in any way either the identity of the information (i.e., as “technical data” or “computer software”) or the Government’s and the Contractor’s respective rights therein.

C.12.2 Whenever technical data and/or computer software deliverables…