DRAFT SCOPE OF WORK 4.14.2022.docx

SCOPE OF WORK

DESIGN / BUILD CFTEDS

UNITED STATES ARMY MEDICAL RESEARCH INSTITUTE OF INFECTIOUS DIESEAES (USAMRIID)

FORT DETRICK, MARYLAND

1. GENERAL

1.1. TITLE. DESIGN / BUILD CFTEDS

2. PROJECT DESCRIPTION AND PURPOSE

2.1. The Contractor shall provide a turn-key (installation, testing, and commissioning) performance-based design/build project to provide one (1) Continuous Flow Thermal Decontamination System (CFTEDS) to include all features of work described below. The CFTEDS must be designed and provided in accordance with the most current Federal, State, and Installation regulations, national consensus codes, other codes, laws, Centers for Disease Control and Prevention (CDC)/Division of Select Agents and Toxins (DSAT) Guidance Document, Biosafety in Microbiological and Biomedical Laboratories (BMBL) 6th Edition, and standards as published during the time of award. The CFTEDS must be able to be validated physically and biologically on at least an annual basis per CDC/DSAT requirements after installation and commissioning. Validation procedure shall be accomplished by a dry well method design.

2.2. The CFTEDS shall be a skid-mounted packaged system with a processing capacity of 24,000 gallons/day (90,850 liters/day) of BSL3 and BSL4 laboratory effluent received from Building 1425 and Building 1412.

2.3. The CFTEDS shall be installed in a double stack container style enclosure having two levels as follows

2.3.1. Bottom level shall contain a 7,000 – 10,000 gallon (26,498 – 37,855 Liters) capacity effluent storage tank with a containment barrier capable of containing 110% of the storage tank capacity.

2.3.2. Top level shall contain other equipment required by the system.

2.3.3. Container shall comply with D.O.T. Double Stack Requirements.

2.3.4. Container shall be 100% water-tight and leak-free.

2.3.5. Provide water-tight removable panels for equipment and components requiring accessibility.

2.3.6. The container shall be approximately 40 ft. long (12m) x 10 ft. (3m) wide x 2 levels high, or approved option.

2.4. Energy Conservation Requirements

2.4.1. The CFTEDS shall have a method of energy recovery in place.

2.5. EXISTING CONDITIONS

2.5.1. The Contractor shall conduct a site survey and develop a design to route contaminated laboratory waste water from the exterior of Building 8150, point of connections, to each of the auxiliary CFTEDS’s connection points outside of Building 8150. A pressure-reducing station and connection for the steam condensate return shall be provided by the government for the CFTEDS. The Contractor’s site survey and design shall include steam and condensate to and from a high pressure steam vault. Design shall also include any utility and network routing required outside of Building 8150 to enable the CFTEDS to be operational. Design shall include the spatial layout of this system. Utility connections will be provided by others in coordination with Contractor outside the building. The Contractor is required to ensure efficacy and compatibility with existing biological agents used and ensure no damage to the sanitary sewer system or sanitary sewer plant. Discharge effluent temperature from the CFTEDS shall not exceed 140 degrees Fahrenheit (60 degrees Celsius). Control interface shall be achieved using a stand-alone computer inside the control room of Building 8150 and shall not connect to other Government networks. Emergency steam shutdown shall be provided through the computer control in Building 8150.

2.5.2. Two (2) existing Thermal Effluent Decontamination (TEDS 1A & TEDS 1B) will be in the vicinity where the two (2) new CFTEDS’s will be placed. USAMRIID will render the two systems to a safe state. The Contractor shall be responsible to coordinate all work to dispose of the two (2) existing Thermal Effluent Decontamination Systems (TEDS 1A & TEDS 1B).

3. CONTINUOUS FLOW THERMAL EFFLUENT DECONTAMINATION SYSTEM DESIGN REQUIREMENTS

3.1.1. The system shall provide a method for thermal processing effluent at a temperature of at least 284 degrees Fahrenheit (140 degrees Celsius) for a 60 minute time period, a volumetric flowrate of 20 gallons per minute (75.7 Liters per minute), with fully adjustable capabilities for temperature and flow time parameters. The system shall monitor, record, trend, and alarm treatment time, steam pressure, processing temperature, and other essential parameters throughout the process. The system shall provide a dual HEPA-filtered plumbing ventilation system as well as secondary containment. The automated control system shall be a stand-alone data acquisition system located in Building 8150.

3.1.2. The system shall provide the ability to temper the treated effluent discharge to a temperature below 140 degrees Fahrenheit (60 degrees Celsius) and minimal residual chemical disinfectant as not to affect adversely the Fort Detrick Sewer Treatment Plant nor degrade related infrastructure.

3.1.3. The Continuous Flow System shall be fabricated with AL6XN piping & Fittings with Tuffsteel Gaskets.

3.1.4. The system shall incorporate strainers to remove debris from effluent before the effluent enters the thermal process.

3.1.5. The System and components shall be leak-free in accordance with the CDC Guidance Document, Biosafety in Microbiological and Biomedical Laboratories (BMBL) 6th Edition.

3.1.6. The Contractor shall provide as part of this installation a set of engineered drawings and calculations covering:

3.1.6.1. Pump coordination with automatic

3.1.6.2. Storage Tank Selection

3.1.6.3. Controls and Sequence of Operation

3.1.6.4. Quantitative analysis of spill protection

3.1.6.5. Operations & Maintenance manual to include start-up, shut-down and to Include system and equipment malfunction, and decontamination plan to include dry well biological insert design.

3.1.6.6. Emergency Response Plan

3.1.6.7. Operator training

3.1.7. The system shall prevent discharge of untreated effluent.

3.1.8. The system shall provide alarms and protective measures for critical efficacy and thermal treatment issues to include:

3.1.8.1. Sequence malfunction.

3.1.8.2. Processing temperature and time (high/low).

3.1.8.3. Data logging for process characteristics (to include at a minimum time and temperature) and shall be retained on the stand-alone computer for a period of up to 3 months. It will be the responsibility of the system operators to download data and archive for inspection and other reporting.

3.1.8.4. Tempering of discharge to meet Ft Detrick waste water treatment plant effluent temperature threshold of less than 140 degrees Fahrenheit (60 degrees Celsius).

3.1.8.5. Pump operation (On/Off/Fault)

3.1.8.6. Storage tank liquid level detection

3.1.8.7. Sampling port

3.1.8.8. Process Effluent Volume Monitoring

3.1.9. The contractor shall design laboratory effluent supply piping for the CFTEDS outside of Building 8150 provided by others which must be constructed in a manner capable to be decontaminated by 110 psi (758 kPa) steam. Designed system must include material selection, protective measures, or isolation to accommodate this steam decontamination cycle and remain usable.

3.1.10. Utilities. The government shall provide all utilities such as electricity, domestic water, steam, condensate return, instrument air and data fiber to the CFTEDS.

3.1.11. The system shall decontaminate effluent in a method approved by Fort Detrick Environmental Office, Fort Detrick DPW, and USAMRIID (Engineering, Biosafety, Biosurety, and Environmental) in coordination with higher headquarters; and in accordance with CDC requirements.

3.1.12. The system shall provide a method for thermal processing effluent at a temperature of at least 284 degrees Fahrenheit (140 degrees Celsius) for a 60 minute time period, a volumetric flowrate of 20 gallons per minute (75.7 Liters per minute), with fully adjustable capabilities for temperature and flow time parameters. The system shall monitor, record, trend, and alarm treatment time, steam pressure, processing temperature, and other essential parameters throughout the process. The system shall provide a dual HEPA-filtered plumbing ventilation system as well as secondary containment. The automated control system shall be a stand-alone data acquisition system located in Building 8150.

3.1.13. Provide controls to operate ejector tank level/low lift pumps and communication from storage tanks to Pumps

3.1.14. Provide flash tank / condensate receivers as required (i.e. no mixing of differing steam pressures without a means to condense).

3.1.15. All processing equipment, valves, and piping shall have sterilization capabilities (i.e. ports) where required for proper decontamination of the system. Piping shall be in-place in order to eliminate the need for any temporary equipment or piping to be used during decontamination activities. Discharge piping shall be permanently routed to the effluent piping prior to the storage tank before draining into the storage tank.

3.1.16. Provide duplex filter skids with the following

3.1.16.1. Sterilization ports as required

3.1.16.2. Compressed air

3.1.16.3. Step-down regulator, 0 – 25 psi

3.1.17. Piping, valves, and associated fittings shall support decontamination process as follows; compressed air will be utilized to dry the filter housing after decontamination and water intrusion testing. Piping on the “clean” side of the filter housing shall be routed to provided floor sink with deep seal trap connected to the storage tank below.

3.1.18. The System and components shall be leak-free in accordance with the CDC Guidance Document, Biosafety in Microbiological and Biomedical Laboratories (BMBL) 6th Edition.

3.1.19. The Contractor shall provide as part of this installation a set of engineered drawings and calculations covering:

3.1.19.1. Pump coordination

3.1.19.2. Storage Tank Selection

3.1.19.3. Controls and Sequence of Operation

3.1.19.4. Quantitative analysis of spill protection

3.1.19.5. Operations & Maintenance manual to include start-up, shut-down and to include system and equipment malfunction, and decontamination plan.

3.1.19.6. Emergency Response Plan

3.1.19.7. Operator training

3.1.20. Contractor shall supply software licenses and laptops capable of complete system visibility as follows: system acknowledgements, warnings, alarms at differing priorities of levels, trending capabilities related to alarms, process volume/time reports, historical view/retrieval and redundant servers.

3.1.21. Outside Notification Indicators to reference system functionality

3.1.22. The system shall prevent discharge of untreated effluent. The system shall provide alarms and protective measures for critical efficacy and thermal treatment issues to include:

3.1.22.1. Sequence malfunction

3.1.22.2. Processing temperature and time (high/low)

3.1.22.3. Data logging for process characteristics (to include at a minimum time and temperature) and shall be retained on the stand-alone computer for a period of up to 3 months. It will be the responsibility of the system operators to download data and archive for inspection and other reporting Tempering of discharge to meet Ft Detrick waste water treatment plant effluent temperature threshold of less than 140 degrees Fahrenheit (60 degrees Celsius).

3.1.22.4. Pump operation (On/Off/Fault)

3.1.22.5. Storage tank liquid level detection

3.1.22.6. Sampling port

3.1.22.7. Process Effluent Volume Monitoring

3.1.22.8. The contractor shall design laboratory effluent supply piping for the CFTEDS outside of Building 8150 provided by others which must be constructed in a manner capable to be decontaminated by 110 psi steam. Designed system must include material selection, protective measures, or isolation to accommodate this steam decontamination cycle and remain usable.

4. ADD OPTION #1 – N+1 REDUNDANCY CAPABILITIES

4.1. The contractor shall provide an additional CFTEDS in order to provide for N+1 redundancy.

4.1.1. The additional system shall be of identical design as described in Section 3 above.

4.1.2. The additional system shall be connected with the CFTEDS described in Section 3 with respect to the capability to be able to select which CFTEDS is operating at any given point in time. This connection shall also enable the systems to be cycled to prolong each systems life cycle.

4.1.3. The contractor shall provide a sequence of operations to describe the above requirements.

5. INSPECTION AND ACCEPTANCE

5.1. The Government requires a commissioning by a third party to ensure that The CFTEDS is delivered and in compliance with the Contract.

5.2. The Government shall provide certification of satisfaction upon receipt of each of the CFTEDS’s in accordance with the terms and conditions of the Contract. If the delivery fails to meet the specifications defined in the Contract, the delivery will be returned to the Offeror within 35 days.

5.3. The Government may reject or require correction of any deficiencies found in the invoice or receiving report in the event of a rejected invoice or receiving report, the Contractor will be notified in writing with the specific reasons for rejection.

5.4. The CFTEDS’s must pass all physical and biological validation and CDC inspection after installation and testing.

Annual validations (BSL3/4) shall be performed and conform to BMBL 6th Edition with G. stearothermophilus (1.0 E+06) biological indicators.

5.5. Perform a pressure and hold test for 30 minutes to verify system is leak-free.

6. PREVENTATIVE MAINTENANCE

6.1. The Contractor shall propose a yearly preventative maintenance schedule for the CFTEDS for the life of the equipment. The CFTEDS are critical to USAMRIID’s mission and must be fully operational 24x7. A yearly preventative maintenance schedule will thwart the likelihood of the CFTEDS failing. Included with the schedule shall be the Contractor’s proposed price for the yearly preventative maintenance.

6.2. The Contractor shall provide the COR with a list of critical spare parts (defined by the contractor) for the system. The critical spare parts will be purchased by the Contractor and stocked on-site at USAMRIID for use when unscheduled or emergency failures occurs. The Government will replenish the spare part(s) as used.

7. CORRECTIVE MANINTENANCE

7.1. The Contractor shall perform corrective maintenance defined as unscheduled or emergency on the CFTEDS. The Government requires the Contractor to be on-site at USAMRIID within 24 hours after receiving notification from the Government CFTEDS has failed to operate as designed to include equipment and software failures.

7.2. The Contractor upon arrival at USAMRIID, shall assess the reported failure and notify the COR immediately of the cause for the failure of the CFTEDS through written and verbal communications. If parts are required to correct the failure, the Contractor shall utilize USAMRIID’s stock spare parts and if not available, the Contractor shall purchase the part(s) to restore the CFTEDS to fully operational. The Government will replenish the stock spare parts used to correct all failures.

8. EQUIPMENT WARRANTY AND REMEDY

8.1. The Contractor shall provide Standard Terms and Conditions and the Contractor shall warrant to the Government that equipment is free from manufacturing defects for one (1) year from the date of SAT.

8.2. The Contractor guarantees to either repair or replace parts found to be defective, provided written or verbal notice of the alleged defect is provided within one (1) year from date of shipment. Warranty service and labor are included and are to be provided at the customer site of the equipment installation.

9. APPLICABLE DOCUMENTS

7.1. Boiler Pressure Vessel Code

7.2. AISC American Institute of Steel Construction

7.3. ANSI American National Standards Institute

7.4. ASME American Society of Mechanical Engineers

7.5. ASTM American Society for Testing and Materials

7.6. AWS American Welding Society

7.7. NEC National Electrical Code

7.8. NEMA National Electrical Manufacturers Association

7.9. NFPA National Fire Protection Association

7.10. ASTM D1988 Tank Standards

7.11. Manufacturer’s recommendations and instructions

7.12. Biosafety in Microbiological and Biomedical Laboratories (BMBL) 6th Edition

7.13. AFBMA Anti-Friction Bearings Manufacturers Association

7.14. AISI American Iron and Steel Institute

7.15. ISA Instrument Society of America

7.16. NPI National Petroleum Institute

7.17. 29 CFR 1910 OSHA Standards

10. DOCUMENT AND RENEWAL SCHEDULE

10.1. The Contractor shall perform the work in accordance with the schedule shown below. Following completion of each submittal, the Government will perform a review of the submittals. Review conferences may be held as required after completion of this review. The Contractor will be required to attend these Conferences unless otherwise notified by the Contracting Officer. The technical comments from a review shall be incorporated into the submittal before the start of the next contract effort. The Government shall establish the time and place of these conferences.

Abbreviated Accident Prevention Plan 5 Days after NTP

Site Investigation 21 Days after NTP

30% Design 60 Days after SI

30% Government Review 21 days after receipt

60% Design TBD

60% Government Review TBD

95% Design TBD

95% Government Review TBD

100% Design TBD

100% Government Review TBD

11. USAMRIID PERSONNEL CLEARANCES AND DOCUMENT HANDLING

11.1. National Agency Check (NAC) Personnel Clearances

11.1.1. All Contractor personnel shall be subject to National Agency Check (NAC) clearances.

All personnel assigned to this task must have a working employee's security background Investigations and comply with USAMRIID DD 254 (Department of Defense Contract Security Classification Specification).

10.1.2 A Non-Disclosure Agreement shall be required for all personnel working on this project.

Facility Points of Contact:

Chief of Facilities Management Office:

Brad Anderson, CEM, CBCP, USAMRIID Phone No. 301-619-4910 USAMRIID Deputy Chief of Facilities Management Office Kyle Hess, USAMRIID Phone No. 301-619-7375 Engineering Technician Supervisor Jeff Beck, USAMRIID Phone No. 301-619-6259 Ed Northrup, USAMRIID Phone No. 301-619-4974