DRAFT_SCOPE OF SERVICES _ CITYWIDE DEMO AND A.pdf

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Scope of Services for:

Citywide Demolition and Asbestos Abatement Services

OBJECTIVES

The City of Atlanta (the “City”), Department of Procurement (“DOP”) on behalf of the Atlanta Police Department’s Code Enforcement Section (“The Department”) is seeking qualified Service Providers to handle all planning, administrative, permitting, salvaging, execution, removal and grading/erosion requirements necessary to safely demolish specified structure(s) and conduct asbestos abatement and environmental remediation services. The Service Providers must provide own equipment. The Service Providers further agrees to furnish all supervision, labor, materials, machinery, and tools. The work to be completed will be performed on an as needed basis at various City locations. Proper disposal of all removed items (interior and exterior) is mandated. All projects must be carried out in an efficient and workmanlike manner.

BACKGROUND

The City is projected to demolish over 500 structures over the next five (5) years. Service requests may include a single-family house, multi-building apartment complex, large commercial, industrial or even an institutional property. Most demolition and asbestos abatement requests are anticipated to be residential structures; however, Service Providers are required to possess the requisite skills to demolish and abate asbestos for non-residential structures.

Prior to demolition, each structure is inspected by a separate vendor to determine the presence (or not) of asbestos containing material. If such material is present, the Service Provider performing the demolition will be required to remove all asbestos containing material identified in accordance with federal and state regulations prior to demolition. The abatement process will include a formal notice to the Georgia Environmental Protection Division (EPD) of the Service Provider’s intent to complete the asbestos abatement prior to beginning the abatement. The Service Providers will be responsible for contacting vendor performing the asbestos testing to schedule the final inspection and obtain the asbestos clearance letter. The Service Providers will be responsible for providing a copy of the asbestos clearance letter and a summary report of all abatement activities to the Department.

The demolition process will also include a formal notice to the Georgia EPD of the Service Provider’s intent to complete the demolition prior to submitting any required applications associated with the demolition. The Service Providers will apply and obtain all required permits for the demolition. The Service Providers will be responsible for contacting the appropriate utility companies for capping existing utilities.

Once the demolition is complete, the Service Providers will be responsible for removing all debris, trash, litter, rubbish, rubble and foundation exposed above the ground level from the premises.

All removed items must be disposed of in accordance with State law. Once the structure(s) is demolished, the Service Providers will be responsible for filling any excavation or other depressions to existing grade with clean dirt, containing no more than twenty-five (25%) per cent

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1.0 MINIMUM QUALIFICATIONS

• All demolition services outlined in the Scope of Services must be provided by the

Service Providers. The Service Providers can utilize the services of Sub-Contractors to haul the trash and debris from the demolition site to an approved landfill and for asbestos remediation. In no circumstance should the Service Providers subcontract demolition services.

• The Service Providers or Sub-contractor must have written certification from the State of Georgia that they are a certified/licensed asbestos abatement contractor in the state of Georgia.

• The Service Providers must have a Level 1A certification from the Georgia Soil and

Water Conservation Commission.

2.0 SCOPE OF SERVICE

Services will include, but not limited to, the following major elements:

A. Demolition must not begin until:

a. A Notice to Proceed is issued by the City.

b. The City has received a copy of the asbestos clearance letter and a summary report of all abatement activities.

c. A sewer plug permit has been issued by the authorized agency.

d. All appropriate utility connections have been removed.

e. The pre-construction meeting was completed with the Department of Watershed

Management.

f. The City’s designee has been notified of the demolition start date.

g. All required permits secured. The Service Providers will be reimbursed for all costs associated with securing required permits.

h. Notices of intent to remove asbestos and demolish (Georgia Project Notification

Form) have been submitted to the Georgia Environmental Protection Division.

B. Asbestos Remediation (if applicable) - All work shall be performed in accordance with the Federal and State Regulations which govern the safe removal and disposal of asbestos containing material. The Service Providers or Sub-Contractor must wear the appropriate protective gear while in the environment of asbestos. The Service Providers or Sub-contractor must commence the work immediately following the submission of the GA EPD Notification and authorization from the City’s designee. Any furniture within the impacted area shall be identified and upon approval of the City’s

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C. Demolition shall include removal of the entire existing structure, foundation, basement (however, if all portions of the basement slab is over three feet below existing ground the basement slab can remain in place and be broken to allow water passage), driveways, shrubs and other miscellaneous site features includingAt overgrowth of grass (exceeding height and length of 12 inches) and weeds, trash, litter, rubbish and tires (interior and exterior). All demolition debris shall be disposed of legally in an approved landfill from each project site. The Service Provider will provide the Department with proof of dumping receipts (the Service Provider will comply with EPA regulations, hauling and disposal regulations).

The Service Providers will not be reimbursed for dumping fees.

D. Tree Protection Plan:

a. Trees are to be protected and saved during the demolition process. All trees must be shown on the site plan with tree protection fence shown and labeled. Please see the Tree Protection Ordinance Reference Guide and the Demolition Tree Protection Plan Checklist for more details for what’s required on the site plan (Exhibits B.1 and B.2).

E. Erosion Control:

a. Construction Access: Either by using driveways or the creation of a crush stone construction access, all access or egress shall be limited to this area so that control is exercised in order to minimize or prevent the tracking of mud onto City streets by the Service Provider’s motorized equipment.

b. Sediment Barrier: The Service Provider will provide such sediment barriers as necessary in order to intercept all waterborne pollution before it escapes to City streets or the property of others.

c. Other Best Management Practices (BMPs): Due to unique features of particular properties, the City’s designee may require additional control features upon completion iof items a and b. Specific inspection and approval will be required upon completion of these items and before any off-street activity is allowed. The City or its Engineering Departments of applicable counties may be requested to provide inspection assistance.

d. Fill any excavation or other depressions to existing grade with clean soil containing no more than twenty-five percent (25%) stone or masonry and adequately slope and drain all filled areas (soil and backfill cavities will be obtained from locations outside the project area, at the Service Provider’s expense).

e. The Service Providers will stabilize all disturbed areas in accordance with the City of Atlanta’s Soil Erosion and Sedimentation Control Ordinance. Once permanent stabilization occurs, the Service Providers will remove all BMPs.

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f. Erosion Control plans must meet the minimum City of Atlanta standards for permitting.

F. Under no circumstances shall burial and burning of waste materials which include, but not limited to trash, litter and debris be allowed on the job site.

G. The Service Providers will keep the premises and public right-of-way reasonably clear at all times. The Service Providers will leave driveways clear.

H. Basement slabs with all portions of the basement slab are over three feet below existing ground the basement slab can remain in place and be broken to allow water passage to reduce anaerobic decomposition and left in place and filled over. All wells, septic tanks or other cavities shall be completely filled, covered and secured in accordance with the Georgia Water Wells Standard Act. This will be left in a safe and clean condition.

I. The Service Provider will contact the appropriate utility companies to ascertain that utility service connections (i.e. water, gas, electricity and telephone) to the structure have been removed in accordance with the regulations of the utility concerned and all applicable local Codes and Ordinances. All water, gas and sewer lines shall be closed/sealed and made gas tight. The Service Providers will be responsible for any direct or indirect damages to any utility structure or property through or by reason of the removal process.

J. Under no circumstances will blasting be done on the premises.

K. Perishable materials must not become a part of any fill placed or left on the site.

L. Cost Proposal:

a. The Service Providers will be responsible for all fees, charges, and costs required to complete the scope of services. Prior to starting a project, the Service Providers will meet with the City’s designee to review the scope of services for each property site for the purpose of pricing each individual job in accordance with the Cost Proposal Scheduled referenced in Exhibit A.1 based on unit prices and to verify the structure to be demolished.

b. The Service Providers will agree to incur all initial costs and obtain all required permits. The Service Providers will be reimbursed for permitting fees only as noted on the Cost Proposal Schedule (Exhibit A.1).

c. The Service Providers will agree to submit permit and dumping receipts with all invoices or the Department will not be obligated to pay said Service Provider. The Service Providers will agree to incur all dumping fees. The Department will not be responsible for the reimbursement of dumping fees as noted on the Cost Proposal Schedule (Exhibit A.1).

M. Upon completion of the work, the Service Providers will remove all temporary construction equipment, dumpsters and trash and debris of all kinds. The Service

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Providers will be required to return to the demolition site to remove silt fencing when the land has been stabilized.

N. The Service Providers will perform demolition projects Monday through Friday between the hours of 8:00 a.m. and 6:00 p.m. The Service Providers will not perform demolition projects on calendar holidays.

O. The Service Providers will contact the City’s designee for an inspection within 48 hours upon completion of the project to confirm compliance. Once the project is approved by the designee, the Service Providers will submit an invoice for payment based on the agreed price prior to demolition (include all permitting receipts).

P. The Department will provide demolition Orders, photographs, asbestos reports, maps

(City of Atlanta-GIS site plan) for the Service Providers that will be used to secure all required permits.

Q. Safety:

a. The Service Providers will be solely responsible for adequate protection and safety for personnel, visitors, and property on the site at all times during the execution of any future agreements.

b. The Service Providers will ensure structures are vacant prior to demolition.

R. Security:

a. The Service Providers will be solely responsible for the security of the work area.

The work area is to be restricted only to authorized, trained and protected personnel and/or visitors. These may include the Service Provider’s employees, employees of subcontractors (if applicable), the City’s authorized designee(s) and state and local inspectors.

b. The Service Providers will notify the City’s designee or other respective departments of any extraordinary event which occurs during each project assignment immediately.

S. Damages to Property:

a. The Service Providers agrees to replace and/or repair any damage to sidewalks, driveways, fences/walls and other property which may result from conditions created by the Service Providers, their employees or agent during the performance of work specified under this contract. The Service Providers will respond to all complaints within FIVE (5) DAYS. All claims must be reported to the City’s Law Department immediately.

T. Liability:

a. The Service Providers will be held solely liable and accept full responsibility for all violations of any law or regulation governing the services to be rendered under this Contract.

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U. Salvaging:

a. The Service Providers will acknowledge the requirement of O.C.G.A. 41-2-9(a)(6) and agrees that for demolitions, reasonable efforts will be made to salvage reusable materials for credit against the cost of demolition. The proceeds of any moneys received from the sale of salvaged materials shall be used or applied against the cost of the demolition and removal of the structure, and proper records shall be kept showing application of sales proceeds. Any such sale of salvaged materials may be made without the necessity of public advertisement and bid. The City shall have no liability resulting from or occasioned by the sale of any such salvaged materials, including, without limitation, defects in such salvaged materials.

b. Accordingly, prior to demolition, the City’s designee and the Service Provider will inspect the structure to determine whether the structure possesses reusable materials and if so, whether salvage is reasonable or not. The parties shall consult with each other at the inspection as to their respective opinion(s) on such matter. Notwithstanding, final determination on the matter will reside in the sole discretion of the City. In the event the City determines there is reusable material on the structure and that salvage of same is reasonable, the City will inform the Service Providers of such determination, either verbally at the inspection or thereafter in writing, on those materials which must be salvaged.

The Service Providers agrees to salvage said materials and sell them in an arm’s length transaction but without the necessity of public advertisement and bid.

The Service Providers agrees to keep and provide the City with proper records of such a sale prior to the City’s obligation to pay for the demolition. The Service Provider will apply the sales proceeds against the contract amount set forth in the Notice to Proceed. The Service Providers will acknowledge that the salvage requirement is to protect taxpayer funds and therefore The Service Providers agree that it is specifically prohibited from profiting from such salvage, the breach of which shall be automatic grounds for termination.