DRAFT RH PWS.pdf

PERFORMANCE WORK STATEMENT

NAVAL SUPPLY SYSTEMS COMMAND

OPERATIONS & OVERSIGHT ASSISTANCE SERVICES

1. BACKGROUND

1.1 Naval Supply Systems Command (NAVSUP) serves as the Service Control Point for all Department of Navy activities for bulk petroleum, oil, and lubricants and monitors the operational compliance of capitalized bulk fuel tanks as well as coordinates requirements, technical issues, and supply actions with units and Defense Logistics Agency (DLA).

2. OBJECTIVE/SCOPE

2.1 The objective of this Performance Work Statement (PWS) is to obtain operations and oversight services to support NAVSUP’s assigned responsibilities for the Defense Fuel Support Point (DFSP) Joint Base Pearl Harbor Hickam (JBPHH), which Navy operates on behalf of DLA. This PWS shall provide subject matter expertise to ensure NAVSUP is able to safely operate, to include but not limited to defueling operations, at DFSP JBPHH. The contractor shall provide:

2.1.1 Requisite subject matter expertise to assist NAVSUP in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022. The implementation of the recommendations identified in the assessment will allow for the safe defueling of the Red Hill Bulk Fuel Storage Facility (RHBFSF) as well as the safe operations of the remainder of DFSP JBPHH. These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process Safety Management (PSM) expertise to assist NAVSUP in providing the resources required to provide day to day oversight and to set the operational conditions to safely defuel the RHBFSF. This support requires personnel with an in-depth understanding of the NAVSUP, NAVFAC, DLA Energy and CNIC roles and responsibilities with regard to DFSP operations, and specifically with DFSP JBPHH.

2.1.2 Oversight services to implement a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases. The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-5100.23 to develop a risk-based process safety management system. This management framework will allow NAVSUP to effectively oversee operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

2.1.3 Oversight services to ensure NAVSUP safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations. Process Safety and Hazard Operability personnel shall analyze and advise NAVSUP on impact of systemic deviations – causes, consequences, safeguards, and risk. Process Safety and Hazard Operability personnel shall recommend to NAVSUP mitigations measures to safely defuel RHBFSF and safely operate DFSP JBPHH.

2.1.4 Oversight services to advise and assist NAVSUP on integrating the various requirements to include:

HAZOP analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022. Additionally, shall assist in developing the programs required to ensure NAVSUP operated DFSP JBPHH employees obtain and maintain the required training. High-level objectives are not unique to one specific task and may be represented across multiple tasks. Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

2.1.5 Oversight services to evaluate and recommend current and alternate defueling operational arrangements to safely and expeditiously defuel RHBFSF:

2.1.5.1 Government Operational Arrangement;

2.1.5.2 Contractor Operational Arrangement; or

2.1.5.3 Government-Contractor Operational arrangement.

2.2 Oversight personnel shall:

2.2.1 Enhance the ability of NAVSUP to oversee and provide day to day operations at DFSP JBPHH.

2.2.2 Enhance the ability of NAVSUP to oversee the implementation of the training and operational adjustments identified in the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022.

2.2.3 Enhance the ability of NAVSUP to oversee DFSP JBPHH defueling operations.

2.2.4 Provide support to the various programs managers within NAVSUP, the NAVSUP Naval Petroleum

Office, and DLA Energy. Oversight services include management of both hard copy and electronic contract and personnel files and related information, arrangement of travel, arrangement of meetings, preparation of correspondence, administration of recognition programs, and development of responses to taskers and requests for information.

2.3 A member of the U.S. Government workforce will review contractor work products for accuracy and quality.

Contractor efforts will be purely to support the NAVSUP and the NAVSUP Naval Petroleum Office. The Contractor will not be granted any authority and shall not act as an agent of the Government in any capacity.

2.4 The Government requires all work products and activities to be based on thorough research, all applicable laws and regulations, official Government policy guidance, Command procedures, irreproachable ethical behavior, and sound business judgment with a commitment to understanding and mitigating risks to safety, mission, and the environment. The contractor is responsible for submitting grammatically correct, professional, and error-free work products. Contractor shall use its professional judgment and experience to suggest improved strategies, question non-conforming practices, make recommendations for correction of deficiencies, and provide suggestions for revised practices to NAVSUP Naval Petroleum Office in order to contribute to an enterprise-wide practice of continuous process improvement.

2.5 The contractor is required to maintain all training requirements up to date.

2.6 Inherently Governmental Functions: In Accordance With (IAW) FAR Subpart 7.503, the Contractor shall not perform inherently governmental functions. Contracting Officers (KO) will retain all decision-making authority for all Government contracts during all phases of the acquisition cycle.

2.7 All end products, as well as interim work products in editable formats, will become the property of

Government. This includes, but is not limited to: textual reports, spreadsheets, graphics and images, database implementations, and any other tools / software developed in the execution of this contract.

3. PERFORMANCE REQUIREMENTS

3.1 This section of the PWS defines the performance requirements and the performance results the government intends to use to measure the contractor’s performance.

3.2 The contractor shall provide requisite subject matter expertise to assist NAVSUP in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022. The implementation of the recommendations identified in the assessment will allow for the safe defueling of the Red Hill Bulk Fuel Storage Facility (RHBFSF) as well as the safe operations of the remainder of DFSP JBPHH. These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process

Safety Management (PSM) expertise to assist NAVSUP in providing the resources required to provide day to day oversight and to set the operational conditions to safely defuel the RHBFSF. This support requires personnel with an in-depth understanding of the NAVSUP, NAVFAC, DLA Energy and CNIC roles and responsibilities with regard to DFSP operations, and specifically with DFSP JBPHH.

3.2.1 TASK 1 – The contractor will develop a plan to implement the Process Hazard Assessment operational and training recommendations specific to FLCPH fueling operations prior to defueling.

3.2.2 TASK 2 – The contractor shall develop written procedures detailing operator actions including which steps should be field verified by two individuals, in order to reduce the likelihood of loss of containment.

3.2.3 TASK 3 – The contractor shall develop training and refresher training to increase the reliability of operator response to normal, return to service and emergency operations.

3.2.4 TASK 4 – The contractor shall ensure operating procedures, training materials, and training records are part of an auditable document control system.

3.2.5 TASK 5 – The contractor shall include a verification step in the Operations Orders that confirms piping is restrained before starting any evolution involving transferring liquid from any tank in the

RHBFSF.

3.2.6 TASK 6 – The contractor shall provide a recommendation to add an observer or remote camera observation at dresser couplings during initial pressurization prior to defueling.

3.2.7 TASK 7 – The contractor shall develop a lock administrative control system and identify safety-critical manual valves which should be controlled to reduce the likelihood of human error.

3.2.8 TASK 8 – The contract shall conduct an assessment to determine if additional operators and technical support is required for defueling operations.

3.2.9 TASK 9 – The contractor shall review the FLCPH operations orders for unpacking the JP-5, F-24, and F-76 pipelines in the RHBFSF to ensure sufficient training and process controls are implemented.

3.2.10 TASK 10 – The contractor shall review the revised FLCPH operations orders for defueling activities and assess for thoroughness and suitability mitigate hazards of defueling operations; evaluate the effectiveness of the operations orders for ensuring system operations remain within the engineering design limitations; determine whether substantive integration of new capabilities is achieved by the operations orders; and provide analysis and an estimate of risk reduction expected to be realized by the revised operations orders.

3.2.11 TASK 11 – The contractor shall review and provide recommendations on the FLCPH training and operational adjustments to safely defuel the RHBFSF.

3.2.12 TASK 12 – The contractor will develop and implement a document control system to generate unique, trackable operations orders and log revisions.

3.2.13 TASK 13 – The contractor will ensure the operations orders ensure scupper plugs in secondary containment coamings are verified in place prior to transfer for both vessel to vessel and barge/YON to shore transfers.

3.2.14 TASK 14 – The contractor shall provide a recommendation on requiring SCBA, emergency air packs, and installing SCBA station(s) or breathing airline throughout tunnel.

3.2.15 TASK 15 – The contractor shall provide a recommendation regarding the use of flame retardant clothing while working in hydrocarbon environment based on current Federal, State, and DoD regulations.

3.2.16 TASK 16 – The contractor shall provide a recommendation regarding appropriate PPE, for example bunker gear, and safeguards to allow CROs ample time to escape the area during an emergency.

3.2.17 TASK 17 - The contractor will ensure the PITs located on Hotel Pier, VS-3, VS-1C, UGPH, and meter skids are in a scheduled PM system using certified and calibrated test equipment. The calibration should meet the requirements of OPNAV Instruction 3960.16B.

3.2.18 TASK 18 - The contractor will ensure the PSLs, PSHs, PITs, VSs, TTs, CTs and FSs on P201/202/203/204/205 F76 Pump (UGPH), P206/207/208 JP-5 Pump (UGPH), P209/210/211 F-24 Pump (UGPH), P-1303, P-1411/1412 F-24 Pump (1554 Pumphouse), P-1413 F-76 Pump (1554 Pumphouse), P-1414 Multi-Product Pump (1554 Pumphouse) are in a scheduled PM system using certified and calibrated test equipment.

3.2.19 TASK 19 - The contractor will develop a process to ensure the test pressure used for testing all hoses from is changed from 150 PSIg to 330 PSIg to comply with 33 CFR Part 154 Coast Guard and worst credible case scenario deadhead pressure of 219 PSIg.

3.2.20 TASK 20 - The ontractor will develop a procedure for verifying the presence of water in all cargo tanks, and if water is present, a procedure for removing water contaminated fuel with vacuum truck.

3.2.21 TASK 21 – The contractor shall provide a recommendation for improved communications between CROs and personnel in the RHBFSF.

3.2.22 TASK 22 – The contractor will provide a recommendation for the installation of emergency PPE throughout the JBPHH DFSP facility.

3.2.23 TASK 23 – The contractor shall provide a recommendation for the use of and develop an SOP for all FLCPH personnel in RHBFSF to have a 15 minute escape air bottle system for emergency egress during activation of fire suppression system, which shuts down ventilation.

3.2.24 TASK 24 – The contractor shall ensure seals and enclosures necessary to maintain electrical area classification Class 1 Div I are included in PM program.

3.2.25 TASK 25 – The contractor shall ensure all JBPHH DFSP cameras are in a scheduled PM program

3.2.26 TASK 26 – The contractor shall provide a recommendation regarding adding additional AFHE workstations and larger monitors to accomplish need for visibility of more quadrants simultaneously.

3.2.27 TASK 27 – The contractor will evaluate and provide a recommendation regarding the size and location of current backup control room to better accommodate additional CROs and reduce access and distractions.

3.2.28 TASK 28 – The contractor will review current sampling schedule and identify opportunities for optimization and eliminating non-required sampling and analysis.

3.2.29 TASK 29 – The contractor will ensure safeguards are adequate for P-0504 JP-5 Truck Loading Pump, P-0505 F-24 Truck Loading Pump, and/or P-0506 F-76 Truck Loading Pump cavitation or deadheading due to closed valve during loading process. If not, the contractor will recommend additional safeguards as required.

3.2.30 TASK 30 – The contractor will analyze and recommend spare parts/replacements for critical instrumentation to reduce the wait time for repairs.

3.3 The contractor shall provide Oversight services to implement a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases. The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-

5100.23 to develop a risk-based process safety management system. This management framework will allow NAVSUP to effectively oversee operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

3.3.1 TASK 1 – The contractor shall develop and provide a system safety risk model for operations consistent with NAVSUPINST 5000.20 and identify hazardous activities, leading indicators, and mitigation measures in sufficient detail to inform stakeholders; use a hazard identification, classification, and assessment methodology consistent with MIL-STD 882E; produce and maintain a Risk Register for use in tracking; d) incorporate results from all hazard mitigation activities; and provide the model at 50% and 100% stages of completion for Government review.

3.4 The contractor shall provide Oversight services to ensure NAVSUP safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations. Process Safety and Hazard Operability personnel shall analyze and advise NAVSUP on impact of systemic deviations – causes, consequences, safeguards, and risk.

Process Safety and Hazard Operability personnel shall recommend to NAVSUP mitigations measures to safely defuel RHBFSF and safely operate DFSP JBPHH.

3.4.1 TASK 1 – The contractor shall develop a Process Safety Information Process Safety Information (PSI) policy which identifies the necessary Process Safety Information (PSI), how it will be maintained and where it will be stored and who will be responsible.

3.4.2 TASK 2 – The contractor shall develop a policy and schedule for PHA completion that includes techniques and methods to be used, personnel to include and information to be reviewed. Include a requirement for all major projects to include a PHA as part of the project design.

3.4.3 TASK 3 – The contractor will verify all operations orders are established in writing for each work activity and all operational phases. The contractor shall develop a new procedure template with all industry best practice sections (like health and safety, consequence of deviation, etc.) included should be developed.

3.4.4 TASK 4 – The contractor shall incorporate into the operations orders a section which discusses PPE required, the hazards of the fuels and what to do if you come in contact with the fuel.

3.4.5 TASK 5 – The contractor will verify that all operations orders are version controlled within a document control system where changes/revisions to the documents are managed and to allow for yearly document review.

3.4.6 TASK 6 – The contractor will verify the emergency response sections on the current operations orders address spills, leaks, loss of electricity, building ventilation, fire, and explosion.

3.4.7 TASK 7 – The contractor will develop and implement a hot work program. This program should meet the criteria of OSHA PSM. It should ensure that FLCPH Operators know what hot work is being performed in their area.

3.4.8 TASK 8 – The contractor will develop and implement a Safe Work program that includes procedures and controls for confined space entry, energy isolation, elevated work, and other Life Critical procedures.

3.4.9 TASK 9. – The contractor will develop and implement a written process for incident investigation including reporting requirements, data tracking, training, and thorough incident investigation tools.

3.4.10 TASK 10 – The contractor will develop a process for a Pre-Plan Meeting with all vessel which issue or receive fuel from JBPHH DFSP to gather information about the deadhead pressure (not safeguarded pressure) of the offloading pumps to ensure marine transfer hose is adequate for 1.5 x ship pump deadhead pressure.

3.4.11 TASK 11 – The contractor will develop a fatigue policy for all Fuels Distributions System workers, operators, and maintainers that limits hours worked in a day and days worked consecutively.

3.5 The contractor shall provide Oversight to advise and assist NAVSUP on integrating the various requirements to include: HAZOP analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022. Additionally, shall assist in developing the programs required to ensure NAVSUP operated DFSP JBPHH employees obtain and maintain the required training.

High-level objectives are not unique to one specific task and may be represented across multiple tasks.

Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

3.5.1 TASK 1 – The contractor will verify FLCPH’s procedures implementing a Lock-out/Tag-out (LOTO) process including training on the LOTO work permit.

3.5.2 TASK 2 – The contractor will develop a formal written procedure implementing a line opening process that address hazards and controls that must be in place.

3.5.3 TASK 3 - The contractor will develop a formal written program establishing operator initial and refresher training requirements.

3.5.4 TASK 4 - The contractor will develop a formal written procedure implementing a Pre-Start-up Safety Review (PSSR) program.

3.5.5 TASK 5 - The contractor will develop a formal written procedure implementing a Management of Change (MOC) process.

3.5.6 TASK 6 - The contactor will implement a process as part of the MOC and PSSR procedures, to incorporate operator training before any process change is made.

3.5.7 TASK 7 - The contractor will develop and implement detailed Mechanical Integrity procedures for all equipment subject to test and inspection requirements.

3.5.8 TASK 8 - The contractor will develop structured written procedures for training personnel involved in maintaining the ongoing integrity of process equipment.

3.5.9 TASK 9 - The contractor will recommend training for specific employees on the use of incident investigative tools (like TapRoot, Apollo, etc.).

3.5.10 TASK 10 - The contractor will ensure Area Classification boundaries are clearly denoted in written Process Safety Information (PSI) and understood by impacted personnel.

3.5.11 TASK 11 - The contractor shall develop a procedure that outlines the specific manpower requirements for multiple, simultaneous operations as the number of operations increased and that requires written approval for SIMOPS by appropriate level of management.

3.5.12 TASK 12 - The contractor shall develop a process to improve communications between fuel laboratory and CROs after analysis is complete for increased efficiency during multiple simultaneous operations.

3.5.13 TASK 13 – The contractor shall develop a process to perform Job Safety Analysis (JSA) on high-risk tasks to address human factors and PPE requirements.

3.5.14 TASK 14 – The contractor shall provide a recommendation on the relocation of the control room from the UGPH to the back control room located in the Fuels Distribution Building.

3.5.15 TASK 15 – The contractor shall review the need for emergency stations (safety shower and eye wash) and first aid stations throughout the facility in proximity to fuel piping.

3.6 The contractor shall provide Oversight to evaluate and recommend current and alternate defueling operational arrangements to safely and expeditiously defuel RHBFSF:

3.6.1 Government Operational Arrangement;

3.6.2 Contractor Operational Arrangement; or

3.6.3 Government-Contractor Operational arrangement.

3.6.3.1 Task 1 – The contractor will evaluate the current FLCPH government workforce operational arrangement and compare it against both a contractor operational arrangement and a government contractor operational arrangement. The contractor will conduct an analysis and recommend an organizational arrangement which best addresses operational issues as will allow for the most expeditious restoration of the mission readiness of DFSP JBPHH and to safely defuel the RHBFSF.

4. PERIOD AND PLACE OF PERFORMANCE

4.1 Period of Performance. All reference to the term “days” within this PWS shall be defined as calendar days unless otherwise specified. The base period of performance for this contract will be for 12 months and will include mobilization. The contract also includes one (1) one-year Option Periods. The total term of the contract shall not exceed a total of two (2) years.

Period of Performance Months

Base Period Twelve (12) Months Option 1 Twelve (12) Months

5. PLACE OF PERFORMANCE

5.1 Hours of Operation. Contractor’s work schedules will coincide with the work schedules of Government employees working at NAVSUP FLCPH, with minimum availability from 0800-1630 on Government workdays. Normal duty days shall be Monday through Friday, excluding Government-observed holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Contractors are expected to perform work on site.

5.2 The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. This schedule will facilitate coordination with Government personnel. With appropriate advanced approval from the CO, hours outside of these normal working hours may be authorized.

5.3 Recognized Holidays: If the Federal holiday falls on a Saturday, the holiday is observed in the preceding

Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday. Contractor personnel are not required to perform services on the following recognized holidays:

New Year’s Day (January 1) Birthday of Martin Luther King Jr. (Third Monday in January) President’s Day (Third Monday in February) Memorial Day (Fifth Monday in May) Juneteenth (June 19) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25)

6. CONTRACTOR QUALITY CONTROL

6.1 The Contractor shall develop and maintain an effective quality control program to ensure services are satisfactorily performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of marginal or unsatisfactory services as defined in the Government’s Quality Assurance Surveillance Plan (QASP).

6.2 The Contractor’s quality control program is the means by which the Contractor assures itself that its work complies with the requirement of the contract.

6.3 The Contractor’s Quality Control Plan (QCP) shall be provided within 30 calendar days after contract award to the COR. The Contractor shall provide any changes to the Contractor’s QCP within seven (7) calendar days once it is determined by the Contractor that a change is required.

6.4 The COR, and/or other Government personnel, as appropriate will meet weekly with the Contractor to review the Contractor’s performance, and the Contractor will apprise the Government of any and all current and projected execution challenges. Appropriate action shall be taken by the Contractor to resolve and identified issues. These meetings will be at no additional cost to the Government.

7. PERSONNEL REQUIREMENTS AND QUALIFICATIONS

7.1 Certain skills and experience levels are essential for successful Contractor accomplishment of the work to be performed. The personnel who have these skill sets are defined as “key personnel”. Key personnel shall have demonstrated the skills and expertise detailed below. Key Personnel required for performance covered by this PWS include the following positions:

7.1.1 The program integration staff shall have a Lead Project Executive on site with the requisite experience and education) personnel education, experience, and skills required:

7.1.1.1 Possess a Master’s degree in Business, Engineering, or a related field from an accredited academic institution.

7.1.1.2 Mastery of advanced management and organization principles and practices along with a comprehensive knowledge of budget, fiscal policy, acquisition and administration of financial and material resources.

7.1.1.3 Knowledge of team building skills.

7.1.1.4 Ability to manage resources, establish goals, and meet targeted objective.

7.1.1.5 Ability to negotiate and facilitate group discussions of desired requirements and establish consensus on final project requirements and needs.

7.1.1.6 Knowledge of and experience with DoD regulations, DLA Energy practices, procedures and business rules and experience working at multiple DFSPs both in operations and construction and repair activities.

7.1.1.7 Ability to evaluate, review and analyze programs or program segments in terms of effective attainment of scheduled objectives and milestones, utilization of funds, delays, slippages, overruns and resolution of problems. Extensive knowledge gained through experience with the technical and managerial challenges associated with bulk fuel storage systems and operations.

7.1.1.8 Expert knowledge of DLA, Naval Facilities Engineering Systems Command (NAVFAC), NAVSUP Naval Petroleum Office, NAVSUP FLCPH contract administration in connection with the highly technical bulk fuel storage systems and operations.

7.1.1.9 Extensive knowledge and skill in oral and written communications, as well as an in-depth operating knowledge of qualitative and quantitative analytical processes.

7.1.1.10 Proven management ability to advise on top-level decisions on courses of action having far-reaching implications. Ability to advise the Command for top-level conferences and discussions, and proposed program issues.

7.1.1.11 Apply new developments and experienced judgment to solve a variety of highly complex technical engineering problems on behalf of NAVSUP Naval Petroleum Office and DFSP Pearl Harbor.

7.1.1.12 Exercise considerable creativity in developing new theories for dealing with fuel management, oversight, staffing, operation, organization, and training, issues of considerable engineering complexity involving issues that cross the entire spectrum of bulk fuel storage systems and operations.

7.1.1.13 Have experience supporting DLA Energy Government Owned/Contractor Operated and

Contractor Owned/Contractor Operated DFSP contracts.

7.1.2 The contractor shall provide an Operational Readiness Analysis Program Manager and supporting personnel with the requisite experience and education, and skills required to perform the tasks included in this PWS. It is expected that the Program Manager will spend a significant portion of the period of performance on site at JBPHHH. The Program Manager requirements are:

7.1.2.1 A degree from an accredited university or college in a relevant technical discipline to include degrees in Engineering, Environmental Material Management, and Hazard Planning are examples.

7.1.2.2 Minimum of six years of recent and relevant experience with Process Hazard Analysis as well as an in-depth understanding of the Occupational Safety and Health Administration’s (OSHA) Process Safety Management (PSM).

7.1.2.3 Technical knowledge and relevant experience with the Environmental Protection Agency’s

(EPA) Risk Management Program.

7.1.3 The contractor shall provide a Training Integration Program Manager and supporting personnel with the requisite experience, education and skill required to perform the tasks included in this PWS. It is expected that the Program Manager will spend a significant portion of the period of performance on site at JBPHH. The Program Manager requirements are:

7.1.3.1 Have a broad knowledge and understanding of DLA Energy, NAVSUP Naval Petroleum

Office, and local Navy Fuel operations and maintenance particularly with the Red Hill Storage Facility and other deep water managed NAVSUP managed DFSPs.

7.1.3.2 Have detailed knowledge in business smart and operationally centric training improvements.

Technical knowledge and relevant experience in evaluating cost effective means for developing a training program as well as training program implementation considering risk and technical proficiency.

7.1.3.3 Have Technical Knowledge of course curriculum design based on federal, Department of

Defense (DoD), DLA Energy, Navy, state, and local requirements.

7.1.3.4 The Program Manager must have a degree or significant military experience to demonstrate an ability to lead, communicate clearly and deliver training products.

7.1.3.5 Shall integrate Operations Readiness Analysis and Training into the FLC JBPHH Operations, Maintenance, Environmental Systems Manual and relevant Standard Operating Procedures.

The effect of the training integration is safe, sustained operations.

7.2 The Contractor shall not remove or replace any personnel designated for the duration of the contract, without the written concurrence of the KO. This notification shall be made no later than two weeks (14 calendar days) in advance of any proposed substitution and shall include justification and personnel of the proposed substitution(s) in sufficient detail to permit evaluation of the impact on contract performance. If immediate substitution is necessary due to unforeseen circumstances, such as illness, death, or termination of employment, the Contractor shall notify the KO and COR no later than three working days.

7.3 Business days after the occurrence of any of these events. The Contractor must provide a detailed explanation of the circumstances necessitating the proposed substitutions, provide complete resumes for the proposed substitutes, and provide any additional information requested by the COR. The COR through the KO will notify the Contractor of the acceptability of the substitutes after receipt of all required information. Substitute personnel qualifications shall be greater than or equal to the personnel being substituted.

7.4 If the KO determines that (1) suitable and timely replacement of “key personnel” who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or (2) the resultant substitution would be so substantial to impair the successful completion of the contract in accordance with the quotation accepted by the Government at the time of contract award, the KO may (1) terminate the contract for cause/default or for the convenience of the Government, as appropriate or (2) at his/her discretion, if the KO finds the contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss, and/or damages.

8.0 PERFORMANCE STANDARDS

PWS

SECTION

PERFORMANCE STANDARD ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHOD

3.2 The contractor shall provide requisite

subject matter expertise to assist NAVSUP in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022.

The implementation of the recommendations identified in the assessment will allow for the safe defueling of the Red Hill Bulk Fuel Storage Facility (RHBFSF) as well as the safe operations of the remainder of DFSP JBPHH. These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process Safety Management (PSM) expertise to assist NAVSUP in providing the resources required to provide day to day oversight and to set the operational conditions to safely defuel the RHBFSF. This support requires personnel with an in-depth understanding of the NAVSUP, NAVFAC, DLA Energy and CNIC roles and responsibilities with regard to DFSP operations, and specifically with

DFSP JBPHH.

99% Compliance COR Inspection Weekly

3.3 The contractor shall provide Oversight

services to implement a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases. The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-

5100.23 to develop a risk-based process safety management system. This management framework will allow NAVSUP to effectively oversee operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

99% Compliance COR Inspection Weekly

3.4 The contractor shall provide Oversight

services to ensure NAVSUP safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations.

Process Safety and Hazard Operability personnel shall analyze and advise NAVSUP on impact of systemic deviations

99% Compliance COR Inspection Weekly

– causes, consequences, safeguards, and risk. Process Safety and Hazard Operability personnel shall recommend to NAVSUP mitigations measures to safely defuel RHBFSF and safely operate DFSP JBPHH.

3.5 The contractor shall provide Oversight to

advise and assist NAVSUP on integrating the various requirements to include:

HAZOP analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022. Additionally, shall assist in developing the programs required to ensure NAVSUP operated DFSP JBPHH employees obtain and maintain the required training. High-level objectives are not unique to one specific task and may be represented across multiple tasks. Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

3.6 The contractor shall provide Oversight to

assess and recommend current and alternate defueling operational arrangements to safely and expeditiously defuel RHBFSF:

Government Operational Arrangement;

Contractor Operational Arrangement; or Government-Contractor Operational arrangement.

9.0 DELIVERABLE SCHEDULE

The contractor shall provide weekly updates on ALL identified tasks in the below table in the Government specified format to the COR via email on weekly basis. The Government reserves right the determined the specified format at time of awards. The below provides the due date for deliverable to be provided to the Government.

PWS

SECTION

DESCRIPTION FORMAT DISTRIBUTION DUE DATE

3.2.1 TASK 1 – The contractor will develop a

plan to implement the Process Hazard Assessment operational and training recommendations specific to FLCPH fueling operations prior to defueling.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 5 months after time of award. Update as required following base period.

3.2.2 TASK 2 – The contractor shall develop

written procedures detailing operator actions including which steps should be field

Contractor Format award. Update as required verified by two individuals, in order to reduce the likelihood of loss of containment.

following base period.

3.2.3 TASK 3 – The contractor shall develop

training and refresher training to increase the reliability of operator response to normal, return to service and emergency operations.

Contractor Format award. Update as required following base period.

3.2.4 TASK 4 – The contractor shall ensure

operating procedures, training materials, and training records are part of an auditable document control system.

Contractor Format

NLT 8 months award. Update as required following base period.

3.2.5 TASK 5 – The contractor shall include a

verification step in the Operations Orders that confirms piping is restrained before starting any evolution involving transferring liquid from any tank in the RHBFSF.

Contractor Format

NLT 6 months award. Update as required following base period.

3.2.6 TASK 6 – The contractor shall provide a

recommendation to add an observer or remote camera observation at dresser couplings during initial pressurization prior to defueling.

Contractor Format

NLT 2 months award.

3.2.7 TASK 7 – The contractor shall develop a

lock administrative control system and identify safety-critical manual valves which should be controlled to reduce the likelihood of human error.

Contractor Format award. Update as required following base period.

3.2.8 TASK 8 – The contract shall conduct an

assessment to determine if additional operators and technical support is required for defueling operations.

Contractor Format

NLT 1 month award. Update as required during and following base period.

3.2.9 TASK 9 – The contractor shall review the

FLCPH operations orders for unpacking the JP-5, F-24, and F-76 pipelines in the RHBFSF to ensure sufficient training and process controls are implemented.

Contractor Format award.

3.2.10 TASK 10 – The contractor shall review the

revised FLCPH operations orders for defueling activities and assess for

Contractor Format (PowerPoint, Word, PDF, Excel) thoroughness and suitability mitigate hazards of defueling ope’rations; evaluate the effectiveness of the operations orders for ensuring system operations remain within the engineering design limitations;

determine whether substantive integration of new capabilities is achieved by the operations orders; and provide analysis and an estimate of risk reduction expected to be realized by the revised operations orders.

period.

3.2.11 TASK 11 – The contractor shall review and

provide recommendations on the FLCPH training and operational adjustments to safely defuel the RHBFSF.

Contractor Format award. Update as required following base period.

3.2.12 TASK 12 - The contractor will develop and

implement a document control system to generate unique, trackable operations orders and log revisions.

Contractor Format

NLT 18 months award.

3.2.13 TASK 13 - The contractor will ensure the

operations orders ensure scupper plugs in secondary containment coamings are verified in place prior to transfer for both vessel to vessel and barge/YON to shore transfers.

Contractor Format

NLT 12 months award

3.2.14 TASK 14 – The contractor shall provide a

recommendation on requiring SCBA, emergency air packs, and installing SCBA station(s) or breathing airline throughout tunnel.

Contractor Format

NLT 18 months award.

3.2.15 TASK 15 - The contractor shall provide a

recommendation regarding the use of flame retardant clothing while working in hydrocarbon environment based on current Federal, State, and DoD regulations.

Contractor Format award

3.2.16 TASK 16 - The contractor shall provide a

recommendation regarding appropriate PPE, for example bunker gear, and safeguards to allow CROs ample time to escape the area during an emergency.

Contractor Format

3.2.17 TASK 17 - The contractor will ensure the

PITs located on Hotel Pier, VS-3, VS-1C, UGPH, and meter skids are in a scheduled PM system using certified and calibrated test equipment. The calibration should meet the requirements of OPNAV Instruction 3960.16B.

Contractor Format award.

3.2.18 TASK 18 - The contractor will ensure the

PSLs, PSHs, PITs, VSs, TTs, CTs and FSs on P201/202/203/204/205 F76 Pump (UGPH), P206/207/208 JP-5 Pump (UGPH), P209/210/211 F-24 Pump (UGPH), P-1303, P-1411/1412 F-24 Pump (1554 Pumphouse), P-1413 F-76 Pump (1554 Pumphouse), P-

Contractor Format award.

1414 Multi-Product Pump (1554 Pumphouse) are in a scheduled PM system using certified and calibrated test equipment.

3.2.19 TASK 19 - The contractor will develop a

process to ensure the test pressure used for testing all hoses from is changed from 150 PSIg to 330 PSIg to comply with 33 CFR Part 154 Coast Guard and worst credible case scenario deadhead pressure of 219 PSIg.

Contractor Format award.

3.2.20 TASK 20 – The contractor will develop a

procedure for verifying the presence of water in all cargo tanks, and if water is present, a procedure for removing water contaminated fuel with vacuum truck.

Contractor Format award

3.2.21 TASK 21 - The contractor shall provide a

recommendation for improved communications between CROs and personnel in the RHBFSF.

Contractor Format award

3.2.22 TASK 22 - The contractor will provide a

recommendation for the installation of emergency PPE throughout the JBPHH DFSP facility.

Contractor Format award

3.2.23 TASK 23 – The contractor shall provide a

recommendation for the use of and develop an SOP for all FLCPH personnel in RHBFSF to have a 15 minute escape air bottle system for emergency egress during activation of fire suppression system, which shuts down ventilation.

Contractor Format

NLT 24 months award

3.2.24 TASK 24 – The contractor shall ensure seals

and enclosures necessary to maintain electrical area classification Class 1 Div I are included in PM program.

Contractor Format award

3.2.25 TASK 25 – The contractor shall ensure all

JBPHH DFSP cameras are in a scheduled PM program

Contractor Format award

3.2.26 TASK 26 – The contractor shall provide a

recommendation regarding adding additional AFHE workstations and larger monitors to accomplish need for visibility of more quadrants simultaneously.

Contractor Format award

3.2.27 TASK 27- The contractor will evaluate and

provide a recommendation regarding the size and location of current backup control room to better accommodate additional CROs and reduce access and distractions.

Contractor Format award

3.2.28 TASK 28 - The contractor will review

current sampling schedule and identify opportunities for optimization and eliminating non-required sampling and analysis

Contractor Format award

3.2.29 TASK 29 - The contractor will ensure

safeguards are adequate for P-0504 JP-5 Truck Loading Pump, P-0505 F-24 Truck

Contractor Format (PowerPoint, Word, PDF, Excel)

Loading Pump, and/or P-0506 F-76 Truck Loading Pump cavitation or deadheading due to closed valve during loading process. If not, the contractor will recommend additional safeguards as required.

3.2.30 TASK 30 - The contractor will analyze and

recommend spare parts/replacements for critical instrumentation to reduce the wait time for repairs.

Contractor Format

3.3.1 TASK 1 – The contractor shall develop and

provide a system safety risk model for operations consistent with NAVSUPINST

5000.20 and identify hazardous activities, leading indicators, and mitigation measures in sufficient detail to inform stakeholders;

use a hazard identification, classification, and assessment methodology consistent with MIL-STD 882E; produce and maintain a Risk Register for use in tracking; d) incorporate results from all hazard mitigation activities; and provide the model at 50% and 100% stages of completion for Government review.

Contractor Format

NLT 7 months award. Update as required

3.4.1 TASK 1 – The contractor shall develop a

Process Safety Information Process Safety Information (PSI) policy which identifies the necessary Process Safety Information (PSI), how it will be maintained and where it will be stored and who will be responsible.

Contractor Format

NLT 4 months award. Update as required following base period.

3.4.2 TASK 2 – The contractor shall develop a

policy and schedule for PHA completion that includes techniques and methods to be used, personnel to include and information to be reviewed. Include a requirement for all major projects to include a PHA as part of the project design.

Contractor Format

NLT 4 months award.

3.4.3 TASK 3 – The contractor will verify all

operations orders are established in writing for each work activity and all operational phases. Develop a new procedure template with all industry best practice sections (like health and safety, consequence of deviation, etc.) included should be developed.

Contractor Format award. Update as required during and following base period.

3.4.4 TASK 4 – The contractor shall incorporate

into the operations orders a section which discusses PPE required, the hazards of the fuels and what to do if you come in contact with the fuel.

Contractor Format award. Update as required following base period.

3.4.5 TASK 5 – The contractor will verify that all

operations orders are version controlled

Contractor Format Send to COR via email within a document control system where changes/revisions to the documents are managed and to allow for yearly document review.

following base period.

3.4.6 TASK 6 – The contractor will verify the

emergency response sections on the current operations orders address spills, leaks, loss of electricity, building ventilation, fire, and explosion.

award. Update as required following base period.

3.4.7 TASK 7 – The contractor will develop and

implement a hot work program. This program should meet the criteria of OSHA PSM. It should ensure that FLCPH Operators know what hot work is being performed in their area.

award. Update as required following base period.

3.4.8 TASK 8 – The contractor will develop and

implement a Safe Work program that includes procedures and controls for confined space entry, energy isolation, elevated work, and other Life Critical procedures.

Contractor Format award. Update as required following base period.

3.4.9 TASK 9. – The contractor will develop and

implement a written process for incident investigation including reporting requirements, data tracking, training, and thorough incident investigation tools.

award. Update as required following base period.

3.4.10 TASK 10 – The contractor will develop a

process for a Pre-Plan Meeting with all vessel which issue or receive fuel from JBPHH DFSP to gather information about the deadhead pressure (not safeguarded pressure) of the offloading pumps to ensure marine transfer hose is adequate for 1.5 x ship pump deadhead pressure

Contractor Format award. Update as required following base period.

3.4.11 TASK 11 - The contractor will develop a

fatigue policy for all Fuels Distributions System workers, operators, and maintainers that limits hours worked in a day and days worked consecutively

Contractor Format award. Update as required

3.5.1 TASK 1 – The contractor will verify

FLCPH’s procedures implementing a Lock-out/Tag-out (LOTO) process including training on the LOTO work permit.

3.5.2 TASK 2 – The contractor will develop a

formal written procedure implementing a line opening process that address hazards and controls that must be in place.

award. Update as required following base period.

3.5.3 TASK 3. The contractor will develop a

formal written program establishing operator initial and refresher training requirements.

award. Update as required following base period.

3.5.4 TASK 4. The contractor will develop a

formal written procedure implementing a Pre-Start-up Safety Review (PSSR) program.

award. Update as required following base period.

3.5.5 TASK 5. The contractor will develop a

formal written procedure implementing a Management of Change (MOC) process.

award. Update as required following base period.

3.5.6 TASK 6. The contactor will implement a

process as part of the MOC and PSSR procedures, to incorporate operator training before any process change is made.

award. Update as required following base period.

3.5.7 TASK 7. The contractor will develop and

implement detailed Mechanical Integrity procedures for all equipment subject to test and inspection requirements.

award. Update as required following base period.

3.5.8 TASK 8. The contractor will develop

structured written procedures for training personnel involved in maintaining the ongoing integrity of process equipment.

award. Update as required following base period.

3.5.9 TASK 9. The contractor will recommend

training for specific employees on the use of incident investigative tools (like TapRoot, Apollo, etc.).

Contractor Format

3.5.10 TASK 10 - The contractor will ensure Area

Classification boundaries are clearly denoted in written Process Safety Information (PSI) and understood by impacted personnel.

Contractor Format award. Update as required following base period.

3.5.11 TASK 11 - The contractor shall develop a

procedure that outlines the specific manpower requirements for multiple, simultaneous operations as the number of operations increased and that requires written approval for SIMOPS by appropriate level of management.

Contractor Format award. Update as required following base period.

3.5.12 TASK 12 - The contractor shall develop a

process to improve communications between fuel laboratory and CROs after analysis is…