DRAFT RFP N6852024R0044.docx

N6852024R0044

Section A - Solicitation/Contract Form

CONTRACT INFORMATION

Block 7 Continuation:

Procuring Contracting Officer Name: Jessica L. McGee Email: jessica.l.mcgee14.civ@us.navy.mil

Block 10 Continuation:

Contract Specialist Name: Robert Miedzinski Email: robert.m.miedzinski.civ@us.navy.mil

This procurement is to support the Commander, Fleet Readiness Centers (COMFRC) with Reliability Centered Maintenance (RCM) which include Condition-Based Maintenance Plus (CBM+) and Integrated Maintenance Concept and Plan (IMC/P) support for new procurement and in-service materiel. Within Naval Air Systems Command (NAVAIR), RCM is required in support of aircraft engines, aircraft systems (i.e. Weapons, aircrew escape systems, avionics, and electrical systems), Support Equipment (SE) (i.e., avionics SE, non-avionics SE, and aircraft launch/recovery equipment), and depot plant equipment.

This is a follow-on contract to Indefinite Delivery Indefinite Quantity (IDIQ) N0042120D0028.

PMT PID: N68520-23-RFPREQ-FRC000F-0064

Section B - Supplies or Services and Prices

CLIN INFORMATION

CLIN INFORMATION

Performance-based Cost Plus Fixed Fee (CPFF) Term Form (Level of Effort) Orders will be issued with Cost (no fee) CLINs for reimbursable travel.

Note:

(1) All labor ceiling, inclusive of cost and fee, for CPFF CLINs 0002 through 0006 (NSP CLINs) is included in the overall ceiling for CLIN 0001. While CLINs 0002 through 0006 are not separately priced (NSP) at the IDIQ level, they will be priced when utilized at the task order level.

(2) All travel ceiling for COST is included in CLIN 0007. While CLINs 0008 through 0012 are NSP at the IDIQ level, they will be priced when utilized at the task order level.

B-1 ESTIMATED AND NEGOTIATED LABOR RATES

Streamlined Ordering Procedures for Cost Plus Fixed Fee Term LOE orders.

Level of Effort (LOE) Orders will be issued under this contract using the following streamlined ordering procedures:

(1) For each proposed order, the contracting officer will provide the contractor with applicable tasking paragraphs referenced from the IDIQ Contract Statement of Work (SOW), Independent Government Cost Estimate (IGCE), period of performance and place and manner of acceptance information (task order (TO) package). The IGCE is an estimate of labor hours by labor category utilizing the Ordering Labor rates Attachment, Attachment 4, to calculate the total estimated cost for the proposed TO.

(2) Ordering Rates are estimates derived from the Contractors proposed labor mix at the IDIQ level, and invoicing will be based upon actual costs incurred. The Contractor is expected to control costs with competitive subcontracting to ensure IDIQ ordering rates are maintained throughout performance of the contract. TOs crossing multiple years will be estimated by the Government using the ordering rates weighted for each year in proportion to the period of performance of the TO. Ceiling for Other Direct Costs (ODC) will be priced in accordance with the Government estimate.

Fully Burdened Labor Rates shall include direct labor cost, fringe, overhead, G&A and subcontractor pass-through rate on total cost, but should not include Fully Burdened Other Direct Costs (ODCs) such as Travel. This would be the total labor costs (the sum of both the prime and all subcontractors) costs for that labor category divided by the total number of labor hours for that category to arrive at the average Fully Burdened Labor Rate per Hour. The TO fixed fee is applied to the resulting total labor hours (prime and subcontract) and is calculated using the hourly rate defined in Section H Clause HTXT.232-9510 PAYMENT OF FIXED FEE (NAVAIR), which was derived by dividing the proposed IDIQ fixed fee by the number of hours at the IDIQ level for CLIN 0001. Fixed fee shall not apply to Other Direct Costs

“Attachment 4 Ordering Rates”, has a tab for the anticipated labor category and LOE hour detail, and a tab for ordering rates to be used nationwide in the United States. These proposed rates apply regardless of security clearance level required.

(3) Within three (3) working days of receipt of the TO package, the contractor shall respond:

(i) If the contractor agrees that it can perform the requirement within the parameters of the TO package, the DD1155 will be prepared and sent to the contractor for acceptance to sign and return to the contracting officer. If the requirement remains valid, a fully executed priced order will be issued to the contractor; or

(ii) If the contractor does not agree with the TO package, the contractor shall provide a proposal to the contracting officer addressing only the specific areas of difference in the PWS, labor categories and/or hours in the IGCE. If the contractor requires more time to prepare the proposal, the contractor shall at least notify the contracting officer within three (3) days of receipt of the TO package and may then have up to five (5) working days after receipt of the TO package to present the proposal. Once the differences are resolved between the contracting officer and the contractor, and the requirement remains valid, a fully executed priced order will be issued to the contractor.

(4) If the contractor fails to respond to the proposed order within five (5) working days of receipt of the TO, the contracting officer may unilaterally issue the TO or extend the deadlines above when in the best interest of the Government.

RCM Support Services

CPFF

All labor ceiling, inclusive of cost and fee, for CLINs 0002 through 0006. See Section B, NAVAIR Clause BTXT.216-9506 Level of Effort for the total labor hours.

FOB: Destination

PSC CD: R706

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

RDT&E Labor (NSP)

RDT&E Labor for Reliability- Centered Maintenance in accordance with Section C, Statement of Work (SOW), Paragraph 3.3.1.1

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Procurement Labor (NSP)

Procurement Labor for Reliability - Centered Maintenance in accordance with Section C, Statement of Work (SOW), Paragraph 3.3.1.2

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

O&M Labor (NSP)

O&M Labor for Reliability - Centered Maintenance in accordance with Section C, Statement of Work (SOW), Paragraph 3.3.1.3

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

WCF Labor (NSP)

WCF Labor for Reliability - Centered Maintenance in accordance with Section C, Statement of Work (SOW), Paragraph 3.3.1.5

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

FMS Labor (NSP)

Foreign Miliary Sales Funding Labor for Reliability - Centered Maintenance in accordance with Section C, Statement of Work (SOW), Paragraph 3.3.1.6

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Other Direct Costs (ODC's) - Travel

COST

All travel ceiling for CLINs 0008 through 0012. See Section L, Volume 3, Paragraph 3.2 for the government travel estimate.

ESTIMATED COST

RDT&E ODC Travel (NSP)

RDT&E Travel in support of CLIN 0002

ESTIMATED COST

Procurement ODC Travel (NSP)

Procurement Travel in support of CLIN 0003

ESTIMATED COST

O&M ODC Travel (NSP)

O&M Travel in support of CLIN 0004

ESTIMATED COST

WCF ODC Travel (NSP)

WCF Travel in support of CLIN 0005

ESTIMATED COST

FMS ODC Travel (NSP)

FMS Travel in support of CLIN 0006

ESTIMATED COST

Data Deliverables

Technical data in accordance with Section C, Statement of Work (SOW), in support of CLINs 0002 through 0006

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLAUSES INCORPORATED BY FULL TEXT

The estimated LOE for this IDIQ is shown on tab one of Attachment B-1 Ordering Rates

Labor Category Man-hours Total Man-hours

To be determined at the task order level

Section C - Descriptions and Specifications

STATEMENT OF WORK

C-1 Statement of Work (SOW) The Contractor shall, in conformance with the Contract Provisions set forth in Sections B, D, E, F, G, H, and I of this RFP, furnish all services, deliverables, and travel necessary to perform the requirements set forth in SOW, Attachment 1, listed in Section J and attached hereto.

C-2 Contract Line Items (CLINS)

SOW - ALIGNMENT WITH CLINS

Individual task order descriptions and specifications set forth below shall correspond to the basic contract CLINs:

· CLINs 0002-0006 CPFF Support Services by funding type and tasking to be defined at the task order level

· CLINs 0008-0012 Cost ODCs for travel

· CLIN 0013 Exhibit A

C-3 Transition-In The successful offeror’s proposed Transition-In Plan in response to the Statement of Work (SOW), paragraph 3.1.8.1 shall be incorporated into the resultant awarded contract as Section J-Attachment 3.

The Contractor shall report Phase-In Transition Plan progress to the Government on a weekly basis via a conference call to include, but not be limited to, the following topics of discussion:

· Successful completion or failure to complete the Phase-In Transition plan milestones proposed. Where milestones have not been met, the Contractor shall identify remedial measures to mitigate impact to the commencement of full performance.

· Report status of efforts to hire personnel and ensure personnel have requisite training, certifications, and background investigations by the end of the Transition Phase-In period.

Section D - Packaging and Marking

DTXT.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

__N/A__________________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

__N/A__________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To be determined by the Government at the task order level

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

GTXT.201-9501 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(APR 2022)

(a) The Contracting Officer has designated [to be determined by the Government at the task order level] as the authorized Contracting Officer's Representative (COR) to perform the following functions, duties, and/or responsibilities:

(a)(4) Review and evaluate contractors’ proposals under subpart 15.4 and, when negotiation will be accomplished by the contracting officer, furnish comments and recommendations to that officer.

(a)(16) Ensure timely notification by the contractor of any anticipated overrun or underrun of the estimated cost under cost-reimbursement contracts.

(a)(31) Perform production support, surveillance, and status reporting, including timely reporting of potential and actual slippages in contract delivery schedules.

(a)(38) Ensure contractor compliance with contractual quality assurance requirements (see part 46).

(a)(39) Ensure Contractor compliance with contractual safety requirements.

(a)(47) Assist in evaluating and make recommendations for acceptance or rejection of waivers and deviations.

(a)(58) Ensure timely submission of required reports.

(a)(67) Support the program, product, and project offices regarding program reviews, program status, program performance and actual or anticipated program problems.

(a)(71) Ensure that the contractor has implemented the requirements of 52.203-13, Contractor Code of Business Ethics and Conduct.

(b)(11) Prepare evaluations of contractor performance in accordance with Subpart 42.15.

(b) The effective period of the COR designation is [to be determined by the Government at the task order level].

Contract/Order Payment Clause

Type of Payment Request

Supply

Service

Construction

Payment Office Allocation Method

Contract Terms and

If there is more than one ACRN

Conditions— within a deliverable contract line

Commercial Products item, the funds will be allocated in and Commercial the same proportion as the

Services;

amount of funding currently

52.216-7, Allowable unliquidated for each ACRN on

Cost and Payment;

the line item billed.

52.232-7, Payments

Under Time-and-

Materials and Labor-

Hour Contracts

If there is more than one ACRN

within a deliverable line or

deliverable subline item, the funds will be allocated using the oldest funds first. In the event of a deliverable line or deliverable subline item with two or more

ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-2, Payments

If there is more than one ACRN

Under Fixed-Price within a deliverable line item or

Research and deliverable subline item, the

Development funds will be allocated in the

Contracts;

same proportion as the amount

52.232-3, Payments of funding currently unliquidated

Under Personal for each ACRN on the deliverable

Services Contracts;

line or deliverable subline item for

52.232-4, Payments which payment is requested.

Under Transportation

Contracts and

Transportation-Related

Services Contracts; and

52.232-6, Payments

Under Communication

Service Contracts With

Common Carriers

For Government Use Only

ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

Funds shall be allocated in the

(excluding contracts same proportion as the amount with multiple lot of funding currently unliquidated progress payments) for each ACRN. Progress payments are considered contract level financing, and the

“contract price” shall reflect the fixed-price portion of the contract per FAR 32.501-3.

52.232-16, Progress Payments;

252.232-7018, Progress Payments— Multiple Lots

If there is more than one ACRN within a lot, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the lot for which payment is requested.

See PGI 204.7108 paragraph (c) for multiple lot CLIN structure.

For Government Use Only

52.232-32, Performance-Based Payments

252.232-7002, Progress Payments for Foreign Military Sales Acquisitions

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial product and commercial service financing).

All functions are retained except for (a)(5), (a)(9), (a)(11) and (a)(12). DCMA ACO is responsible for (a)(5), (a)(9), (a)(11) and (a)(12).

PCO

(a)(1), (a)(2), (a)(3), (a)(6), (a)(7), (a)(8), (a)(10), (a)(13), (a)(14), (a)(15), (a)(16), (a)(17), (a)(18), (a)(19), (a)(20), (a)(21), (a)(22), (a)(23), (a)(24), (a)(25), (a)(26), (a)(27), (a)(28), (a)(29), (a)(30), (a)(32), (a)(33), (a)(34), (a)(35), (a)(36), (a)(37), (a)(40), (a)(41), (a)(42), (a)(43), (a)(44), (a)(45), (a)(46), (a)(48), (a)(49), (a)(50), (a)(51), (a)(52), (a)(53), (a)(54), (a)(55), (a)(56), (a)(57), (a)(59), (a)(60), (a)(61), (a)(62), (a)(63), (a)(64), (a)(65), (a)(66), (a)(68), (a)(69), (a)(70)

PCO

(a)(4), (a)(16),(a)31, (a)(38), (a)39, (a)(47), (a)(58), (a)(67), (a)(71), (b)(11))

COR

(c) Inquiries regarding payment should be referred to: MyInvoice through the Wide Area Workflow eBusiness Suite: https://wawf.eb.mil.

Section H - Special Contract Requirements