Draft RFI 20240402.pdf

U.S. Citizenship and Immigration Services (USCIS)

Assessment of Internal Controls (A-123) Support Services

Request for Information/Sources Sought Notice

General Information:

RFI# 70SBUR24I00000001

PSC: R710

NAICS Code: 541211

APFS #: F2024065564

Objective:

This is an RFI to identify businesses able to assist the USCIS Office of Chief Financial Officer Risk Management and Internal Control Division with the assessment of USCIS’s internal control assessment and/or analytic support services and ensure that the CFO remains compliant with the requirements of the CFO Act, Federal Management Financial Integrity Act (FMFIA), OMB Circular No. A-123, DHS Financial Accountability Act (FAA), and other applicable statutes.

Additionally, to support USCIS’s modernization of its core accounting system, RMIC seeks financial audit/consulting expertise to appropriately identify, evaluate, and make recommendations to eliminate financial reporting risks associated with its financial systems and processes.

Capability Statement/Information Sought:

Interested businesses are encouraged to respond to this RFI notice. However, be advised that generic capability statements are not sufficient for effective in the determination of respondents’ capacity and capability to perform the specific work as required.

Responses must directly demonstrate the vendor’s capability, experience and/or ability to satisfy the requirements listed below. Provided experience must be from the vendor acting as a prime contractor or a major subcontractor. Any provided experience shall be both recent and relevant. Recent is defined as: performance within three (3) years of the RFI release date.

Relevant is defined as: containing efforts similar to those described in the Draft Performance Work Statement (PWS) and requirements below.

- This RFI is also soliciting comments and recommendations for USCIS considerations and planning purposes.

- USCIS has eight business process with varying levels of effort (baseline and routine monitoring) and is seeking recommendations on how to price the assessments to support the simplest CLIN structure.

Capability Statement Requirements:

Interested parties shall address the following when responding:

1. Financial Support Assessments:

a. Describe your experience with planning and conducting DHS Financial Accounting Act (FAA) and OMB Circular No. A-123 routine monitoring and baseline business process assessments, inclusive of complementary user entity controls, Information Used in Controls, and fraud risk. Developing and updating process narratives and related flow charts, performing walkthroughs and tests of one, developing and updating control evaluation matrices, developing test plans, and performing tests of operating effectiveness, summarizing test results, documenting deficiency memoranda, performing verification and validation of corrective actions, performing roll-forward assessments, and developing deficiency memoranda.

2. Project Management

a. Describe your experience with providing OMB Circular No. A-123 project management, which includes maintaining a project plan that details internal control assessment and financial system, process risk management support, development of milestones, and reporting.

3. Technical Support

a. Describe your experience with providing technical support functions for DHS Financial Accounting Act (FAA) OMB Circular No. A-123 assessment projects including the use of innovative tools and techniques. Prepare, design, and develop for review and approval audience-specific presentation, briefings.

4. Describe whether your capability to meet this requirement can be met using a federal contracting strategic sourcing vehicle.

5. Describe whether your capability to meet this requirement can be met solely as a prime contractor or with use of a partner/ sub-contractor. If using a partner please describe the participated work anticipated by the prime and partner.

RFI Submission Instructions:

1. Responses shall include a cover letter and the information requested. Interested parties may include other relevant information as desired but the submission shall not be more than eight (8) pages. The cover letter is not included in the total page count, shall include Company Name, UEI, Address, point of contact(s), contract number (if applicable).

2. All responses shall be in MS Word, or Adobe Portable Document Format (PDF), font should be Times New Roman, size 12, contain the RFI number on each page.

3. Responses must be submitted by 1:00 PM Eastern Time (ET) on 04/09/2024 to the email addresses specified below. No phone calls related to this RFI will be accepted. All questions must be submitted through emails directed to the POCs listed below. Any additional information will be provided in writing by the Contracting Officer. Proprietary information, if any, should be minimized clearly marked. Submissions will not be returned.

Contract Specialist: Samantha J Spencer; samantha.j.spencer@uscis.dhs.gov

Contracting Officer: Bruce Helms; bruce.a.helms@uscis.dhs.gov mailto:samantha.j.spencer@uscis.dhs.gov mailto:bruce.a.helms@uscis.dhs.gov