DRAFT RFDACS SOW.docx

v3.7_April2024

STATEMENT OF WORK (SOW

Antenna Control Group OK-700 Production

1.0 Background

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT), Electromagnetic Systems Department (Code 34) is tasked by Naval Warfare Systems Command (NAVWAR), Program Executive Office (PEO) Command, Control, Computers, Communications, and Intelligence (C4I) PMW 770 to procure Radio Frequency Distribution and Control System (RFDACS) for installation on board current and future class submarines and to modernize, when required, existing Fleet RFDACS.

A complete RFDACS OK-700 is comprised of several rack mountable units. Several variants of the system exist, which are designated by Variant (V) numbers. V1 and V2 consist of 10 units numbered 1 through 11 (omitting unit 9). Future variants may include additional units, or may replace existing units with modified ones.

NUWCDIVNPT is tasked to provide complete or partial RFDACS to new construction submarines or existing submarines as part of ongoing modernization. Additionally, NUWCDIVNPT conducts depot level repairs of RFDACS units and subcomponents.

1.1 Places of Performance

1.1.1 Regular Performance

The work specified herein shall be performed at the contractor's facility.

1.1.2 Travel Locations

NUWCDIVNPT

1.2 Authorized Users

The NUWCDIVNPT Electromagnetic Systems Department, Code 34.

1.3 Sponsors

Code 34 Sponsors anticipated to fund orders under this contract:

· Undersea Communications & Integration Program Office, PMW 770

· VIRGINIA Class Program Office, PMS 450

· COLUMBIA Class Program Office, PMS 397

· Naval Sea Systems Command (NAVSEA)

· Naval Supply Command (NAVSUP)

1.4 Types of Funding

Code 34 requirements within this SOW may be funded by multiple appropriations including:

· Operations and Maintenance, Navy (O&MN)

· Research, Development, Test and Evaluation (RDT&E)

· Shipbuilding and Conversion, Navy (SCN)

· Other Procurement, Navy (OPN)

· Defense Working Capital Funds (DWCF)

· Naval Sea Based Deterrent Fund (NSBDF)

2.0 Scope

The contractor shall manufacture RFDACS units and subcomponents. The contractor shall manage obsolescence issues that occur during production of RFDACS. The contractor shall test components and units during the manufacturing process and prior to shipping. The contractor shall propose improvements to the RFDACS system, and recommend changes to RFDACS documentation and drawings.

2.1 Program or Systems Supported

· OK-700

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

4.0 Technical Requirements

The contractor shall perform all tasks in accordance with Delivery Orders (DOs) and Task Orders (TOs), Applicable Documents (ADs) listed in Section 3.0, and utilizing Government Furnished Information (GFI) listed in Section 6.0.

Tasks included in 4.1 shall not be separately priced from the hardware deliverables. If travel to NUWCDIVNPT is required in relation to 4.1.3, those costs will be covered under the Other Direct Costs (ODC) CLINs.

SOW tasks 4.2 will be performed on a Firm Fixed Price (FFP) basis.

SOW tasks 4.3 will be performed on a Cost Plus Fixed Fee (CPFF) basis, upon issuance of a task order and Technical Instruction (TI).

4.1 RFDACs Production

4.1.1 RFDACS Unit Production

In accordance with AD in Section 3.0 and using GFI in Section 6.0, the contractor shall manufacture, test, and deliver RFDACS Units.

The contractor shall notify the Government, via email, upon discovery of any drawing errors or discrepancies. The contractor shall propose changes to RFDACS drawings and technical documentation to resolve the errors or discrepancies. If a proposed revision changes a part number or specification, the contractor shall notify and receive approval from the Contracting Officer in Section G prior to implementing the change.

Prior to shipment of the completed units, the contractor shall perform certification tests and environmental screening in accordance with AD 3.2 and 3.3. Two weeks prior to initial screening of each unit, the contractor shall notify the Government point of contact that the unit screenings are ready to be performed as well as date and time the testing is to take place. A Government representative may be present during the initial, and any subsequent, screenings.

Deliverables:

CDRL A002 – DI-NDTI-80809B, Test/Inspection Report CDRL A003 – DI-MISC-80750, Technical Data Package Review Report CDRL A005 - DI-SSES-80640E - Request for Variance

4.1.2 RFDACS Subcomponent Production

In accordance with AD in Section 3.0 and using GFI in Section 6.0, the contractor shall manufacture, perform certification tests, and deliver subcomponents of the RFDACS. The contractor shall ensure testing includes functional and operational testing for all subcomponents.

The contractor shall notify the Government, via email, upon discovery of any drawing errors or discrepancies.

Deliverables:

CDRL A002 – DI-NDTI-80809B, Test/Inspection Report CDRL A003 – DI-MISC-80750, Technical Data Package Review Report CDRL A005 - DI-SSES-80640E - Request for Variance

4.1.3 RFDACS Program Management Reviews, Agendas, and Minutes

The contractor shall conduct the first RFDACS Program Management Review (PMR) at the contractor’s facility. Subsequent RFDACS PMRs shall be conducted at the contractor site, the Government site, or virtually as determined by the Government. RFDACS PMRs shall be conducted thirty (30) days after contract award and quarterly thereafter. During RFDACS PMRs, the contractor shall review unit production status, problem areas, configuration management status issues, technical issues, schedule, and Material Review Board (MRB) outcomes. The contractor shall provide program status presentations with an agenda as part of each RFDACS PMR. During RFDACS PMRs, the contractor shall make available in-process documents and hardware for review.

The contractor shall prepare minutes of all RFDACS PMRs which shall include all action items and their current status.

Deliverables:

CDRL A006 – DI-ADMN-81373, Presentation Materials CDRL A007 – DI-ADMN-81505, Report, Record of Meeting/Minutes

4.1.4. Non-Conformance

If the Government finds any material to be non-conforming after delivery for either the complete units or the subcomponents, the contractor shall repair or replace the non-conforming material at no cost to the Government. The contractor shall submit a failure analysis and corrective action report for each repair. The contractor shall track all non-conforming material via a Return Material Authorization system. The contractor shall return the repaired material, or a replacement, to the Government within 30 days of receipt of the non-conforming material at the contractor facility. The contractor shall submit a Request for Variance if a design issue is identified as part of the failure analysis.

The following definitions apply to this section:

a. Type I Non-conformance: materials or supplies that depart from contract specifications and affect one (1) or more of the following major areas: performance, durability, interchangeability, effective use or operations, weight, appearance, health, or safety.

b. Type II Non-conformance: materials or supplies that depart from contract specifications that have no bearing on the effective use or operation of the item or related components for the intended application and do not affect any of the criteria specified in Type I above.

c. “Defects” shall include all defects, discrepancies, non-conformance, anomalies, and failures that occur or are first detected during manufacturing.

The contractor shall document any material non-conformance in a Material Non-conformance Record (MNR) and attach the MNR to the material until MRB actions are complete. The contractor shall include the following information in the MNR:

Final decisions regarding acceptance of non-conforming supplies reside solely with the Government.

The contractor shall record and maintain defect data at each inspection or test station throughout the contract’s period of performance. The contractor shall perform a failure analysis to determine the non-conformance and provide the recommendations for corrective action. The contractor shall present defect data summaries and corrective action summaries as part of the RFDACS PMRs.

All reports at the contractor’s facility shall be available for inspection and audit by the Government.

Deliverable:

CDRL A005 – DI-SESS-81732, Request for Variance (RFV) CDRL A001 – DI-SESS-80255A, Failure Summary & Analysis Report

4.2 Obsolescence Management

4.2.1 Obsolescence and DMSMS Reporting

The contractor shall monitor all parts and subcomponents identified in AD 3.1 for obsolescence or Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues. The contractor shall provide to the Government an Obsolescence Report within seven (7) days of discovering an issue of obsolete parts, DMSMS issues, and projected DMSMS issues.

Within fourteen (14) days after notification to the Government of obsolescence and DMSMS issues noted above, the contractor shall deliver recommendations, such as life time buy, alternate part, or development of new part, for parts that are unable to be procured due to known or projected obsolescence or DMSMS issues.

Deliverables:

CDRL A004 – DI-MISC-80508B - Technical Report-Study Services; Obsolescence Report

CDRL A00A – DI-MISC-80508B -Technical Report-Study Services; Recommendations Report

4.3 Engineering Services

4.3.1 Development

The contractor shall procure or develop alternate parts for Government review and testing. The contractor shall create test plans for Government review to validate the part is functional and compatible with the units.

Deliverables:

CDRL B002– DI-NDTI-80566A – Test Plan

4.3.2 Upgrades and Modernizations

Upon receipt of a TI, the contractor shall perform technical assessments, and propose system modifications and upgrades.

Upon receipt of a TI, the contractor shall draft test plans and procedures for RFDACS units and subcomponents to validate functionality and compatibility for Government review. Upon Government approval of the test plan and procedures, the contractor shall conduct testing of RFDACS units and components.

Upon receipt of a TI, the contractor shall design and manufacture fixtures and equipment to facilitate testing of modified or redesigned RFDACS parts and subcomponents. The contractor shall create, update, and draft Notices of Revisions (NORs) and Engineering Change Requests (ECRs) for RFDACS.

All drawing or specification changes generated under this section shall be approved by the Government before entering production.

Deliverables:

CDRL B001 - DI-DRPF-80651 - Engineering Drawings CDRL B002– DI-NDTI-80566A – Test Plan CDRL B003– DI-NDTI-80603A – Test Procedure CDRL B004- DI-SESS-80642E - Notice of Revision CDRL B005 - DI-SESS-80639E - Engineering Change Request CDRL B006 - DI-SSES-80640E - Request for Variance CDRL B007 - DI-MISC-80508B - Technical Reports

5.0 Progress Reports

5.1 Contract Status Report

The Contractor shall prepare a Contractor’s Status Report that indicates the progress of work, status of the program(s), and existing or potential problem areas for all assigned tasks. The report shall include status of all suppliers, open material orders, and in-process work. The Contractor shall submit the Contract Status Report for the same timeframe as each invoice submitted in the Wide Area Workflow (WAWF) Module of the Procurement Integrated Enterprise Environment (PIEE).

CDRL A008 – DI-MGMT-81991, Contract Status Report (FFP), CDRL B008 – DI-MGMT-81991, Contract Status Report (CPFF)

6.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract.

7.0 Government Furnished Property

The Government may provide Government Furnished Property (GFP) as listed in Attachment 1. As specified in DFARS Clause 252.245–7005, the Contractor shall submit all GFP Reports via the GFP Module of the Procurement Integrated Enterprise Environment (PIEE). Monthly, the Contractor shall prepare a Government Property Inventory Report indicating the monthly consumption of GFP. As stated in FAR 45.201(b), the Contractor is responsible for all costs related to making GFP available for its use, such as payment of all transportation, installation or rehabilitation costs.

Deliverable: CDRL A009 - DI-MISC-80508B, Incoming Inspection Summary Report

8.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, cost control, schedule/timeliness, management, utilization of small business, and regulatory compliance as follows:

· Technical Quality: The government will evaluate technical quality using the criteria defined in the Performance Requirements Summary Table (PRST), Attachment 2;

· Cost Control: The government will evaluate the contractor’s effectiveness in forecasting, managing, and controlling actual costs in comparison to negotiated costs;

· Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

· Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract/task order;

· Utilization of Small Business: The government will evaluate the contractor’s compliance with the Small Business Subcontracting Plan and any small business subcontracting goals contained in the contract/task order;

· Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract/task order relating to applicable regulations and codes.

9.0 Information and Communication Technology (ICT) Accessibility Requirements

The Government has determined that this procurement is not Information and Communication Technology (ICT).

10.0 Security Compliance

10.1 Program Protection

SECURITY: All Contractor personnel shall adhere to the Security provisions of 32 CFR Part 117 – National Industrial Security Program Operating Manual (NISPOM) and the security requirements of the attached DD254. While performing work at a Government Facility, Contractor personnel shall comply with the security regulations of the host facility. Applicable FAR, DFARS, NMCARS clauses, and NAVSEA text shall be adhered to in the performance of this contract. Security incidents shall be promptly reported through the companies Facility Security Officer (FSO), to the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and the Cognizant Security Office to NUWCDIVNPT Security.

Controlled Unclassified Information (CUI) including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, CUI available at:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) in accordance with DoDI 5230.24 (Distribution Statements on Technical Documents); and DoDI 5230.24, Enclosure 3 Procedures, available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/523024p.pdf

INFORMATION SECURITY: If the work is performed at the Contractor's facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with National Industrial Security Program Operating Manual (NISPOM) codifying 32 CFR Part 117, NISPOM Rule, and SECNAV M-5510.36B. If the work is performed at the Government's facility, the Contractor shall comply with facility policy.

CUI INCIDENT REPORTING AND RESPONSE: The Contractor shall promptly report any unauthorized, inadvertent, or illegal release or disclosure of CUI to the Contracting Officer’s Representative / Technical Point of Contact (TPOC), Procuring Contracting Officer, and the Security Office. Contractor personnel shall coordinate this effort through the relevant industry site FSO.

PUBLIC RELEASE: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release through the appropriate U.S. Government Office.

10.2 Operations Security (OPSEC)

OPSEC is a process that identifies critical information to determine if friendly actions can be observed by adversary intelligence systems, determines if information obtained by adversaries could be interpreted to be useful to them, and then executes selected measures that eliminate or reduce adversary exploitation of friendly critical information.

The Contractor shall develop and implement, and update and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The Contractor developed OPSEC program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum (NSPM) 28, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard Government sites, the contractor shall: comply with all OPSEC instructions and policies; include OPSEC as part of its ongoing security awareness program and take all required Agency training; Be responsive to the Supporting OPSEC Manager on a non-interference basis; and Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Organization and contractor in support of the mission.

10.3 Electronic Spillage

Electronic Spillage (ES) is defined as a situation where information of higher classification than a system is authorized to process is introduced into that system, intentionally or otherwise. If a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.