Draft Requirement Description.docx

STATEMENT OF WORK

Medical Coding Book

GENERAL

The Contractor shall provide all related efforts and items to provide medical coding books to WSNC facilities. This SOW will describe the services required of the Contractor and the VA work conditions relevant to the performance of this service.

STATEMENT OF NEED

Department of Veterans Affairs, Western States Network Consortium (WSNC) has identified a necessity for medical coding books contract agreement to efficiently meet the needs of VISN 17,19,20,21,22 and VA network facilities.

OBJECTIVE

Provides medical coding books to ensure effective medical coding knowledge enabling accurate translation of diagnoses and procedures into standardized codes for billing, compliance, and data tracking at all VA Healthcare facilities under Western States Network Consortium (WSNC) to include Five (5) Veterans Integrated System Networks (VISN) and their respective facilities and Clinics.

SCOPE

The Veterans Health Administration (VHA), Veterans Integrated System Networks VISN 17,19,20,21,22 require a Contractor to provide medical coding books to the estimated Five (5) Veterans Integrated System Networks and their respective facilities and Clinics.

Administration Medical Center (VAMC) facilities, their respective clinics, and off-site locations located within the WSNC region. The Contractor shall be responsible for providing, medical coding books to all facilities located in Attachment A – Facility Locations.

EXPENDABLE ITEM PURCHASES

Medical coding books may be ordered using this BPA. The items that can be ordered using this BPA are listed on Attachment A. Any item found to be defective shall be replaced by the Contractor at no cost to the VA.

BASIC INFORMATIONAL REQUIREMENTS

Upon award of a Task Order, the contractor shall provide to the ordering CO:

1. Contractor’s regular work hours.

2. Contractor’s telephone number for call-in orders during regular work hours.

3. Contractor’s telephone number and instructions for placing “Emergency” orders after contractor’s regular work hours, including weekends.

4. Contractor’s telephone number for expert advice concerning awarded products.

5. Contractor shall provide recall notification, regardless of level, to the ordering CO and WSNC CO.

6. The Contractor shall be responsible for assuring that the ordered products are available to meet the requirements ordered.

7. The ordering CO shall be notified immediately of any backorder item(s).

8. No substitutions will be permitted without approval from the CO or their designated representative.

9. Supplies will be delivered in accordance with individual TOs.

10. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Shipping containers must comply with all federal and state regulations (i.e., DOT, DOE, regulations and standards)

11. Delivery schedules, arrangements, and packing slip requirements will be provided in the TO or by the CO.

12. Deliveries will be considered timely if made in accordance with the terms of TO, or within 2 weeks if not so specified.