DRAFT Radioactive Waste Broker STATEMENT OF WORK.pdf

STATEMENT OF WORK

Radioactive Waste Removal and Disposal Services

Part I: General Information

A. Introduction

The Department of Veterans Affairs Richard L. Roudebush VA Medical Center (VAMC) located at 1481 West 10th Street, Indianapolis, IN 46202-2830 has a requirement for commercial radioactive waste removal for final disposition of liquid and solid uniform radioactive Low-Level Waste (LLW) to be completed by a qualified contractor in accordance with Nuclear Regulatory Commission (NRC) regulations outlined in 10 CFR 20, 10 CFR 30, 10 CFR 40, 10 CFR 61 and 10 CFR 71 as well as all applicable United States Department of Transportation (DOT) regulations outlined in 49 CFR, and any applicable Environmental Protection Agency (EPA) regulations for required training, handling, packaging, labeling, placarding, transporting, and final disposition.

Part II: Requirements

1. Qualifications and Responsibilities of Contacted Personnel:

A qualified contactor must have an active Radioactive Materials License granted by the NRC or an Agreement State to be able to handle, possess and dispose of the radioactive waste outlined in the next section. All transporters must maintain a current commercial driver’s license (CDL) with a hazardous materials endorsement (H) to verify that the drivers possess the knowledge and skills necessary to handle and transport DOT class 7 radioactive materials. All applicable state and local permits must also be maintained by the contractor. All expenses associated with these qualifications are at the expense of the contractor and shall not be billed to the Federal Government.

2. Services to Be Performed:

a. The contractor shall provide a current copy of their Radioactive Materials License as well as proof of transporter radiation safety training and CDLs.

b. The contractor shall provide a template for both spent sealed sources and radioactive waste summary/inventory forms to be completed by the Indianapolis VA Medical Center Radiation Safety Staff and submitted to the contractor prior to removal from the facility. There shall be no charge for this service.

c. The contractor shall provide a current uniform low-level radioactive waste manifest (NRC Form 540 or equivalent substitute) that is to be filled out in its entirety and signed by both the contractor and the Indianapolis VA Medical Center Radiation Safety Staff at the time of transfer of sealed sources and radioactive waste. There shall be no charge for this service. The waste manifest shall be compared against the sealed source and radioactive waste summary/inventory forms to ensure they match prior to transport away from the facility. Any discrepancies shall be resolved prior to transport.

d. The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and radioactive waste in accordance with NRC and DOT regulation.

e. The Contractor shall take all necessary radioactive measurements and ensure that the packages are properly labeled in accordance with NRC and DOT regulations prior to transport.

f. The contractor shall coordinate radioactive waste pick-up services with the Indianapolis VA Medical Center Radiation Safety Staff.

g. The Contractor shall remove the following radioactive waste once per contract year:

• Any patient treatment waste byproduct material with Atomic Numbers 1-83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive waste (Biological/Sharps) not to exceed 50 pounds.

• Any byproduct material with Atomic Numbers 3-83 radioactive sealed sources not to exceed 200 pounds. Including any combination of the following sealed sources that are currently onsite and any additional ones that may be purchased for use in the future:

Chemical Name Manufacturer Model # Cs - 137 EASTERN ISOTOPES RV-137-250U

H-3 PERKIN ELMER 33-TOL

C-14 PERKIN ELMER 33-TOL

Ba - 133 PERKIN ELMER BAL906

I-129 PACKARD, INC 6018504

Cs - 137 ISOTOPE PRODUCTS GF-0007

Cs - 137 J.L. SHEPHERD & ASSC 28-6A Cs - 137 ISOTOPE PRODUCTS

C-14 OTHER BAIRD ATOMIC

Ba - 133 AMERSHAM MEDI PHY Ba - 133 OTHER Na - 22 ISOTOPE PRODUCTS GF-0227 Co - 57 ISOTOPE PRODUCTS SM-057-100U

CL-36 OTHER

Co - 57 Eckert and Ziegler GF-0210 Na - 22 Eckert and Ziegler GF-0297

Cs - 137 Eckert and Ziegler SRV-137-250U Se - 75 Eckert and Ziegler PHI-0135 Se - 75 Eckert and Ziegler GF- 0095

Gd - 153 Eckert and Ziegler HEGL-0133 Ge - 68 SIEMENS CS-MMR

Ge - 68 SIEMENS CS-MMR Co - 57 OTHER BMSY-057

Gd - 153 Eckert and Ziegler HEGL-0133 Cs - 137 Eckert and Ziegler GF-0008 Co - 57 Eckert and Ziegler MED3709

Eu - 152 Eckert and Ziegler GF-0009 Co - 57 RADQUAL BM08

Na - 22 RADQUAL BM08 Co - 57 Eckert and Ziegler SM-057-100U CAPSULE TYPE1905-1 Co - 57 RADQUAL BMSY-057

Co - 57 RADQUAL BM06E Ge - 68 Eckert and Ziegler EG-0325-3M

Ge - 68 Eckert and Ziegler EG-0325-3M Ge - 68 Eckert and Ziegler HEGL-0080-1.2M

Ge - 68 Eckert and Ziegler HEGL-0080-1.2M Co - 57 RADQUAL BMSY-057

h. In accordance with 10 CFR Part 20 (Appendix G) a written notification that the contractor has received the radioactive shipments that were picked up from the Indianapolis VA Medical Center must be provided to the Indianapolis VA Medical Center Radiation Safety Staff. The NRC Form 540 or equivalent substitute must also be returned with item number 9 filled out with the contractor’s signature acknowledging confirmation of the receipt of the radioactive waste. A final disposal certificate shall also be provided to the Indianapolis VA Medical Center Radiation Safety Staff when final processing has been completed.

i. The contractor shall be responsible for any leaks or spills that occur after taking possession of radioactive waste and spent sealed sources.

Part III: Supporting Information

A. Information Security The C&A requirements do not apply, and a Security Accreditation Package is not required.

B. Response Time

Contractor shall respond by email within one week of when services are requested by email via the Indianapolis VA Medical Center Radiation Safety Staff to schedule service with the Indianapolis VA Medical Center Radiation Safety Staff. Contractor shall be on-site for service within three hours of the scheduled date/time unless there are unforeseeable circumstances that require rescheduling.

C. Place of Performance The place of performance will be the main campus located at 1481 West 10th Street, Indianapolis, IN 46202.

D. Period of Performance Period of performance is from December 1, 2025 through November 31, 2026 with four (4) one-year option periods to be exercised at the discretion of the Government in accordance with FAR 52.217-9.

E. Government-Furnished Property None

F. Qualifications of Key Personnel

A qualified contactor must have an active Radioactive Materials License (MML) granted by the NRC or an Agreement State to be able to handle, possess and dispose of the radioactive waste outlined in the next section. All transporters must maintain a current commercial driver’s license (CDL) with a hazardous materials endorsement (H) to verify that the drivers possess the knowledge and skills necessary to handle and transport DOT class 7 radioactive materials. All applicable state and local permits must also be maintained by the contractor. All expenses associated with these qualifications are at the expense of the contractor and shall not be billed to the Federal Government.

G. Hours of Work

1. Normal business hours are Monday – Friday from 0730-1600.

2. Emergency support hours of work are not required.

3. The eleven holidays observed by the Federal Government are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

3. Work performed outside of normal working hours of coverage must be approved by the Contracting Officer's Representative (COR) or the Radiation Safety Officer (RSO).

H. Pricing Schedule

Estimated Period of Performance: Base Year: December 1, 2025 – November 31, 2026

DESCRIPTION OF SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 Disposal of Sealed Sources: Removal of any sealed sources with Atomic Numbers 3 – 83 as stated in the SOW not to exceed 200 pounds.

1/year JB

0002 Patient Treatment Waste: Removal of any byproduct material with Atomic Numbers 1 - 83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive waste (Biological/Sharps and contaminated general refuse) not to exceed 50 pounds.

1/year JB

0003 Containers: The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and radioactive waste in accordance with NRC and DOT regulation.

ALL Prices are Firm Fixed Price BASE TOTAL

Estimated Period of Performance: Option Year 1: December 1, 2026 – November 31, 2027

1001 Disposal of Sealed Sources: Removal of any sealed sources with Atomic Numbers 3 – 83 as stated in the SOW not to exceed 200 pounds.

1/year JB

1002 Patient Treatment Waste: Removal of any byproduct material with Atomic Numbers 1 - 83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive

1003 Containers: The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and

Estimated Period of Performance: Option Year 2: December 1, 2027 – November 31, 2028

2001 Disposal of Sealed Sources: Removal of any sealed sources with Atomic Numbers 3 – 83 as stated in the SOW not to exceed 200 pounds.

1/year JB

2002 Patient Treatment Waste: Removal of any byproduct material with Atomic Numbers 1 - 83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive

2003 Containers: The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and

Estimated Period of Performance: Option Year 3: December 1, 2028 – November 31, 2029

3001 Disposal of Sealed Sources: Removal of any sealed sources with Atomic Numbers 3 – 83 as stated in the SOW not to exceed 200 pounds.

3002 Patient Treatment Waste: Removal of any byproduct material with Atomic Numbers 1 - 83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive

3003 Containers: The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and

Estimated Period of Performance: Option Year 4: December 1, 2029 – November 31, 2030

4001 Disposal of Sealed Sources: Removal of any sealed sources with Atomic Numbers 3 – 83 as stated in the SOW not to exceed 200 pounds.

1/year JB

4002 Patient Treatment Waste: Removal of any byproduct material with Atomic Numbers 1 - 83, 88, and 89 in any form that includes unused radioactive unit dose vials (aqueous liquid) or patient radioactive

4003 Containers: The contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of the sealed sources and