DRAFT PWS - USFO Weeds All undeveloped Lands_1.pdf

Performance Work Statement (PWS)

Weed Control Services for all undeveloped Reclamation lands within the Upper Snake Field Office

04/01/2021-03/31/2026

C.1 Introduction

C.2 Mission

C.3 Scope

C.4 Non-Personal Services

C.5 Business Relations

C.6 Contract Administration and Management

C.6.1 Contract Management

C.6.2 Contract Administration

C.7 Personnel Administration

C.8 Contractor Qualifications, Personnel, Disciplines, and Specialties

C.9 Location and Hours of Work

C.10 Performance Requirements

C.11 Special Requirements

C.12 Safety/Regulations/Policies…...……..……………………………………….………….7

C.13 Quality Control………………………………………………………………………………..7

C.14 Site Visit

C.15 Related Documents…

C.16 Reports or Data Deliverables

Performance Work Statement (PWS) Weed Control Services for all undeveloped Reclamation lands within the

Upper Snake Field Office

C.1 Introduction

Federal legislation including the Federal Insecticide, Fungicide, and Rodenticide Act of 1947 (as amended); the Carson-Foley Act of 1968; the Federal Noxious Weed Act of 1974 (as amended), and the Plant Protection Act of 2000, authorize and direct Reclamation to implement weed management as well as to coordinate with Federal, State and local agencies on the management of noxious weeds and invasive plants. Reclamation uses an integrated pest management approach to control noxious weeds and invasive plants, which include multiple methods such as: chemical, mechanical, and biological control on all undeveloped lands with the USFO. Currently, Reclamation has neither the personnel nor the equipment to successfully conduct noxious weed and invasive plant treatments for its undeveloped lands.

C.2 Mission Protect project habitat and provide public safety through weed management treatments.

C.3 Scope The contractor shall provide all personnel, equipment (including personal protective equipment), tools, materials, transportation, supervision, and other items and incidental services necessary to satisfactorily identify and treat invasive weed species on Reclamation undeveloped lands identified. There is approximately 68,727 acres of undeveloped lands within the Upper Snake Field Office of which spraying will vary according to problem areas and annual infestation of noxious weeds.

C.4 Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

C.5 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C.6 Contract Management and Administration The following subsections specify requirements for contract, management, and personnel administration.

C.6.1 Contract Management The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between their support operations.

C.6.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on this requirement.

C.7 Personnel Administration The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

C.8 Contractor Qualifications, Personnel, Disciplines, and Specialties

Deliverable A01

8.1. The contractor shall possess applicable permits, certifications and licenses (i.e. Business Permits, CDL endorsement, Applicator’s License, etc) to complete services in accordance with this PWS as required by Federal, State and Local regulations. The contractor will ensure all documents are kept current. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract as shown in the Performance Requirements Summary Table.

Deliverable: A02

8.2. The contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Deliverable: A03

8.3 The contractor shall provide a weed control plan on how weed control will be accomplished.

Deliverable: A04

8.4 The contractor shall provide a Safety Data Sheet with the list of chemicals being used. It is a protective measure to be aware of pesticides being used on Reclamation lands and is provided by the contractor. It should include where the pesticide is applied, what pesticide is used, what species will be managed and ensure that pesticide labels are read, and pesticides are used safely and effectively to eliminate and reduce unnecessary use.

C.9 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work on all Reclamation undeveloped lands.

C.10 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

Treatments should occur for:

Base Period: 04/01/21 – 03/31/22 Option Period 1: 04/01/22 – 03/31/23 Option Period 2: 04/01/23 – 03/31/24 Option Period 1: 04/01/24 – 03/31/25 Option Period 2: 04/01/25 – 03/31/26

Specific Tasks Upper Snake Field Office – All Undeveloped Lands (There is approximately 68,727 acres of undeveloped lands within the Upper Snake Field Office of which spraying will vary according to problem areas and annual infestation of noxious weeds.)

Task 1 – Post-emergent Noxious Weed Program (beginning around the areas North of Rupert and continuing up the Snake River to higher elevations as weeds emerge):

a. The contractor will utilize post-emergence program to eliminate noxious weeds.

Frequency of application for the areas described in this noxious weed control program shall be as needed in order for the area’s to be maintained as noxious weed-free. The Bureau of Reclamation will be responsible for removal and disposal of dead foliage if needed.

b. The contractor will provide post emergent noxious weed control at the following areas:

• All undeveloped lands within the Upper Snake Field Office as identified on maps.

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

Task 2 – Undeveloped Monthly Inspection

a. The contractor will perform monthly walk/drive throughs with staff and/or the COR to identify effectiveness of control efforts in certain problem areas.

Deliverable: A05

Applicable Publications and Forms

• Professional Applicator Pesticide Application Records https://agri.idaho.gov/main/56-2/pesticides/pesticide-licensing/profession-applicator-record-keeping-requirements/

• Idaho State Noxious Weeds List can be located at https://plants.usda.gov/java/noxious?rptType=State&statefips=16

C.11 Special Requirements

a. The contractor shall perform the clerical duties necessary for providing copies of the logs from work completed and the annual reports of work performed. Photo points and shapefiles and/or maps need to be provided to the Upper Snake Field Office of the sprayed areas for each year.

b. The contractor must include spray marker dye when spraying noxious vegetation to help identify complete coverage. This will ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

https://agri.idaho.gov/main/56-2/pesticides/pesticide-licensing/profession-applicator-record-keeping-requirements/ https://agri.idaho.gov/main/56-2/pesticides/pesticide-licensing/profession-applicator-record-keeping-requirements/ https://plants.usda.gov/java/noxious?rptType=State&statefips=16

c. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

C.12 Safety/Regulations/Policies

12.1 All equipment and operations shall adhere to Reclamation Safety and Health Standards (RSHS), 2009 Edition, 29 CFR 1910 Safety and Health Regulations for General Industry, 2009 Edition and Washington Administrative Code (WAC), 2009 Edition.

12.2 All chemicals used shall be in accordance with the current registration, label direction, or other directives regulating their use (Idaho State Department of Agriculture, OSHA, etc.). If there is any chance of the applied chemical entering a stream, river, canal, ditch, wetland, pond, or aquifer, the contractor will only use an aquatic-approved herbicide. It is critical that no herbicide damages occur at or near the parks, private lands, or ecological systems around water.

The Contractor shall comply with all Federal, State and Local operational requirements, and licensing requirements as may be pertinent to the required commercial application of chemicals, pesticides and, herbicides.

C.13 Quality Control The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is the means which they assure themselves that their work complies with the requirements of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Contract.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance.

The Contractor shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval.

The Government may find the QCP “unacceptable” whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 5 working days from receipt of notice that QCP is found “unacceptable.”

Deliverable:

A05

C.14 Related Documents The following Documents are related to this project:

Performance Requirements Summary (PRS)

Performance Requirement

Performance Indicator

Acceptable Quality Level

Method of Surveillance

Remedy for Non-performance

Task 1 – Pre-emergent and Post-emergent Noxious

Weed Program (approximately 68,727 acres of which the amount of actual spraying with be dependent on weed infestation):

Percentage of areas treated

100% of area should be treated with a 75% - 95% kill rate.

COR will make periodic onsite inspections

The contractor shall correct the deficiencies within one week of notification by treating the sites that were missed and/or re-treat areas where the treatment was inadequate.

If follow-up inspections determine that the acceptable treatment levels have not been met after re-treatment may result in any, or all of the following:

The contractor shall re-treat until an acceptable level is reached as determined by the CO at no additional cost to the Government.

-Rejection of invoice.

-The Government hiring another contractor to “re-perform” the task and deducting the cost from the invoice or termination of the contract.

-Negative performance shall be reported on the Past Performance Information Retrieval System (PRIRS) and Federal Awardee Performance and Integrity Information System

(FAPIIS).

C.16 Reports or Data Deliverables

Deliverables The Contractor shall provide deliverables as described in this PWS to the TR/COR.

Number Name Frequency Quantity

A01 Business Certificates

All applicable permits, certifications and licenses required by Federal, State and Local regulations. Documents.

Prior to commencing work and within one (1) week after receiving updated or renewed documents.

1 electronic copy

A02 Employee names Prior to commencing work and for each new employee.

1 electronic copy

A03 Weed Control Plan - plan on how weed control will be accomplished.

One week prior to start of contract performance period.

1 electronic copy

A04 Safety Data Sheet - Prior to commencing work.

1 electronic copy

A05 Photo points and shapefiles and/or electronic maps need to be provided to the Upper Snake Field Office of the sprayed areas for each year to store in our database.

Annually at the end of the spray season.

1 electronic copy

A06

Monthly Inspections – Walk/drive through of facility with COR and/or facility staff to inspect effectiveness of weed control.

Once a month with 3-4 weeks in between inspections.

Once a month during weed control season.

Reports or Data Submissions

PAR data are all due by November 1st or as requested by Reclamation.

Exhibits

a. Location Map

Map 1. All Reclamation undeveloped lands within the surrounding areas of Rupert, Idaho to be treated for noxious weeds and invasive plants.

Map 2. All Reclamation undeveloped lands within the surrounding area of American Falls Reservoir to be treated for noxious weeds and invasive plants.

Map 3. All Reclamation undeveloped lands within the surrounding areas of Idaho Falls, and Ririe Reservoir to be treated for noxious weeds and invasive plants.

Map 4. All Reclamation undeveloped lands within the surrounding area of Palisades reservoir to be treated for noxious weeds and invasive plants.

Map 5. All Reclamation undeveloped lands surrounding Little Wood Reservoir to be treated for noxious weeds and invasive plants.

Map 6. All Reclamation undeveloped lands near Teton Dam.

Map 7. Any remaining Reclamation lands to be treated distant from a near by project.